HomeMy WebLinkAboutContract 54572-A1 CSC No.54572-A1
AMENDMENT I TO CITY OF FORT WORTH CONTRACT 54572
BETWEEN THE CITE'OF FORT WORTH AND THE HOUSING AUTHORITY OF
E CITY OF FORT WORTH DBA FORT WORTH HOUSING SOLUTIONS FOR
RENTAL ASSISTANCE AND ADMINISTRATION
This Amendment (the "Amendment") is made and entered into by and between the City of Fort
Worth,a home-rule municipality of the State of Texas(hereinafter referred to as the"City"),acting
by and through Fernando Costa,its duly authorized Assistant City Manager, and THE HOUSING
AUTHORITY OF THE CITY OF FORT WORTH DBA FORT WORTH HOUSING
SOLUTIONS,a Texas housing authority("Agency"). Each party shall be individually referred to
herein as Party and collectively as Parties.
RECITALS
WHEREAS, the City entered into an Agreement with Agency to provide services more
specifically described in the agreement, City Secretary Contract No. 54572, (the "Agreement");
and
WHEREAS, the Parties agree to decrease the budget to account for a sizable number of
clients who were served using another form of rental assistance which decreased demand on the
funds provided through the Agreement.
NOW THEREFORE City and Agency do hereby agree to the following:
I.
AMENDMENT TO AGREEMENT
A. Section 3.1 is hereby amended and replaced to read as follows:
3.L City shall pay Agency in accordance with the provisions of this Agreement and
Exhibit "B"—Budget. Total payment made by City under this Agreement for the Initial
Term shall not exceed$230,000.00. Agency shall not perform any additional services for
City not specified by this Agreement unless City requests and approves in writing the
additional costs for such services. City shall not be liable for any additional expenses
incurred by Agency not specified by this Agreement unless City first approves such
expenses in writing.
B. EXHIBIT"B"Budget attached to the Agreement is hereby amended and replaced in its
entirety with the attached Exhibit B.
I .
This amendment is effective upon execution.
OFFICIAL RECORD
Amendment 1 to CSC 54572 CITY SECRETARY
CoFW and FORT WORTH HOUSING SOLUTIONS FT. WORTH, TX
III®
All terms and conditions of the Agreement not amended herein remain unaffected and in
full force and effect, are binding on the Parties and are hereby ratified by the Parties. Capitalized
terms not defined herein shall have the meanings assigned to them in the Agreement.
[THE REMAINDER OF THIS PAGE IS INTENTIONALLY LEFT BLANK]
[SIGNATURE PAGE FOLLOWS]
Amendment I to CSC 54572 Page 2 of 5
CoFW and FORT WORTH HOUSING SOLUTIONS
IN WITNESS WHEREOF, the parties hereto have executed this agreement, to be effective this
day of , 20
FOR CITY OF FORT WORTH: FOR AGENCY: Fort Worth Housing
Solutio
Fernando Costa(Sep 21,202115:39 CDT) GWY �
,1 1)
Fernando Costa Mary-Niargaret L mons�
Assistant City Manager President
Date:Sep 21, 2021 Date: September 20, 2021
APPROVAL RECOMMENDED
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Tara Perez(Sep 20,2021 14:44 CDT)
Date: Sep 20, 2021 O0°°oR° °
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APPROVED AS TO FORM AND ATTEST: °
LEGALITY *%, °o
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SEX Asap
Jo Pate(Se 2 02115:29 CDT)
Jo Ann Pate, Assistant City Attorney Ronald Gonzales, Acting City Secretary
Date:
Sep 21, 2021 Date: Sep 23,2021
_
Contract Compliance Manager: M&C No.:
By signing I acknowledge that I am the
person responsible for the monitoring
and administration of this contract,
including ensuring all performance and
reporting requirements.
rOV,C-AK
Tara Perez(Sep 20,2021 14:44 CDT)
Tara Perez
Manager, Directions Home
OFFICIAL RECORD
Amendment t to CSC 54572 CITY SECRETARY
CoFW and FORT WORTH HOUSING SOLUTIONS
FT. WORTH, TX
EXHIBIT "B"
BUDGET
A2enev will submit an invoice for reimbursement by the 151h of the mouth following the
month services were provided.
This report shall itemize each monthly expense requested for reimbursement by the Agency and
shall be included in the Budget submitted. hi order for this report to be complete the following
must be submitted:
For payroll expenses, timesheets signed and dated by both the employee and supervisor
with the program fund code of time being billed to City/Directions Home. Electronic time
sheets are acceptable but must show timestamp of employee submission and supervisor
approval. Paystub must include pay period,date paid, amount and expenses(salary, FICA,
benefits etc). If pay stubs are unavailable, payroll registries with applicable expenses
highlighted and labeled will suffice. Agency may not submit payroll expenses dated 60
calendar days prior to the date of the Reimbursement Request with the exception of the
first Reimbursement Request which may include items from the Effective Date of the
Agreement to the end of the reporting month or with written permission from Directions
Home staff so long as such changes are otherwise in accordance with the Agreement.
