HomeMy WebLinkAboutContract 56223-A1 CSC No.56223-A1
AMENDMENT NO. 1 TO
CITY OF FORT WORTH CONTRACT 56223
This Amendment is entered into by and between the City of Fort Worth (hereafter
"City"), a home rule municipality, with its principal place of business at 200 Texas Street, Fort
Worth, Texas, and Robert Half International Inc. (hereafter "Vendor"). City and Vendor shall
be referred to individually as a Party and collectively as the Parties.
WHEREAS, the Parties previously entered into City Secretary Contract 56223 (the
"Agreement"); and
WHEREAS, the Agreement was executed for Vendor to provide City with temporary
staffing services using Houston-Galveston Area Council Cooperative Contract TS06-21; and
WHEREAS, the original term of the Agreement is for one year and the Agreement
allows for two one-year renewal options by written agreement of the Parties; and
WHEREAS, on September 28, 2021, City Council authorized an amendment to the
Agreement to increase the annual amount in order to provide necessary resources to support the
City's public safety payroll solution implementation as well as to provide other temporary staffing
needs (M&C 21-0734); and
WHEREAS, the Parties mutually agree to amend the Agreement to increase the
spending authority under the Agreement.
NOW, THEREFORE, the Parties, acting herein by the through their duly authorized
representatives, enter into the following agreement:
1.
AMENDMENTS
Paragraph 4 of the Agreement, which provides the compensation provisions for the
Agreement, is hereby amended and replaced in its entirety with the following:
City shall pay Vendor in accordance with the fee schedule in Exhibit A and in
accordance with the provisions of this Agreement. Total payment made under this
Agreement for the first year by City shall not exceed One Million, One Hundred
and Twelve Thousand, and Two Hundred and Forty-Eight Dollars
($1,112,248.00).Vendor shall not provide any additional items or services or bill for
expenses incurred for City not specified by this Agreement unless City requests and
approves in writing the additional costs for such services. City shall not be liable for
any additional expenses of Vendor not specified by this Agreement unless City first
approves such expenses in writing.
2.
ALL OTHER TERMS SHALL REMAIN THE SAME
All other provisions of the Contract which are not expressly amended herein shall remain
in full force and effect.
OFFICIAL RECORD
CITY SECRETARY
CSC 56223, Amendment 1 FT. WORTH, TX
3.
ELECTRONIC SIGNATURE
This Amendment may be executed in multiple counterparts, each of which shall be
an original and all of which shall constitute one and the same instrument. A facsimile copy
or computer image, such as a PDF or tiff image, or a signature, shall be treated as and shall
have the same effect as anoriginal.
(signature page follows)
CSC 56223, Amendment 1 Page 2 of 3
ACCEPTED AND AGREED:
CITY OF FORT WORTH:
CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the person
responsible for the monitoring and administration
By: Je sJ.Chapa 8,2 109:20CDT) of this contract, including ensuring all
Jesus J. Chapa performance and reporting requirements.
Deputy City Manager
Date: -Oct 8, 2021
By:
APPROVAL RECOMMENDED: Name: John Samford
Title: Assistant Finance Director
02 _ APPROVED AS TO FORM AND LEGALITY:
BY: Reginald Zeno(Oct 7,2021 19:10 CDT)
Name: Reginald Zeno
Title: Chief Financial Officer
By:
ATTEST: Name: Jessika Williams
Title: Assistant City Attorney
CONTRACT AUTHORIZATION:
By: M&C: 21-0734
Name: Ronald Gonzales bo��FORr��n
Title: Acting City Secretary A OFoo00°-600lLaa
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By:
Mathieu Ulmschneider(Oct 7,202114:55 CDT)
Name: Mathieu Ulmschneider
Title: VP, Strategic Accounts
Date: Oct 7, 2021
OFFICIAL RECORD
CITY SECRETARY
CSC 56223, Amendment 1 FT. WORTH, TX
10/14/21, 11:17 AM M&C Review
Official site of the City of Fort Worth,Texas
CITY COUNCIL AGENDA FoRTWORTII
DATE: 9/28/2021 REFERENCE**M&C 21- LOG NAME: 13P ROBERT HALF TEMPORARY
NO.: 0734 STAFFING MG FMS
CODE: P TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT: (ALL) Authorize an Amendment to the Purchase Agreement for Temporary Staffing with
Robert Half International, Inc. to Increase the Annual Amount from $100,000.00 to
$1,112,248.00 to Assist in the Payroll Solution Implementation and Other City Temporary
Staffing Needs Using Houston—Galveston Area Council Cooperative Contract TS06-21
RECOMMENDATION:
It is recommended that City Council authorize an amendment to the purchase agreement for
temporary staffing with Robert Half International, Inc. to increase the annual amount from
$100,000.00 to $1,112,248.00 to assist in the Payroll Solution Implementation and other City
temporary staffing needs using Houston—Galveston Area Council Cooperative Contract TS06-21.
