HomeMy WebLinkAboutContract 56554 CSC No. 56554
INTERLOCAL AGREEMENT
BETWEEN
CROWLEY INDEPENDENT SCHOOL DISTRICT AND THE CITY OF FORT WORTH
FISCAL YEAR 2022
In consideration of mutual covenants, promises, and agreements contained herein, THIS
INTERLOCAL AGREEMENT ("Agreement") is made and entered into between CITY OF
FORT WORTH, a home rule municipal corporation of the State of Texas, ("City") acting by and
through Jesus J. Chapa, its duly authorized Assistant City Manager, and CROWLEY
INDEPENDENT SCHOOL DISTRICT, hereinafter referred to as ("District"), acting by and
through Dr. Michael McFarland, Superintendent, its duly authorized representative.
RECITALS
WHEREAS, City has determined that After School Programs are necessary to support
crime prevention in City during Fiscal Year 2022 to meet one or more of the Crime Control and
Prevention District ("CCPD") goals, which are (1) to support efforts to reduce violent crime and
gang-related activities through enhanced enforcement activities and crime prevention programs,
(2) to support efforts to increase the safety of residents and to decrease crime throughout Fort
Worth neighborhoods,and(3)to support efforts to increase the safety of youth and reduce juvenile
crime through crime prevention and intervention programs; and
WHEREAS,the City Council of Fort Worth and the Crowley Independent School District
Board of Trustees have determined that the security and well-being of students at middle and
elementary schools during after-school hours of 3:00 PM to 6:00 PM are of prime importance; and
WHEREAS,City and the District agree that the activities of elementary and middle school
children during these critical hours are of paramount importance to both government entities; and
WHEREAS,District proposes to continue the Sports&Tutoring After School Program in
conjunction with the City.
NOW, THEREFORE, in consideration of the mutual covenants herein expressed, the
parties agree as follows:
AGREEMENT DOCUMENTS
The Agreement documents shall include the following:
1. This Interlocal Agreement for the Sports & Tutoring After School Program
2. Exhibit A— Scope of Work: Project Plan
3. Exhibit B—Budget Narrative
4. Exhibit C—Request for Reimbursement(RFR)
5. Exhibit D—Project Plan Status Report
6. Exhibit E—Quarterly Outcomes Report OFFICIAL RECORD
CITY SECRETARY
FT.WORTH, TX
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7. Exhibit F—Request for Budget Modification Form
8. Exhibit G—Corrective Action Plan Template
9. Exhibit H—Previous Year's Corrective Action Plan (if applicable)
Exhibits "A" through "H", which are attached hereto and incorporated herein, are made a part of
this Agreement for all purposes. In the event of any conflict between the terms and conditions of
Exhibits A through F and the terms and conditions set forth in the body of this Agreement, the
terms and conditions of this Agreement control.
DEFINITIONS
The term"City"shall include City, and its officers, agents, employees, and representatives.
The term "District" shall include District, and its officers, agents, employees,
representatives, servants, contractors, and subcontractors.
The term "Party" shall refer to either City or District.
The term "Parties" shall refer to both City and District.
AGREEMENT
1. Responsibilities of District
1.1 District covenants and agrees to fully perform, or cause to be performed, with good faith
and due diligence, all work and services described in Exhibit"A"— Scope of Work: Project Plan.
District shall be responsible for the day-to-day administration of the Sports & Tutoring After
School Program. District agrees to expend the Program Funds in accordance with the Budget
Narrative Form as described in Exhibit "B". Program activities shall be reported in accordance
with Exhibit "D"- Project Plan Status Report and quarterly measures shall be reported in
accordance with Exhibit"E"- Quarterly Outcomes Report.
1.2 District will be responsible for the enforcement of these responsibilities on any After-
School Service Providers Contracts that District enters into associated with the funds provided
through this Agreement. The City will be provided copies of all executed agreements between the
District and any After-School Program Service Providers within five days of their execution.