For non-payroll expenses, invoices for each expense listed. Agency may not submit
invoices dated 60 calendar days prior to the date of the Reimbursement Request with the
exception of the first Reimbursement Request which may include items from the Effective
Date of the Agreement to the end of the reporting month or with written permission from
Directions Home staff so long as such changes are otherwise in accordance with the
Agreement.
Proof that each expense was paid by the Agency,which proof can be satisfied by cancelled
checks. If a cancelled check is not possible, a bank statement with the expense highlighted
and labeled will suffice.
If allocations percentages are used, all documentation must be submitted with the first
month's invoice and if changes are made, new allocation documentation submitted with
invoice.
For the audit,bank statements showing payments,Form 941 s and allocation documentation
will be reviewed.
Amendment I to CSC 54572 Page 4 of 5
CoFW and FORT WORTH HOUSING SOLUTIONS
PROGRAM COSTS Total
_ _ _
$230,000.00_
A. SALARIES (By title)
Directions Dome Coordinator
DID Inspector
Mousing Clerk
SALARIES TOTAL: 14 877.00
a E
B. FRINGE BENEFITS
(Can include; Employer-paid Social Security,
Medicare, Health Insurance, Dental Insurance, Vision
Insurance, Life Insurance, Disability Insurance,
Unemployment Insurance, Workers Compensation and
.Retirement expenses)
FRINGE BENEFITS TOTAL. 5,625 00
_
C. MILEAGE
Mileage _
MILEAGE TOTAL:
D. CELL PHONES/EQUIPMENT
Cell Phones
CELL PHONES/EQUIPMENT TOTAL;
E. CLIENT EXPENSES
Client Expenses* $190,676 00
CLIENT EXPENSES TOTAL. $190,676.00
F. OTHER APPROVED
_ _
indirect Costs $18,319 00
Office supplies _ = $100.00
HMIS fee
_ _ $400.00
OTHER APPROVE TOTAL: $18,819 00
TOTAL PROGRAM COST: _ 230,000 00
*Client expenses are defined as rental assistance, application fees, apartment
administrative fees, security deposits,high risk fees and opportunity fees. High risk fees
and opportunity fees are sometimes charged to clients without a rental history, clients with
evictions, clients with criminal background histories and/or clients without income.
Amendment I to CSC 54572 Page 5 of 5
CoFW and FORT WORTH HOUSING SOLUTIONS
M&C Review Page 1 of 4
Official site of the City of Fort Worth,Texas
CIRT*I�
CITY COUNCIL AGENDA
REFERENCE **M&C 20- 13P20-0161 DIRECTIONS HOME
DATE: 9/15/2020 NO.: 0651 LOG NAME: FY2021 HOMELESSNESS
OBJECTIVE SC CMO
CODE: P TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT: (ALL)Authorize Execution of Agreements with Listed Public Service Agencies in an
Amount Up to $2,215,678.00 for the Continuation of Directions Home Initiatives and
Authorize Three Renewal Options in a Combined Amount Up to $8,870,736.00
RECOMMENDATION:
It is recommended that the City Council:
1. Authorize the City Manager or his designee to execute agreements with agencies listed below
in a combined amount up to $2,215,678.00 for a term commencing October 1, 2020 and
terminating September 30, 2021 for the continuation of Directions Home initiatives;
2. Authorize the City Manager or his designee to renew the agreements for Fiscal Years 2022,
2023 and 2024 with the agencies listed below in a combined amount of up to $8,870,736.00
for the continuation of Directions Home initiatives and dependent on funds being
appropriated for Directions Home initiatives; and
3. Authorize the City Manager or his designee to amend the agreements if necessary to achieve
program goals provided the amendment is within the scope of the program and in
compliance with City policies and applicable laws and regulations.
DISCUSSION:
The City Manager's Directions Home Division approached the Purchasing Division to issue a Request
for Proposals (RFP) seeking Firms to: 1) increase or maintain permanent supportive housing; 2)
quickly house people in permanent housing; or 3) improve overall system capacity. The RFP
consisted of specifications explaining the need for various housing programs and overall improvement
of the homeless system. Proposals were scored based on the strength of the proposed program,
program performance, outcomes and quality, organizational capacity of the agency, and budget. The
RFP was advertised in the Fort Worth Star-Telegram on June 10, June 17, June 24, July 1 and July 8,
2020. The City closed the RFP on July 9, 2020. The City received 17 responses. Staff from
the Directions Home Division and Neighborhood Services Department evaluated the proposals and
found the below listed firms to be experienced and well equipped to perform the needed services.
