HomeMy WebLinkAboutContract 54808-R1 CSC No.54808-R1
First Renewal Of City Of Font Worth Purchase Agreement 54808 Between
The City Of Fort Worth And Lord' s Relocation Services, Inc. d/ b/a All
Points of Texas Based Upon An Interlocal Agreement Between The City Of
Fort Worth And Tarrant County
THIS RENEWAL AGREEMENT (the "Agreement"), based upon an Interlocal
Agreement between the City of Fort Worth and Tarrant County, is made and entered into
by and between the City of Fort Worth, a home-rule municipal corporation of the State of
Texas, located within Tarrant, Denton, and Wise Counties, (hereinafter referred to as the
"City"), acting by and through Jesus Chapa, its duly authorized Assistant City Manager, and
Lord' s Relocation Services, Inc. d/ b/ a All Points of Texas (hereinafter referred to as the
"Vendor"),acting by and through its duly authorized representative,to provide moving setvices.
Each party shall be individual referred to herein as Party and collectively as Parties.
RECITALS
WHEREAS, Section 271. 102 of the Texas Local Government Code allows Local
Governments to pursue mutually beneficial and cooperative purchasing programs; and
WHEREAS, pursuant to Chapter 791 of the Texas Government Code and Subchapter F,
Chapter 271 of the Texas Local Government Code, the City of Fort Worth( City), a Texas home-
rule municipality and Tarrant County have entered into an Interlocal Cooperative Purchasing
Agreement on October 1, 2020 which provides that when one of the Local Government Entities
enters into a contract with a Vendor for goods and services, the other Local Government is able to
enter into a Purchase Agreement with the Vendor under the same terms and conditions offered to
the Original Local Government Entity so long as the Vendor is agreeable.
WHEREAS, Vendor responded to BID 2020- 114 ("Bid) issued by Tarrant County
agreeing to allow other Local Governmental Entities to enter into a Purchase Agreement with
Vendor under the same terms and conditions as those contained in the Bid;
WHEREAS, on November 2, 2020, the City entered into an Agreement with the
Vendor to provide moving services for the City (City Secretary Office (CSO) Contract No.
54808 (the "Original Agreement"); and
WHEREAS, the initial term of the Original Agreement between City and Vendor was
from October 1, 2020 and ending on September 30, 2021 and could be renewed for two- one-year
renewals by written agreement of the parties.
WHEREAS, the Parties bath wish to renew the Agreement for the first renewal term of
October 1, 2021 through September 30, 2022; and
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
3'
NOW THEREFORE, City and Vendor do hereby agree to the following:
RENEWAL OF AGREEMENT
The Agreement is hereby renewed and extended for a first renewal term commencing on
October 1, 2021, and ending on September 30, 2022.
All other terms and conditions of the Agreement remain unchanged and in full force and effect.
[TEE REMAINDER OF THIS PAGE IS INTENTIONALLY BLANK SIGNATURE PAGE FOLLOWS]
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IN WITNESS WHEREOF,the parties have executed this agreement to be effective the day the Assistant
City Manager signs this Agreement.
