HomeMy WebLinkAboutContract 42698CITY SECRETARY A & /
CONTRACT NO.
STATE OF TEXAS §
COUNTY OF TARRANT §
CONTRACT BETWEEN THE CITY OF FORT WORTH AND THE SAFE CITY
COMMISSION, INC. FOR FUNDING FROM THE CRIME CONTROL AND
PREVENTION DISTRICT FOR THE ONE SAFE PLACE FAMILY JUSTICE
CENTER
This Agreement is made between the City of Fort Worth ( "City "), a municipal
corporation, acting herein by and through Charles W. Daniels, its duly authorized
Assistant City Manager, and the Safe City Commission, Inc., ( "SCC ") acting by and
through Ken Shetter, its duly authorized Executive Director.
RECITALS
WHEREAS, the City has determined that SCC provides services in coordinating area
agencies' activities against child abuse and domestic violence in the City;
WHEREAS, the City and SCC desire to enter into a contract to have such services
provided, which benefit the Fort Worth community through the creation of the One Safe
Place Family Justice Center ( "One Safe Place "), by supporting the salaries of a Center
Director and Administrative Assistant and through Security for the physical facility that
will provide a centralized, streamlined location for victim advocacy and support;
WHEREAS, the City desires to enter into a contract with the SCC to provide such services
for the public purpose of actively addressing domestic violence; and
WHEREAS, the City, as consideration for the creation of One Safe Place, has appropriated
monies in the Department's Crime Control and Prevention District ( "CCPD ") Fund Budget
in the amount of $300,000.00 ( "Program Funds ") to provide to SCC for the operation of
the One Safe Place Center program;
NOW, THEREFORE, in consideration of the mutual covenants herein expressed, the
parties agree as follows:
AGREEMENT
1. Responsibilities of Safe City Commission
SCC covenants and agrees to fully perform, or cause to be performed, with good
faith and due diligence, all work and services described in Exhibit "A" — SCC
Performance Measures, attached and incorporated herein as if copied in full. SCC shall
be responsible for day -to -day administration of One Safe Place. SCC agrees to expend
FOFFICIAL RECORD
ECRETARY FYI2 Contract between City and the Safe City Commissio rs?i " CCPD funding for the One Safe Place Family Justice Cent P I " ' :'30 IN
the Program Funds in accordance with its One Safe Place budget, described in Exhibit
"B," also attached and incorporated herein as if copied in full.
2. Program Funds
2.1 In no event shall the total distributions of Program Funds from City made to the
SCC during the term of this Agreement exceed the total sum of $300,000.00. SCC shall
keep all Program Funds in a specific account designated only for the Program Funds, and
shall not commingle the Program Funds with any other monies. In the event this
Agreement is terminated, for any reason at any time, SCC shall return to City any unused
portion of Program Funds distributed hereunder.
2.2 Payment of the Program Funds from City to SCC shall be made as a lump sum
payment within 30 days of execution of this Agreement. Accounting records of all
expenditures will be maintained by SCC and be made available to City upon request and
during any City audit of SCC's financial and procurement records. SCC shall deliver to
City a written detailed Program Narrative as described in Section 4.2 to support
expenditure of Program Funds. Such narrative shall be signed by the Executive Director
or duly authorized officer of the SCC. The monthly report shall be submitted to City no
later than the 15th day of each month. Submittal of a Program Narrative is required even
if no relevant expenditures of funds are made.
2.3 SCC is authorized to adjust any categories in the budget in an amount not to
exceed 5% of the value of those particular categories without prior approval of City, as
long as the change does not cause the total budget to exceed the amount of the Program
Funds; however, SCC must notify City in writing of any such adjustments. Any
adjustment of more than 5% of any category requires written permission from City prior
to any budget adjustment being made. Any program income earned directly as a result of
the program must be reported quarterly and may be expended on the One Safe Place
program with written permission from the Contract Administrator (see paragraph 12.3).
Budget adjustments shall be submitted to the Contracts and Grants Management Division
of the Fort Worth Police Department, ATTENTION: Christy Rodriguez, 350 W.
Belknap, Fort Worth, Texas, 76102.
3. Term
The term of this Agreement as it relates to the $300,000 is for a period beginning
on December 1, 2011, and ending on September 30, 2012. All of SCC's expenditures
under this Agreement must be completed prior to September 30, 2012. This Agreement
will continue in effect after September 30, 2012, solely for purposes of the repayment of
debt referenced in Exhibit "C" until December 31, 2012, or until all final repayments
have been made.