A waiver of the goal M/WBE subcontracting requirement is approved by the Office of Business
Diversity, in accordance with the M/WBE or BIDE ordinance, because the purchase of goods or
services is from sources where subcontracting or supplier opportunities are negligible.
Any renewals are contingent on funds being appropriated.
City staff recommends awarding agreements to the listed agencies in the amounts listed below:
Agencies impacted by a decrease in funding will be notified as soon as practicable.
Directions Home services and programs are available in ALL COUNCIL DISTRICTS.
Program Description IF Agency 71 Funding FY 21
Case Management for Assisting clients My Health, My Up to $432,000.00
Permanent Supportive in setting and Resources of
Housing Clients fulfilling goals Tarrant County
such as health, (MHMR)
http://apps.cfwnet.org/council_packet/me review.asp?ID=28220&councildate=9/15/2020 9/16/2020
M&C Review Page 2 of 4
education,
employment,
housing stability
for approximately
150 permanent
supportive
housing clients
Case Management for Case Day Resource Up to $200,977.00
Permanent Supportive Management for Center for the
Housing Clients Permanent Homeless d/b/a
Supportive DRC
Housing Solutions
Clients Assisting
clients in setting
and fulfilling
goals such as
health,
education,
employment,
housing stability
for approximately
75 permanent
supportive
housing clients
Rental Assistance and Provide rental Housing Up to $250,000.00
Administration for Permanent assistance Authority of the
Supportive Housing Clients (which is the City of Fort
difference Worth dba Fort
between Fair Worth Housing
Market Rent and Solutions
the client's 30\%
contribution of
income, if
applicable) to
landlords of up to
20 permanent
supportive
housing clients;
Mental Health Services for Focus on My Health, My Up to $172,000.00
Permanent Supportive housing stability Resources of
Housing Clients by addressing Tarrant County
addiction, mental (MHMR)
health, social,
coping skills and
other adjustment
difficulties;
Rapid Rehousing Maximize state SafeHaven of Up to $103,124.00
and federal rapid Tarrant
rehousing rental County
assistance funds
by funding case
management for
rapid rehousing
clients
http://apps.cfwnet.org/council_packet/mc review.asp?ID=28220&councildate=9/15/2020 9/16/2020
M&C Review Page 3 of 4
Rapid Rehousing Maximize state Center for Up to $167,418.00
and federal rapid Transforming
rehousing rental Lives
assistance funds
by funding case
management for
rapid rehousing
clients
Rapid Exit/Diversion/Shallow Housing funds to The Up to $400,000.00
Subsidies allow people to Presbyterian
quickly exit Night Shelter of
homelessness Tarrant County,
into housing Inc.
Cold Weather Overflow Provide Day Resource Up to $150,000.00
Emergency Shelter additional Center for the
Operations emergency Hornless d/b/a
shelter beds on DRC Solutions
weather trigger
nights;
Critical Documents Clerk and Produce Day Resource Up to $150,000.00
Funding documents Center for the
necessary for Homeless d/b/a
housing and DRC Solutions
employment for
clients
experiencing
homelessness;
Direct Client Services Fund Provide one time Tarrant County Up to $72,000.00
funds to quickly Homeless
divert or rapidly Coalition
exit households
from the
homeless system
Mobile Navigators Reduce the Tarrant County Up to $33,668.00
length of time Homeless
homeless by Coalition
assisting
assigned clients
with unit location
and gathering
documentation
for clients at the
top of the
permanent
supportive and
rapid rehousing
lists
Continuum of Care Support Planning and Tarrant County Up to $84,491.00
data reporting for Homeless
Continuum of Coalition
Care
http://apps.cfwnet.org/council_packet/Mc review.asp?ID=28220&councildate=9/15/2020 9/16/2020
M&C Review Page 4 of 4
The Director of Finance certifies that upon approval of the above recommendations and adoption of
the Fiscal Year 2021 Budget by the City Council, funds will be available in the Fiscal Year 2021
Operating Budget, as appropriated, in the General Fund. Prior to an expenditure being incurred,
the City Manager's Office has the responsibility to validate the availability of funds.
BQN\\
TO
Fund Department Account Project Program Activity Budget Reference# Amount
ID ID Year (Chartfield 2)
FROM
Fund Department Account Project Program Activity Budget Reference# Amount
ID ID Year (Chartfield 2)
Submitted for City Manager's Office by; Jay Chapa (5804)
Fernando Costa (6122)
Originating Department Head: Reginald Zeno (8517)
Additional Information Contact: Cynthia Garcia (8525)
Sarah Czechowicz (2059)
ATTACHMENTS
http://apps.cfwnet.org/council_packet/mc review.asp?ID=28220&councildate=9/15/2020 9/16/2020