HomeMy WebLinkAboutContract 54511-A2 CSC No.54511-A2
AMENDMENT 2 TO CITY OF FORT WORTH CONTRACT 54511
BETWEEN THE CITY OF FORT WORTH AND THE PRESBYTERIAN NIGHT
SHELTER OF TARRANT COUNTY,INC., FOR PERMANENT SUPPORTIVE
HOUSING CASE MANAGEMENT
This Amendment (the "Amendment") is made and entered into by and between the City of Fort
Worth, a home-rule municipality of the State of Texas(hereinafter referred to as the "City"),acting
by and through Fernando Costa, its duly authorized Assistant City Manager, and THE
PRESBYTERIAN NIGHT SHELTER OF TARRANT COUNTY, INC., a Texas nonprofit
corporation ("Agency"). Each party shall be individually referred to herein as Party and
collectively as Parties.
RECITALS
WHEREAS,the City entered into an Agreement with the Agency to provide services more
specifically described in the agreement, City Secretary Contract No. 54511, (the "Agreement");
WHEREAS, on September 17, 2021, the Parties amended and renewed the Agreement;
WHEREAS,the Parties agree to amend the budget for the initial term, ending September
30, 2021,to correct line-item amounts to match the intent of the Parties;
WHEREAS,this Amendment will shift funds between budget categories;
NOW THEREFORE City and Agency do hereby agree to the following:
I.
AMENDMENT TO AGREEMENT
A. EXHIBIT"B" Budget Part I—Initial Term attached to the Agreement is hereby amended
and replaced in its entirety with the attached Exhibit B Budget Part I—Initial Term,.
II.
This amendment is effective upon execution by the Parties.
III.
All terms and conditions and exhibits, including Exhibit "B" Budget Part 11 — Renewal
Terms, of the Agreement not amended herein remain unaffected and in full force and effect, are
binding on the Parties and are hereby ratified by the Parties. Capitalized terms not defined herein
shall have the meanings assigned to them in the Agreement.
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Amendment 2 to CSC 54511 OFFICIAL RECORD
CoFW and THE PRESBYTERIAN NIGHT SHELTER OF TARRANT COUNTY,INC.
CITY SECRETARY
FT. WORTH, TX
IN WITNESS WHEREOF,the parties hereto have executed this agreement, to be effective this
day of , 20
FOR CITY OF FORT WORTH: FOR AGENCY:
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Fernando Costa(Sep 24,202114:43 CDT) Toby Owen(Sep 24,2021 09:09 CDT)
Fernando Costa Toby Owen
Assistant City Manager Chief Executive Officer
Date: Sep 24, 2021 Date: Sep 24,2021
APPROVAL RECOMMENDED
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Tara Perez(Sep 24,2021 09:10 CDT)
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APPROVED AS TO FORM AND ATTEST: �� ° ° °
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Jo Pate(Se 2 02111:43 CDT)
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Jo Ann Pate, Assistant City Attorney Ronald Gonzales, Acting City Secretary
Date: Sep 24, 2021 Date: Sep 24, 2021
Contract Compliance Manager:
By signing I acknowledge that I am the
person responsible for the monitoring
and administration of this contract,
including ensuring all performance and
reporting requirements.
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Tara Perez(Sep 24,2021 09:10 CDT)
Tara Perez
Manager, Directions Home
OFFICIAL RECORD
Amendment 2 to CSC 54511 CITY SECRETARY
CoFW and THE PRESBYTERIAN NIGHT SHELTER OF TARRANT COUNTY,INC. FT. WORTH, TX
EXHIBIT `B"
BUDGET
Part I—Initial Term
A2ency will submit invoices for reimbursement by the 15th of the month following the
month services were provided.
This report shall itemize each monthly expense requested for reimbursement by the Agency and
shall be included in Budget submitted. In order for this report to be complete the following must
be submitted:
For payroll expenses, timesheets signed and dated by employees and approved by
supervisor for all payroll expenses listed with the code of time being billed to
City/Directions Home. Electronic time sheets are acceptable but must show timestamp
of employee submission and supervisor approval. Paystub must include pay period,
date paid, amount and expenses (salary, FICA, benefits etc). If pay stubs are
unavailable, payroll registries with applicable expenses highlighted and labeled will
suffice. Agency may not submit payroll expenses dated 60 calendar days prior to the
date of the Reimbursement Request with the exception of the first Reimbursement
Request which may include items from the Effective Date of the Agreement to the end
of the reporting month or with written permission from Directions Home staff so long
as such changes are otherwise in accordance with the Agreement.
