HomeMy WebLinkAboutContract 56353 DocuSign Envelope ID:899A008A-565F-4AE8-96C3-9FA6AF92C8E8
City Secretary Contract No. 56353
PROFESSIONAL SERVICES AGREEMENT
This PROFESSIONAL SERVICES AGREEMENT("Agreement")is made and entered into by
and between the CITY OF FORT WORTH("City"),a Texas home rule municipal corporation,acting by
and through Jesus Chapa,its duly authorized Deputy City Manager, and Strategic Government Resources,
Inc. ("Consultant"), a Texas corporation, and acting by and through Melissa Valentine,its duly authorized
Managing Director,each individually referred to as a"party" and collectively referred to as the "parties."
AGREEMENT DOCUMENTS:
The Agreement documents shall include the following:
1. This Consultant Services Agreement;
2. Exhibit A— Scope of Services;
3. Exhibit B—Price Schedule; and
4. Exhibit C—Verification of Signature Authority Form.
Exhibits A,B and C,which are attached hereto and incorporated herein,are made a part of this Agreement
for all purposes. In the event of any conflict between the terms and conditions of Exhibits A, B or C and
the terms and conditions set forth in the body of this Agreement,the terms and conditions of this Agreement
shall control.
1. Scope of Services.
a.) Consultant will,with good faith and due diligence,assist the City in the process of conducting
an executive search to select a new City Attorney for the City of Fort Worth. In particular,
Consultant will perform all duties outlined and described in the Scope of Work in Exhibit"A,"
- Scope of Services, referred to herein as the "Services."
b.) Consultant shall perform the Services in accordance with standards in the industry for the same
or similar services. In addition, Consultant shall perform the Services in accordance with all
applicable federal, state, and local laws,rules, and regulations.
2. Term. This Agreement shall begin on the date signed by the Deputy City Manager below
("Effective Date") and shall expire on March 31, 2022 ("Expiration Date"), unless terminated earlier in
accordance with this Agreement("Initial Term").
3. Compensation.
3.1 General Provisions. The maximum amount to be paid to Contractor by City for all
Services, including the Professional Service Fee and Reimbursable Expenses or Supplemental Services,
shall not exceed Forty-One Thousand Dollars($41,000.00).The City shall pay Consultant in accordance
with the provisions of this Agreement.Consultant shall not perform any additional services for the City not
specified by the applicable Statement of Work unless the City requests and approves in writing the
additional costs for such services. The City shall not be liable for any additional expenses of Consultant
not specified by the applicable Statement of Work unless the City first approves such expenses in writing.
City agrees to pay all invoices of Consultant within thirty (30) days of receipt of such invoice. Consultant
Professional Services Agreement
Between the City of Fort Worth and OFFICIAL RECORD
SGR for Talent Acquisition Services—City Attorney CITY SECRETARY
FT. WORTH, TX
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may charge interest on late payments not to exceed one percent(1%)per month,or,if less,the highest rate
permitted by law.
3.2 Professional Service Fee.
3.2.1 Initial Search. The City shall pay the Consultant a fee of up to Twenty-Four Thousand,
One Hundred Fifty Dollars ($24,150.00) for the Services which includes (1) A fixed base fee of
Eighteen Thousand Five Hundred Dollars ($18,500.00) for Consultant's professional talent acquisition
services; and(2)certain built-in "Expenses"more fully described in Exhibit B of this Agreement which
include the associated cost for each Expense,collectively the "Professional Service Fee."
3.2.2 Re-Search. If the selected candidate should be terminated or resigns within the first
eighteen(18)months of employment from the date of hire or if the City reasonably determines not to hire
a candidate presented by Consultant,Consultant shall conduct another search(Re-Search)as contemplated
herein for no additional Professional Service,but Consultant shall be entitled to Reimbursable Expenses
in accordance with section 3.3.
3.3 Reimbursable Candidate Expenses: Consultant may seek reimbursement for actual
expenses for travel of any candidates (such as airfare, lodging, and limited per diem) ("Reimbursable
Expenses"). Personal car mileage will be billed at rates not to exceed standard IRS business mileage rates
in effect at the time of travel. The Consultant shall provide the City with a listing of Reimbursable Expenses
by category of expense on each respective invoice. Reimbursable Expenses will be invoiced at Cost to the
City with no mark up by Consultant. Reimbursable Expenses do not include expenses related to any of
Consultant's staff working under this Agreement. Consultant will be responsible for providing receipts for
such Reimbursable Expenses. These receipts should be included with the respective invoice in which SGR
is requesting to be reimbursed.
All Reimbursable Expenses must be approved by the City in advance and shall not exceed Sixteen
Thousand Dollars ($16,000.00). In case of a Re-Search, the City shall reimburse Consultant for actual
expenses as agreed in writing but not to exceed Sixteen Thousand Dollars($16,000.00)for each Re-Search.
3.4 Supplemental Services. All other fees not covered by section 3.2 or 3.3 of this Agreement
will be considered "Supplemental Services". Exhibit B ("Price Schedule") of this Agreement specifically
identifies different types of Supplemental Services and the associated cost for those Supplemental Services.
In the event the City desires Supplemental Services,the City shall notify the Consultant in writing which
Supplemental Services the City is requesting and the associated cost as listed in Exhibit B.
3.5 Payments:
3.5.1 Structure of Pa.. lass. The Professional Service Fee shall be structured as three(3)payments
and each payment will be payable upon the milestones listed below and as described in further detail in
Exhibit A, Scope of Services.If these milestones are not met by Consultant,the City is not obligated to pay
for that installment of the Professional Service Fee. Any Reimbursable Expenses or Supplemental Services
will be billed as separate line items on the respective invoice for each of the installments as appropriate.
Consultant shall submit invoices for each of the three (3) payments of the Professional Service Fee
corresponding to project milestones as follows:
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a. The initial installment will be payable after the position profile brochure has been created;
b. The second installment is payable after semifinalists are selected;and
c. The final installment is payable at the conclusion of the recruitment.
3.5.2 Invoice. Each invoice shall reference the applicable installment and milestone that has
been met. Reimbursable Expenses and any Supplemental Services will be itemized and included separate
and apart from the Professional Service Fee invoiced. On each invoice,the Consultant shall separately list
the total amount for both Professional Service Fees, Reimbursable Expenses, and Supplemental Services
for which invoices were previously submitted during the term of the Agreement.
When submitting invoices,Consultant shall provide copies of receipts for all Reimbursable Expenses under
subsection 3.3 and shall reference the appropriate Statement of Work. If the City requests additional
documentation of expenses,the Consultant shall provide such information if available.
Consultant shall submit invoices for Professional Service Fees,Reimbursable Expenses,and Supplemental
Services to the Senior Executive Assistant to City Management, in the City Manager's Office by mail or
electronically at 200 Texas Street, Fort Worth Texas, 76102 or Selena.Alakfortworthtexas.gov and also
submit a copy to the Talent Acquisition Manager in the Human Resources Department at 200 Texas Street,
Fort Worth, Texas 76102 or Christine.Hernandezkfortworthtexas.gov and
Neena.Kovurukfortworthtexas.gov. On full and final completion of the Services, the Consultant shall
submit a final invoice; including any unpaid Reimbursable Expenses pursuant to subsection 3.3.