2. Program Funds
2.1 In no event shall the total distribution from City made to the District during the Term of
this Agreement exceed the total sum of$143,750.00 ("Program Funds").
2.2 Payment of the Program Funds from City to District shall be made on a cost-
reimbursement basis following receipt by City from District of a signed Request for
Reimbursement (RFR), as described in Exhibit "C" along with copies of all receipts and other
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supporting documentation. District shall deliver to City a written detailed Project Plan Status
Report and Quarterly Outcomes Report as described in Section 4.2 below with each RFR to support
expenditure of Program Funds. Such reports shall be signed by the District or duly authorized
officer of the District. The RFR and Project Plan Status Report shall be submitted to City no later
than the 15th day following the end of the month. If this obligation of District falls due on a
weekend or Federal holiday, then that obligation shall be due on the next business day following
such weekend day or Federal holiday. Submittal of a monthly RFR Project Plan Status Report and
Quarterly Outcomes Report is required even if services are not provided.
Each monthly RFR should be sequentially numbered and include expense documentation that is
legible,detailed,clear and concise.The submitted RFR shall include monthly and quarterly reports
as applicable. Submissions must be scanned and submitted to the Grants and Program Management
Section of the Fort Worth Police Department. Submissions should be titled "CISD - Month" and
sent either via email to PSM@fortworthtexas.gov, or via mail addressed as such: ATTENTION:
Contract Compliance Specialist, Financial Management Division, Bob Bolen Public Safety
Complex, 505 W. Felix St.,Fort Worth, Texas, 76115. Reimbursements will not be made until
after receipt of an acceptable and approved RFR and a monthly Project Plan Status Report from
the Contractor. Additionally, a Quarterly Outcomes Report is required as described in section 4.2
and must be approved prior to reimbursements. Reimbursements shall be made within 30 days of
receipt of said documents. Incomplete or incorrect submissions shall be returned to the Contractor
for resubmission,restarting the 30-day reimbursement schedule.
2.3 District is authorized to modify up to five (5) percent of any budgeted line-item in the
original approved budget without prior written permission from City. However, District must
submit the Request for Budget Modification Form (Exhibit"F") to City, with the monthly RFR,
during the month the modification took place. The request must include justification for
modification to the budget, and the new modified budget cannot exceed the total amount of
Program Funds.
Any modifications of more than five(5)percent of any budgeted line-item in the original approved
budget must have prior written permission from City before the modifications are made. The
Budget Modification Form (Exhibit "F") must be submitted, and request must be approved by
City, before any money is moved to the line-item. Once the Budget Modification is approved,the
modified budget will take effect on the first day of the following month. The new modified budget
shall not exceed the total amount of Program Funds.
Any modifications to zero line-items in the original approved budget must have prior written
permission from City before the modifications are made. The Budget Modification Form (Exhibit
"F")must be completed and approved by City before money is transferred into the new line-item.
Once the Budget Modification is approved,the modified budget will take effect on the first day of
the following month. The new modified budget shall not exceed the total amount of Program
Funds.
2.4 District will document cost allocations for all budgeted expenses throughout the entirety of
the Agreement and will be responsible for having a policy and procedure in place for this
documentation. Specifically, District will document how all shared costs, personnel time, or
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equipment that was fully or partially paid for using CCPD funds, were used in furtherance of the
program activities described in this Agreement. Documentation of these cost allocations, as well
as a copy of the District's policy and procedures for the documentation of the cost allocations shall
be made available to the City upon request.
2.5 The City reserves the right to reject any budget modification that the City believes, in its
sole discretion, is not clearly aligned with the program activities and any requests for
reimbursement expenses that the City believes, in its sole discretion, are not specified in Exhibit
"B" of this Agreement or an approved budget modification form.
2.6 The District will be responsible for imposing the same program funding requirements as
listed in Section 5 of this Agreement on any After-School Program Service providers that it selects
to carry out its After-School Programs and will report any budget modifications that an After-
School Program Service Provider makes to the City.
