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HomeMy WebLinkAboutContract 56369 CSC No. 56369 PERSONAL SERVICES AGREEMENT This PERSONAL SERVICES AGREEMENT ("Agreement") is made and entered into by and between the CITY OF FORT WORTH ("City"), a Texas home rule municipal corporation, acting by and through its duly authorized Assistant City Manager, and Qution Solomon ("Consultant"), an individual, each individually referred to as a "party' and collectively referred to as the"parties." RECITALS WHEREAS,the City has a vested interest and desire to work with communities in the City of Fort Worth to improve relationships and work together to aid in the reduction of violence; and WHEREAS, the City seeks to improve public safety, minimize arrests and incarceration, strengthen its local communities and improve relationships between law enforcement and the communities it serves; and WHEREAS, staff has conducted research and identified a variety of intervention types and methods which complement law enforcement efforts to prevent violence by identifying and attempting to address underlying issues within the community; and WHEREAS,the City desires to participate in the development of an intervention approach tailored specifically to the needs and desires of Fort Worth and its residents; and WHEREAS,the development process will require identifying key stakeholders in both the community and the pool of potential service providers inside and outside of government, interfacing with the community, identifying and prioritizing among available resources, and evaluating training and approaches used by similar programs to determine whether or how they might be implemented or adapted for use locally; and WHEREAS, Consultant is an individual with unique personal experiences, qualifications and ties to the local communities who has the insight and background necessary to bridge gaps between residents, law enforcement, and social service providers and to provide input and guidance to the City and other stakeholders as they work toward development of an intervention program; and WHEREAS, Consultant seeks to accomplish the same goals as the City in reducing violence, strengthening local communities, and improving public safety; and WHEREAS, the City wishes to engage Consultant to assist in the development and implementation of an intervention program tailored to Fort Worth and designed to improve relationships, meet community needs and goals, and communicate a united message of support and assistance to all members of the local communities, especially those most vulnerable to being impacted by violence. OFFICIAL RECORD CITY SECRETARY Professional Services Agreement FT. WORTH, TX NOW, THEREFORE, for and in consideration of the mutual agreements stated herein, the parties agree as follows: AGREEMENT DOCUMENTS The Agreement documents shall include the following: I. This Personal Services Agreement; 2. Exhibit A— Scope of Services 3. Exhibit B —Request for Reimbursement(RFR) 4. Exhibit C — Schedule of Expenses The Exhibits, which are attached hereto and incorporated herein, are made a part of this Agreement for all purposes. In the event of any conflict between the terms and conditions of the Exhibits and the terms and conditions set forth in the body of this Agreement, the terms and conditions of this Agreement shall control. 1. Scope of Services Consultant will assist the City with the development of a violence intervention and reduction program tailored for the City of Fort Worth and its residents. Consultant will provide community liaison and outreach services and provide feedback regarding elements for the program. The City may ask Consultant to attend various training programs in order to evaluate them and provide feedback regarding which trainings Consultant believes would be most beneficial as part of a local program. Exhibit"A," - Scope of Services more specifically describes the services to be provided hereunder. 2. Term This Agreement shall be effective for services occurring between and including October 1, 2021 ("Effective Date") and March 31, 2022, unless terminated earlier in accordance with this Agreement("Initial Term"). 3. Consideration 3.1 Maximum Contract Expenditure The total amount paid to Consultant for fees as outlined in Sections 3.3 and 3.4 shall not exceed $16,819.00 during the Initial Term. 3.2 Payment of Funds Payment from City to Contractor shall be made on a cost- reimbursement basis following receipt of a signed Exhibit B -Request for Reimbursement (RFR) along with copies of receipts and other documentation as detailed in this section. 