For non-payroll expenses, invoices for each expense listed. Agency may not submit
invoices dated 60 calendar days prior to the date of the Reimbursement Request with
the exception of the first Reimbursement Request which may include items from the
Effective Date of the Agreement to the end of the reporting month or with written
permission from Directions Home staff so long as such changes are otherwise in
accordance with the Agreement.
Proof that each expense was paid by the Agency, which proof can be satisfied by
cancelled checks.If a cancelled check is not possible,a bank statement with the expense
highlighted and labeled will suffice.
If allocations percentages are used, all documentation must be submitted with the first
month's invoice and if changes are made,new allocation documentation submitted with
invoice.
For the audit, bank statements showing payments, Form 941s and allocation
documentation will be reviewed.
Amendment 2 to CSC 54511 Page 3 of 4
CoFW and THE PRESBYTERIAN NIGHT SHELTER OF TARRANT COUNTY,INC.
PROGRAM COSTS Total $135,000.00
A.SALARIES(By title)
Lead Journey Home Guide
Journey Home Guide
Journey Home Guide
Director of Housing Services
SALARIES TOTAL: $96,640.00
B. FRINGE BENEFITS
(Can include: Employer-paid Social Security, Medicare, $11,745.00
Health Insurance, Dental Insurance, Vision Insurance,
Life Insurance, Disability Insurance, Unemployment
Insurance, Workers Compensation and Retirement
expenses)
FRINGE BENEFITS TOTAL: $11,745.00
C. MILEAGE
Mileage
MILEAGE TOTAL:
D.CELL PHONES/EQUIPMENT
Cell phones
Computers
CELL PHONES/EQUIPMENT TOTAL: $6,717.00
E.CLIENT EXPENSES
Client Expenses* $5,421.00
CLIENT EXPENSES TOTAL: $5,421.00
F.OTHER APPROVED
Office Supplies $977.00
Indirect Costs—Administration $13,500.00
OTHER APPROVED TOTAL: $14,477.00
TOTAL PROGRAM COST: $135,000.00
* Client expenses are those expenses necessary for the client's success in housing and/or
employment. Client expenses include but are not limited to moving expenses,food,
laundry, critical documents, cleaning supplies and transportation.
Amendment 2 to CSC 54511 Page 4 of 4
CoFW and THE PRESBYTERIAN NIGHT SHELTER OF TARRANT COUNTY,INC.
DATE: 9/15/2020 REFERENCE M&C 20-0640 LOG NAME: 02SUPPORTIVE SERVICES FOR
NO.: COVID-VULNERABLE PSH CLIENTS
CODE: C TYPE: NON- PUBLIC NO
CONSENT HEARING:
SUBJECT: (ALL)Authorize Execution of Agreements in an Amount Up to $350,000.00 with Presbyterian Night
Shelter of Tarrant County, Inc.; My Health, My Resources(MHMR)of Tarrant County; and Tarrant
County Hospital District dba JPS Health Network to Provide Supportive Services for COVID-Vulnerable
Permanent Supportive Housing Residents and Authorize Three Renewal Options in a Combined Amount
Up to$1,050,000.00
RECOMMENDATION:
It is recommended that the City Council:
1. Authorize the City Manager or his designee to execute agreements with agencies listed below in a
combined amount up to$350,000.00 for a term commencing October 1, 2020 and terminating September
30, 2021 for the provision of supportive services;
2. Authorize the City Manager or his designee to renew the agreements for Fiscal Years 2022, 2023 and 2024
with the agencies listed below in a combined amount up to $1,050,000.00 for the provision of supportive
services dependent on funds being appropriated for Directions Home initiatives; and
3. Authorize the City Manager or his designee to amend the agreements if necessary to achieve program
goals provided that the amendment is within the scope of the program and in compliance with City
policies and applicable laws and regulations.
DISCUSSION:
On June 17, 2008, the City adopted Directions Home, the City's plan to make homelessness rare, short-term and
nonrecurring (Resolution No. 3628-06-2008).
One of the goals of Directions Home is the expansion of Permanent Supportive Housing (PSH). PSH is a type of
housing suitable for disabled households experiencing more than one year of homelessness. PSH clients require
ongoing case management and assistance to remain housed. While there has been significant homeless system
funding provided to the City and the Tarrant County Homeless Coalition through U.S. Housing and Urban
Development's (HUD) Emergency Solutions Grants(ESG)due to COVID-19, this funding does not address the need
for PSH.
The U.S. Centers for Disease Control and Prevention (CDC) has noted that congregate living situations, such as
homeless shelters, pose a greater risk of COVID-19 spreading and have issued recommendations that emergency
homeless shelters reduce density/decompress to allow for safe distancing of homeless clients.
