HomeMy WebLinkAboutContract 56395 CSC No.56395
Regional Stormwater Management Program
of North Central Texas:
North Central Texas Council of Governments (NCTCOG)
FY2022 Administrative and Implementation Assistance
The NCTCOG and the City of Fort Worth (hereafter referred to as the "participant") have executed an
Interlocal Agreement to provide a structure through which the participants can pursue initiatives that
assist with the Regional Stormwater Management Program.The Interlocal Agreement established a
structure by which a Regional Stormwater Management Coordinating Council may identify specific
activities to be carried out by NCTCOG, and/or professional agencies,with cost allocations to be
determined through Coordinating Council consensus.The participants to this agreement have reviewed
the NCTCOG proposed work plan for FY2022,which includes NCTCOG assistance to the participants for
administrative and implementation support of stormwater related activities and the cost-share
arrangement for funding of this effort.
In accordance with Article 2, Paragraph 5, and Article 5 of the Interlocal Agreement,the purpose of this
letter is to authorize the participant's cost-share of$22,722.00 for the FY2022 Work Program.
Execution of this Letter of Authorization is considered a formal part of the Interlocal Agreement, and
obligates the participant's cost share as identified above. If the participant fails to execute this
agreement prior to January 15, 2022, a 5% penalty will be added to the above cost-share amount for
every complete quarter of delay after the first. Once executed, billing of the participant by NCTCOG for
these services will be made no more frequently than quarterly. NCTCOG will invoice the participant for
its costs incurred resulting from the FY2022 work program, and the participant shall remit the amount of
the invoice to NCTCOG within thirty(30) calendar days of receipt of the invoice. In the event that the
participant does not accept the goods or services or finds an error in the invoice, the participant shall
notify the NCTCOG Manager who is responsible for executing this program as soon as possible within
the 30 calendar day period, and shall make payment not less than ten (10) calendar days after the
problem(s) are corrected or the error is resolved to the satisfaction of all parties. In the event that
payment of invoiced goods or services is not received by the NCTCOG within 30 calendar days of receipt
of the accepted invoice, NCTCOG is authorized to charge the participant interest in accordance with the
Prompt Payment Act. Participants that do not pay will not receive the benefits outlined in the FY2022
work program
Work under this program will be carried out from October 1, 2021 through September 30, 2022. It may
become necessary for work to continue beyond September 30, 2022 in order to complete the
authorized FY2022 work program. However, costs for the work program will not exceed the participant's
cost-share as agreed to in this authorization letter.
Each individual signing this Letter of Authorization on behalf of a participant warrants that he or she is
legally authorized to do so and that the participant is legally authorized to perform the obligations
undertaken.The undersigned represent the agreement of NCTCOG and the City of Fort Worth to these
provisions.
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
CITY OF FORT WORTH NORTH CENTRAL TEXAS COUNCIL OF
GOVERNMENTS
BY: BY:
Ms. Valerie Washington Mr. Mike Eastland, Executive Director
Assistant City Manager
APPROVED AS TO FORM
AND LEGALITY:
CLIP%f��LO.dGL---�G�J`IOG�t
Ms. Christa Lopez-Reynolds
Senior Assistant City Attorney
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ATTEST: ��00 ��
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Mr. Ronald Gonzales ,�0 °o ��
Acting City Secretary d� °°°0°°°°°°° a
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CITY OF FORT WORTH
CONTRACT COMPLIANCE MANAGER
By signing I acknowledge that I am the person responsible for the monitoring and administration of
this contract, including ensuring all performance and reporting requirements.
Nixalis Beni ez(Se 23,202112:41 CDT)
Ms. Nixalis Benitez - Benitez
Environmental Supervisor
Forth Central Texas
Council of Governments
North Central Texas Council of Governments
Regional Stormwater Management Coordinating Council
Fiscal Year 2022 Work Program
October 1, 2021 to September 30, 2022
Introduction
This Annual Work Program has been developed under the direction of the Regional Stormwater
Management Coordinating Council (RSWMCC) as part of a regional unified approach to addressing state
and federal stormwater quality regulations, and to support regional stewardship of the urbanized
surface waters of North Central Texas. A Regional Policy Position on Managing Urban Storm Water
Quality was created in 1999 by the RSWMCC to provide guidance for the regional strategy, setting out
the key elements for a cooperative and comprehensive regional approach to stormwater management.