FY12 Contract between City and the Safe City Commission for 2
CCPD funding for the One Safe Place Family Justice Center
4. Program Performance
4.1 SCC agrees to maintain complete and accurate documentation supporting the
performance of the work and fulfillment of the objectives set forth in Exhibit "A."
4.2 SCC agrees to provide a monthly Performance Narrative to document the
performance of the work described in Exhibit "A." The Performance Narrative shall
document the program activity names, numbers of participants attending, details of the
activities, and a description of the goals achieved in support of the CCPD goals.
Additionally, the Project Narrative must include any successes realized in descriptive
detail. The monthly Performance Narrative shall be submitted to City no later than the
15th day after the end of each month.
5. Default and Termination
5.1 This Agreement is wholly conditioned upon the actual receipt by City of Program
Funds from the CCPD. All monies distributed to SCC hereunder shall be exclusively
from monies received from the CCPD, and not from any other monies of City. In the
event that funds from the CCPD are not timely received, in whole or in part, City may, at
its sole discretion, terminate this Agreement and City shall not be liable for payment for
any work or services performed by SCC under or in connection with this Agreement.
5.2 If for any reason at any time during any term of this Agreement, City Council fails
to appropriate funds sufficient for City to fulfill its obligations under this Agreement, City
may terminate this Agreement; termination to be effective on the later of (i) thirty (30) days
following delivery by City to SCC of written notice of City's intention to terminate or (ii)
the last date for which funding has been appropriated by the City Council for the purposes
set forth in this Agreement.
5.3 This Agreement may be terminated by City, in whole or in part, whenever such
termination is determined by City to be in the best interest of City in the event of default
or inability to perform or to comply with the terms herein on the part of SCC, or for other
good cause.
5.4 SCC acknowledges that it owes City debt under previous agreements through an
Acknowledgement Letter, attached as Exhibit "C" and incorporated within as if copied in
full. SCC agrees that if it fails to make repayment of its debt as outlined in Exhibit C, it
will be considered a breach of this Agreement, and City may immediately terminate this
Agreement. SCC will still be liable for any unpaid debt acknowledged in Exhibit C.
After termination of the Agreement, City shall not be liable for payment for any work or
services performed by SCC under or in connection with this Agreement.
5.5 Termination will be effected by delivering to SCC a notice of termination,
specifying the portion(s) of the Agreement affected and the effective date of termination.
Upon SCC's receipt of notice of termination, SCC shall:
FYI Contract between City and the Safe City Commission for 3
CCPD funding for the One Safe Place Family Justice Center
(a) Stop work under the Agreement on the date and to the extent specified in
the notice of termination,
(b) Place no further order or execute any subcontracts, except as may be
necessary for completion of the work not terminated;
(c) Terminate all orders and contracts to the extent that they relate to the
performance of the work terminated by the notice of termination; and
(d) Cease expenditures of Program Funds, except as may be necessary for
completion of the work not terminated.
5.6 Within thirty (30) days following the date of termination of this Agreement, SCC
shall return to City any property provided hereunder or as so directed by the Contract
Administrator (see paragraph 12.3). City will have no responsibility or liability for SCC's
expenditures or actions occurring after the effective date of termination of the Agreement.
6. Administrative Requirements
6.1 SCC agrees to keep detailed and accurate records to document its adherence to
applicable local, state and Federal regulations, along with documentation and records of
all receipts and expenditures of Program Funds. All records shall be retained for three (3)
years following the termination or completion of this Agreement or until the completion
of any audit, whichever is later.
6.2 City or its representatives shall have the right to investigate, examine and audit at
any time any and all such records relating to operations of SCC under this Agreement.
SCC, its officers, members, agents, employees, and subcontractors, upon demand by
City, shall make such records necessary to conduct an audit readily available for
investigation, examination, and audit. The City will not have access to specific client
case related information for purposes of creating safety plans, etc. Such client specific
records are the property of SCC only and are not accessible to City. In the event of such
audit by City, a single audit of all SCC's operations will be undertaken and may be
conducted either by City or an independent auditor of City's choice. SCC shall submit a
copy of any audit performed by their independent auditor within 30 days of receipt of the
final audit report.