3.3 Consultant Fee As full and complete compensation for all services provided during the Initial Term,City shall reimburse Consultant a fee of$1,063.00 biweekly(every two weeks), plus allowable Expenses and Allowances in accordance with Section 3.4. If services are provided during a period of less than two weeks,such amount shall be prorated according to the number of days worked during the two-week period as compared to ten work days. Professional Services Agreement P a g e 12 3.4 Expenses and Allowances In addition to any consultant fee due under 3.3, City shall(i)reimburse Consultant for his documented actual mileage based on the IRS business mileage rate in effect at the time of travel; (ii) reimburse Consultant for insurance in an amount equal to the lesser of(A) actual documented and paid expense. The total amount of allowable expenses and allowances requested for Consultant shall not exceed$3,000.00 during the Initial Term. 3.5 Schedule of Expenses The Consultant will submit RFRs form and supporting documentation for expenses on a biweekly (every two week)basis as outlined in Exhibit C — Schedule of Expenses, with the first such report due no later than 5:00 PM central time on October 7, 2021 and subsequent reports due every other Thursday thereafter. The final report for this contract should be submitted no later than 5:00 PM central time on March, 31, 2022. Reports shall be emailed to PSM@fortworthtexas.gov, or hard copies sent to: Contract Compliance Specialist Fort Worth Police Department 505 W. Felix Street, Fort Worth, Texas 76115 RFRs are considered to be invoice of services, and are due and payable within 30 days of receipt of accurate documentation. If an RFR is submitted late or attached documentation is incorrect,payment may be delayed. In connection with RFR reports, the Consultant shall provide the City with signed time sheets documenting the time spent on the services,which shall generally be sufficient documentation to substantiate invoices. Time sheets must be validated by a supervisor and correspond with the requested expense schedule date, outlined in Exhibit C. If the City requires additional reasonable documentation, it shall request the same promptly after receiving the above-described information, and the Consultant shall provide such additional reasonable documentation to the extent the same is available. On full and final completion of the Services, Consultant shall submit a final RFR, and City shall pay any balance due within 30 days of receipt of such invoice. The Consultant will submit requests for all reimbursable costs at the same time as their RFR. Reimbursement of mileage shall be paid on a biweekly(every two week)basis, and reimbursement of insurance costs shall be paid following documented expenditure. Copies of paid invoices or receipts for insurance must be submitted in connection with the request for reimbursement. For any mileage reimbursement request, Consultant shall submit documentation showing the following information for all service-related driving during the two-week period for which reimbursement is being requested: (A)start and end dates of the period; (B) dates on which driving in connection with the services occurred; (C)total miles driven in connection with services on each date; and (D)total miles driven in connection with services during the period. Requests for reimbursement are due and payable within 30 days of receipt Professional Services Agreement P a g e 3 In the event of a disputed or contested billing, only the portion being contested will be withheld from payment, and the undisputed portion will be paid. City will exercise reasonableness in contesting any bill or portion thereof. No interest will accrue on any contested portion of the billing until the contest has been mutually resolved. For contested billings,the City shall make payment in full to Consultant within 60 days of the date the contested matter is resolved. If City fails to make such payment, Consultant may, after giving 7 days' written notice to City, suspend services under this Agreement until paid in full, including interest calculated from the date the billing contest was resolved. In the event of suspension of services, Consultant shall have no liability to City for delays or damages caused to City because of such suspension of services. 3.6 Additional Costs The City will, at its own costs, issue a cellular telephone for Consultant to use in connection with providing services, provided, however, that such device shall remain property of the City of Fort Worth and that its use shall generally be limited to providing the services. Consultant shall be responsible for costs if his use of the cellular telephone results in additional charges being imposed on the City. City shall pay directly for costs of such device, which amount shall not count toward the contract maximum in Section 3.1. The City may, at its cost, provide supplies and promotional materials for use in connection with providing the services. In addition, the City may, at its option, send Consultant to attend and evaluate trainings for potential inclusion in the intervention program. Attendance at the training may require travel. City shall pay directly for costs of such training and associated travel, which amount shall not count toward the contract maximum in Section 3.1. If Consultant is required to attend such travel, City shall also pay Consultant a per diem for each day of travel, including departure and return date, with the amount of such per diem determined based on the IRS per diem rate for the destination City. The amount of such per diem will not count against the contract maximum in Section 3.1. 