HomeMy WebLinkAboutContract 43870 CITY S5CMARY# -71
CONTRACT NO d
INTERLOCAL AGREEMENT
BETWEEN
CROWLEY INDEPENDENT SCHOOL DISTRICT
AND THE CITY OF FORT WORTH
WHEREAS, the City Council of Fort Worth ("City") and the Crowley Independent
School District Board of Trustees ("District") have determined that the security and well-being
of students at middle and elementary schools during after-school hours of 3:00 PM to 6:00 PM
are of prime importance; and
WHEREAS, the City and the District agree that the activities of elementary and middle
school children during these critical hours are of paramount importance to both government
entities; and
WHEREAS, the District proposes to continue an After-School Program in conjunction
with City; and
WHEREAS, District covenants and agrees to fully perform, or cause to be performed,
with good faith and due diligence, all work and services described in Exhibit "A," Crowley ISD
After-School Program Goals, Performance Measures and outcomes FY 2013, attached, and
incorporated herein for all purposes incident to this Agreement. District agrees to spend the
Program Funds in accordance with its approved Budget Summary and Budget Narrative,
described in Exhibit "B," attached and incorporated herein for all purposes incident to this
Agreement;
NOW, THEREFORE, KNOW ALL BY THESE PRESENTS:
That for and in consideration of the mutual covenants, promises and agreements
contained herein, the City of Fort Worth, hereinafter referred to as "City," acting by and
through Charles W. Daniels, its duly authorized Assistant City Manager, and the Crowley
Independent School District, hereinafter referred to as "District," acting by and through Ilan
Powell, its duly authorized Superintendent, do hereby covenant and agree as follows:
1. AGREEMENT
City and District together covenant and agree to fully cooperate in the operation of this
project and both parties agree to all following terms:
I. PROGRAM PURPOSE
A. The primary purpose of the Program shall include the following:
Provide after-school programs in identified schools that result in educational,
physical and social development and crime reduction for elementary and middle
school aged children.
OFFICIAL RECORD
7 - — a -- . CITY SECRETARY 002 IN FT, WORTH,TX
B. The Program goals shall include the following:
I. Educational Competence
a. Provide homework assistance, tutorial, and relevant educational
programs for participants that support the academic mission of the
education institution.
b. Improve the awareness of the importance of learning through the
involvement of educators, professional programmers, mentors, and
volunteers.
C. Reduce the level of truancy through programs that foster an
understanding of the importance of staying in school and result in
improved school attendance and reduction in dropouts.
2. Physical and Social Development
a. Address physical needs through the provision of after school
snacks, recreational, cultural, and wellness activities.
b. Involve the Program participants in activities that promote social
developments, which target specific community needs as identified
by parents, students, and educators.
3. Crime Reduction
a. Reduce the number of juvenile student arrests from targeted
schools through effective programs.
b. Reduce the number of juvenile victims of crime within the
attendance zones of target schools during the school day between
the hours of 3:00 p.m. and 6:00 p.m.
II. ADMINISTRATION AND RECORDS/REPORTS
A. City will:
1. Ensure the implementation of the goals of the After-School Program.
2. Monitor sites to ensure quality and compliance of programs.
3. Monitor program compliance.
4. Make recommendations regarding programming.
5. Assist/participate with Campus Advisory Committees.
6. Provide funding for program.
7. Approve the After-School Program Service Provider, but such
approval shall not be unreasonably withheld.
B. District will:
1. Provide guidance and direction in the development of programs and
activities on campus.
2. Supervise, monitor, and guide to ensure alignment of project activities
with program guidelines.
3. Identify appropriate students for referral and program participation.
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CFw & CISD Page 2
4. Assist in the recruitment of students.
5. Obtain parental permission for student participation in program.
5. Provide appropriate student orientation.
7. Provide access to necessary use of facilities that are conducive for
program activities daily, including use of a telephone.
9. Ensure After-School staff is receiving support from teachers at the school.
10. Ensure the safety of students After-School.
11. Select a third-party After-School Program Service Provider.
District shall provide the name of After-School Program Service Provider
to the City for approval within ten (10) days after selection by District.
The After-School Program Service Provider shall not provide any services
under this Agreement until approved by the City.