3.5.3 Time for Payment; Dispute. Invoices are generally due and payable within thirty (30) days
of receipt. In the event of a disputed or contested billing,only the portion being contested will be withheld
from payment,and the undisputed portion will be paid. City will exercise reasonableness in contesting any
bill or portion thereof. No interest will accrue on any contested portion of the billing until the contest has
been mutually resolved. Additionally, City is not liable to Consultant for attorney's fees incurred in
collection of any disputed or contested charges.
For contested billings,the City shall make payment in full to Consultant within 60 days of the date
the contested matter is resolved. If City fails to make such payment, Consultant may, after giving 7 days'
written notice to City,suspend services under this Agreement until paid in full,including interest calculated
from the date the billing contest was resolved. In the event of suspension of services,Consultant shall have
no liability to City for delays or damages caused to City because of such suspension of services.
4. Termination.
4.1. Written Notice. City or Consultant may terminate this Agreement at any time and for any
reason by providing the other party with 30 days' written notice of termination.
4.2 Non-appropriation of Funds. In the event no funds or insufficient funds are appropriated
by City in any fiscal period for any payments due hereunder,City will notify Consultant of such occurrence
and this Agreement shall terminate on the last day of the fiscal period for which appropriations were
received without penalty or expense to City of any kind whatsoever, except as to the portions of the
payments herein agreed upon for which funds have been appropriated.
4.3 Duties and Obligations of the Parties. In the event that this Agreement is terminated prior
to the Expiration Date, City shall pay Consultant for services actually rendered up to the effective date of
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termination and Consultant shall continue to provide City with services requested by City and in accordance
with this Agreement up to the effective date of termination. Upon termination of this Agreement for any
reason, Consultant shall provide City with copies of all completed or partially completed documents
prepared under this Agreement. In the event Consultant has received access to City Information or data as
a requirement to perform services hereunder, Consultant shall return all City provided data to City in a
machine readable format or other format deemed acceptable to City.
5. Disclosure of Conflicts and Confidential Information.
5.1 Disclosure of Conflicts. Consultant hereby warrants to City that Consultant has made full
disclosure in writing of any existing or potential conflicts of interest related to Consultant's services under
this Agreement. In the event that any conflicts of interest arise after the Effective Date of this Agreement,
Consultant hereby agrees immediately to make full disclosure to City in writing.
5.2 Confidential Information. Consultant, for itself and its officers, agents and employees,
agrees that it shall treat all information provided to it by City("City Information")as confidential and shall
not disclose any such information to a third party without the prior written approval of City.
5.3 Public Information Act. City is a government entity under the laws of the State of Texas
and all documents held or maintained by City are subject to disclosure under the Texas Public Information
Act. In the event there is a request for information marked Confidential or Proprietary,City shall promptly
notify Consultant. It will be the responsibility of Consultant to submit reasons objecting to disclosure. A
determination on whether such reasons are sufficient will not be decided by City,but by the Office of the
Attorney General of the State of Texas or by a court of competent jurisdiction.
5.4 Unauthorized Access. Consultant shall store and maintain City Information in a secure
manner and shall not allow unauthorized users to access, modify, delete or otherwise corrupt City
Information in any way. Consultant shall notify City immediately if the security or integrity of any City
Information has been compromised or is believed to have been compromised, in which event, Consultant
shall, in good faith, use all commercially reasonable efforts to cooperate with City in identifying what
information has been accessed by unauthorized means and shall fully cooperate with City to protect such
City Information from further unauthorized disclosure.
6. Rieht to Audit. Consultant agrees that City shall, until the expiration of three (3) years
after final payment under this contract,or the final conclusion of any audit commenced during the said three
years,have access to and the right to examine at reasonable times any directly pertinent books,documents,
papers and records,including,but not limited to,all electronic records,of Consultant involving transactions
relating to this Agreement at no additional cost to City.Consultant agrees that City shall have access during
normal working hours to all necessary Consultant facilities and shall be provided adequate and appropriate
work space in order to conduct audits in compliance with the provisions of this section. City shall give
Consultant reasonable advance notice of intended audits.
7. Independent Contractor. It is expressly understood and agreed that Consultant shall
operate as an independent contractor as to all rights and privileges and work performed under this
Agreement, and not as agent, representative or employee of City. Subject to and in accordance with the
conditions and provisions of this Agreement,Consultant shall have the exclusive right to control the details
of its operations and activities and be solely responsible for the acts and omissions of its officers, agents,
servants, employees, contractors and subcontractors. Consultant acknowledges that the doctrine of
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respondeat superior shall not apply as between City, its officers, agents, servants and employees, and
Consultant, its officers, agents, employees, servants, contractors and subcontractors. Consultant further
agrees that nothing herein shall be construed as the creation of a partnership or joint enterprise between
City and Consultant. It is further understood that City shall in no way be considered a Co-employer or a
Joint employer of Consultant or any officers, agents, servants, employees or subcontractor of Consultant.
Neither Consultant,nor any officers, agents, servants, employees or subcontractors of Consultant shall be
entitled to any employment benefits from City. Consultant shall be responsible and liable for any and all
payment and reporting of taxes on behalf of itself, and any of its officers, agents, servants, employees or
subcontractors.
8. Liability and Indemnification.
8.1 LIABILITY-CONSULTANT SHALL BE LIABLE AND RESPONSIBLE FOR
ANY AND ALL PROPERTY LOSS, PROPERTY DAMAGE AND/OR PERSONAL INJURY,
INCLUDING DEATH, TO ANY AND ALL PERSONS, OF ANY KIND OR CHARACTER,
WHETHER REAL OR ASSERTED, TO THE EXTENT CAUSED BY THE NEGLIGENT
ACT(S) OR OMISSION(S), MALFEASANCE OR INTENTIONAL MISCONDUCT OF
CONSULTANT,ITS OFFICERS,AGENTS,SERVANTS OR EMPLOYEES.
8.2 GENERAL INDEMNIFICATION- CONSULTANT HEREBY COVENANTS
AND AGREES TO INDEMNIFY,HOLD HARMLESS AND DEFEND CITY,ITS OFFICERS,
AGENTS,SERVANTS AND EMPLOYEES,FROMAND AGAINST ANY AND ALL CLAIMS
OR LAWSUITS OF ANY KIND OR CHARACTER, WHETHER REAL OR ASSERTED,FOR
EITHER PROPER TYDAMA GE OR LOSS(INCL UDING ALLEGED DAMAGE OR LOSS TO
CONSULTANT'S BUSINESS AND ANY RESULTING LOST PROFITS) AND/OR
PERSONAL INJURY,INCL UDING DEATH, TO ANY AND ALL PERSONS,ARISING OUT
OF OR IN CONNECTION WITH THISAGREEMENT, TO THE EXTENT CAUSED BY THE
NEGLIGENT ACTS OR OMISSIONS OR MALFEASANCE OF CONSULTANT, ITS
OFFICERS,AGENTS,SERVANTS OR EMPLOYEES.
