HomeMy WebLinkAboutContract 56223-A2 CSC No.56223-A2
SECOND AMENDMENT TO FORT WORTH CITY SECRETARY CONTRACT
NUMBER 56223
COOPERATIVE PURCHASE AGREEMENT
This SECOND AMENDMENT TO FORT WORTH CITY SECRETARY
CONTRACT NO. 56223 ("Second Amendment") is made and entered into by and
between the City of Fort Worth, a home-rule municipal corporation of the State of
Texas ("City"), acting by and through its duly authorized Assistant City Manager, and
Robert Half International Inc., a Delaware corporation ("Vendor"), acting by and
through its duly authorized representative.
WHEREAS, City and Vendor are parties to a Cooperative Purchase Agreement,
which adopts and amends Houston-Galveston Area Council Cooperative Contract TS06-
21 for City purposes, for Vendor to provide City with temporary staffing services, that
agreement being Fort Worth City Secretary Contract Number 56223 ("Contract"); and
WHEREAS, as originally executed, the Contract provides for an initial one-year
term expiring on May 31, 2022 and an annual expenditure amount not to exceed
$100,000.00; and
WHEREAS, the parties have separately negotiated an amendment to the Contract
to delete and replace the fourth paragraph in order increase the maximum annual
expenditure to $1,112,248.00 in support of a payroll solution project being undertaken by
the City as authorized by Mayor and City Council Communication 21-0734, said
amendment being Fort Worth City Secretary Contract Number 56223-A1 ("First
Amendment"); and
WHEREAS, City requires additional staffing services assistance that is in
addition to what was previously contemplated and that is not connected to the payroll
solution project, with the cost of such additional services not anticipated to exceed
$25,000.00; and
OFFICIAL RECORD
CITY SECRETARY
FT.WORTH, TX
Second Amendment CFW and Robert Half Page 1 of 3
WHEREAS, the parties wish to amendment the Contract, as previously revised
by the amendment, to increase the maximum expenditure by an additional $25,000.00,
which amendment authorized under the contracting authority afforded to the Fort Worth
City Manager under Section 2-9 of the Fort Worth City Code.
NOW, THEREFORE, City and Vendor, do hereby covenant and agree as
follows:
1. That Fort Worth City Secretary Contract Number 56223, as amended, is hereby
further revised to add a new paragraph to directly follow the fourth paragraph set forth in
Fort Worth City Secretary Contract Number 56223-A1, such new paragraph to read:
In addition to services addressed under the immediately preceding paragraph, City
shall pay Vendor (in accordance with the fee schedule in Attachment A of Fort
Worth City Secretary Contract Number 562223) an additional amount of up to
Twenty-Five Thousand Dollars for staffing services provided to the City
Attorney's Office. Total first year payment for all services under the immediately
preceding paragraph and this paragraph shall not exceed One Million, One
Hundred and Thirty-Seven Thousand, and Two Hundred and Forty-Eight
Dollars ($1,137,248.00).
2. That all other terms and conditions of Fort Worth City Secretary Contract No.
56223, as amended by Fort Worth City Secretary Contract No. 56223-A1, that are not
amended herein shall remain in full force and effect throughout the term of the Contract
and any subsequent.
3. That this Second Amendment may be executed in multiple counterparts, each of
which shall be an original and all of which shall constitute one and the same instrument.
A facsimile copy or computer image (such as a PDF or tiff image) of a signature shall be
treated as and shall have the same effect as an original.
[SIGNATURES APPEAR ON FOLLOWING PAGE]
Second Amendment CFW and Robert Half Page 2 of 3
IN WITNESS WHEREOF, the parties hereto have executed this Second Amendment.
CITY OF FORT WORTH ROBERT HALF
INTERNATIONAL INC.
Jesus J.Chapa apa(bit 12, 2109:09 CDT) rdTa,i.0 urm.d,n.mzr boa u,zozz zen cot)
Jesus "Jay" Chapa Matthieu Ulmschneider
Deputy City Manager VP, Strategic Accounts
Approved as to Form and Legality:
y:
Denis C. McElroy
Assistant City Attorney
CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the person
responsible for the monitoring and administration
of this Second Amendment, including ensuring all
performance and reporting requirements.