2.7 Budget modification can only occur within the Direct and Indirect costs.Funds may not be
moved from a Direct line-item into an Indirect line-item, or vise versus. Modification of Direct
and Indirect approved budgets must follow the guidelines outlined in sections 2.3, 2.4. and 2.5.
2.8 Request for Budget Modification Form (Exhibit"F") shall be submitted via either email to
PSMkfortworthtexas.gov or via mail addressed to the Contract Compliance Specialist,
Financial Management Division,Bob Bolen Public Safety Complex at 505 W. Felix St., Fort
Worth,Texas, 76115.
3. Term
This Agreement shall commence upon October 1, 2021 ("Effective Date"), and shall end
on September 30,2022 ("End Date"). All of District's expenditures under this Agreement must be
completed no later than September 30, 2022. The City reserves the right to withhold the final
Request for Reimbursement until all required documents have been received by the District.
4. Program Performance
4.1 District agrees to maintain full documentation supporting the performance of the work and
fulfillment of the objectives set forth in Exhibit"A."
4.2 District agrees to provide a monthly Project Plan Status and Quarterly Outcomes Report to
document the performance of the work described in Exhibit "D" and Exhibit "E," respectively.
The Project Plan Status and Quarterly Outcomes Report shall document the program activity
names, numbers of participants attending, details of the activities, and a description of the goals
achieved in support of the CCPD goals. Quarterly Outcomes Report shall be reported on a quarterly
basis and included in the January, April, July, and October RFR and Project Plan Status Report
submittals.Additionally,the Quarterly Outcomes Report must include descriptions of any realized
successes, and zip code data for unduplicated participants. The monthly Project Plan Status and
Quarterly Outcomes Report shall be submitted to City no later than the 15th day after the end of
each month. If this obligation of District falls due on a weekend or Federal holiday, then that
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obligation shall be due on the next business day following such weekend day or Federal holiday.
4.3 District agrees that the monthly Request for Reimbursement and Project Plan Status and
Quarterly Outcomes Report will be submitted to City no later than the 15th day after the end of
each month. If this obligation of District falls due on a weekend or Federal holiday, then that
obligation shall be due on the next business day following such weekend day or Federal holiday.
Should District not be able to meet these requirements in a given month, the District shall provide
written notification prior to the deadline that details the expected date of submission. If no
notification is received before the 15th day, the City may document for future corrective action.
If,by the last day of the same month,District has not submitted the required reports,City will send
a non-compliance letternotifying District's duly authorized representative of a possible suspension
of program funding.
4.4 District agrees to complete a Corrective Action Plan ("CAP") in the event of three (3)
consecutive months or six (6) non-consecutive months with incomplete or incorrect submissions
of an RFR, Project Plan Status, or Quarterly Outcomes Report. District agrees to complete a
Corrective Action Plan for recurring late submissions of an RFR, Project Plan Status, or Quarterly
Outcomes Report, or for failing to take corrective actions and responding to audit reports by the
City.The CAP will contain the identified issue found by the City,how the District will correct that
issue, who the responsible person will be to ensure completion, and a target completion date. An
example of this form is attached as Exhibit"G".
4.5 A representative of the program from the District shall attend quarterly meetings of the
Crime Control and Prevention District Board as requested.
4.6 After-School Service Provider Program Performance. The District will be responsible for
imposing the same program performance requirements as listed in this section of Agreement on
any After-School Program Service providers that it selects to carry out its After-School Programs.
5. Default and Termination
5.1 This Agreement is wholly conditioned upon the actual receipt by City of Program Funds
from the CCPD. All monies distributed to District hereunder shall be exclusively from monies
received from the CCPD, and not from any other monies of City. In the event that funds from the
CCPD are not received in whole or in part, City may, at its sole discretion, terminate this
Agreement and City shall not be liable for payment for any work or services performed by District
under or in connection with this Agreement.
5.2 This Agreement may be terminated by City, in whole or in part, at any time and for any
reason upon written notice as specified in section 5.3.