The CDC additionally recommends"protective housing for people who are at highest risk of severe COVID-19." Per
the CDC, two groups defined as particularly vulnerable to severe COVID-19 are those over 65 years old and those
with specific underlying health conditions, especially chronic lung disease or moderate/severe asthma, serious heart
conditions, immunocompromised, severe obesity, diabetes, chronic kidney disease and liver disease.
In view of the CDC recommendations and the lack of ESG funding for PSH, the City Council voted (M&C 20-0518)
to use$9,300,000.00 of funding provided under the Coronavirus Aid, Relief, and Economic Security Act(CARES
Act),Title V(Coronavirus Relief Funds or Title V funds)to acquire and convert existing motels, hotels, extended
stays, apartment complexes, or similar permanent structures to serve as and provide approximately 100 new units
of PSH. The new PSH units will provide protective housing for high risk COVID-19 vulnerable and disabled
households experiencing chronic homelessness.
Currently, 119 units of permanent supportive housing for COVID-vulnerable households are being developed with
Coronavirus Relief Funds.
On July 1, 2020, the City issued Request for Proposals 20-0190 (RFP)seeking proposers to: (1) quickly acquire and
convert existing motels, hotels, extended stays, apartment complexes, or similar permanent structures to serve as
approximately 200 units of PSH split across two or more locations; and (2) provide ongoing supportive services for
such households for a period of at least twenty(20)years. The City will provide funding for the initial costs of
acquisition via a one-time payment and subsequent payments for conversion/renovation from Title V funds, and
anticipates assisting the selected proposers to secure ongoing operating subsidies from other sources.
After a competitive scoring process, Housing Authority of the City of Fort Worth, dba Fort Worth Housing Solutions
(FWHS), and The Presbyterian Night Shelter of Tarrant County, Inc. (PNS)were recommended to be awarded a
notice to proceed. These agencies have experience in permanent supportive housing.
FWHS put an option to purchase on a property which can create 119 units of PSH for COVID-vulnerable
households. FWHS selected PNS, My Health, My Resources of Tarrant County(MHMR), and Tarrant County
Hospital District d/b/a JPS Health Network(JPS)as service providers in order to meet the unique client
needs. Directions Home will provide the funding for the three service providers in order to create the 119 units of
COVID-vulnerable PSH.
PNS will provide three on-site case managers to work with clients to create service plans which can include goals
for increasing income, education, employment, physical and mental health goals and housing stability plans.
MHMR will provide one on-site mental health professional, a licensed chemical dependence counselor, to work
with clients who need mental health services including one on one counseling and group sessions as well as
activities to encourage socialization. JPS will provide one on-site medical navigator to best assist tenants in
connecting to needed medical services.
This team approach will provide a robust support network for tenants.
City staff recommends awarding agreements to the listed agencies in the listed amounts:
Program Description Agency Funding FY 21
Case Management Assisting clients in setting and Presbyterian Up to$201,000.00
for Permanent fulfilling goals such as health, Night Shelter of
Supportive Housing education, employment, Tarrant County
Clients housing stability for Inc.
permanent supportive
housing clients
Mental Health Focus on housing stability by My Health, My Up to$79,000.00
Services for addressing addiction, mental Resources of
Permanent health, social, coping skills Tarrant County
Supportive Housing and other adjustment (MHMR)
Clients difficulties for permanent
supportive housing clients;
Medical Services Connect clients to appropriate Tarrant County Up to$70,000.00
Navigation medical services Hospital District
d/b/a JPS Health
Network
This M&C authorizes the City Manager or his designee to approve the renewal amounts up to the amounts listed
above, including any decreases for the specified agencies necessary to bring the total renewal amounts in line with
actual funding. Agencies impacted by a decrease in funding will be notified as soon as practicable.
Directions Home services and programs are available in ALL COUNCIL DISTRICTS.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that upon approval of the above recommendations and adoption of the Fiscal Year
2021 Budget by the City Council, funds will be available in the Fiscal Year 2021 Operating Budget, as appropriated,
in the General Fund. Prior to an expenditure being incurred, the City Manager's Office has the responsibility to
validate the availability of funds.
TO
Fund DepartmentAccount Project ProgramActivityBudget Reference#Amount
ID ID Year (Chartfield 2)
FROM
Fund DepartmentAccount Project ProgramActivityBudget Reference#Amount
ID ID Year (Chartfield 2)
Submitted for City Manager's Office b1L. Fernando Costa (6122)
Originating Department Head: Tara Perez(2235)
Additional Information Contact: Tara Perez(2235)