6.3 If any audit reveals a questioned practice or expenditure, such questions must be
resolved within fifteen (15) days after notice to SCC by City. If questions are not
resolved within this period, City reserves the right to withhold further funding under this
and /or future contract(s) with SCC.
6.4 If, as a result of any audit, it is determined that SCC misused, misapplied or
misappropriated all or any part of the Program Funds, SCC agrees to reimburse City the
amount of such monies so misused, misapplied or misappropriated, plus the amount of
any sanction, penalty or other charge levied against City because of such misuse,
misapplication or misappropriation.
FY 12 Contract between City and the Safe City Commission for 4
CCPD funding for the One Safe Place Family Justice Center
6.5 SCC's obligation to City shall not end until all closeout requirements are
completed. Activities during this closeout period shall include, but are not limited to:
providing final Performance Narrative, making final payments, disposing of the SCC
Program assets as appropriate and as directed by City's Contract Administrator (see
paragraph 12.3.).
6.6 SCC covenants and agrees to fully cooperate with City in monitoring the
effectiveness of the services and work to be performed by SCC under this Agreement,
and City shall have access at all reasonable hours to offices and records of the SCC, its
officers, members, agents, employees, and subcontractors for the purpose of such
monitoring.
7. Independent Contractor
7.1 SCC shall operate hereunder as an independent contractor and not as an officer,
agent, or servant or employee of City. SCC shall have exclusive control of, and the
exclusive right to control, the details of the work and services performed hereunder, and
all persons performing same, and shall be solely responsible for the acts and omissions of
its officers, members, agents, servants, employees, subcontractors, program participants,
licensees or invitees. The doctrine of respondeat superior shall not apply as between City
and SCC, its officers, members, agents, servants, employees, subcontractors, program
participants, licensees or invitees, and nothing herein shall be construed as creating a
partnership or joint enterprise between City and SCC. It is expressly understood and
agreed that no officer, member, agent, employee, subcontractor, licensee or invitee of the
SCC, nor any program participant hereunder is in the paid service of City and that City
does not have the legal right to control the details of the tasks performed hereunder by
SCC, its officers, members, agents, employees, subcontractors, program participants,
licensees or invitees.
7.2 City shall in no way nor under any circumstances be responsible for any property
belonging to SCC, its officers, members, agents, employees, subcontractors, program
participants, licensees or invitees, which may be lost, stolen, destroyed or in any way
damaged.
8. Indemnification
8.1 SCC covenants and agrees to indemnify, hold harmless and defend, at its own
expense, City and its officers, agents, servants and employees from and against any and
all claims or suits for property loss, employment related claims associated with this
Agreement, or damage and/or personal injury, including death, to any and all persons, of
whatsoever kind or character, whether real or asserted, arising out of or in connection
with the execution, performance, attempted performance or nonperformance of this
agreement and /or the operations, activities and services of the program described herein,
WHETHER OR NOT CAUSED, IN WHOLE OR IN PART, BY ALLEGED
NEGLIGENCE OF OFFICERS, AGENTS, SERVANTS, EMPLOYEES OF SCC OR
SUBCONTRACTORS OR EMPLOYEES OF CITY; and SCC hereby assumes all
FY12 Contract between City and the Safe City Commission for 5
CCPD funding for the One Safe Place Family Justice Center
liability and responsibility of City and its otticers, agents, servants, and employees for
any and all claims or suits for property loss, employment related claims associated with
this Agreement, or damage and /or personal injury, including death, to any and all persons,
of whatsoever kinds or character, whether real or asserted, arising out of or in connection
with the execution, performance, attempted performance or non - performance of this
Agreement and /or the operations, activities and services of the programs described
herein, WHETHER OR NOT CAUSED IN WHOLE OR IN PART, BY ALLEGED
NEGLIGENCE OF OFFICERS, AGENTS, SERVANTS, EMPLOYEES OF, SCC OR
SUBCONTRACTORS OR EMPLOYEES OF CITY. SCC likewise covenants and agrees
to and does hereby indemnify and hold harmless City from and against any and all injury,
damage or destruction of property of City, arising out of or in connection with all acts or
omissions of SCC, its officers, members, agents, employees, subcontractors, invitees,
licensees, or program participants, WHETHER OR NOT CAUSED, IN WHOLE OR IN
PART, BY ALLEGED NEGLIGENCE OF OFFICERS, AGENTS, SERVANTS,
EMPLOYEES, OR SUBCONTRACTORS OF CITY.