5.3 Termination will be effected by delivering to District written notice of termination,
specifying the portion of the Agreement affected and the effective date of termination. Upon
District's receipt of notice of termination, District shall:
(a) Stop work under the Agreement on the date and to the extent specified in the notice of
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termination;
(b) Place no further order or subcontracts, except as may be necessary for completion of the
work not terminated;
(c) Terminate all orders and contracts to the extent that they relate to the performance of the
work terminated by the notice of termination; and
(d) Cease expenditures of Program Funds, except as may be necessary for completion of the
work not terminated.
5.4 In the event City suspends or terminates this Agreement for cause, and the cause for such
suspension or termination is determined to be invalid, the District's remedy shall be reinstatement
of this Agreement. District expressly waives any and all rights to monetary damages, including
but not limited to actual, consequential, and punitive damages, court costs, and attorney's fees.
5.5 Within thirty (30) days following the date of termination of this Agreement, District shall
return to City any property provided hereunder. City will have no responsibility or liability for
District's expenditures or actions occurring after the effective date of termination of the
Agreement.
6. Equipment and Maintenance
All equipment purchased with Program Funds must meet all eligibility requirements of the
City. District shall maintain all equipment used in the administration and execution of Sports &
Tutoring After School Program. District shall maintain, replace, or repair any item of equipment
used in support of the Sports & Tutoring After School Program, or for use under the terms of this
Agreement that no longer functions or is lost or stolen. The cost for maintenance, replacement or
repair of any equipment used in support of Sports&Tutoring After School Program and/or for use
under the terms of this Agreement is the sole responsibility of District. District shall not use
Program Funds to repair or replace said equipment. District shall use any and all equipment
purchased with Program Funds exclusively in support of Sports&Tutoring After School Program.
Within 10 days following the purchase of equipment, District shall submit to City a detailed
inventory of all equipment purchased with Program Funds to the Grants and Program Management
Section at the address set forth in paragraph 2.2 above. The equipment inventory shall include an
itemized description of each piece of equipment,the date each piece of equipment was purchased,
the cost of purchase for each piece of equipment, and the location of each piece of equipment.
7. Administrative Requirements
7.1 District agrees to keep sufficient records to document its adherence to applicable local,
state, and federal regulations, along with documentation and records of all receipts and
expenditures of Program Funds and to allow for reasonable audits of such records during regular
business hours,at the expense of the City or District,with such audit to be performed by an auditor
selected by the City or the Board. All records shall be retained for three (3) years following the
termination or completion of this Agreement. City or its representatives shall have the right to
investigate, examine, and audit at any time any and all such records relating to operations of
District under this Agreement. District, its officers, members, agents, employees, and
subcontractors,upon demand by City, shall make such records readily available for investigation,
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examination, and audit. In the event of such audit by City,a single audit of all District's operations
will be undertaken and may be conducted either by City (performed by staff in the Police
Department or the City's Internal Audit Department) or an independent auditor approved by the
City or Board. District shall submit a copy of any audit performed by their independent auditor
within 30 days of receipt of the final audit report.
In addition, if the District receives $300,000.00 or more during any fiscal year, the District shall
also be required, at its own cost,to engage an independent third-party to perform an audit regarding
the receipt and use of CCPD funding and to provide a copy of such audit report to City staff. If
funding recipient is already obtaining a general audit of its financial matters by independent third-
party,that audit may be used to satisfy this requirement so long as it specifically includes separate
review of the records of CCPD funds. Because the independence of external audit firms is best
maintained by changing firms regularly, if a funding recipient continues to use the same audit firm
for more than three consecutive fiscal years,that fact will be reported to the Board and may result
in the amount of funding to the recipient being reduced or eliminated.
7.2 If any audit reveals a questioned practice or expenditure, such questions must be resolved
within fifteen (15) days after notice to District by City. If questions are not resolved within this
period, City reserves the right to withhold further funding under this and/or future agreement(s)
with District.