4. Termination 4.1 Written Notice City or Consultant may terminate this Agreement at any time and for any reason by providing the other party with 30 days' written notice of termination. Written Notice from the Consultant shall be provided in accordance with Section 15 of this Agreement. 4.2 Non-Appropriation of Funds In the event no funds or insufficient funds are appropriated by City in any fiscal period for any payments due hereunder, City will notify Consultant of such occurrence and this Agreement shall terminate on the last day of the fiscal period for which appropriations were received without penalty or expense to City of any kind whatsoever, except as to the portions of the payments herein agreed upon for which funds have been appropriated. 4.3 Duties and Obligations of the Parties In the event that this Agreement is terminated prior to the Expiration Date, City shall pay Consultant for services actually rendered up to the effective date of termination, and Consultant shall continue to provide Professional Services Agreement P a g e 14 City with services requested by City and in accordance with this Agreement up to the effective date of termination. Upon termination of this Agreement for any reason, Consultant shall provide City with copies of all completed or partially completed documents prepared under this Agreement. In the event Consultant has received access to City Information (defined below) or data as a requirement to perform services hereunder, Consultant shall return all City provided data to City in a machine readable format or other format deemed acceptable to City. 5. Disclosure of Conflicts and Confidential Information 5.1 Disclosure of Conflicts Consultant hereby warrants to City that Consultant has made full disclosure in writing of any existing or potential conflicts of interest related to Consultant's services under this Agreement. In the event that any conflicts of interest arise after the Effective Date of this Agreement, Consultant hereby agrees immediately to make full disclosure to City in writing. 5.2 Confidential Information Consultant, for itself and its officers, agents and employees, agrees that it shall treat all information provided to it by City ("City Information") as confidential and shall not disclose any such information to a third party without the prior written approval of City. 5.3 Public Information Act City is a government entity under the laws of the State of Texas and all documents held or maintained by City are subject to disclosure under the Texas Public Information Act. In the event there is a request for information marked Confidential or Proprietary, City shall promptly notify Seller. It will be the responsibility of Seller to submit reasons objecting to disclosure. A determination on whether such reasons are sufficient will not be decided by City,but by the Office of the Attorney General of the State of Texas or by a court of competent jurisdiction. 5.4 Unauthorized Access Consultant shall store and maintain City Information in a secure manner and shall not allow unauthorized users to access, modify, delete or otherwise corrupt City Information in any way. Consultant shall notify City immediately if the security or integrity of any City Information has been compromised or is believed to have been compromised, in which event, Consultant shall, in good faith, use all commercially reasonable efforts to cooperate with City in identifying what information has been accessed by unauthorized means and shall fully cooperate with City to protect such City Information from further unauthorized disclosure. 6. Access to Restricted City Facilities and Information In performing services under this Agreement, Consultant may need to access portions of the Bob Bolen Public Safety Training Center or other City facilities (the "Premises") that are restricted due to requirements associated with access to Criminal Justice Information Systems ("CJIS"). The parties acknowledge and understand that the Premises contains one or more areas where CJIS protected data is viewed, modified, and used. Furthermore, the parties acknowledge that federal and state law set forth the access requirements for CJIS protected data. In being granted access to the Premises, Consultant must be escorted at all times while on Premises by a City employee who has proper clearance and Professional Services Agreement P a g e 15 authorization to access CJIS protected data. Consultant shall sign in and out at the front desk of Premises upon entry and exit. Consultant shall carry a valid photo ID while on Premises. In addition to the extent Consultant requires access to CJIS-protected data,the parties agree to comply with all federal and state law requirements regarding access. 