8.3 INTELLECTUAL PROPERTY INDEMNIFICATION— Consultant agrees to
defend, settle, or pay, at its own cost and expense, any claim or action against City for
infringement of any patent, copyright, trade mark, trade secret, or similar property right
arising from City's use of the software and/or documentation in accordance with this
Agreement,it being understood that this agreement to defend, settle or pay shall not apply if
City modifies or misuses the software and/or documentation. So long as Consultant bears the
cost and expense of payment for claims or actions against City pursuant to this section,
Consultant shall have the right to conduct the defense of any such claim or action and all
negotiations for its settlement or compromise and to settle or compromise any such claim;
however, City shall have the right to fully participate in any and all such settlement,
negotiations, or lawsuit as necessary to protect City's interest, and City agrees to cooperate
with Consultant in doing so.In the event City,for whatever reason,assumes the responsibility
for payment of costs and expenses for any claim or action brought against City for
infringement arising under this Agreement, City shall have the sole right to conduct the
defense of any such claim or action and all negotiations for its settlement or compromise and
to settle or compromise any such claim; however, Consultant shall fully participate and
cooperate with City in defense of such claim or action. City agrees to give Consultant timely
written notice of any such claim or action,with copies of all papers City may receive relating
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thereto. Notwithstanding the foregoing, City's assumption of payment of costs or expenses
shall not eliminate Consultant's duty to indemnify City under this Agreement.If the software
and/or documentation or any part thereof is held to infringe and the use thereof is enjoined
or restrained or,if as a result of a settlement or compromise,such use is materially adversely
restricted, Consultant shall, at its own expense and as City's sole remedy, either: (a)procure
for City the right to continue to use the software and/or documentation; or (b) modify the
software and/or documentation to make it non-infringing, provided that such modification
does not materially adversely affect City's authorized use of the software and/or
documentation; or (c) replace the software and/or documentation with equally suitable,
compatible,and functionally equivalent non-infringing software and/or documentation at no
additional charge to City; or (d)if none of the foregoing alternatives is reasonably available
to Consultant terminate this Agreement, and refund all amounts paid to Consultant by City,
subsequent to which termination City may seek any and all remedies available to City under
law.
9. Assignment and Subcontracting.
9.1 Assignment. Consultant shall not assign or subcontract any of its duties,
obligations or rights under this Agreement without the prior written consent of City. If City grants
consent to an assignment,the assignee shall execute a written agreement with City and Consultant
under which the assignee agrees to be bound by the duties and obligations of Consultant under this
Agreement. Consultant and Assignee shall be jointly liable for all obligations of Consultant under
this Agreement prior to the effective date of the assignment.
9.2 Subcontract. If City grants consent to a subcontract, subcontractor shall execute a
written agreement with Consultant referencing this Agreement under which subcontractor shall
agree to be bound by the duties and obligations of Consultant under this Agreement as such duties
and obligations may apply. Consultant shall provide City with a fully executed copy of any such
subcontract.
10. Insurance. Consultant shall provide City with certificate(s) of insurance documenting
policies of the following types and minimum coverage limits that are to be in effect prior to commencement
of any work pursuant to this Agreement:
10.1 Coverage and Limits
(a) Commercial General Liability:
$1,000,000- Each Occurrence
$2,000,000- Aggregate
(b) Automobile Liability:
$1,000,000- Each occurrence on a combined single limit basis
Coverage shall be on any vehicle used by Consultant, its employees, agents,
representatives in the course of providing services under this Agreement. "Any
vehicle" shall be any vehicle owned,hired and non-owned.
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Between the City of Fort Worth and
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(c) Worker's Compensation:
Statutory limits according to the Texas Workers' Compensation Act or any other
state workers' compensation laws where the work is being performed
Employers' liability
$100,000- Bodily Injury by accident;each accident/occurrence
$100,000- Bodily Injury by disease; each employee
$500,000- Bodily Injury by disease;policy limit
(d) Professional Liability(Errors&Omissions):
$1,000,000- Each Claim Limit
$1,000,000- Aggregate Limit
Professional Liability coverage may be provided through an endorsement to the
Commercial General Liability (CGL) policy, or a separate policy specific to
Professional E&O. Either is acceptable if coverage meets all other requirements.
Coverage shall be claims-made,and maintained for the duration of the contractual
agreement and for two (2) years following completion of services provided. An
annual certificate of insurance shall be submitted to City to evidence coverage.
10.2 General Requirements
(a) The commercial general liability and automobile liability policies shall
name City as an additional insured thereon, as its interests may appear. The term
City shall include its employees, officers, officials, agents, and volunteers in
respect to the contracted services.
(b) The workers' compensation policy shall include a Waiver of Subrogation
(Right of Recovery)in favor of City.
(c) A minimum of Thirty (30) days' notice of cancellation or reduction in
limits of coverage shall be provided to City. Ten (10) days' notice shall be
acceptable in the event of non-payment of premium.Notice shall be sent to the
Risk Manager, City of Fort Worth, 200 Texas Street, Fort Worth, Texas 76102,
with copies to the Fort Worth City Attorney at the same address.
(d) The insurers for all policies must be licensed and/or approved to do
business in the State of Texas. All insurers must have a minimum rating of A-VII
in the current A.M.Best Key Rating Guide,or have reasonably equivalent financial
strength and solvency to the satisfaction of Risk Management. If the rating is
below that required,written approval of Risk Management is required.
(e) Any failure on the part of City to request required insurance
documentation shall not constitute a waiver of the insurance requirement.
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(f) Certificates of Insurance evidencing that Consultant has obtained all
required insurance shall be delivered to the City prior to Consultant proceeding
with any work pursuant to this Agreement.
11. Compliance with Laws, Ordinances,Rules and Regulations. Consultant agrees that in
the performance of its obligations hereunder, it shall comply with all applicable federal, state and local
laws, ordinances, rules and regulations and that any work it produces in connection with this Agreement
will also comply with all applicable federal, state and local laws,ordinances,rules and regulations. If City
notifies Consultant of any violation of such laws, ordinances, rules or regulations, Consultant shall
immediately desist from and correct the violation.
12. Non-Discrimination Covenant. Consultant, for itself, its personal representatives,
assigns, subConsultants and successors in interest, as part of the consideration herein, agrees that in the
performance of Consultant's duties and obligations hereunder, it shall not discriminate in the treatment or
employment of any individual or group of individuals on any basis prohibited by law. IF ANY CLAIM
ARISES FROM AN ALLEGED VIOLATION OF THIS NON-DISCRIMINATION COVENANT
BY CONSULTANT, ITS PERSONAL REPRESENTATIVES, ASSIGNS, SUBCONSULTANTSS
OR SUCCESSORS IN INTEREST, CONSULTANT AGREES TO ASSUME SUCH LIABILITY
AND TO INDEMNIFY AND DEFEND CITY AND HOLD CITY HARMLESS FROM SUCH
CLAIM.