8.2 SCC agrees to and shall release City, its agents, employees, officers and legal
representatives from all liability for injury, death, damage or loss to persons or property
sustained in connection with or incidental to performance under this Agreement, even if
the injury, death, damage or loss is caused by City's sole or concurrent negligence.
8.3 SCC shall require all of its subcontractors to include in their subcontracts a release
and indemnity in favor of City in substantially the same form as above.
9. Non - Assignment
No assignment or delegation of duties under this Agreement by SCC shall be
effective without City's prior written approval.
10. Prohibition Against Interest
10.1 No member, officer or employee of City, or its designees or agents; no member of
the governing body of the locality in which the SCC Program is situated; and no other
public official of such locality or localities who exercises any functions or responsibilities
with respect to the SCC Program during their tenure or for one year thereafter, shall have
any interest, direct or indirect, in any contract or subcontract, or the proceeds thereof, for
work to be performed hereunder. SCC shall incorporate, or cause to be incorporated, like
language prohibiting such interest, in all contracts and subcontracts hereunder.
10.2 No officer, employee, member or program participant of SCC shall have a
financial interest, direct or indirect, in this Agreement or the monies transferred
hereunder, or be financially interested, directly or indirectly, in the sale to SCC of any
land, materials, supplies, or services purchased with any funds transferred hereunder,
except on behalf of SCC, as an officer, employee, member or program participant. Any
willful violation of this paragraph with the knowledge, expressed or implied, of SCC or
its subcontractors, shall render this Agreement voidable by City of Fort Worth.
FYI Contract between City and the Safe City Commission for
CCPD funding for the One Safe Place Family Justice Center
11. Nondiscrimination
11.1 In accordance with Federal, state and local laws and ordinances, SCC covenants
that neither it nor any of its officers, members, agents, employees, program participants,
or subcontractors, while engaged in performing this Agreement shall in connection with
the employment, advancement, or discharge of employees, in connection with the terms,
conditions or privileges of their employment, discriminate against persons because of
their age, except on the basis of a bona fide occupational qualification, retirement plan, or
statutory requirement.
11.2 SCC will not unlawfully discriminate against any person or persons because of
age, race, religion, age, disability, color, national origin, or familial status, nor will SCC
permit its officers, members, agents, employees, subcontractors or program participants
to engage in such discrimination.
12. Compliance
12.1 SCC, its officers, members, agents, employees, program participants, and
subcontractors, shall abide by and comply with all laws, Federal, state and local,
including all ordinances, rules and regulations of City. If City calls to the attention of
SCC any such violation on the part of SCC or any of its officers, members, agents,
employees, subcontractors or program participants, then SCC shall immediately desist
from and correct such violation.
12.2 SCC shall utilize Program Funds strictly for those purposes and goals intended
under the terms and conditions of this Agreement. If City calls the attention of SCC to
any such violations on the part of SCC or any of its officers, members, agents,
employees, program participants or subcontractors, then SCC shall immediately desist
from and correct such violation.
12.3 City designates Christy Rodriguez, Program Support Administrator, 817 -392-
4244, or her designee, to act as Contract Administrator and delegates to this individual
authority for Agreement administration, compliance, and monitoring.
13. Waiver of Immunity
13.1 If SCC is a charitable or nonprofit organization and has or claims an immunity or
exemption (statutory or otherwise) from and against liability for damages or injury,
including death, to persons or property; SCC hereby expressly waives its rights to plead
defensively such immunity or exemption as against City. This section shall not be
construed to affect a governmental entity's immunities under constitutional, statutory or
common law.
13.2 City does not waive any of its immunities under constitutional, statutory, or
common law.
FY12 Contract between City and the Safe City Commission for 7
CCPD funding for the One Safe Place Family Justice Center
14. Insurance Requirement
14.1 SCC shall procure and shall maintain during the term of this Agreement the
following insurance coverage:
a. Commercial General Liability CGL): $1,000,000 per occurrence, with a
$2,000,000.00 annual aggregate limit, in a form that is acceptable to the City's
Risk Manager.
b. Non - Profit Organization Liability or Directors & Officers Liability:
$1,000,000 per occurrence, with a $1,000,000 annual aggregate limit, in a form
that is acceptable to the City's Risk Manager.