7.3 If, as a result of any audit, it is determined that District misused, misapplied or
misappropriated all or any part of the Program Funds,District agrees to reimburse City the amount
of such monies so misused, misapplied or misappropriated, plus the amount of any sanction,
penalty, or other charge levied against City because of such misuse, misapplication or
misappropriation.
7.4 District's obligation to City shall not end until all closeout requirements are completed.
The closeout requirements shall include,but are not limited to: providing final Project Plan Status
Report and Quarterly Outcomes Report, making final payments, and disposing of Sports &
Tutoring After School Program assets as appropriate, if deemed required by the City in its sole
discretion.
7.5 District covenants and agrees to fully cooperate with City in monitoring the effectiveness
of the services and work to be performed by District under this Agreement, and work to be
performed by District under this Agreement and City shall have access at all reasonable hours to
offices and records of District, its officers, members, agents, employees, and subcontractors for
the purpose of such monitoring.
7.6 Throughout the term of this Agreement and for up to three months after its expiration, the
City may periodically request, and the District will be required to provide, information for the
purposes of evaluating the overall effectiveness of Crime Control and Prevention District(CCPD)
funding. This information will include, but may not be limited to, the zip-codes of participating
individuals of the program(s)receiving CCPD funding. Requested information will consist solely
of aggregated data without any personal identifiers. Further, any information requested will not
be used in a way that would violate local, state, or federal statutes,regulations, or policies.
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If the District maintains the information the City is requesting, the District shall provide the
requested information to the City within 30 days of receipt of the request. If the District does not
maintain the requested information as of the date it receives the City's request, the District shall
begin collecting such information as of that date, shall provide an initial response regarding that
information within sixty days, and shall thereafter update that information on request.
If necessary, an amendment may be brought forward to identify additional specific metrics that
District will be required to maintain and provide to the City to evaluate the effectiveness of the
Crime Control and Prevention District Funding.
Section 7 shall survive the expiration or termination of this Agreement.
8. Independent Contractor
8.1 District shall operate hereunder as an independent contractor and not as an officer, agent,
or servant or employee of City. District shall have exclusive control of, and the exclusive right to
control, the details of the work and services performed hereunder, and all persons performing
same, and shall be solely responsible for the acts and omissions of its officers, members, agents,
servants, employees, subcontractors, program participants, licensees, or invitees. The doctrine of
respondent superior shall not apply as between City and District, its officers, members, agents,
servants, employees, subcontractors, program participants, licensees, or invitees, and nothing
herein shall be construed as creating a partnership or joint enterprise between City and District.
No federal, state, or local income tax,nor any payroll tax of any kind, shall be withheld or paid by
City on behalf of District. District shall not be treated as an employee with respect to the services
performed pursuant to this Agreement for federal or state tax purposes. It is expressly understood
and agreed that officers, members, agents, employees, subcontractors, licensees, or invitees of
District, and any program participants hereunder are not eligible for, and shall not participate in
any employer pension, health, or other fringe benefit plan provided by City. It is expressly
understood and agreed that City does not have the legal right to control the details of the tasks
performed hereunder by District, its officers, members, agents, employees, subcontractors,
program participants, licensees, or invitees.
8.2 City shall in no way nor under any circumstances be responsible for any property belonging
to District, its officers, members, agents, employees, subcontractors, program participants,
licensees or invitees,which may be lost, stolen, destroyed, or in any way damaged.
9. Liability and Indemnification
To the extent allowed by law, each of the parties shall be liable and responsible for any
damages or loss caused by the negligent acts or omissions, or malfeasance or intentional
misconduct of each of its respective officers, agents, servants, or employees. Nothing in the
performance of this Agreement shall impose any liability for claims against District, other than
claims that may arise as set forth in this section and Section 12, or for claims which the Texas Tort
Claims Act may impose liability. Nothing in the performance of this Agreement shall impose any
liability for claims against the City of Fort Worth other than claims that may arise as set forth in
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this section or for which liability may be imposed by the Texas Tort Claims Act.
District shall require all of its subcontractors to include in their subcontracts a release and
indemnity in favor of City in substantially the same form as above.