12. Provide City with a copy of their Agreement with the approved
After-School Program Service Provider
13. Ensure that the approved After-School Program Service Provider is
in full compliance with this Agreement.
III. PROGRAM OPERATION
A. District will
1. Ensure the maximum staff to student ratio is 1:15 for elementary schools
and 1:20 for middle schools.
2. Ensure that students are supervised at all times during the After School
Program until the student is picked up.
3. Ensure substitute staff is available to maintain staff/student ratios.
4. Make transportation arrangements.
5. Evaluation:
a. Plan for data collection
b. Develop pre-tests, mid-year tests, and post-tests.
6. Ensure that the After School Program Service Provider:
a. Complies with staff attendance.
1. Staff shall allow enough time to set up prior to student
arrival and be ready to greet students as they arrive.
2. On-Site Coordinators shall not leave the jobsite during the
hours of operation without contacting and receiving
approval from their supervisor. An alternate On-Site
Coordinator shall be designated until regular employee
returns.
3. Program leaders, staff, and volunteers shall not take
personal calls during program hours.
4. Program staff shall notify On-Site Coordinator 2 hours, if
possible, and not less than 30 minutes prior to the start of
the Program if staff is unable to report for duty.
5. Staff shall not eat or drink any Program snacks provided to
Program students.
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CFw & CISD Page 3
b. organize volunteers.
1. Volunteers shall be supervised by a staff member.
2. Volunteers shall attend an orientation or training session.
3. Volunteers shall be instructed on the importance of
confidentiality, speech, behavior, and dress code.
4. Volunteers shall complete an
application/commitment form and be
Interviewed/screened prior to placement.
C. Conduct criminal background checks on all new/returning staff and
volunteers.
d. Fill out Incident Reports, maintain files, and notify City of any
offenses, investigations, or similar incidents that occur with a
Program participant within 48 hours of occurrence.
e. Ensure Program staff has First Aid supplies readily available at all
times.
f. Ensure a minimum of one Program staff is currently certified in
CPR and First Aid by a nationally recognized organization that
certifies CPR and First Aid training.
g. Ensure at least one Program employee is on site at any time when
children are present.
h. Implement the following dress code:
1. Program Staff and Volunteers shall be clean and neat when
reporting to work.
2. Staff and Volunteers shall be identified by an identification
card, a nametag, or staff shirt.
3. Staff and Volunteers shall not have excessive or exposed
body art/tattoos or numerous ear piercing.
4. Male Staff and Volunteers shall remove earrings.
5. Staff and Volunteers shall not wear tongue, eyebrow, lip, or
nose jewelry.
6. Staff and Volunteers shall not wear the following:
a. Cut-off shorts
b. Baggy pants
C. Gang related attire
d. Revealing clothing
e. Clothing with inappropriate logos, slogans, or text.
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i. Ensure that all visitors sign in and out with the On-Site
Coordinator.
IV. PROGRAM EVALUATION
A. Program evaluation shall be developed to provide information regarding these
objectives:
I. Benefits of the Program for children and their communities.
2. Document the scope of services and activities offered in each Program
site.
3. Quantify the level of participation in each Program site.
4. Determine the Program offerings that are most effective in meeting the
needs of the children and their communities, both short and long term.
5. Provide a basis upon which future funding decisions are made.
6. Provide criteria for determining program continuation.
B. Data to be collected:
1. Enrollment/Attendance
2. Program Efficiency Data—cost per unit of service
3. Program Quality Data
4. Program Satisfaction Data—rating by children and parents as to interest in
continuing enrollment in the program.
5. Program Outcome Data
C. Data collection strategies:
1. Forms (attendance, registration, etc)
2. Surveys
3. Interview
4. Focus Groups
5. Site Observations
V. PROGRAM IMPLEMENTATION
A. District will:
1. Establish homework/tutoring space.
2. Coordinate additional hours for libraries and labs.
4. Evaluation:
a. Conduct pre-tests as needed.
b. Review attendance data collection and assist as needed with any
difficulties.
Review other performance data collection.
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VI. GENERAL PROGRAM REOUIREMENTS.
A. All of the following components are required in the development of activities:
1. Academic activities encompassing the following guides that will inspire
creative learning, improve critical thinking, and relate directly to the
students' class work.
a. Homework assistance.
b. Tutoring in specific subjects.