Task Forces propose new tasks for the upcoming work program. These ideas are presented, along with
budget recommendations,for endorsement by the full RSWMCC.
Ongoing Support Activities of the RSWMCC:
Ongoing Support Activities may include, but are not limited to:
• Coordination and facilitation of Council,Task Force, roundtables, workshops, and other meeting
types
• Providing administrative support to the Council and Task Forces
• Performing general liaison functions with TCEQ and other regulatory agencies including tracking
of regulatory information
• Assisting with Stormwater Management Plans (SWMP)
• Identifying regional cooperative opportunities
• Representing the regional program at local, state, or national conferences as feasible
• Hosting roundtables focused on discussions with municipal inspectors on the topic of
construction/post-construction
• Advertising training such as Storm Water Pollution Prevention During Construction and other
stormwater related trainings
• Hosting county roundtables, as needed
• Seeking grant funding for additional programs or projects
• Supporting and maintaining the regional stormwater website and creating and maintaining a
case study library of resources and tools
• Ensuring coordination with other watershed programs to convey related pertinent information
(i.e. integrated Stormwater Management,Total Maximum Daily Load Implementation Plan,
Water Quality Management Plan, and others)
• Serving as an information clearinghouse and resource center
• Providing public education and outreach
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RSWMCC Focus Area:
The goal of the RSWMCC focus area is to provide regional resources for the planning and
implementation of stormwater best management practices (BMP) in North Central Texas.The RSWMCC
will address common challenges and barriers associated with implementing stormwater BMPs in
communities including:
• Program administration costs
• Lack of policy guidance
• Regulatory barriers
• Development community involvement
• Understanding of the topic
Additionally, based on a 2019 NCTCOG regional stormwater survey,the top three minimum control
measures (MCM) that entities are challenged with implementing are MCM 3: Construction Site
Stormwater Runoff Control (81%); MCM 4: Post-construction Stormwater management in new
development and redevelopment (73%); and MCM 1: Public Education, Outreach, and Involvement
(54%).
RSWMCC will develop resources and provide training to address these common challenges and
minimum control measures, and will include activities directed by the RSWMCC such as:
• Providing Workshops,Webinars, and Training for Diverse Audiences (management, city
leadership, inspectors, etc.)
o Inspector training for all inspection types (e.g. post-construction, industrial, etc.)
o Policy, enforcement, and maintenance of construction and post-construction
stormwater management activities
o Funding of stormwater projects and replacement of aging stormwater infrastructure
o Increasing outreach and awareness to the development community
o Tracking installation of post-construction devices
o Coordinate regional roundtables on a variety of topics of interest to the members
• Coordination with the Public Works Council and integrated Stormwater Management
Subcommittee (iSWM) on creation of standard details for stormwater infrastructure and best
management practices
• Coordination with PETF and partner organizations to increase public awareness of stormwater
management challenges (e.g. working with Homeowner Associations)
• Develop regional recommendations for stormwater management (e.g. model ordinances, model
contractors, guidance documents,templates, checklists, etc.)
• Provide regional mini-conference or events to share information and improve knowledge
amongst North Central Texas communities and partners
Task Force Activities:
Public Education Task Force (PETF)
The Public Education Task Force supports a unified stormwater public education message for the region
while maintaining the uniqueness of individual municipal programs. It also offers educators an
opportunity to explore areas of mutual cooperation and to learn from each other's programs. In support
of the Public Education Task Force, NCTCOG staff will:
• Conduct at least four Public Education Task Force meetings.
• Coordinate and support Texas SmartScape"' activities, including those related to the annual March
Is Texas SmartScape Month initiative (e.g., creating PSA images and a newsletter template).
• Maintain the Texas SmartScape website and social media updates.
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• Analyze the Texas SmartScape website for areas to improve to increase the click-through rate and
keep visitors engaged longer.