13. Notices. Notices required pursuant to the provisions of this Agreement shall be
conclusively determined to have been delivered when (1) hand-delivered to the other party, its agents,
employees, servants or representatives, (2) delivered by facsimile with electronic confirmation of the
transmission,or(3)received by the other party by United States Mail,registered,return receipt requested,
addressed as follows:
To CITY: To CONSULTANT:
City of Fort Worth Strategic Government Resources
Attn: Jesus Chapa,Deputy City Manager Attn: Melissa Valentine
200 Texas Street Managing Director of Recruitment and Human
Fort Worth,TX 76102-6314 Resources
Facsimile: (817) 392-8654 P.O.Box 1642
Keller,TX 76244
With copy to Fort Worth City Attorney's Office at
same address Facsimile: (817)7961228
14. Solicitation of Employees. Neither City nor Consultant shall, during the term of this
Agreement and additionally for a period of one year after its termination,solicit for employment or employ,
whether as employee or independent contractor, any person who is or has been employed by the other
during the term of this Agreement, without the prior written consent of the person's employer.
Notwithstanding the foregoing,this provision shall not apply to an employee of either party who responds
to a general solicitation of advertisement of employment by either party.
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15. Governmental Powers. It is understood and agreed that by execution of this Agreement,
City does not waive or surrender any of its governmental powers or immunities.
16. No Waiver. The failure of City or Consultant to insist upon the performance of any term
or provision of this Agreement or to exercise any right granted herein shall not constitute a waiver of City's
or Consultant's respective right to insist upon appropriate performance or to assert any such right on any
future occasion.
17. Governing Law/Venue. This Agreement shall be construed in accordance with the laws
of the State of Texas. If any action,whether real or asserted,at law or in equity,is brought pursuant to this
Agreement, venue for such action shall lie in state courts located in Tarrant County, Texas or the United
States District Court for the Northern District of Texas,Fort Worth Division.
18. Severability. If any provision of this Agreement is held to be invalid, illegal or
unenforceable,the validity, legality and enforceability of the remaining provisions shall not in any way be
affected or impaired.
19. Force Majeure. City and Consultant will exercise their best efforts to meet their respective
duties and obligations as set forth in this Agreement,but will not be held liable for any delay or omission
in performance due to force majeure or other causes beyond their reasonable control, including, but not
limited to, compliance with any government law, ordinance, or regulation; acts of God; acts of the public
enemy; fires; strikes; lockouts; natural disasters; wars; riots; epidemics or pandemics; government action
or inaction; orders of government; material or labor restrictions by any governmental authority;
transportation problems;restraints or prohibitions by any court,board,department,commission,or agency
of the United States or of any States;civil disturbances;other national or regional emergencies;or any other
similar cause not enumerated herein but which is beyond the reasonable control of the Party whose
performance is affected (collectively, "Force Majeure Event"). The performance of any such obligation is
suspended during the period of, and only to the extent of, such prevention or hindrance, provided the
affected Party provides notice of the Force Majeure Event, and an explanation as to how it prevents or
hinders the Party's performance, as soon as reasonably possible after the occurrence of the Force Majeure
Event,with the reasonableness of such notice to be determined by the City in its sole discretion.The notice
required by this section must be addressed and delivered in accordance with Section 13 of this Agreement.
20. Headings not Controlling. Headings and titles used in this Agreement are for reference
purposes only, shall not be deemed a part of this Agreement, and are not intended to define or limit the
scope of any provision of this Agreement.
21. Review of Counsel. The parties acknowledge that each party and its counsel have
reviewed and revised this Agreement and that the normal rules of construction to the effect that any
ambiguities are to be resolved against the drafting party shall not be employed in the interpretation of this
Agreement or Exhibits A,B,and C.
22. Amendments/Modifications/Extensions. No amendment,modification, or extension
of this Agreement shall be binding upon a party hereto unless set forth in a written instrument, which is
executed by an authorized representative of each party.
23. Entirety of Agreement. This Agreement, including Exhibits A, B and C, contains the
entire understanding and agreement between City and Consultant,their assigns and successors in interest,
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as to the matters contained herein. Any prior or contemporaneous oral or written agreement is hereby
declared null and void to the extent in conflict with any provision of this Agreement.
24. Counterparts. This Agreement may be executed in one or more counterparts and each
counterpart shall,for all purposes,be deemed an original,but all such counterparts shall together constitute
one and the same instrument.
25. Warranty of Services. Consultant warrants that its services will be of a high quality and
conform to generally prevailing industry standards. City must give written notice of any breach of this
warranty within thirty(30)days from the date that the services are completed.In such event,at Consultant's
option, Consultant shall either (a) use commercially reasonable efforts to re-perform the services in a
manner that conforms with the warranty, or (b) refund the fees paid by City to Consultant for the
nonconforming services.
26. Immigration Nationality Act. Consultant shall verify the identity and employment
eligibility of its employees who perform work under this Agreement,including completing the Employment
Eligibility Verification Form(I-9). Upon request by City,Consultant shall provide City with copies of all
I-9 forms and supporting eligibility documentation for each employee who performs work under this
Agreement. Consultant shall adhere to all Federal and State laws as well as establish appropriate procedures
and controls so that no services will be performed by any Consultant employee who is not legally eligible
to perform such services. CONSULTANT SHALL INDEMNIFY CITY AND HOLD CITY
HARMLESS FROM ANY PENALTIES,LIABILITIES, OR LOSSES DUE TO VIOLATIONS OF
THIS PARAGRAPH BY CONSULTANT, CONSULTANT'S EMPLOYEES,
SUBCONTRACTORS,AGENTS,OR LICENSEES.City,upon written notice to Consultant,shall have
the right to immediately terminate this Agreement for violations of this provision by Consultant.
27. Ownership of Work Product. City shall be the sole and exclusive owner of all reports,
work papers, procedures, guides, and documentation, created, published, displayed, and/or produced in
conjunction with the services provided under this Agreement(collectively, "Work Product"). Further,City
shall be the sole and exclusive owner of all copyright,patent,trademark,trade secret and other proprietary
rights in and to the Work Product. Ownership of the Work Product shall inure to the benefit of City from
the date of conception, creation or fixation of the Work Product in a tangible medium of expression
(whichever occurs first).Each copyrightable aspect of the Work Product shall be considered a"work-made-
for-hire" within the meaning of the Copyright Act of 1976, as amended. If and to the extent such Work
Product,or any part thereof,is not considered a"work-made-for-hire"within the meaning of the Copyright
Act of 1976,as amended, Consultant hereby expressly assigns to City all exclusive right,title and interest
in and to the Work Product, and all copies thereof, and in and to the copyright, patent, trademark, trade
secret,and all other proprietary rights therein,that City may have or obtain,without further consideration,
free from any claim,lien for balance due,or rights of retention thereto on the part of City.