C. Hands on learning; exploring a variety of learning styles coupled
with student abilities.
d. Variety of topics and interests: nature, environment, multi-cultural
diversity, and enrichment.
2. Sports and recreation, both structured and unstructured, allowing for
individual and team play exercises.
a. Physical Fitness
b. outdoor individual and/or team oriented; golf, tennis, volleyball,
basketball, badminton
C. Indoor individual and/or team oriented; gymnastics, board games,
table tennis, etc.
d. other recreational activities that may not otherwise be available for
students to participate.
e. Recreational pursuits for any physically challenged individuals.
3. Community Service
a. Two service projects per school year.
B. one of the following is required in the development of activities. However, all
may be used and programming may be mixed to provide learning opportunities in
all three.
1. Fine Arts—provide skill development and/or appreciation of the arts.
a. Visual arts, i.e. painting, graphics, drawing, etc.
b. Performing arts, i.e. vo cal or instrument music lessons, choir,
drama, dance, public speaking, etc.
C. Arts and Crafts.
2. Character Development ----- activities promoting positive values and
emphasizing social competencies such as honesty, integrity, responsibility,
friendship skills, and peaceful conflict resolution.
a. Programs promoting resistance and refusal skills
b. Assertiveness training
C. Self-Esteem and positive self worth programs
d. Analyzing media and peer influences
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3. Student Life Skills— activities teaching skills and providing knowledge on
topics students can use.
a. Cooking
b. Nutrition
C. Consumer Issues
VII. RECORDS AND TRAINING
A. Records to be submitted to City by District:
1. Annually
a. District shall submit a list of participating schools. The list shall
include a contact name for each campus, a telephone number, and
e-mail address.
b. Current school year calendar
C. Discipline Policy
d. Staff Meeting
e. Staff Training Schedule
f. Student Enrollment Procedure
g. Student Recruitment Procedure
2. Quarterly
a. Performance data showing success in meeting the goals and
measurements as outlined in Exhibit A to this Agreement.
3. Monthly
a. Attendance records shall be taken daily and submitted monthly and
shall include:
I. Number of students registered or enrolled.
2. Participation—average daily attendance.
b. Lesson plans
1. Planned monthly schedule of activities. Plan shall include
location, including room numbers, and time of activities.
2. Highlights of previous month's activities.
C. Campus Advisory Committee meeting schedule and minutes.
4. Records and reports may be e-mailed to City.
B. Records to be maintained on site
1. Participant registration
2. Parental consent forms
3. Written Safety Policy and Procedures
4. Disciplinary actions
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5. Staff training records
C. Reports shall provide a method of evaluation for improvements in Academics,
Social Skills, and Recreational Activities.
1. Pre-program
2. Mid-year
3. Post program
D. Training
1, A minimum of 15 hours of training is required for Program staff.
2. Staff meetings and Campus Advisory Committee meetings shall not be
considered training.
3. FUNDING I FISCAL REQUIREMENTS
It is understood that during fiscal year 2012 — 2013, the City shall not provide more than
$125,000.00 for the support of the After-School Program to the District. District may provide
matching funds. The City and District may, acting through the Coordinating Board, establish a
sliding fee-scale for participation in the program so long as no child at a participating school gets
turned away and volunteer time by a parent, guardian, or designee can be counted toward the fee.
It is agreed that any fees collected shall be expended towards the After-School Program
primarily at the site where the fees are collected.
In no event shall the total distribution of program funds from the City paid to the District
during the term of this Agreement exceed the total sum of$1 25,000.00. Payment of program
funds will be made to the District on a cost-reimbursement basis per expenditure categories set
forth in the Budget Summary henceforth referred to as "Exhibit B". District shall submit to the
City a signed Request for Reimbursement (RFR) on a monthly basis, no later than thirty (30)
days after the end of the month, documenting program expenditures on a form provided by the
City (see Exhibit "C"). Copies of invoices and receipts on all expenditures must be attached as
support documentation of expenditures. Personnel costs must include copies of signed
timesheets. RFR documents shall be submitted to: Fort Worth Police Department, Attention: Aya
Ealy, 350 West Belknap, Fort `]North, Texas, 75102. Reimbursements will not be made until the
City has received and approved an RFR with the attached support documentation from the
District. Reimbursements shall be made within thirty(30) days of receipt of approved RFR.