7. Ownership of Work Product City shall be the sole and exclusive owner of all reports,work papers,procedures,guides, and documentation,created,published,displayed,and/or produced in conjunction with the services provided under this Agreement (collectively, "Work Product"). Further, City shall be the sole and exclusive owner of all copyright,patent, trademark, trade secret and other proprietary rights in and to the Work Product. Ownership of the Work Product shall inure to the benefit of City from the date of conception, creation or fixation of the Work Product in a tangible medium of expression (whichever occurs first). Each copyrightable aspect of the Work Product shall be considered a "work-made-for-hire" within the meaning of the Copyright Act of 1976, as amended. If and to the extent such Work Product, or any part thereof, is not considered a "work-made-for-hire" within the meaning of the Copyright Act of 1976, as amended, Consultant hereby expressly assigns to City all exclusive right, title and interest in and to the Work Product, and all copies thereof, and in and to the copyright, patent, trademark, trade secret, and all other proprietary rights therein, that City may have or obtain, without further consideration, free from any claim, lien for balance due, or rights of retention thereto on the part of City. 8. Ri2ht to Audit Consultant agrees that City shall, until the expiration of three (3) years after final payment under this contract, or the final conclusion of any audit commenced during the said three years,have access to and the right to examine at reasonable times any directly pertinent books, documents, papers and records, including, but not limited to, all electronic records, of Consultant involving transactions relating to this Agreement at no additional cost to City. Consultant agrees that City shall have access during normal working hours to all necessary Consultant facilities and shall be provided adequate and appropriate work space in order to conduct audits in compliance with the provisions of this section. City shall give Consultant reasonable advance notice of intended audits. 9. Independent Contractor It is expressly understood and agreed that Consultant shall operate as an independent contractor as to all rights and privileges and work performed under this Agreement, and not as agent, representative or employee of City. Subject to and in accordance with the conditions and provisions of this Agreement, Consultant shall have the exclusive right to control the details of its operations and activities and be solely responsible for the acts and omissions of its officers, agents, servants, employees, contractors and subcontractors. Consultant acknowledges that the doctrine of respondent superior shall not apply as between City,its officers, agents, servants and employees, and Consultant, its officers, agents, employees, servants, contractors, and subcontractors. Consultant further agrees that nothing herein shall be construed as the creation of a partnership or joint enterprise between City and Consultant. It is further understood that City shall in no way be considered a Co-employer or a Joint employer of Consultant or any officers, agents, servants, employees or subcontractors of Consultant. Neither Consultant, nor any officers, agents, servants, employees or subcontractors of Consultant shall be entitled to any employment benefits from City. Consultant shall be responsible and liable for any Professional Services Agreement P a g e 16 and all payment and reporting of taxes on behalf of itself, and any of its officers, agents, servants, employees or subcontractor. 10. Liability and Indemnification 10.1 LIABILITY CONSULTANT SHALL BE LIABLE AND RESPONSIBLE FOR ANY AND ALL PROPERTY LOSS, PROPERTY DAMAGE AND/OR PERSONAL INJURY, INCLUDING DEATH, TO ANY AND ALL PERSONS, OF ANY KIND OR CHARACTER, WHETHER REAL OR ASSERTED, TO THE EXTENT CAUSED BY THE NEGLIGENT ACT(S) OR OMISSION(S), MALFEASANCE OR INTENTIONAL MISCONDUCT OF CONSULTANT, ITS OFFICERS, AGENTS, SERVANTS, EMPLOYEES, OR SEPARATE CONTRACTORS OR SUBCONTRACTORS. 10.2 GENERAL INDEMNIFICATION CONSULTANT HEREBY COVENANTS AND AGREES TO INDEMNIFY, HOLD HARMLESS AND DEFEND CITY, ITS OFFICERS, AGENTS,SERVANTSAND EMPLOYEES,FROMAND AGAINSTANYAND ALL CLAIMS OR LAWSUITS OFANYKIND OR CHARACTER, WHETHER REAL OR ASSERTED, FOR EITHER PROPERTY DAMAGE OR LOSS (INCLUDING ALLEGED DAMAGE OR LOSS TO CONSULTANT'S BUSINESS AND ANY RESULTING LOST PROFITS) AND/OR PERSONAL INJURY,INCLUDING DEATH, TO ANYAND ALL PERSONS,ARISING OUT OF OR IN CONNECTION WITH THISAGREEMENT, TO THE EXTENT CAUSED BY THE NEGLIGENT ACTS OR OMISSIONS OR MALFEASANCE OF CONSULTANT, ITS OFFICERS, AGENTS, SERVANTS, EMPLOYEES, OR SEPARATE CONTRACTORS OR SUBCONTRACTORS. 11. Assignment and Subcontracting 11.1 Assisnment Consultant shall not assign any of its duties, obligations or rights under this Agreement without the prior written consent of City. If City grants consent to an assignment, the assignee shall execute a written agreement with City and Consultant under which the assignee agrees to be bound by the duties and obligations of Consultant under this Agreement. Consultant and Assignee shall be jointly liable for all obligations of Consultant under this Agreement prior to the effective date of the assignment. 11.2 Subcontract As personal services, the duties of Consultant may not be subcontracted. 