28. Signature Authority.The person signing this Agreement hereby warrants that he/she has
the legal authority to execute this Agreement on behalf of the respective party, and that such binding
authority has been granted by proper order,resolution,ordinance or other authorization of the entity. This
Agreement and any amendment hereto, may be executed by the Managing Partner of Consultant whose
name,title and signature is affixed on the Signature Page of this Agreement. Each party is fully entitled to
rely on these warranties and representations in entering into this Agreement or any amendment hereto.Any
signature delivered by a party by facsimile or other electronic transmission (including email transmission
of a portable document file (pdf)or similar image) shall be deemed to be an original signature hereto.
Professional Services Agreement
Between the City of Fort Worth and
SGR for Talent Acquisition Services—City Attorney Page 10 of 23
DocuSign Envelope ID:899A008A-565F-4AE8-96C3-9FA6AF92C8E8
City Secretary Contract No.
29. Change in Company Name or Ownership. Consultant shall notify City's Purchasing
Manager, in writing, of a company name, ownership, or address change for the purpose of maintaining
updated City records. The president of Consultant or authorized official must sign the letter. A letter
indicating changes in a company name or ownership must be accompanied with supporting legal
documentation such as an updated W-9,documents filed with the state indicating such change,copy of the
board of director's resolution approving the action,or an executed merger or acquisition agreement. Failure
to provide the specified documentation so may adversely impact future invoice payments.
30. No Boycott of Israel. If Consultant has fewer than 10 employees or this Agreement is for
less than $100,000,this section does not apply. Consultant acknowledges that in accordance with Chapter
2270 of the Texas Government Code,the City is prohibited from entering into a contract with a company
for goods or services unless the contract contains a written verification from the company that it: (1) does
not boycott Israel;and(2)will not boycott Israel during the term of the contract. The terms"boycott Israel"
and "company" shall have the meanings ascribed to those terms in Section 808.001 of the Texas
Government Code. By signing this contract,Consultant certifies that Consultant's signature provides
written verification to the City that Consultant: (1) does not boycott Israel; and (2)will not boycott
Israel during the term of the contract.
31. Prohibition on Boycotting Energy Companies. Vendor acknowledges that, in
accordance with Chapter 2274 of the Texas Government Code, as added by Acts 2021, 87th Leg., R.S.,
S.B. 13, § 2, the City is prohibited from entering into a contract for goods or services that has a value of
$100,000 or more that is to be paid wholly or partly from public funds of the City with a company with 10
or more full-time employees unless the contract contains a written verification from the company that it:
(1) does not boycott energy companies; and (2) will not boycott energy companies during the term of the
contract. The terms "boycott energy company" and"company"have the meaning ascribed to those terms
by Chapter 2274 of the Texas Government Code,as added by Acts 2021, 87th Leg.,R.S., S.B. 13, § 2. To
the extent that Chapter 2274 of the Government Code is applicable to this Agreement, by signing this
Agreement,Vendor certifies that Vendor's signature provides written verification to the City that Vendor:
(1) does not boycott energy companies; and(2)will not boycott energy companies during the term of this
Agreement.
32. Prohibition on Discrimination Against Firearm and Ammunition Industries.Vendor
acknowledges that except as otherwise provided by Chapter 2274 of the Texas Government Code,as added
by Acts 2021, 87th Leg.,R.S., S.B. 19, § 1,the City is prohibited from entering into a contract for goods or
services that has a value of$100,000 or more that is to be paid wholly or partly from public funds of the
City with a company with 10 or more full-time employees unless the contract contains a written verification
from the company that it: (1) does not have a practice, policy, guidance, or directive that discriminates
against a firearm entity or firearm trade association; and (2) will not discriminate during the term of the
contract against a firearm entity or firearm trade association. The terms "discriminate," "firearm entity"
and "firearm trade association" have the meaning ascribed to those terms by Chapter 2274 of the Texas
Government Code, as added by Acts 2021, 87th Leg., R.S., S.B. 19, § 1. To the extent that Chapter 2274
of the Government Code is applicable to this Agreement,by signing this Agreement,Vendor certifies that
Vendor's signature provides written verification to the City that Vendor: (1)does not have a practice,policy,
guidance, or directive that discriminates against a firearm entity or firearm trade association; and (2) will
not discriminate against a firearm entity or firearm trade association during the term of this Agreement.
Professional Services Agreement
Between the City of Fort Worth and
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DocuSign Envelope ID:899A008A-565F-4AE8-96C3-9FA6AF92C8E8
City Secretary Contract No.
33. Electronic Signatures. This Agreement may be executed by electronic signature, which
will be considered as an original signature for all purposes and have the same force and effect as an original
signature. For these purposes, "electronic signature"means electronically scanned and transmitted versions
(e.g.via pdf file or facsimile transmission)of an original signature,or signatures electronically inserted via
software such as Adobe Sign.
(signature page follows)
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SGR for Talent Acquisition Services—City Attorney Page 12 of 23
DocuSign Envelope ID:899A008A-565F-4AE8-96C3-9FA6AF92C8E8
City Secretary Contract No.
ACCEPTED AND AGREED:
CITY OF FORT WORTH:
CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the person
responsible for the monitoring and administration of
isus J.Chapa(Sep 1,2021 17:15 CDT) this contract,including ensuring all performance and
By: J
Name: Jesus Chapa reporting requirements.
Title: Deputy City Manager 4Y.`
Date: 120 By: Nathan Greg ry(Sep 20,202112:02 CDT)
Name: Nathan Gregory
APPROVAL RECOMMENDED: Title: Deputy Director of Human Resources
APPROVED AS TO FORM AND LEGALITY:
011Ze`a R 61,Maell)
BY: Dianna M.Giordano(Sep 20,202112:21 CDT)
Name: Dianna Giordano �Mwl
.
Title: Director of Human Resources
oaf FORT a Name: Jessika Williams
ATTEST: Op Title: Assistant City Attorney
60
wo o=� CONTRACT AUTHORIZATION:
° °
.1 °°°°i��d M&C: N/A—Professional Service Exemption
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Name: Ronald Gonzales a44�EXpSoA X
Title: Interim City Secretary
CONSULTANT: STRATEGIC GOVERNMENT RESOURCES,INC.
DocuSi ned
By: 0'�t tLSSa
Name: Me issa —a entine
Title: Managing Director of Recruitment and
Human Resources
September 16 21
Date: 20
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Professional Services Agreement
Between the City of Fort Worth and
SGR for Talent Acquisition Services—City Attorney Page 13 of 23
DocuSign Envelope ID:899A008A-565F-4AE8-96C3-9FA6AF92C8E8
City Secretary Contract No.