14.2 SCC's insurer(s) must be authorized to do business in the State of Texas for the
lines of insurance coverage provided and be currently rated in terms of financial strength
and solvency to the satisfaction of the City's Risk Manager.
14.3 Each insurance policy required herein shall be endorsed with a waiver of
subrogation in favor of the City. Each insurance policy required by this Agreement,
except for policies of worker's compensation or accident /medical insurance shall list the
City as an additional insured. City shall have the right to revise insurance coverage
requirements under this Agreement.
14.4 SCC further agrees that it shall comply with the Worker's Compensation Act of
Texas and shall provide sufficient compensation insurance to protect SCC and City from
and against any and all Worker's Compensation claims arising from the work and
services provided under this Agreement.
15. Miscellaneous Provisions
15.1 The provisions of this Agreement are severable, and, if for any reason a clause,
sentence, paragraph or other part of this Agreement shall be determined to be invalid by a
court or Federal or state agency, board or commission having jurisdiction over the subject
matter thereof, such invalidity shall not affect other provisions which can be given effect
without the invalid provision.
15.2 City's failure to insist upon the performance of any term or provision of this
Agreement or to exercise any right herein conferred shall not be construed as a waiver or
relinquishment to any extent of City's right to assert or rely upon any such term or right
on any future occasion.
15.3 Should any action, whether real or asserted, at law or in equity, arise out of the
execution, performance, attempted performance or non - performance of this Agreement,
venue for said action shall lie in Tarrant County, Texas.
FY12 Contract between City and the Safe City Commission for 8
CCPD funding for the One Safe Place Family Justice Center
15.4 SCC represents that its signatory possesses the legal authority. pursuant to anv
proper, appropriate and official motion, resolution or action passed or taken, to enter into
this Agreement and to perform the responsibilities herein required.
15.5 This written instrument and the exhibits attached hereto, which are incorporated
by reference and made a part of this Agreement for all purposes, constitute the entire
Agreement between the parties concerning the work and services to be performed
hereunder, and any prior or contemporaneous, oral or written agreement which purports
to vary from the terms hereof shall be void. Any amendments to the terms of this
Agreement must be in writing and must be approved by each party.
15.6 All notices required or permitted by this Agreement must be in writing and are
deemed delivered on the earlier of the date actually received or the third day following
(i) deposit in a United States Postal Service post office or receptacle; (ii) with proper
postage (certified mail, return receipt requested); and (iii) addressed to the other party at
the address as follows or at such other address as the receiving party designates by
written notice to the sending party.
1. CITY. Charles W. Daniels, Assistant City Manager
City Manager's Office
City of Fort Worth
1000 Throckmorton Street
Fort Worth, TX 76102
Copies To: Christy Rodriguez, Program Support Administrator
Fort Worth Police Department
350 W. Belknap Street
Fort Worth, TX 76102
2. SCC: Ken Shetter, Executive Director
201 Main Street, Suite 2
Fort Worth, TX 76102
(817) 885 -7774
15.7 None of the performance rendered under this Agreement shall involve, and no
portion of the Program Funds received hereunder shall be used, directly or indirectly, for
the construction, operations, maintenance or administration of any sectarian or religious
facility or activity, nor shall said performance rendered or funds received be utilized so as
to benefit, directly or indirectly, any such sectarian or religious facility or activity.
15.8 SCC certifies that it has obtained a 501(c)(3) Certificate from the Internal
Revenue Service. SCC shall notify City in writing of any changes to its 501(c)(3) tax -
exempt status during the term of this Agreement.
15.9 Captions and headings used in this Agreement are for reference purposes only and
shall not be deemed a part of this Agreement.
FYI Contract between City and the Safe City Commission for 9
CCPD funding for the One Safe Place Family Justice Center
15. 10 The provisions and conditions of this Agreement are solely for the benefit of City
and SCC and are not intended to create any rights, contractual or otherwise, to any other
person or entity.
[THE REMAINDER OF THIS PAGE IS INTENTIONALLY LEFT BLANK.]
FY12 Contract between City and the Safe City Commission for 10
CCPD funding for the One Safe Place Family Justice Center
IN WITNESS WHEREOF, the parties hereto have executed this Agreement in
multiples in Fort Worth, Tarrant County, Texas, to govern the responsibilities of the
parties as set forth on this the -10-1 day of 7L'c ' , 2011.