12. Insurance Within ten (10) business days of the Effective Date, Consultant shall provide City with certificate(s) of insurance documenting policies of the following types and minimum coverage limits that are to be in effect in connection with providing services. Such certificates must be reviewed and approved prior to Consultant commencing any work pursuant to this Agreement: 12.1 Coverage and Limits (a) Commercial General Liability: Professional Services Agreement P a g e 17 $1,000,000 —Each Occurrence $2,000,000 —Aggregate (b) Automobile Liability: $1,000,000 —Each occurrence on a combined single limit basis Coverage shall be on any vehicle used by consultant, its employees, agents, representatives in the course of providing services under this Agreement. "Any vehicle" shall be any vehicle owned, hired, and non-owned. 12.2 General Requirements (a) The commercial general liability and automobile liability policies shall name City as an additional insured thereon, as its interests may appear. The term City shall include its employees, officers, officials, agents, and volunteers in respect to the contracted services. (b) Any workers' compensation policy required or obtained in connection with the Consultant's services shall include a Waiver of Subrogation (Right of Recovery) in favor of City. (c) A minimum of thirty(30) days' notice of cancellation or reduction in limits of coverage shall be provided to City. Ten (10) days' notice shall be acceptable in the event of non-payment of premium.Notice shall be sent to the Risk Manager, City of Fort Worth,200 Texas Street,Fort Worth,Texas 76102,with copies to the Fort Worth City Attorney at the same address. (d) The insurers for all policies must be licensed and/or approved to do business in the State of Texas. All insurers must have a minimum rating of A-VII in the current A.M. Best Key Rating Guide, or have reasonably equivalent financial strength and solvency to the satisfaction of Risk Management. If the rating is below that required,written approval of Risk Management is required. (e) Any failure on the part of City to request required insurance documentation shall not constitute a waiver of the insurance requirement. (f) Certificates of Insurance evidencing that Consultant has obtained all required insurance shall be delivered to the City prior to Consultant commencing services under this Agreement. 13. Compliance with Laws, Ordinances,Rules and Regulations Consultant agrees that in the performance of its obligations hereunder, it shall comply with all applicable federal, state and local laws, ordinances,rules and regulations and that any work it produces in connection with this Agreement will also comply with all applicable federal, state and local laws, ordinances,rules Professional Services Agreement P a g e 18 and regulations. If City notifies Consultant of any violation of such laws, ordinances, rules or regulations, Consultant shall immediately desist from and correct the violation. 14. Non-Discrimination Covenant Consultant, for itself, its personal representatives, assigns, sub consultants and successors in interest, as part of the consideration herein, agrees that in the performance of Consultant's duties and obligations hereunder, it shall not discriminate in the treatment or employment of any individual or group of individuals on any basis prohibited by law. IF ANY CLAIM ARISES FROM AN ALLEGED VIOLATION OF THIS NON- DISCRIMINATION COVENANT BY CONSULTANT, ITS PERSONAL REPRESENTATIVES, ASSIGNS, SUBCONSULTANTS OR SUCCESSORS IN INTEREST, CONSULTANT AGREES TO ASSUME SUCH LIABILITY AND TO INDEMNIFY AND DEFEND CITY AND HOLD CITY HARMLESS FROM SUCH CLAIM. 15. Notices Notices required pursuant to the provisions of this Agreement shall be determined to have been delivered when (1) hand-delivered to the other party, its agents, employees, servants or representatives, or (2) received by the other party by United States Mail, registered, return receipt requested, addressed as follows: CITY: Jesus Chapa, Deputy City Manager City Manager's Office City of Fort Worth 200 Texas Street Fort Worth, TX 76102 COPIES TO: Supplemental Funding Unit Financial Management Division Bob Bolen Public Safety Complex 505 W. Felix St Fort Worth, TX 76115 City Attorney's Office Attn: Police Contracts 200 Texas Street Fort Worth, TX 76102 CONTRACTOR: Qution Solomon VIP FW Program Coordinator 4221 Hunterscreek Dr Fort Worth, TX, 76123 16. Solicitation of Employees Neither City nor Consultant shall, during the term of this Agreement and additionally for a period of one year after its termination, solicit for employment or employ, whether as employee or independent contractor, any person who is or has been employed by the other during the term of this Agreement, without the prior written consent of the Professional Services Agreement P a g e 19 other party. Notwithstanding the foregoing, this provision shall not apply to an employee who responds to a general solicitation of advertisement of employment by either party. 17. Governmental Powers It is understood and agreed that by execution of this Agreement, City does not waive or surrender any of its governmental powers or immunities. 