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CONTRACT N
Contract No.144108 �`�►Y telecorn«
Customer Information and Contract Specifications
Customer Name: The City of Fort Worth
Contract Status:
• Master Services Agreement(MSA),City Secretary Contract No.42303,on File as of 09/19/2011
Service Order
This Service Order is entered into by tw telecom holdings inc. on behalf of itself and its wholly owned operating
subsidiaries (collectively"TWTC')and The City of Fort Worth ("Customer). It is effective upon execution by both Parties
("Effective Date").
ndce Address ; Y,I1006 # YOider Term Qty unit 114C Unff NRC Total MRI: `Total NRC.
IYpe.` (months) _
000 Throdvnorton ST, Internet Access-50 Maps New 36 1 $1,190.40 $0.00 $1,190.40 $0.00
art Worth,TX 5312
Service Level=24x7x4
-Primary INNS(up to 10)
-Secondary DNS(up to 50)
ntemet Transport-Ethernet 1 $220.80 $0.00 $220.80 $0.00
UUMbPs
Subtotal.- 51,41120
_.
otafs :, i 51,411.20 $000
Additional charges may be assessed if Customer causes a delay in installation or if wiring is required between the service
address and the network demarcation point
Contract Provisions
The Services ordered herein are governed by this Service Order and the tw telecom Master Services Agreement by
Customer, as referenced above.
Internet
Usage: Customer shall not transmit or store material in violation of any Federal or state laws or regulations, including, but
not limited to, obscenity, indecency, defamation or infringement of trademark or copyright. Customer agrees to adhere to
TWTC's IP policy at http:/Avww.twteler-om.com/oust centerCp addressing_policy.html and Acceptable Use Policy("AUP°)
at http://www.twtelecom.com/cust center/acceptable usepolicy,html,which may be modified from time to time.
Equipment Recovery
Upon termination of a Service for any reason, TWTC or its representative will contact Customer to schedule a mutually
acceptable time and date for TWTC's retrieval of TWTC Equipment located on Customer's premises. Alternatively, TWTC
may request that Customer package TWTC's Equipment and return it, at TWTC's cost, to a location identified by TWTC.
If Customer does not provide TWTC with access to its premises to allow TWTC to recover the TWTC Equipment within
thirty (30) days following TWTC's contact, or if Customer does not ship the TWTC Equipment back to TWTC within the
thirty(30)days,then TWTC may charge Customer for the replacement cost of the TWTC Equipment.
OFFICIAL RECORD
Version 1.1 Rev.5-12-11 tw telecom-Confidential I CITY S E C R F-TA YAr
- L__T WORTH, TX
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Contract No.144108 �t.YV telecom-
Signature Block
twtelecom holdings inc. Customer: The City of Fort Worth
I
Si natu Si nature: V�
Name: evin Ba Name: Susan Alanis
Title: General Mana er Title: Assistant City Manager
Date: i Date: 11-28-11
Sales Person: Keith Davis
Customer and the individual signing above represent that such individual has the authority to bind Customer to this
Agreement.
APPROVED TO FORM AND LEGALITY:
Assist"t City Attorney
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Attested by:
Ronald P. Gonzales,
ASSL City SUNUO
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OFFICIAL RECORD'i
CITY SECRETARY j
Version 1.1 Rev.5-12-11 twtelecom—Confidential FT WO TH,Pans-2 oft
City of Fort Worth, Texas
Mayor and Council Communication
COUNCIL ACTION: Approved on 5/3/2011
DATE: Tuesday, May 03, 2011 REFERENCE NO.: C-24894
LOG NAME: 04TW TELECOM SERVICE AGREEMENT
SUBJECT:
Authorize Execution of a Service Agreement for Telecommunications Services with TW Telecom Holdings
Inc., for the Information Technology Solutions Department at an Annual Cost Not to Exceed $500,000.00
RECOMMENDATION:
It is recommended that the City Council authorize the City Manager to execute an agreement with TW
Telecom Holdings Inc.,to provide telecommunications services at multiple City of Fort Worth sites for the
Information Technology Solutions Department using General Services Administration Contract number
GS-35F-0426R at an annual cost not to exceed$500,000.00.
DISCUSSION:
Employees at most City of Fort Worth (City)sites are provided access to information systems and
resources via the City's data network. This network provides the connectivity required for computers and
workstations at remote sites to access computing systems in the City Hall data center.At most sites
outside the downtown area, a key component of this connectivity is one or more telecommunications
circuits provided by a public carrier.
Currently the City relies heavily on a single telecommunications provider for services obtained through a
Texas state agreement. Staff is recommending increased use of a second provider to help ensure the city
can obtain the lowest cost service available for any given site. The use of a second provider may also
increase the potential resiliency of the network when service interruptions are experienced by a single
provider.
Staff will utilize this agreement to obtain telecommunications services for new City locations when these
services are more cost effective than those offered by the City's existing provider. In addition, existing
services to City locations may be replaced by this provider if a cost reduction can be realized. Except for
services required for new locations,the City's overall costs for telecommunications services should not
increase. This M&C, however,will allow staff to obtain a larger portion of those services from a lower-cost
provider with the intent of utiimately reducing overall costs.
TW Telecom Holdings Inc., (TW ) is currently providing an alternate intemet service at the City's Eagle
Mountain site. Staff recommends the execution of an annual service agreement with TWT to potentially
provide services at other City sites to provide the redundancy and cost advantages required by the City's
internal network.
State law provides that a local government purchasing an item under a General Services Administration
(GSA)contract satisfies state laws requiring that the local government seek competitive bids for purchase
of the item. GSA contracts have been competitively bid to increase and simplify the purchasing power of
local government entities.
M/WBE-A waiver of the goal for M/WBE subcontracting requirements was requested by the
Purchasing Department and approved by the WWBE Office because the purchase of goods and services
is from sources where subcontracting or supplier opportunities are negligible.
AGREEMENT TERMS—This agreement shall begin upon execution and expire three years from that
date.
RENEWAL OPTIONS—This agreement may be renewed for one additional year in accordance with the
terms of the GSA Contract. This action does not require specific City Council approval provided that the
City Council has appropriated sufficient funds to satisfy the City's obligation during the renewal term.
FISCAL INFORMATION/CERTIFICATION:
The Financial Management Services Director certifies that funds are available in the current operating
budget, as appropriated, of the Information Systems fund.
FUND CENTERS:
TO Fund/AccountfCentem FROM Fund/Account/Centers
P168 535080 0046002 $500.000.00
CERTIFICATIONS:
Submitted for City Manames Office by: Karen Montgomery (6222)
Originating Department Head: Peter Anderson (8781)
Additional Information Contact: Alan Girton (8484)
ATTACHMENTS
1. fundinaverifcation.pdf (CFW Irytemal)
2. fundingverification.doc (CFW Intemal)
3. MWBE WAIVER-TW TELECOM MASTER SERVICE AGR.pdf (CFW Internal)