HomeMy WebLinkAboutContract 51991-A4 CSC No.51991-A4
FOURTH AMENDMENT TO
FORT WORTH CITY SECRETARY CONTRACT NO. 51991
This Fourth Amendment to Fort Worth City Secretary Contract No. 51991 ("Fourth
Amendment") is made between the City of Fort Worth ("Fort Worth"), a municipal corporation
and Insight Global, LLC,a Delaware Limited Liability Company. ("Vendor").
WHEREAS, Fort Worth and Vendor entered into an Agreement identified as Fort Worth
City Secretary Contract No. 51991 beginning March 4,2019(the"Agreement");
WHEREAS,on or about June 16,2020,the parties amended the Agreement via CSC No.
51991-A1 to amend Section 3,Compensation,of the Agreement;
WHEREAS,on or about March 5,2021,the parties amended the Agreement via CSC No.
51991-A2 to amend Section 3,Compensation,of the Agreement;
WHEREAS, on or about June 29, 2021, the parties amendment the Agreement via CSC
No.51991-A3 to amend Section 1,Term,and Section 3,Compensation, of the Agreement; and
WHEREAS, it is the collective desire of both Fort Worth and Vendor to amend the
Agreement to adjust the terms of the agreement concerning compensation and the contract term.
NOW THEREFORE,known by all these present,Fort Worth and Vendor,acting herein by
the through their duly authorized representatives, agree to the following terms, which amend the
Agreement as follows:
1. The Agreement is hereby amended replacing Section 3, COMPENSATION, in its
entirety with the following:
Compensation. This is a non-exclusive Agreement as stated by City M&C No. 21-0733
Services will be provided by Vendor based on the City's staffing needs and the availability
of qualified Vendor resources. No specific contract amount is guaranteed. The maximum
amount to be paid to the Vendor for all services performed hereunder shall not exceed
$2,858,000.00. Invoices will be paid by the City based solely on the hourly rates as set
forth in Schedule "C", GS-35F-0247Y Price List. All compensation is inclusive all work
orders and expenses.
The City shall pay Vendor per terms of individual executed work orders in accordance with
the provisions of this Agreement and Schedule "C," which is attached hereto and
incorporated for all purposes herein.Each work order shall set forth the name of the Vendor
personnel to provide the services, the specific project to which the personnel will be
assigned,the specific service to be provided by the personnel,the start and end date of the
work to be performed,the hourly rate or salary of the personnel;and the other regulations
as agreed to by the parties that may apply to the specific personnel. In no event shall the
City be liable for any overtime rates or overtime pay for Vendor personnel, regardless of
OFFICIAL RECORD
CITY SECRETARY
Fourth Ainendmeni to Fort Worth City Secretary Contract No.51991
FT. WORTH, TX
the number of hours worked by Vendor personnel. Vendor shall be solely responsible for
any required overtime pay for its personnel.
Vendor shall not perform any additional services for the City not specified by this
Agreement unless the City requests and approves in writing the additional costs for such
services.The City shall not be liable for any additional expenses of Consultant not specified
by this Agreement unless the City first approves such expenses in writing.
2. All other terms,provisions,conditions,covenants and recitals of the Agreement not
expressly amended herein shall remain in full force and effect.
[Signature Page Follows]
Fow'th Amendment to Tort Worth City Secretary Contract No. 51991 Page 2 o1'3
Executed effective as of the date signed by the Assistant City Manager below.
FORT WORTH:
City of Fort Worth Contract Compliance Manager:
By signing I acknowledge that 1 am the person
responsible for the monitoring and administration
1)
of this contract,including ensuring all performance
By: Valerie Washington(Oct 27,202115:25 CDT) and reporting requirements.