• Support seasonal campaigns covering stormwater-related topics such as the proper disposal of pet
waste (e.g., supporting the Doo the Right Thing Photo Contest and campaign),yard waste (e.g.,
providing sample social media posts and/or educational video), used cooking oil (e.g., informing the
group about the Wastewater And Treatment Education Roundtable's activities for the annual
Holiday Grease Roundup), and general stormwater issues.
• Document information for initiatives conducted by the Public Education Task Force in Public
Education Activity Reports for participants' permit report periods, including web statistics for
www.txsmartscape.com and appropriate www.dfwstormwater.com webpages.
• Explore and support other educational campaigns as feasible.
• Special Project for FY22: Webinars&Trainings on topics such as Proper Lawn Care, Leaf Blowing,
and Over Watering, as well as Social Media Toolkits and videos for school to watch versus holding in-
person educational sessions.
• Facilitate cooperative purchasing of agreed-upon items annually and of media as feasible.
Illicit Discharge Detection and Elimination (IDDE)
Local governments need an increased array of tools such as training programs, inspection methods, or
monitoring and tracking procedures for addressing businesses and citizens that may be contributing to
contaminated discharges in stormwater.
• Conduct at least three meetings of the IDDE Task Force
• Hold Basic Dry Weather Field Screening Training and Industrial Inspectors Training, as feasible
• Conduct meetings in a roundtable format, with a focus on trainings or other needs identified by
the participants
Municipal Pollution Prevention (132)
Local governments will lead by example if they are to succeed in changing the practices and habits of
businesses and residents.The goal of governments should be to prevent or reduce pollutant runoff from
municipal operations including streets, highways, municipal parking lots, maintenance facilities, storage
yards, and waste transfer stations.This Task Force offers an opportunity for participants to learn from
each other's programs and to coordinate efforts in meeting the training component of permit
requirements. In support of this Task Force, NCTCOG will:
• Conduct a minimum of 3 meetings in a roundtable format,with a focus on trainings or other
needs identified by the participants.
• Coordinate one peer-to-peer exchange opportunity such as a site tour/mock self-inspection, as
feasible.
• Special project for FY2022: Webinars or Trainings on BMPs for the (non-structural) maintenance
of waterways, and the possibility of other topics if available. Suggestion was made to have some
joint events on post-construction BMPs with the iSWM Subcommittee of the Public Works
Council.
Regional Stormwater Monitoring Task Force
NCTCOG is facilitating the implementation of the current program term TCEQ-approved monitoring
program that is based on in-stream monitoring of selected watersheds. Phase I entities will use the
tracking of long-term water quality trends and effectiveness of BMP implementation in meeting
requirements of their permits. The costs of the contractor required for this program are provided by the
participating entities.
• Oversee consultant activities as necessary
• Manage contracts and billings for monitoring services
• Maintain communication with Monitoring Task Force on consultant activities
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• Maintain www.dfwstormwater.com site with sampling updates and data
• Conduct Monitoring Task Force meetings as needed
• Complete annual regional monitoring report and submit to TCEQ by deadline
• Administer 4t" program term monitoring program activities
Budget Summary
The RSWMCC budget goal for the FY2022 Work Program is$304,806.These expenses are cost-shared
among active participants. NCTCOG will send requests for commitment to the program and will continue
to inform and educate cities of the benefits of the program.
Completion of the full work program is contingent upon receiving this level of funding from participating
local governments. The approximate projects costs and budget are presented in the table below.
Salary for planning staff and management oversight, and
Personnel/Salary administrative,fiscal, and technology support staff. $140,000
Fringe Benefits 45.7%of salary $ 63,980
In-region travel for project meetings, conducting presentations, and
providing support to program participants. Out-of-region travel to
Travel meet with TCEQ as needed, attend the annual EPA Region 6 MS4 $ 5,000
conference, and possibly one national conference.
Supplies Consumable supplies $ 1,000
Contractual *The contract for our monitoring program consultant is covered
under separate sub-program agreements $ 0*
Other Direct Printing, copying, mailing, postage, GIS, network services, room
rental, rent, communications. $ 58,762
A 17.7% indirect rate is applied to the sum of salaries and fringe
Indirect Cost Rate $ 36,104
benefits.
Total Budget Expenses $304,806
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