District is authorized to adjust any categories in Exhibit B in an amount not to exceed 5%
of the value of those particular categories without prior approval of City, as long as the change
does not cause the total budget to exceed the amount of the Program Funds; however, District
must notify City in writing of any such adjustments. Any adjustment of more than 5% of any
category requires written permission from City prior to any budget adjustment being made. Any
program income earned directly as a result of the program must be reported quarterly and may be
expended on the program with written permission from the Contract Services Administrator (see
Section l.B.1). Budget adjustments shall be submitted to the Contract Services Administrator
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District shall evaluate and report on the effectiveness of the program--supported activities
towards meeting the Goals that are set forth in Exhibit "A," Crowley After-School Program
Goals, Performance Measures and outcomes. The Program Performance Measures will be used
to clearly show whether the program achieved the desired goals, as stated in Exhibit "A."
4. TERM
The term of this Agreement is for a period beginning on October 1, 2012, and ending on
September 30, 2013, or when the District satisfactorily reports on the effectiveness of the
program-supported activities as required above, whichever is later. The Agreement shall cover
the entire fiscal year 2012 - 2013.
5. NON-APPROPRIATON OF FUNDS
It is expressly understood and agreed by and between the parties hereto that this
agreement is wholly conditioned upon the actual receipt by City of funds from the Fort Worth
Crime Control and Prevention District and that if such funds from the Fort Worth Crime Control
and Prevention District are not timely forthcoming, in whole or in part, City may, at its sole
discretion, terminate this Agreement.
5. TERMINATION OF AGREEMENT
This Agreement may be terminated by either party hereto, in whole or in part, at any time
and for any reason, upon written notice to the other party. Such written notice shall specify to
what extent the work under the Agreement is being terminated and the effective date of
termination.
7. INDEMNIFICATION
District shall operate hereunder as an independent contractor and not as an officer, agent,
servant or employee of City. District shall be solely responsible for the acts and omissions of its
officers, members, agents, servants, and employees. Neither City nor District shall be responsible
under the Doctrine of Respondeat Superior for the acts and omissions of its officers, members,
agents, servants, employees, or officers of the other.
S. NONDESCRIMINATION
City and District each covenant to the other that neither such party nor any of its officers,
members, agents, employees, program participants, or subcontractors, while engaged in
performing this contract shall in connection with the employment, advancement, or discharge of
employees, or in connection with the terms, conditions or privileges of their employment,
discriminate against persons because of their age, except on the basis of a bona fide occupational
qualification, retirement plan, or statutory requirement. City and District, in the execution,
performance or attempted performance of this contract and agreement, will not discriminate
against any person or persons because of sex, race, religion, color or national origin, nor will
FY 2013 Interlocal Agreement
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District permit its agents, employees, subcontractors or program participants to engage in such
discrimination.
9. TERMINATION
City and District covenant and agree that in the event either party fails to comply with, or
breaches, any of the terms and provisions of this agreement, each party shall provide written
notice to the other as soon as reasonably possible after the non-breaching party becomes aware
of the failure to comply or breach of contract. In the event that the breaching party fails to cure or
correct such breaches within a reasonable time following the receipt of notice, such reasonable
time not to exceed thirty (30) days, the non-breaching party shall have the right to declare this
agreement immediately terminated, and neither party shall have further responsibility or liability
hereunder.
10. SEVERABILITY
The provisions of this agreement are severable and, if for any reason, a clause, sentence,
paragraph or other part of this agreement shall be determined to be invalid by a court or federal
or state agency, board or commission having jurisdiction over the subject matter thereof, such
invalidity shall not affect other provisions which can be given effect without the invalid
provision.
11. WAIVER OF DEFAULT
The failure of City or District to insist upon the performance of any term or provision of
this agreement or to exercise any right herein conferred shall not be construed as a waiver or
relinquishment to any extent of City's or District's right to assert or rely upon any such term or
right on any future occasion.
12. APPLICABLE LAW (VENUE)
Should any action, whether real or asserted, at law or in equity, arise out of the execution,
performance, attempted performance or non-performance of this contract and agreement, venue
for said action shall lie in Tarrant County, Texas. This Agreement shall be construed under and
in accordance with Texas law.