18. No Waiver The failure of City or Consultant to insist upon the performance of any term or provision of this Agreement or to exercise any right granted herein shall not constitute a waiver of City's or Consultant's respective right to insist upon appropriate performance or to assert any such right on any future occasion. 19. Governing LawNenue This Agreement shall be construed in accordance with the laws of the State of Texas. If any action, whether real or asserted, at law or in equity, is brought pursuant to this Agreement,venue for such action shall lie in state courts located in Tarrant County, Texas or the United States District Court for the Northern District of Texas, Fort Worth Division. 20. Severability If any provision of this Agreement is held to be invalid, illegal or unenforceable,the validity,legality and enforceability of the remaining provisions shall not in any way be affected or impaired. 21. Force Maieure City and Consultant shall exercise their best efforts to meet their respective duties and obligations as set forth in this Agreement,but shall not be held liable for any delay or omission in performance due to force majeure or other causes beyond their reasonable control, including, but not limited to, compliance with any government law, ordinance or regulation, acts of God, acts of the public enemy, fires, strikes, lockouts, natural disasters, wars, riots, epidemics or pandemics, material or labor restrictions by any governmental authority, transportation problems, restraints or prohibitions by any court, board, department, commission, or agency of the United States or of any States, civil disturbances, other national or regional emergencies, and/or any other similar cause not enumerated herein but which is beyond the reasonable control of the Party whose performance is affected (collectively "Force Majeure Event"). The performance of any such obligation is suspended during the period of, and only to the extent of, such prevention or hindrance, provided the affected Party provides notice of the Force Majeure Event, and an explanation as to how it hinders the party's performance, as soon as reasonably possible, as determined in the City's discretion, after the occurrence of the Force Majeure Event. The form of notice required by this section shall be the same as section 15 above. 22. Headings not Controlling Headings and titles used in this Agreement are for reference purposes only,shall not be deemed a part of this Agreement,and are not intended to define or limit the scope of any provision of this Agreement. 23. Review of Counsel The parties acknowledge that each party and its counsel have had the opportunity to review and revise this Agreement and that the normal rules of construction to the effect that any ambiguities are to be resolved against the drafting party shall not be employed in the interpretation of this Agreement or any exhibits. Professional Services Agreement P a g e 1 10 24. Amendments/Modifications/Extensions No amendment,modification,or extension of this Agreement shall be binding upon a party hereto unless set forth in a written instrument,which is executed by an authorized representative of each party. 25. Counterparts This Agreement may be executed in one or more counterparts and each counterpart shall, for all purposes, be deemed an original, but all such counterparts shall together constitute one and the same instrument. 26. Counterparts and Electronic Signature This Agreement may be executed in several counterparts, each of which will be deemed an original, but all of which together will constitute one and the same instrument. This Agreement may be executed by electronic signature, which will be considered as an original signature for all purposes and have the same force and effect as an original signature. For these purposes, "electronic signature" means electronically scanned and transmitted versions (e.g. via pdf file or facsimile transmission) of an original signature, or signatures electronically inserted via software such as Adobe Sign. 27. Entirety of Agreement This Agreement, including Exhibits A - C contain the entire understanding and agreement between City and Consultant,their assigns and successors in interest, as to the matters contained herein. Any prior or contemporaneous oral or written agreement is hereby declared null and void to the extent in conflict with any provision of this Agreement. SIGNATURE PAGE TO FOLLOW Professional Services Agreement P a g e 11 IN WITNESS WHEREOF,the parties hereto have executed this Agreement in multiples. ACCEPTED AND AGREED: CITY OF FORT WORTH CONSULTANT T-�5.4c —1 1 (9k4je! By: Jtsus I.Chapa(Sep 2 ,202112:16 CDT) By: Qution Solomon(Sep 24,202110:24 CDT) Jesus "Jay" Chapa, Deputy City Manager Name: Qution Solomon Title: VIP FW Program Coordinator Date: Sep 25,2021 APPROVED AS TO FORM AND APPROVAL RECOMMENDED LEGALITY Neil Awlef By: ?il Noakes(Sep 25,202111:30 CDT) By: Name: Neil Noakes City Attorney d�onn� Title: Chief of Police �F°FORr4( ATTEST a�o °oO��d 0 CONTRACT COMPLIANCE MANAGER By: � 000 S=d By signing I acknowledge that I am the �� * °* d person responsible for the monitoring and City Secretary �� °°°°°°°°°°°°° a administration of this contract, including ���nEXASoA ensuring all performance