This section shall survive the expiration or termination of this Agreement.
10. Non-Assignment
No assignment or delegation of duties under this Agreement by District shall be effective
without City's prior written approval.
11. Prohibition Against Interest
11.1 No member, officer, or employee of the City, or its designees or agents; no member of the
governing body of the locality in which the Sports & Tutoring After School Program is situated;
and no other public official of such locality or localities who exercises any functions or
responsibilities with respect to the Sports & Tutoring After School Program during his tenure or
for one year thereafter, shall have any interest, direct or indirect, in any contract or subcontract, or
the proceeds thereof, for work to be performed hereunder. District shall incorporate, or cause to
be incorporated, like language prohibiting such interest,in all District and subcontracts hereunder.
11.2 No officer, employee, member, or program participant of District shall have a financial
interest,direct or indirect, in this Agreement or the monies transferred hereunder, or be financially
interested, directly or indirectly, in the sale to District of any land, materials, supplies, or services
purchased with any funds transferred hereunder, except on behalf of District, as an officer,
employee, member, or program participant. Any willful violation of this paragraph with the
knowledge, expressed or implied, of District or its subcontractors, shall render this Agreement
voidable by City of Fort Worth.
12. Nondiscrimination
12.1 In accordance with the federal,state, and local laws and ordinances,District covenants that
neither it nor any of its officers, members, agents, employees, program participants, or
subcontractors, while engaged in performing this Agreement shall in connection with the
employment, advancement, or discharge of employees, in connection with the terms, conditions
or privileges of their employment,discriminate against persons because of their age, except on the
basis of a bona fide occupational qualification,retirement plan, statutory requirement, or statutory
or ordinance exception.
12.2 District will not unlawfully discriminate against any person or persons because of age,race,
color, religion, sex, disability, national origin, or sexual orientation, nor will District permit its
officers, members, agents, employees, subcontractors, or program participants to engage in such
discrimination.
12.3 If any claim arises from an alleged violation of this non-discrimination covenant by
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District, its personal representatives, assigns, subcontractors, or successors in interest, District
agrees to assume such liability and to indemnify and defend City and hold City harmless from such
claim, to the extent allowed by law.
This section shall survive the expiration or termination of this Agreement.
13. Compliance
13.1 District, its officers, members, agents, employees, program participants, and
subcontractors, shall abide by and comply with all laws, federal, state and local, including all
ordinances, rules and regulations of City. If City calls to the attention of District in writing to any
such violation on the part of District or any of its officers, members, agents, employees,
subcontractors or program participants, then District shall immediately desist from and correct
such violation.
13.2 District shall utilize Program Funds strictly for those purposes and goals intended under
the terms and conditions of this Agreement. If City calls the attention of District in writing to any
such violations on the part of District or any of its officers,members, agents, employees,program
participants or subcontractors, then District shall immediately desist from and correct such
violation.
14. Waiver of Immunity
The parties and their respective governing bodies do not waive any immunity by entering
into this Agreement, and each fully retains all immunities and defenses provided by law or
otherwise with respect to any action based on or occurring as a result of this Agreement.
15. Insurance Requirement
15.1 District shall procure and shall maintain during the term of this Agreement the following
insurance coverage:
(a) Commercial General Liability (CGL): $1,000,000 per occurrence, with a $2,000,000.00
annual aggregate limit, in a form that is acceptable to the City's Risk Manager.
(b) Non-Profit Organization Liability or Directors & Officers Liability: $1,000,000 per
occurrence, with a $1,000,000 annual aggregate limit, in a form that is acceptable to the
City's Risk Manager.
(c) Automobile Liability: $1,000,000 each accident on a combined single limit basis OR split
limits are acceptable if limits are at least $250,000 Bodily Injury per person, $500,000
Bodily Injury per accident and $100,000 Property Damage.
(d) Any other insurance the City may reasonably require to protect the interest of the City.