13. SOLE AGREEMENT
This written instrument constitutes the entire agreement by the parties hereto concerning the
work and services to be performed hereunder, and any prior or contemporaneous, oral or written
agreement which purports to vary from the terms hereof shall be void.
14. RIGHT TO AUDIT
District agrees that the City shall, until the expiration of three (3) years after final payment
under this Agreement, have access to and the right to examine any directly pertinent books,
FY 2013 Interlocal Agreement
CFW & CISD Page 10
documents, papers and records of the District involving transactions relating to this Agreement.
District agrees that the City shall have access during normal working hours to all necessary facilities
and shall be provided adequate and appropriate workspace in order to conduct audits in compliance
with the provisions of this section. The City shall give reasonable advance notice of intended audits.
District further agrees to include in all its subcontracts hereunder a provision to the effect
that the sub-consultant agrees that the City shall, until the expiration of three (3) years after final
payment under the subcontract, have access to and the right to examine any directly pertinent
books, documents, papers and records of such sub-consultant, involving transactions to the
subcontract, and further, that City shall have access during normal working hours to all sub-
consultant facilities, and shall be provided adequate and appropriate work space, in order to
conduct audits in compliance with the provisions of this article. City shall give sub-consultant
reasonable advance notice of intended audits. District and sub-consultants agree to photocopy
such documents as may be requested by the City. The City agrees to reimburse District and sub-
consultant for the costs of copies at the rate published in the Texas Administrative Code.
15, COMPLIANCE WITH LAW
District, its officers, agents, employees, contractors and subcontractors, shall abide by
and comply with all laws, federal, state and local, including the Charter and all ordinances, rules
and regulations of the City. It is agreed and understood that, if City calls the attention of District
to any such violations on the part of District, its officers, agents, employees, contractors or
subcontractors, then District shall immediately desist from and correct such violation.
16.ASSIGNMENT
Neither party hereto shall assign, sublet or transfer its interest herein without prior written
consent of the other party, and any attempted assignment, sublease or transfer of all or any part hereof
without such prior written consent shall be void.
17. NOTICES
All notices required or permitted by this Agreement must be in writing and are deemed delivered
on the earlier of the date actually received or the third day following(i) deposit in a United States
Postal Service post office or receptacle; (ii) with proper postage (certified mail, return receipt
requested); and (iii) addressed to the other party at the address as follows or at such other address
as the receiving party designates by proper notice to the sending party:
CITY : Charles W. Daniels, Assistant City Manager
City of Fort Worth
1 000 Throckmorton Street
Fort Worth, TX 76102
Copies to: Aya Ealy, Contract Services Administrator
Fort Worth Police Department
350 West Belknap
Fort Worth, TX 76102
FY 2013 Interlocal Agreement
CFW & CISD Page 11
DISTRICT: Crowley Independent School District
Superintendent of Schools
512 Peach Street
PO Box 688
Crowley, TX 76036
IN WITNESS WHEREOF, the parties hereto have executed this agreement in multiples in Fort
Worth, Tarrant County, Texas, this 7/--day of{���f�1.�—, A.D. 2012.
CITY OF FORT WORTH CROWLEY INDEPENDENT SCHOOL
DISTRICT
/6UX i
t es W. Daniels Dan Powell
A City Manager Superintendent,
Date: //, 08. /'L Date:ww
q#,,t W,-ieZZ-7�
Je fery . Halstead /!S/Z
Chief of Police
APPROVED AS TO FORM
AND LEGALITY:
! 1
Jessic langsvang District's Attorney
Assistant City Attorney
Date: �I� � �� �� Date:
ATTEST:
ary J. r �i JM• nc ova Qd
City Secretary °Op0000°° *,�'ecretary, Board of Trustees
5 a
a
`3.4'Q44
Authorization
M&C:
FY 2013 Interlocal Agreement �FF�c,p`RECORD
CFW & C[SD ge 12
CITY SECRI�TAR
FT,,WORTH,TX
Exhibit A
Crowley ISD After-School Program
Goals, Performance Measures, and outcomes FY 2013
Goal: Support efforts to increase the safety of youth and reduce juvenile crime through crime
prevention and intervention programs.
Performance Measures
Provide a safe environment for 200 unduplicated elementary and middle school-
l. aged youth via homework assistance, tutorials, and other relevant educational
programs through September 30, 2 013.