EXHIBIT A
SCOPE OF SERVICES
SGR will provide the following services to City ("Client"). A full-service recruitment typically entails the
following steps and is tailored to meet the Client's needs:
A full-service recruitment typically entails the following steps:
1. Organizational Inquiry and Analysis
• Develop Recruitment Plan and Timeline
• Individual Interviews with Key Stakeholders
• Development of Position Profile Brochure
2. Advertising and Marketing,Communication with Applicants and Prospects
3. Initial Screening and Review
4. Search Committee Briefing to Facilitate Selection of Semifinalists
5. Evaluation of Semifinalist Candidates
• Written Questionnaires
• Recorded Online Interviews
• Media Searches- Stage 1
6. Search Committee Briefing to Facilitate Selection of Finalists
7. Evaluation of Finalist Candidates
• Comprehensive Media Searches - Stage 2
• Comprehensive Background Investigation Reports
• DISC Management Assessments(supplemental service)
• First Year Game Plan or Other Advanced Exercise
8. Interview Process
• Face-to-Face Interviews
• Stakeholder Engagement(may occur earlier in process)
• Deliberations
• Reference Checks(may occur earlier in process)
9. Negotiations and Hiring Process
• Determine the Terms of an Offer
• Negotiate Terms and Conditions of Employment
• Press Release(if requested)
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City Secretary Contract No.
Step 1: Organizational Inquiry and Analysis
Develop Recruitment Plan and Timeline
SGR will meet with the client at the outset of the project to finalize the recruitment plan and timeline.At this
time, SGR will also request that the client provide us with photos and information on the community,
organization,and position to assist us in drafting the position profile brochure.
Individual Interviews with Key Stakeholders
SGR devotes tremendous energy to understanding your organization's unique culture,environment,and goals
to ensure you get the right match for your particular needs. Fully understanding your organizational needs is
the most critical part of conducting a successful executive recruitment. In consultation with the Search
Committee, SGR will develop a list of individuals to meet with about the position. Individual interviews may
include members of the Search Committee,key staff members,peers in other organizations,and/or community
leaders to find out more about the position, special considerations, and the political environment. These
interviews last approximately 30-60 minutes each and identify issues that may affect the dynamics of the
recruitment, as well as develop a composite understanding of the organization's preferences. This process
helps with organizational buy-in and will assist us in developing the position profile.
Development of Position Profile Brochure
Following the individual interviews, SGR will develop a draft position profile brochure that is reviewed and
revised in partnership with your organization until we are in agreement that it accurately reflects the sought-
after leadership and management characteristics.
Step 2: Advertising and Marketing, Communication with Applicants and Prospects
Advertising and Marketing
The Executive Recruiter and client work together to determine the best ways to advertise and recruit for the
position. SGR's Servant Leadership e-newsletter, where your position will be announced, reaches nearly
50,000 subscribers in all 50 states. We will also send targeted emails to over 950 opt-in subscribers to SGR's
Legal Job Alerts.Your position will be posted on SGR's Website, GovernmentResource.com, and on SGR's
Job Board, SGRjobs.com. SGR provides a comprehensive social media marketing campaign that includes
custom-made graphics and distribution on Facebook,Twitter,Instagram,and LinkedIn.Ads are also typically
placed in various state and national publications, targeting the most effective venues for reaching qualified
candidates for that particular position.
Communication with Prospects
SGR communicates with interested prospects on ongoing basis during the recruitment process. Outstanding
prospects often will not submit a resume until they have done considerable homework on the available
position. A significant number of inquiries will be made, and it is essential that the executive search firm be
prepared to answer those questions with fast,accurate,and complete information,and in a warm and personal
manner. This is one of the first places a prospective candidate will develop an impression about the
organization,and it is an area in which SGR excels.
Communication with Active Applicants
Handling the flow of resumes is an ongoing and significant process. On the front end, it involves tracking
resumes and promptly acknowledging their receipt. It also involves timely and personal responses to any
questions or inquiries. SGR communicates frequently with applicants to ensure they stay enthusiastic and
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SGR for Talent Acquisition Services—City Attorney Page 15 of 23
DocuSign Envelope ID:899A008A-565F-4AE8-96C3-9FA6AF92C8E8
City Secretary Contract No.
informed about the opportunity. SGR utilizes Google Alerts and sends weekly update emails to active
applicants regarding the organization and community.
Step 3: Initial Screening and Review
SGR uses a triage process to identify high-probability, medium-probability, and low-probability candidates.
The triage ranking is focused on overall assessment based on interaction with the applicant,qualifications,any
known issues regarding previous work experience,and evaluation of cultural fit with the organization.
In contrast with the triage process described above, which focuses on subjective assessment of the resumes
and how the candidates present themselves, we also evaluate each candidate to make sure that the minimum
requirements of the position are met, and which of the preferred requirements are met. This sifting process
assesses how well candidates' applications fulfill the recruitment criteria outlined in the Position Profile.
Step 4: Search Committee Briefing/Selection of Semifinalist Candidates
At this briefing, SGR will provide a comprehensive progress report and facilitate the selection of up to 12
semifinalists. The presentation will include summary information on the process so far, the candidate pool
overall, and any trends or issues, as well as a briefing on each candidate and their credentials. No other firm
offers this level of reporting detail and transparency.
Step 5: Evaluation of Semifinalist Candidates
Reviewing resumes is an important and valuable step in the executive recruitment process. However, the
simple fact is that resumes can be misleading. They tell you nothing about the individual's personal qualities
or his/her ability to get along with other people. Resumes can also exaggerate or inflate accomplishments or
experience. SGR's responsibility is to go more in-depth than the resume to ensure that those candidates who
continue in the process are truly outstanding. SGR's goal is to have a clear understanding of the person behind
the resume and what makes him/her an outstanding prospect for you.The evaluation of semifinalist candidates
includes follow-up when appropriate to ask any questions about underlying issues.
Written Questionnaires
SGRwill ask semifinalist candidates to complete a comprehensive written exercise designed to provide greater
insight into candidate thought processes and communication styles. SGR's written instrument is custom
designed around the priorities identified by the Search Committee and usually includes questions focusing on
key areas of particular interest to the client.This written instrument will be included in the semifinalist briefing
book along with cover letters and resumes submitted by the candidates.
Recorded Online Interviews
SGR will ask semifinalist candidates to complete online interviews. This provides a very insightful, efficient
and cost-effective way to gain additional insights to utilize in selecting finalists you want to invite for an onsite
interview.The recorded online interviews allow the Search Committee to evaluate technological competence,
demeanor,verbal communication skills,and on-camera presence.Online interviews also convey to candidates
that the organization is using leading edge technology in its business processes and provide an opportunity for
the Search Committee to ask candidates questions on specific topics of special interest. Links to view the
online interviews are emailed to the Search Committee members for viewing at their convenience prior to
selection of finalist candidates.
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Between the City of Fort Worth and
SGR for Talent Acquisition Services—City Attorney Page 16 of 23
DocuSign Envelope ID:899A008A-565F-4AE8-96C3-9FA6AF92C8E8
City Secretary Contract No.
Media Searches- Stage I
"Stage 1" of our media search process involves the use of the web-based interface Nexis DiligenceTM. This
platform is an aggregated subscription-based platform that allows access to global news,business,legal, and
regulatory content.These media reports at the semifinalist stage have proven helpful by uncovering issues that
may not have been previously disclosed by prospective candidates. The recruiter will communicate any "red
flags"to the Search Committee immediately upon discovery.