By:
Name: Tracey McVay
Title: Administrative Services Coordinator
Contract Authorization:
M&C 21-0374, City Code § 2-9
Attest: OR����
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By: o o•+l
Ronald P. Gonzales 000 o=�
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Acting City Secretary d� o o 4 ��
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OFFICIAL RECORD
CITY SECRETARY
FT.WORTH, TX
Second Amendment CFW and Robert Half Page 3 of 3
City of Fort Worth,Texas
Mayor and Council Communication
DATE: 09/28/21 M&C FILE NUMBER: M&C 21-0734
LOG NAME: 13P ROBERT HALF TEMPORARY STAFFING MG FMS
SUBJECT
(ALL)Authorize an Amendment to the Purchase Agreement for Temporary Staffing with Robert Half International, Inc.to Increase the Annual
Amount from$100,000.00 to$1,112,248.00 to Assist in the Payroll Solution Implementation and Other City Temporary Staffing Needs Using
Houston—Galveston Area Council Cooperative Contract TS06-21
RECOMMENDATION:
It is recommended that City Council authorize an amendment to the purchase agreement for temporary staffing with Robert Half International,
Inc.to increase the annual amount from$100,000.00 to$1,112,248.00 to assist in the Payroll Solution Implementation and other City temporary
staffing needs using Houston—Galveston Area Council Cooperative Contract TS06-21.
DISCUSSION:
The City is utilizing Houston-Galveston Area Council(H-GAC)Cooperative Purchase Agreement TS06-21 with Robert Half International Inc.for
temporary staffing services for a total amount up to$100,000.00.The length of assignments vary from a few weeks to several months.
On September 28,2021,the City Council received an informal report outlining the City's Payroll Taskforce(PTF)recommendation to address
payroll challenges for both the Police and Fire department personnel along with a recommended software solution. After conducting an informal
Request for Information to identify a payroll system solution,staff determined that UKG's Workforce Dimensions System,working in conjunction
with UKG's Telestaff Enterprise System(scheduling software currently used by Police and Flre),will provide the solution needed to ensure accurate
payroll. In order to implement the plan,various City staff will be assigned to the project and therefore, it will be necessary to backfill the positions.
Additionally,the contract spend authority needs to be increased for other items,which are described below.
The funds summarized in the table below will be used to provide contract spend authority necessary to:
1. Hire temporary resources to backfill City staff and support the project implementation through the duration of the payroll solution
implementation.
2. Continue the contract resource that is supporting the increased workload within the Accounting Division of the Financial Management
Services Department as a result of the influx of Federal funding.
3. Continue the contract resource that is supporting the increased workload within the Treasury Division of the Financial Management Services
Department payroll staff to support other ongoing work efforts relating to the City's current payroll process.
Purpose Amount
Public Safety Payroll Solution Implementation Backfill $934,248.00
Resources
Funding for current FMS Accounting Contractor $107,000.00
Funding for current FMS Payroll Contractor $71,000.00
Total $1,112,248.00
COOPERATIVE PURCHASE-State law provides that a local government purchasing an item under a cooperative purchasing agreement
satisfies State laws requiring that the local government seek competitive bids for purchase of the items. HGAC Cooperative Contract TS06-21
was competitively bid to increase and simplify the purchasing power of local government entities across the State of Texas.
ADMINISTRATIVE CHANGE ORDER-an administrative change order or increase may be made by the City Manager up to the amount allowed
by relevant law and the Fort Worth City Code and does not require specific City Council approval as long as sufficient funds have been
appropriated.
MANBE OFFICE-An M/WBE goal is not assigned when purchasing from an approved purchasing cooperative or other public entity.
Upon City Council approval,the agreement shall begin upon execution of the agreement and shall continue for a term up to one year.
A Form 1295 is not required because:This contract will be with a publicly-traded business entity or a wholly-owned subsidiary of a publicly-traded
business entity: Robert Half International Inc
FISCAL INFORMATION I CERTIFICATION:
The Director of Finance certifies that funds are available in the current operating budget, as previously appropriated, in the participating
departments'Operating Funds to support the approval of the above recommendation and award of the contract. Prior to any expenditure being
incurred,the participating departments have the responsibility to validate the availability of funds.
Submitted for City Manager's Office by. Jay Chapa 5804
Valerie Washington 6192
Originating Business Unit Head: Reginald Zeno 8517
Kevin Gunn 2015
Additional Information Contact: Cynthia Garcia 8525
Michelle Green 2058
Expedited