Improve the truancy rates of program participants by 5% through September 30
2. 2012.
Improve the truancy rates of program participants by 5% when compared to the
3' overall school attendance rate though September 30 2013.
g p
A
Program , ,
Objective
1. Number of unduplicated program participants. 200
2. Average daily participation. 60
3. Number of tutoring hours per week. 20
FY 2013 Interlocal Agreement
CFw & CISD Page 13
Exhibit B
Crowley ISD After-School Program
Budget Summary FY 2013
Budget Item Amount Requested
A. Personnel $119,196
B. Fringe Benefits 0
C. Travel 0
D. Equipment 0
E. Supplies $51804
F. Contracts/Consultants 0
G. Other 0
TOTAL $1259000
BUDGET DETAIL
A. Personnel
Certified Teachers $21 per hour x 1836 hours total=$38,556 Cost: $1191196
Support Staff $10 per hour x 8064 hours total= $80,640
TOTAL Personnel
B.Fringe Benefits
Name Position Description of Benefits Cost
TOTAL Fringe Benefits
C. Travel
Purpose of Travel Location Item Cost
TOTAL Travel
D. Equipment
FY 2013 Interlocal Agreement
CFW & CISD Page 14
Item Cost Per Item Quantity Cost
TOTAL Equipment $0
E. Supplies
General Supplies as needed per campus
TOTAL Supplies $59804
F. Contracts/Consultants
Description of Services Cost
TOTAL Contracts/Consultants $
G. Other Costs
Item Cost Per Item Quantity Cost
TOTAL Other Costs $0
FY 2013 Interlocal Agreement
CFW & CISD Page 15
BUDGET NARRATIVE
The detailed budget narrative explains the need for all proposed expenditures by individual item. The
budget narrative should clearly explain how funds will be used and why expenditures are necessary for
successful implementation of your program. Please explain how costs are calculated.
A. Personnel—
Costs associated with this item are to be utilized in the following manner:
Certified Teachers will conduct tutoring for students who need additional help with their
core classes throughout the afterschool centers. Calculated cost: 1836 Teacher hours X $21 an
hour=Estimated total for the year $38,556
Support Staff will conduct sports and enrichment classes with students on a daily basis
throughout the afterschool centers. Calculated cost: 8064 support staff hours X $10 an hour=
Estimated total for the year $80,064
B. Fringe-- NIA
C. Travel—NIA
D. Equipment— No funds are budgeted under the equipment category
E. Supplies— General supplies will be purchased on a need base for each campus.
Three campuses will receive a supply budget of$1,934 to assist with daily operation needs.
F. Contracts/Consultants—NIA
G. Other Costs—
No funds are budgeted under the other costs category
FY 2013 Interlocal Agreement
CFW & CISD Page 16
Exhibit C
Monthly Request for Reimbursement (RFR)
FY 2013 Crowley ISD - After School Program
Program Period 1011112 to 09/30/13
Submit to: Fort Worth Police Department Submitting Agency: Crowley ISD
Attn:Aya Ealy Agency Contact Name:
Grants&Contracts Management-3rd Floor Phone Number:
350 West Belknap Street Email:
Fort Worth,TX 76102 invoice Number:
Period covered by this request: to
mmlddlyy mmlddlyy
A B C D E
Total of Previous (B+C) (A-D)
Reimbursements This Total Balance
Budget Category Budget Amount Requested Request Requested Available
1 Personnel $ - $ - $ - $ - $ ..
2 Fringe $ - $ - $ - $
3 Travel $ - $ - $ - $ $ -
4 Equipment $ - $ - $ - $ - $ -
5 Supplies $ - $ - $ - $ - $ -
6 Construction $ - $ - $ - $ - $ -
7 Consultants/Contracts $ - $ - $ - $ - $ -
8 Other-Direct Cost $ - $ - $ - $ - $ -
9 Indirect Costs $ - $ - $ - $ - $
Total Programmatic Costs $ - $ - $ - $ - $ -
Please Attach:
I. Attach copies of invoices and the receipts on all expenditures
2. For Personnel Cost, include copies of signed times sheets
3. Attach a copy of Monthly Performance Report
Summary:
Total Budget: $ -
Previous Requests: $
This Request: $ -
I have reviewed this request and certify that the listed Total Spent: $ -
expenses are accurate and are chargeable to the Balance left in grant: $ -
FWISD After School Program approved budget.