15.2 District's insurer(s)must be authorized to do business in the State of Texas for the lines of
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insurance coverage provided and be currently rated in terms of financial strength and solvency to
the satisfaction of the City's Risk Manager.
15.3 Each insurance policy required herein shall be endorsed with a waiver of subrogation in
favor of the City. Each insurance policy required by this Agreement, except for policies of
worker's compensation or accident/medical insurance shall list the City as an additional insured.
City shall have the right to revise insurance coverage requirements under this Agreement.
15.4 District further agrees that it shall comply with the Worker's Compensation Act of Texas
and shall provide sufficient compensation insurance to protect District and City from and against
any and all Worker's Compensation claims arising from the work and services provided under this
Agreement.
16. Miscellaneous Provisions
16.1 The provisions of this Agreement are severable, and, if for any reason a clause, sentence,
paragraph, or other part of this Agreement shall be determined to be invalid by a court or Federal
or state agency, board, or commission having jurisdiction over the subject matter thereof, such
invalidity shall not affect other provisions which can be given effect without the invalid provision.
16.2 City's failure to insist upon the performance of any term or provision of this Agreement or
to exercise any right herein conferred shall not be construed as a waiver or relinquishment to any
extent of City's right to assert or rely upon any such term or right on any future occasion.
16.3 Should any action, whether real or asserted, at law or in equity, arise out of the execution,
performance, attempted performance or non-performance of this Agreement,venue for said action
shall lie in state courts located in Tarrant County, Texas or the United States District Court for the
Northern District of Texas, Fort Worth Division.
16.4 District represents that it possesses the legal authority,pursuant to any proper, appropriate
and official motion, resolution or action passed or taken, to enter into this Agreement and to
perform the responsibilities herein required.
16.5 This written instrument and Exhibits "A" through "F" constitute the entire agreement
between the parties concerning the work and services to be performed hereunder, and any prior or
contemporaneous, oral or written agreement which purports to vary from the terms hereof shall be
void. Any amendments to the terms of this Agreement must be in writing and must be signed by
authorized representatives of each Party.
16.6 All notices required or permitted by this Agreement must be in writing and deemed
delivered on the earlier of the date actually received or the third day following (i) deposit in a
United States Postal Service post office or receptacle; (ii) with proper postage (certified mail,
return receipt requested); and (iii) addressed to the other party at the address as follows or at such
other address as the receiving party designates by proper notice to the sending party:
CITY: Jesus Chapa,Assistant City Manager
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City Manager's Office
City of Fort Worth
200 Texas Street
Fort Worth, TX 76102
Copies To: Contract Compliance Specialist
Financial Management Division
Bob Bolen Public Safety Complex
505 West Felix St.
Fort Worth, TX 76115
City Attorney's Office
Attn: Police Contracts
200 Texas Street
Fort Worth, TX 76102
DISTRICT: Crowley Independent School District
Dr. Michael McFarland, Superintendent
512 Peach St,
Crowley, TX 76036
16.7 None of the performance rendered under this Agreement shall involve, and no portion of
the Program Funds received hereunder shall be used, directly or indirectly, for the construction,
operations, maintenance, or administration of any sectarian or religious facility or activity, nor
shall said performance rendered or funds received be utilized so as to benefit, directly or indirectly,
any such sectarian or religious facility or activity.
16.8 Captions and headings used in this Agreement are for reference purposes only and shall
not be deemed a part of this Agreement.
16.9 District is required to conduct criminal background screenings for all volunteers or
employees who will be working with children under the proposed program. All criminal
background checks shall be in compliance with Texas Department of Family and Protective
Services standards, the Texas Administrative Code and all other applicable law. District will be
responsible for conducting criminal background screening and maintaining appropriate records,
which will be subject to review by the City.DISTRICT SHALL INDEMNIFY CITY AND HOLD
HARMLESS FROM ANY PENALTIES, LIABILITIES, OR LOSSES DUE TO VIOLATIONS
OF THIS PARAGRAPH BY DISTRICT, DISTRICT'S EMPLOYEES, SUBCONTRACTORS,
AGENTS, OR LICENSEES.