ACCEPTED AND AGREED:
CITY OF FORT WORTH CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the person
responsible for the monitoring and administration
of this contract, including ensuring all
By: Jesus J.Chapa t 18,M2115:43 CDT) performance and reporting requirements. -
Name: Jesus Chapa
Title: Deputy City Manager
C�, 9 Pa�iyci, Pccyc/uLsisui Ma �Ar
Date: Oct 18,2021 By: for CG,Jo nPadinj,Purchasing Man ger 114.,202109:00 T)
Name: Cynthia Garcia
Title: Assistant Finance Director
APPROVAL RECOMMENDED:
APPROVED AS TO FORM AND LEGALITY:
By: RNianamlde Zeno Reginald ZenoCDT)
Title: Chief Financial Services Officer By:
Name: Taylor Paris
ATTEST: Title: Assistant City Attorney
By: r �A� � CONTRACT AUTHORIZATION:
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Name: Ronald P.Gonzales ppF FORr��4a M&C: 20-0690
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Title: City Secretary P op d
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VENDOR: aa�rszASaap
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Lord' s Rejdc501ifn Services, Inc, d/ b/ a All
Points of
By:
ame: Randy Moore
Title: Pxvsident
Date:
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OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
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10/12/21,9:08 AM M&C Review
Official site of the City of Fort Worth,Texas
CITY COUNCIL AGENDA FoRTWORTII
'14�
DATE: 9/22/2020 REFERENCE **M&C 20- LOG NAME: 13PCOOP 20-MOVING SVS LSJ
NO.: 0690 CITY-WIDE
CODE: P TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT: (ALL) Authorize Agreement with Lord's Relocation Services, Inc. d/b/a All Points of Texas
for Moving Services in an Annual Amount Up to $200,000.00 Per Year for City
Departments and Authorize Two Annual Renewal Options Using a Tarrant County
Cooperative Contract
RECOMMENDATION:
It is recommended that the City Council authorize an agreement for moving services with Lord's Relocation
Services, Inc. d/b/a All Points of Texas in an annual amount up to $200,000.00 for City departments and
authorize two annual renewal options using Tarrant County Cooperative Contract approved by
Commissioners Court Order 132840.
DISCUSSION:
City departments will use this agreement to obtain moving services on an as-needed basis. Additional long
and short term storage options, packing materials and moving rental equipment are available in the
agreement. In order to determine the amount of the agreement, staff reviewed previous year's moving
expenditures and planned or proposed moves for the coming years.
Staff recommends awarding a one year contract with two options to renew with Lord's Relocation Services,
Inc. d/b/a All Points of Texas for an amount up to $200,000.00.
State law provides that a local government purchasing an item under a cooperative purchasing agreement
satisfies state laws requiring that the local government seek competitive bids for purchase of the item. In
accordance with Mayor and Council Communication (M&C P-10710) approved January 15, 2008, the City
Manager may enter into an interlocal cooperative purchasing agreement that allows the City to take
advantage of other competitively bid contracts. The City has a cooperative purchasing agreement with
Tarrant County. Tarrant County awarded the contract for bid number 2020-141 for moving services using a
competitive bidding process. The Commissioners Court approved the contract in Court Order 132840.
COOPERATIVE PURCHASE - State law provides that a local government purchasing an item under a
cooperative purchasing agreement satisfies State laws requiring that the local government seek competitive
bids for purchase of the item. Cooperative contracts have been competitively bid to increase and simplify the
purchasing power of local government entities across the State of Texas.
M/WBE OFFICE -An M/WBE goal is not assigned when purchasing from an approved purchasing
cooperative or other public entity
Staff recommends entering into an agreement with Lord's Relocation Services, Inc. d/b/a All Points of Texas
because a price comparison found that pricing was twenty-two percent lower than the previous contract
awarded on November 14, 2017 (M&C P-12125).
Upon City Council's approval, the agreement will begin on execution of the agreement by both parties with
two options for renewal periods of twelve months each.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that funds are available in the current operating budget, as previously
appropriated, in the participating departments' Operating Funds and adoption of the Fiscal Year 2021
Budget by the City Council, funds will be available in the Fiscal Year 2021 operating budget, as
appropriated, in the participating departments' Operating Funds to support the approval of the above
recommendation and authorization of the agreement. Prior to any expenditure being incurred, the
participating departments have the responsibility to validate the availability of funds.
apps.cfwnet.org/counciI_packet/mc_review.asp?ID=28259&counciIdate=9/22/2020 1/2
10/12/21,9:08 AM M&C Review
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Fund Department Account Project Program Activity Budget Reference # Amount
ID ID Year Chartfield 2
FROM
Fir Department Account Project Program Activity Budget Reference # Amount
ID ID Year (Chartfield 2)
Submitted for City Manager's Office by_ Jay Chapa (5804)
Dana Burghdoff (8108)
Originating Department Head: Reginald Zeno (8517)
Additional Information Contact: Cynthia Garcia (8525)
LaKita Slack-Johnson (8314)
ATTACHMENTS
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