Fiscal A ent Use Only
Grantee Authorized official Date Fund Account Center
Title
M&C Review Page 1 of 2
Off da: site of the City of Fort Worth,Texas
FoRTWORTH
IT'S COUNCIL ENDA
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COUNCIL ACTION: Approved on 912512012
DATE: 9/25/2012 REFERENCE NO.: C-25886 LOG NAME: 35ASPCCPDFY13
CODE: C TYPE: NON- PUBLIC NO
CONSENT HEARING:
SUBJECT: Authorize Execution of After-School Program Agreements with Fort Worth Independent
School District, Keller Independent School District, Crowley Independent School District
and White Settlement Independent School District in the Total Program Amount of
$1,600,000.00 for Fiscal Year 2013 (ALL COUNCIL DISTRICTS)
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RECOMMENDATION:
It is recommended that the city Council authorize the execution of After-School Program Agreements
in the total program amount of$1,600,000.00 for Fiscal Year 2013 with Fort Worth Independent
School District, Crowley Independent School District, Keller Independent School District and White
Settlement Independent School District to operate an After-School Program at select schools within
the City of Fort Worth as a juvenile crime prevention initiative during Fiscal Year 2013.
DISCUSSION:
National research shows that adolescents are at a higher risk of being a victim of crime or committing
a criminal act between 3:00 p.m. to 6:00 p.m. on a school day than any other time. Beginning in
Fiscal Year(FY) 2001, a multi-disciplinary task force consisting of City officials, school district
personnel and related service providers conducted extensive research and developed a coordinated
program for schools throughout the city that have documented juvenile crime problems. This
program supplements existing programs and includes a myriad of activities, such as academics, arts,
athletics and other enhancement programs.
Since that time, the city of Fort Worth, funded by appropriations from the Crime control and
Prevention District, has dedicated funding on an annual basis to continue the program. The adopted
Fiscal Year 2013 Crime Control and Prevention District budget has appropriated the amount of
$1,600,000.00 for the After-School Program. Participating school districts include Fort Worth,
Crowley, White Settlement and Keller, of which all After-School Programs are implemented in schools
located within the city of Fort Worth.
The Fort Worth Independent School District will provide matching funds in the amount of$1.'1 million.
Funding will be allocated as follows to each Independent School District(ISD) in FY 2013:
• Fort Worth ISD funding in the amount of$1,300,000.00;
• Keller ISD funding in the amount of$125,000.00;
• Crowley ISD funding in the amount of$125,000.00; and
• White Settlement ISD funding in the amount of$50,000.00.
Each school district is responsible for day-to-day administration of the After--School Program. The
mission of the After-School Program is to provide quality after-school programs in a safe environment
that result in educational, physical and social development for elementary, middle and high school
students -promoting educational competence and reducing juvenile crime. Each District is required to
establish program goals and objectives that are measurable and result in desired program outcomes.
Additionally, the After-School Program must ensure that existing programs are not duplicated, or if
appropriate, are expanded or complimented as determined by an evaluation of existing programs.
http://apps.cfwnet.org/council—Packet/mc_review.asp`?ID-17242&counci1date=912512012 11/212012
M&C Review Page 2 of 2
These Agreements shall not be effective until October 1, 2012 and the City shall not be obligated to
make any payments under these Agreements or be otherwise liable for any other obligations until the
FY 2013 budget becomes effective.
FISCAL INFORMATION/CERTIFICATION:
The Financial Management Services Director certifies that funds will be available in the Fiscal Year
2013 budget, upon adoption of the Fiscal Year 2012-2013 budget by the City Council to include the
above recommended items, as appropriated, of the Grime Control and Prevention District Fund.
TO Fund/Account/Centers FROM Fund/Account/Centers
GR79 539120 0359601 $1,,600,000.00
Submitted for city Manager's office by: Charles W. Daniels (7504)
Originating Department Head: Jeffrey W. Halstead (4210)
Additional Information Contact: Aya Ealy (4239)
ATTACHMENTS
http://apps.cfwnet.org/council_Packet/mc_review.asp?ID=17242&councildate=912512012 11/2/2012