Step 6: Search Committee Briefing/Selection of Finalist Candidates
Prior to this briefing, SGR will provide each member of the Search Committee with a briefing book on the
semifinalist candidates.The briefing book includes cover letters,resumes, and completed questionnaires.The
link to view the online interviews is emailed separately to Search Committee members. The purpose of this
briefing is to facilitate narrowing the list to up to 5 finalists who will be invited for personal interviews.
Step 7: Evaluation of Finalist Candidates
Comprehensive Media Searches- Stage 2
"Stage 2"of our media search process includes the web-based interface Nexis DiligenceTM along with Google
as a supplementary tool.By utilizing both,we can provide our clients with an enhanced due diligence process
to help vet potential candidates in an efficient and comprehensive manner, which reduces the risk of
overlooking important information.
The Stage 2 media search consists of a more complex search,which also includes social media platforms, and
has proven helpful in analyzing possible adverse news about the candidate by uncovering issues that may not
have been previously disclosed by the candidate. The media search gives the Search Committee an overview
of the type and extent of press coverage that a candidate has experienced over the course of their career.View
a sample media report at: http://bit.ly/SGRSampleMediaReport.
Comprehensive Background Investigation Reports
Through SGR's partnership with a licensed private investigation firm, we are able to provide our clients with
comprehensive background screening reports that include the detailed information listed below.View a sample
background report at: bit.ly/SGRSampleBackgroundReport.
• Social Security number trace
• Address history
• Driving history/motor vehicle records
• Credit report
• Federal criminal search
• National criminal search
• County wants and warrants for previous 10 years
• Global homeland security search
• Sex offender registry search
• State criminal search(for current and previous states of residence)
• County civil and criminal search (for every county in which candidate has lived or worked) for
previous 10 years
• Education verification
• Employment verification(if desired)
• Military verification(if desired)
Professional Services Agreement
Between the City of Fort Worth and
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DocuSign Envelope ID:899A008A-565F-4AE8-96C3-9FA6AF92C8E8
City Secretary Contract No.
DiSC Management Assessments(supplemental service)
SGR uses a DISC Management assessment tool, which is among the most validated and reliable personal
assessment tools available. The DISC Management assessment analyzes and reports comprehensively on the
candidate's preferences in five vital areas: management style, directing and delegating, motivation,
development of others, and working with his/her own manager. View a sample report at:
bit.ly/SGRDiscProfileSample. For assessments of more than two candidates, a DISC Management
Comparison Report is included,which provides a side-by-side view of each candidate's preferred management
style.View a sample comparison report at: bit.ly/SGRDiscTeamReport.
First Year Game Plan or Other Advanced Exercise
SGR will work with your organization,if desired,to develop an advanced exercise for the finalist candidates.
One example of such an exercise is a"First Year Game Plan,"a process where finalist candidates are provided
with the contact information for elected officials,key staff, and community leaders and then given free rein to
make contact with all of them in advance and use those insights to develop a"first year game plan"based on
what they know so far. Feedback is received from the key contacts on their impressions of the finalist
candidates from the interactions with the candidates prior to the interviews. This exercise provides the
opportunity to evaluate candidates' written and interpersonal communication skills,as well as critical analysis
skills.
Step 8: Interview Process
Face-to-Face Interviews
SGR will schedule interviews at a date/time convenient to your organization. This process can be as simple,
or as complex,as your organization desires. SGR will help you determine the specifics and assist in developing
the interview schedule and timeline. SGR will prepare sample interview questions and will participate
throughout the process to make it smooth and efficient.
Stakeholder Engagement
At the discretion of the Search Committee,we will work closely with your organization to engage stakeholders
in the recruitment process. Our recommendation is that we design a specific stakeholder engagement process
after we learn more about the organization and the community. Different approaches work best in different
communities. We will collaborate with your organization to determine which option, or combination of
options,will be the most effective for the unique needs of the organization.
• Stakeholder survey(supplemental service,can be provided at an additional cost)
• Interviewing community leaders at the outset of the recruitment;
• Holding a public forum for citizen engagement at the outset of the recruitment;
• Community leader reception;
• Meet and greet;
• Search Committee and key community leader dinner meeting;
• "Round Robin"forum meetings with various community groups during a multi-day interview process.
Deliberations
SGR will facilitate a discussion about the finalist interviews and assist the Search Committee in making a
hiring decision or in deciding whether to bring back one or more candidates for a second interview.
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Between the City of Fort Worth and
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DocuSign Envelope ID:899A008A-565F-4AE8-96C3-9FA6AF92C8E8
City Secretary Contract No.
Reference Checks
SGR uses a progressive and adaptive automated reference check system to provide insights on candidates' soft
skills from a well-rounded group of references. References may include elected officials, direct supervisors,
direct reports,internal organizational peers,professional peers in other organizations,and civic leaders. SGR's
reference check platform is anonymous,which is proven to encourage more candid and truthful responses,in
turn providing organizations with more meaningful and insightful information on candidates. SGR provides a
written summary report to the organization once all reference checks are completed. The timing of reference
checks may vary depending on the specific search process and situation.If the names of the finalists are made
public prior to interviews, SGR will typically contact references prior to the interview process. If the names
of the finalists are not made public prior to interviews, SGR will typically wait until the organization has
selected its top candidate before calling references in order to protect candidate confidentiality.
Step 9: Negotiations and Hiring Process
Determine the Terms of an Offer
Upon request, SGR will provide appropriate employment agreement language and other helpful information
to assist you in determining an appropriate offer to extend to your candidate of choice.
Negotiate Terms and Conditions of Employment
SGR will assist to whatever degree you deem appropriate in conducting negotiations with the chosen
candidate. SGR will determine and define any special needs or concerns of the chosen candidate, including
anything that could be a complicating factor. SGR is experienced and prepared to help craft win-win solutions
to negotiation"log jams."
Press Release(if requested)
Until you have "sealed the deal,"you need to be cautious in order to avoid the embarrassment of a premature
announcement that does not work out.You also want to try to notify all senior staff and unsuccessful candidates
before they read about it in the newspaper. SGR will assist with this coordination and with drafting any
announcements or press releases.
Satisfaction Surveys
SGR is committed to authentically following the golden rule by providing prompt,professional and excellent
communication and always treating every client with honor,dignity and respect.We ask clients and candidates
to complete a brief and confidential survey after the completion of their recruitment. This helps us strive to
continuously improve our processes and meet the changing needs of the workforce.
Supplemental Service: Post-Hire Team Building Workshop
SGR can provide a customized team building workshop after you hire for the position. SGR utilizes I-OPT,
which is a validated measurement tool that shows how a person perceives and processes information.Because
people "see"different things when they assess a situation,they are motivated to take various courses of action,
so understanding you and your colleagues' I-OPT Profiles will enable you to work much more effectively as
a team. This service can be provided at an additional cost. View sample I-OPT reports at:
bit.l,/�pleIOPTreports.