and reporting requirements. CONTRACT AUTHORIZATION , a�C Jha P9&1P By: M&C: N/A Name: Sarah Shannon Title: Supplemental Funding Manager OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Professional Services Agreement P a g e 1 12 EXHIBIT A- SCOPE OF SERVICES The VIP-FW program reduces gun violence in Fort Worth urban neighborhoods by providing transformational opportunities to young men involved in lethal firearm offenses and placing them in a high- touch,personalized fellowship. VIP-FW was organized in January 2020. SUMMARY: The Consultant will operate as a VIP FW Program Coordinator. This role is classified as a contractor position. The Consultant will coordinate with VIP FW consultant roles. In providing services under this Agreement, Consultant agrees to assist the City with the development of the VIP FW program. Consultant will provide community liaison and outreach services and provide feedback regarding elements from programs provided in other communities in order to assist the City in designing a program tailored to meet the needs and desires of the City and its residents. CONTRACT TERM October 1,2021 —March 31,2022 RESPONSIBILITIES: • Work to develop relationships with all key individuals that may contribute in the development of City-specific violence intervention program • Meet with representatives of the City on an as-needed basis to provide advice and guidance on proposals for non-law enforcement related programs to reduce violence within City of Fort Worth communities • Assist in developing strategies to mediate disputes and conflicts between individuals and/or groups • Provide insight regarding ways to"short circuit"potential escalating-violence cycles with guidance on how to prevent retaliatory violence or escalation before it occurs • Give insight and furnish training on specific strategies that individuals and groups can implement to bring about behavior change • Collect and report data as requested by the City to inform program development and intervention efforts • Attend regular team meetings • Connect with additional resources from neighboring communities(e.g.,gang mediation assistance) to get needed support,when necessary • Conduct outreach to the community to build strong relationships with youth,residents,businesses, and church,civic,and community groups • Coordinate panels to evaluate other entities and resources for possible inclusion in program • Inquire into underlying motives for shootings/killings to assist in mediating situations and preventing retaliation between individuals and groups (working with the community, outreach programs and local law enforcement to gain information that may be helpful in preventing further violence) • Identify and diffuse "hot spots" for shootings and violence (conducting eyeball surveys with residents and community organizations to identify areas frequented by potential offenders) to determine where the program should be implemented at a future date • Submit all required documents/reports as directed • All other duties agreed upon by Consultant and City Professional Services Agreement P a g e 1 13 Fo RT O RT H Exhibit B Request for Reimbursement(RFR) FY 2022 i Hivi t(rNrROL Submit To: Contractor Name By Email: PSM@fortworthtexas.gov Phone Number. Email: Mail: Bob Bolen Public Safety Complex Remit Address: Attn:Contract Compliance Specialist voice Number. Financial Management Division 505 West Felix St. RFR Report Date Fort Worth,TX 76115 A B C (A+B) Total Previous This RFR Year-to-Date Expense Type Expenses Requested Request Expenses A Salary $ Fringe(Mileage, B insurance,program $ - expenses etc.) Total Costs $ $ $ Process for Payment This Request: $ - summary: Total Budget: Total Requested To-Date S - RemainingFunds S - Z have reviewed this request and certify that these listed expenses and support documentation are accurate. Authorized Signatory Signatory Title Date Fiscal Agent Use Only Purchase Order# Fund Dept.ID Account RFR Approved For Payment Grant Staff Signature Date Finance Received Stamp Placed Below Professional Services Agreement P a g e 14 EXHIBIT C SCHEDULE OF EXPENSES INSTRUCTIONS: Request for Reimbursements (RFRs) should include time sheets and other documentation for expenses that coincide with the time periods outlined in expense schedule below. All timesheets must have signature validation and correspond with the following timelines. For Timesheets and expenses that occur RFRs are Due by 5 PM on 10/1/2021 - 10/6/2021 Thursday,October 7,2021 10/7/2021 - 10/20/2021 Thursday,October 21,2021 10/21/2021 - 11/3/2021 Thursday,November 4,2021 11/4/2021 - 11/17/2021 Thursday,November 18,2021 11/18/2021 - 12/1/2021 Thursday,December 2,2021 12/2/2021 - 12/15/2021 Thursday,December 16,2021 12/16/2021 - 12/29/2021 Thursday,December 30,2021 12/30/2021 - 1/12/2022 Thursday,January 13,2022 1/13/2022 - 1/26/2022 Thursday,January 27,2022 1/27/2021 -2/9/2022 Thursday,February 10,2022 2/10/2022 -2/23/2022 Thursday,February 24,2022 2/24/2022 -3/9/2022 Thursday,March 10,2022 3/10/2022 -3/23/2022 Thursday,March 24,2022 3/24/2022 -3/31/2022 Thursday,March 31,2022 Professional Services Agreement P a g e 15