Name: Valerie Washington
Title: Assistant City Manager
Date: Oct 27, 2021
y. Cynthi yree(Oct 19,202110:57 CDT)
Name: Cynthia l'yree
Approval Recommended: I itle: Sr.IT Solutions Manager
By: Approved as to Form and Legality:
Name: Kevin Gunn
Title: Director,IT Solutions
13y:
Attest: Name: Taylor C.Paris
Title: Assistant City Attorney
By: q '`off b1 � I n Contract Authorization:
Name: Ronald Gonzales oag4FOATIlIln M&C: 21-0733
Title: Acting City Secretary �OF°°°°°°°°°�J►a0 Approval Date:9/28/2021
0
°
00
PP*a� 0
.000
o ° ° o*41
VENDOR: a
/
� e-0
Insight Global,LLC
By:
Name:&Jrad Wade
Title: Account Manager
Date: _to/ �Z� 1`
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Fourth Amemhnent to Fort Worth City Secretary Contract No.51991 Page 3 ol'3
Official site of the City of Fort Worth,Texas
CITY COUNCIL AGENDA F°RT�1'
DATE: 9/28/2021 REFERENCE **M&C 21- LOG NAME: 13P AMEND 21-0456 STAFF
NO.: 0733 AUGMENTATION MG
CODE: P TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT: (ALL) Authorize an Amendment to the Term of M&C 21-0456 and Increase the Annual
Amount by $358,000.00 for Staff Augmentation Services using Cooperative Contracts for a
Revised Term Amount of$3,308,000.00 with Two Annual Renewal Options for the
Information Technology Solutions Department
RECOMMENDATION:
It is recommended that the City Council authorize an amendment to the term of M&C 21-0456 and
increase the annual amount by $358,000.00 for staff augmentation services using cooperative
contracts for a revised term amount of$3,308,000.00 with two annual renewal options for the
Information Technology Solutions Department.
DISCUSSION:
On June 22, 2021, City Council approved Mayor and Council Communication (M&C) 21-0456
increasing the annual amount of the previous Mayor and Council Communication (M&C) 21-0084.
Temporary personnel are recruited from the staffing agencies to assist in the development and
implementation of specialized technology projects. ITS is recommending increasing the annual
authorization by $358,000.00 to address the payroll solution implementation with the Police and Fire
Department. Staff augmentation requirements are identified by the reporting IT Manager/Executive
based on need and available budget. Recruitments are sent to each available contracted vendor and
are provided an equal opportunity to respond with qualified candidates. Applicants are submitted to the
hiring manager on a first in /first out basis and the recruitment is completed once a suitable candidate
has been identified.
The total of the new requested authorization amount of$2,858,000.00 for the ITS Department and
$450,000.00 for the Water Department will become effective upon City Council approval and will be
available for use through August 31, 2022. Throughout the next year, the ITS Department plans to
evaluate the utilized vendors and will request a new authorization package in 2022.
Vendors are given an equal opportunity to earn a minimum of 10\% of the awarded expenditures on an
as-needed basis. No specific amount is guaranteed.
Vendors authorized by this request are as follows. The vendors selected provide the best overall
value. Existing City Secretary Contracts will be amended to reflect the term and compensation
language changes as needed.
Vendor Cooperative Contract Cooperative Contract City Secretary
Expiration Date Contract
TekSystems DIR-CPO-4638 August 31, 2024 54907
Apex Systems DIR-CPO-4521 August 31, 2024 55409
Luna Data DIR-CPO-4582 August 31, 2024 54782
Insight Global GS-35F-0247Y March 19, 2032 51991
Renewal Terms: The Agreements may be renewed annually with a final expiration date of August 31,
2024. The renewals do not require specific City Council approval as long as sufficient funds have been
appropriated.
Administrative Change Order: An administrative change order or increase may be made by the City
Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not require
specific City Council approval as long as sufficient funds have been appropriated.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that upon approval of the recommendations, funds are available in
the current operating budget, as appropriated, of the General Fund and ITS Capital Fund and that,
prior to an expenditure being made, the participating department has the responsibility to validate the
availability of funds.
BQN\\
TO
Fund Department Account Project Program Activity Budget Reference# Amount
ID ID Year Chartfield 2
FROM
Fund Department Account Project Program Activity Budget Reference# Amount
ID ID Year (Chartfield 2)
Submitted for City Manager's Office by_ Jay Chapa (5804)
Valerie Washington (6192)
Originating Department Head: Reginald Zeno (8517)
—g g—p Kevin Gunn (2015)
Additional Information Contact: Cynthia Garcia (8525)
Michelle Green (2058)
ATTACHMENTS