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DocuSign Envelope ID:899A008A-565F-4AE8-96C3-9FA6AF92C8E8
EXHIBIT B
PRICE SCHEDULE
Professional Service Fee: Not-to-Exceed Price of$24,150 which includes the following:
• A Base Fee of: $18,500; and
• The following Expenses:
o Position Profile Brochure &Marketing-$750
■ Production of a professional position profile brochure
■ Custom-designed graphics for social media and email marketing
■ Announcement in SGR's 10 in 10 Leadership and Innovation e-newsletter
■ Two (2)email blasts to SGR's opt-in Job Alert subscribers for the relevant job
category
■ Featured job placement on SGR's website
■ Featured ad on SGR's job board
■ Promotions on SGR's social media pages—Facebook,Twitter,LinkedIn, and
Instagram
o Semifinalist Recorded Online interviews for up to twelve (12) semifinalists-$225 each
o Comprehensive Media Reports for up to five(5)finalists -$500 each
o Comprehensive Background Investigation Reports for up to five (5)finalists-$400 each
o Comprehensive Reference Checks with individual reports for up to five(5)finalists-$225
each
o Up to Two(2)onsite visits by the Recruiter to the Organization.Meals are billed back at a
per diem rate of $10 for breakfast, $15 for lunch, and $25 for dinner. Mileage will be
reimbursed at the current IRS rate.All other travel-related expenses are billed back at actual
cost, with no markup for overhead. Travel will be dependent on COVID restrictions in
place at the time and take into consideration the health and safety of team members of both
SGR and the Organization.
Reimbursable Candidate Expenses
On-site visits by candidates to the Organization will be coordinated and scheduled by SGR. Reimbursable
expenses shall include airfare,lodging, and limited per diem amounts for meals and other various expense
as agreed by City.Mileage will be reimbursed at the current IRS rate.All other travel-related expenses are
billed back at actual cost,with no markup for overhead. SGR will be responsible for providing receipts for
such Reimbursable Expenses that should be included with the respective invoice in which SGR is requesting
to be reimbursed.
Supplemental Services
The supplemental services listed below are not included in the not-to-exceed Professional Service Fee
price:
• Ad placements, as approved by the organization,will be billed back at actual cost with no markup
for overhead.
• There may be an additional charge for changes made to the Position Profile Brochure after the
brochure has been approved by the organization and the position has been posted online.
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DocuSign Envelope ID:899A008A-565F-4AE8-96C3-9FA6AF92C8E8
City Secretary Contract No.
• Additional online interviews (over and above the twelve (12) included in the not-to-exceed price
above)are offered for$225 per candidate.
• Additional comprehensive media reports(over and above the five(5)included in the not-to-exceed
price above)are offered for$500 per candidate.
• Additional background investigation reports (over and above the five (5) included in the not-to-
exceed price above)are offered for$400 per candidate.
• Additional reference checks(over and above the five(5)included in the not-to-exceed price above)
are offered for$225 per candidate.
• There is a cost of$175 per candidate for the DISC Management Profile.
• Semifinalist and finalist briefing materials will be provided to the search committee via an
electronic link. Should the organization request printing of those materials, the reproduction and
shipping of briefing materials will be outsourced and be billed back at actual cost.
• Additional in-person visits (over and above the two (2) in-person visits included in the not-to-
exceed price above)by the Recruiter will be billed over and above the not-to-exceed price. Meals
are billed back at a per diem rate of$10 for breakfast, $15 for lunch, and $25 for dinner. Mileage
will be reimbursed at the current IRS rate.All other travel-related expenses are billed back at actual
cost,with no markup for overhead.
• Candidates are reimbursed directly by the organization for travel expenses.
• SGR will conduct a Stakeholder Survey for$1,000. SGR provides recommended survey questions
and sets up an online survey. Stakeholders are directed to a web page or invited to take the survey
by email.A written summary of results is provided to the organization.
• If desired,the Recruiter will travel to the communities of the finalist candidates to conduct onsite
visits. Site visits will be charged at a day rate of$1,000 per day, plus travel expenses. Meals are
billed back at a per diem rate of$10 for breakfast, $15 for lunch, and $25 for dinner.Mileage will
be reimbursed at the current IRS rate. All other travel-related expenses are billed back at actual
cost,with no markup for overhead.
• A half-day onsite post-hire team building workshop is offered for$4,000,plus travel expenses and
$150 per person for I-OPT reports.
• In the unexpected event the organization requests that unusual out of pocket expenses be incurred,
said expenses will be reimbursed at the actual cost with no mark up for overhead.
• If the organization desires any supplemental services not mentioned in this section,an estimate of
the cost and hours to be committed will be provided at that time,and no work shall be done without
approval. Supplemental services will be billed out at$250 per hour.
Billin
The professional service fee for the recruitment is billed in three equal installments during the course of the
recruitment.The initial installment is billed after the position profile brochure has been created.The second
installment is billed after semifinalists are selected. The final installment is billed at the conclusion of the
recruitment. Expenses and supplemental services will be billed with each of the three installments, as
appropriate.
Professional Services Agreement
Between the City of Fort Worth and
SGR for Talent Acquisition Services—City Attorney Page 21 of 23
DocuSign Envelope ID:899A008A-565F-4AE8-96C3-9FA6AF92C8E8
City Secretary Contract No.
Service Guarantee
SGR guarantees that you will be satisfied with the results of the full-service recruitment process,or we will
repeat the entire process one additional time and charge only for expenses. Additionally, if you select a
candidate (that SGR has fully vetted)who resigns or is released within 18 months of their hire date, SGR
will repeat the process one additional time and charge only for expenses. If the organization circumvents
SGR's recruitment process and selects a candidate who did not participate in the full recruitment process,
the service guarantee is null and void. We also guarantee that we will not directly solicit a candidate we
bring to you for another job.
Professional Services Agreement
Between the City of Fort Worth and
SGR for Talent Acquisition Services—City Attorney Page 22 of 23
DocuSign Envelope ID:899A008A-565F-4AE8-96C3-9FA6AF92C8E8
EXHIBIT C
VERIFICATION OF SIGNATURE AUTHORITY
Strategic Government Resources
P.O.Box 1642
Keller,TX 76244
Execution of this Signature Verification Form ("Form") hereby certifies that the following
individuals and/or positions have the authority to legally bind Consultant and to execute any agreement,
amendment or change order on behalf of Consultant. Such binding authority has been granted by proper
order,resolution,ordinance or other authorization of Consultant.City is fully entitled to rely on the warranty
and representation set forth in this Form in entering into any agreement or amendment with Consultant.
Consultant will submit an updated Form within ten (10) business days if there are any changes to the
signatory authority. City is entitled to rely on any current executed Form until it receives a revised Form
that has been properly executed by Consultant.
1. Name:
Melissa valentine
Position:Managi ng Director
DocuSigned by:
1 9477...
2. Name:
Position:
Signature
3. Name:
Position:
Signature
Ron Holifield
Name:
DocuSigned by:
12e1� A U it
i p4 $g, fesident/CEO
Other Title:
Date:
Professional Services Agreement
Between the City of Fort Worth and
SGR for Talent Acquisition Services—City Attorney Page 23 of 23