DISCUSSION:
The City is utilizing Houston-Galveston Area Council (H-GAC) Cooperative Purchase Agreement
TS06-21 with Robert Half International Inc. for temporary staffing services for a total amount up to
$100,000.00. The length of assignments vary from a few weeks to several months.
On September 28, 2021, the City Council received an informal report outlining the City's Payroll
Taskforce (PTF) recommendation to address payroll challenges for both the Police and Fire
department personnel along with a recommended software solution. After conducting an informal
Request for Information to identify a payroll system solution, staff determined that UKG's Workforce
Dimensions System, working in conjunction with UKG's Telestaff Enterprise System (scheduling
software currently used by Police and Flre), will provide the solution needed to ensure accurate
payroll. In order to implement the plan, various City staff will be assigned to the project and therefore,
it will be necessary to backfill the positions. Additionally, the contract spend authority needs to be
increased for other items, which are described below.
The funds summarized in the table below will be used to provide contract spend authority necessary
to:
1. Hire temporary resources to backfill City staff and support the project implementation
through the duration of the payroll solution implementation.
2. Continue the contract resource that is supporting the increased workload within the
Accounting Division of the Financial Management Services Department as a result of the
influx of Federal funding.
3. Continue the contract resource that is supporting the increased workload within the Treasury
Division of the Financial Management Services Department payroll staff to support other
ongoing work efforts relating to the City's current payroll process.
Purpose Amount
Public Safety Payroll Solution Implementation Backfill $934,248.00
Resources
Funding for current FMS Accounting Contractor $107,000.00
Funding for current FMS Payroll Contractor $71,000.00
Total $1,112,248.00
COOPERATIVE PURCHASE - State law provides that a local government purchasing an item under a
cooperative purchasing agreement satisfies State laws requiring that the local government seek
apps.cfwnet.org/counciI_packet/mc_review.asp?ID=29282&counciIdate=9/28/2021 1/2
10/14/21, 11:17 AM M&C Review
competitive bids for purchase of the items. HGAC Cooperative Contract TS06-21 was competitively
bid to increase and simplify the purchasing power of local government entities across the State of
Texas.
ADMINISTRATIVE CHANGE ORDER - an administrative change order or increase may be made by
the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not
require specific City Council approval as long as sufficient funds have been appropriated.
M/WBE OFFICE -An M/WBE goal is not assigned when purchasing from an approved purchasing
cooperative or other public entity.
Upon City Council approval, the agreement shall begin upon execution of the agreement and shall
continue for a term up to one year.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that funds are available in the current operating budget, as
previously appropriated, in the participating departments' Operating Funds to support the approval of
the above recommendation and award of the contract. Prior to any expenditure being incurred, the
participating departments have the responsibility to validate the availability of funds.
BQN\\
TO
Fund Department Account Project Program Activity Budget Reference # Amount
ID ID Year I (Chartfield 2)
FROM
Fund Department Account Project Program Activity Budget Reference # Amount
ID ID Year (Chartfield 2)
Submitted for City Manager's Office by_ Jay Chapa (5804)
Valerie Washington (6192)
Originating Department Head: Reginald Zeno (8517)
g g—p Kevin Gunn (2015)
Additional Information Contact: Cynthia Garcia (8525)
Michelle Green (2058)
ATTACHMENTS
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