CITY OF FORT WORTH
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J ey W. Halstead Z •�[ f . (�
Chief of Police
C W. Daniels
Assistant City Manager
APPROVED AS TO FORM AND LEGALITY:
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A tant City Attorney
SAFE CITY COMMISSION, INC.
Ken S etter
Executive Director
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OFFICIAL RECORD
CITY SECRETARY
IBS. 0FT41
FYI Contract between City and the Safe City Commission for 1 1
CCPD funding for the One Safe Place Family Justice Center
"EXHIBIT A"
Safe City Commission Inc. One Safe Place Family Justice Center
Performance Measures
1. Provide a framework for collaboration among Tarrant County's public safety and
crime prevention network by facilitating quarterly multidisciplinary meetings attended by
Child Protective Services investigators, Police Department detectives, assistant District
Attorneys, medical staff, school district personnel, social service agencies and One Safe
Place staff to determine needs of families involved in domestic violence. One Safe Place
will provide office space and facilitate the co- location and integration of services for at
least five (5) agencies during operation.
2. Ensure families involved in domestic violence incidents are educated about the
criminal justice process, dynamics of domestic violence and the cycle of abuse. Ensure
each case at One Safe Place, includes an intake process that involves an appropriate
lethality assessment, safety planning, and provides families service options. Increase the
number of families who receive One Safe Place services by 2% each month.
3. Educate 7,000 Middle and High school students and staff on issues regarding youth
victimization through participation in the Friends for Life Crime Stoppers program.
FY1.2 Contract between City and the Safe City Commission for ] 2
CCPD funding for the One Safe Place Family Justice Center
"EXHIBIT B"
Safe City Commission, Inc. One Safe Place Family Justice Center
Program Budget
EXPENSE AMOUNT TOTAL
Salary, Director $50,000.00
Salary, Administrative Assistant $23,333.00
FICA, Director $3,825.00
FICA, Administrative Assistant $1,786.00
Other Fringe, Director $10,531.00
Other Fringe, Administrative Assistant $4,969.00
Total Salary $94,444
One Safe Place Utility Expenses (33 %) S28,034.00
Office Space (FWPD Facilities only) $43,000.00
Cleaning (FWPD Facilities only) $8,600.00
Total Facility Operations 79,634.00
One Safe Place Phone /Internet Expenses (33 %) $13,000.00
One Safe Place Equipment/Supplies (33 %) $10,180.00
Total Office Operations $23,180.00
Total Security (33 %) $102,742.00
Salary, benefits, uniforms and equipment for personnel to provide one (1) guard
security 24x7 and security systems maintenance
TOTAL EXPENSES
FY12 Contract between City and the Safe City Commission for 13
CCPD funding for the One Safe Place Family Justice Center
$300,000.00
J*
SAFE CITY
COMMISSION INC
"EXHIBIT C"
November 15, 2011
Police Chief Jeffrey Halstead
350 West Belknap Street
Fort Worth, Texas 76102
RE: Letter Agreement
Dear Chief Halstead:
Over the past year, we have worked closely with the City of Fort Worth to develop the
vision of One Safe Place. Our joint commitment will be a valuable asset to the
community as an effort to end domestic violence. The Safe City Commission is
committed to a multi - million dollar capital campaign for One Safe Place, and to date has
expended over $690,000 in establishing One Safe Place. The Safe City Commission,
acknowledges there has been a delay in payments, occurring with the knowledge of the
Fort Worth Police Department's Contract Administrator, for two contracts with the City
of Fort Worth: 1) the 2009 -2010 Juvenile Witness Intervention contract, and 2) the
2010 -2011 Juvenile Witness Intervention contract. The Safe City Commission agrees to
a repayment plan related to these contracts executed under M &C C- 24390, CSO contract
number 38321 -A. The repayment terms areas follows:
Contract for 2009 -2010 Juvenile Witness Intervention
The Safe City Commission agrees that it will pay a lump sum payment of $31,088.75 for
satisfaction of invoices received under the 2009 -2010 Juvenile Witness Intervention
contract. The lump sum payment will be made by check to the City of Fort Worth on or
before December 31, 2011. The check will reference "repayment under M &C C- 24390"
and be mailed to:
Christy Rodriguez
Program Support Administrator
Fort Worth Police Department
350 W Belknap Street
Fort Worth, TX 76102
This lump sum payment will be considered satisfaction of the 2009 -2010 contract terms.
Safe City Commission Repayment Letter Agreement Page 1 of 2
Contract for 2010 -2011 Juvenile Witness Intervention
The Safe City Commission agrees that it owes a total of $70,204.53 under the 2010 -2011
Juvenile Witness Intervention contract and agrees to a twelve month repayment plan. To
satisfy this debt, the Safe City Commission will make eleven monthly payments of
$5,850.38 beginning in January 2012. The payments will be remitted on or before the
last day of each month. The Safe City Commission agrees that it will make one final
payment of $5,850.35 on or before December 31, 2012. Payments will be made by check
to the City of Fort Worth. The check will reference "repayment under M &C C- 24390"
and be mailed to:
Christy Rodriguez
Program Support Administrator
Fort Worth Police Department
350 W Belknap Street
Fort Worth, TX 76102
The completion of all twelve payments will serve as satisfaction of the 2010 -2011
contract terms.
If any disagreements come up related to these contracts, the Safe City Commission
understands that the City of Fort Worth reserves any legal rights or remedies it may have.
We look forward to working with the City of Fort Worth as One Safe Place moves from a
vision to a reality.
Thank you,
Ken Sheffer
Executive Director
Safe City Commission, Inc.
Safe City Commission Repayment Letter Agreement Page 2 of 2
City of Fort Worth, Texas
Mayor and Council Communication
COUNCIL ACTION: Approved on 12/6/2011
DATE: Tuesday, December 06, 2011 REFERENCE NO.: C -25338
LOG NAME: 35FY12ONESAFEPLACE
SUBJECT:
Authorize Execution of an Agreement with the Safe City Commission, Inc., for $300,000.00 to Operate One
Safe Place as a Family Justice Center for Tarrant County (ALL COUNCIL DISTRICTS)
RECOMMENDATION:
It is recommended that the City Council authorize the execution of an Agreement for $300,000.00 with the
Safe City Commission, Inc., during Fiscal Year 2012 to operate One Safe Place as a Family Justice
Center for Tarrant County.
DISCUSSION:
Tarrant County initiated a program to aggressively address domestic violence with the creation of a new
Tarrant Regional Family Justice Center named One Safe Place. This center will streamline victim services
and provide a centralized location for victims to report an incident, receive medical, legal and counseling
services, and have access to on -site professionals such as child protective service workers, law
enforcement, prosecution and victim advocate specialists. One Safe Place will strengthen the entire
process and provide a much less overwhelming experience for the victims. This streamlined process will
also encourage victims to report an abuser, allow victims to receive the necessary services for themselves
and their family, and will provide the family an opportunity to break the cycle of violence.
Over the past year, the Safe City Commission has worked closely with the City to develop the vision of
One Safe Place. The Safe City Commission is committed to a multi - million dollar capital campaign for
One Safe Place and to date has expended over $690,000.00 in establishing One Safe Place. The Fiscal
Year 2012 budget includes $300,000.00 in the Crime Control and Prevention District Fund for Safe City
Commission to operate One Safe Place. Funding for this program will provide salary, fringe benefits,
security, facility operations and office operations. The Safe City Commission acknowledges there has
been a delay in payments occurring with the knowledge of the Fort Worth Police Department's Contract
Administrator for two contracts with the City of Fort Worth: 1) the 2009 -2010 Juvenile Witness Intervention
Contract, and 2) the 2010 -2011 Juvenile Witness Intervention Contract. Through this Contract, the Safe
City Commission also has agreed to a repayment plan related to these contracts executed under M &C C-
24390, CSO Contract No. 38321 -A.
FISCAL INFORMATION / CERTIFICATION:
The Financial Management Services Director certifies that funds are available in the current operating
budget, as appropriated, of the Crime Control and Prevention District Fund.
FUND CENTERS:
TO Fund /Account/Centers
CERTIFICATIONS:
Submitted for City Manager's Office .
FROM Fund /Account/Centers
GR79 539120 0359202
Charles W. Daniels (6199)
$300,000.00
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Originating Department Head:
Additional Information Contact:
ATTACHMENTS
1. GR79 539120.pdf (CFW Internal)
Jeffrey W. Halstead (42 10)
Christy Rodriguez (4244)
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