16.10 After-School Service Provider Background Screenings. The District will be responsible for
imposing the same background screening requirements as listed in this section of Agreement on
any After-School Program Service providers that it selects to carry out its After-School Programs.
16.11 The provisions and conditions of this Agreement are solely for the benefit of the City and
District and are not intended to create any rights, contractual or otherwise, to any other person or
FY2022 Interlocal Agreement Page 12 of 25
Between City of Fort Worth&Crowley ISD
entity.
16.12 The parties acknowledge that each party and its counsel have reviewed this Agreement and
that the normal rules of construction to the effect that any ambiguities are to be resolved against
the drafting party shall not be employed in the interpretation of this Agreement or exhibits hereto.
16.13 City actively supports the Immigration&Nationality Act(INA)which includes provisions
addressing employment eligibility, employment verification, and nondiscrimination. District shall
verify the identity and employment eligibility of its employees who perform work under this
Agreement. District shall complete the Employment Eligibility Verification Form (I-9), maintain
photocopies of all supporting employment eligibility and identify documentation for all
employees, and upon request, provide City with copies of all I-9 forms and supporting eligibility
documentation for each employee who performs work under this Agreement. District shall
establish appropriate procedures and controls so that no services will be performed by any
employee who is not legally eligible to perform such services. District shall provide City with a
certification letter that is has complied with the verification requirements required by this
Agreement. To the extent allowed by law, District shall indemnify City from any penalties or
liabilities due to violations of this provision. City shall have the right to immediately terminate this
Agreement for violations of this provision by District.
[REMAINDER OF THIS PAGE IS INTENTIONALLY LEFT BLANK]
[SIGNATURE PAGE FOLLOWS]
FY2022 Interlocal Agreement Page 13 of 25
Between City of Fort Worth&Crowley ISD
IN WITNESS WHEREOF,the parties hereto have executed this agreement in multiples in Fort
Worth, Tarrant County, Texas,to be effective this day of , 20
APPROVED AND AGREED FOR CITY APPROVED AND AGREED FOR
OF FORT WORTH CROWLEY ISD
!U AlMael A,17 G6aeW
Jesus J.Chapa t 6, 02116:11 CDT) Michael McFarland(Oct 26,202110:27 CDT)
Jesus J. Chapa Dr. Michael McFarland
Deputy City Manager Superintendent
Date: Oct 26,2021 Date: Oct 26,2021
APPROVAL RECOMMENDED APPROVED AS TO FORM AND
Nell Noakes LEGALITY FOR CROWLEY ISD
Neil Noakes(Oct 26,202115:31 CDT) �/_ _ 21A/'___And&r' E4.
Neil Noakes Sharesa Y.Alexander,Esq.(Oct 26,202111:24 CD
Chief of Police Attorney for Crowley ISD
Date: Oct 26,2021 Date: Oct 26,2021
ATTEST oaq OR as
APPROVED AS TO FORM AND �� °�°°°°�°�����
LEGALITY FOR CITY OF FORT G' pro 0
d
WORTH City Secretary 0 v o g Z d
�� 000
o �d
Date: Oct 27,2021 �� °O ° ° a
Assistant City Attorney -Q nEXASoAp
M&C No. 21-0612
Date: Oct 26,2021 1295 CERTIFICATION: N/A
Contract Compliance Manager: By signing I
acknowledge that I am the person responsible
for the monitoring and administration of this
contract, including ensuring all performance
and reporting requirements.
s�s �
Contract Compliance Manager
Date: Oct 26,2021
OFFICIAL RECORD
CITY SECRETARY
FT.WORTH, TX
FY2022 Interlocal Agreement Page 14 of 25
Between City of Fort Worth&Crowley ISD
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Crime Control and Prevention District
Partners with a Shared Mission
EXIIIBIT B-BUDGET NARRATIVE
Crowley ISD
DESCRB'TION/JUSTIFICATION QUANTITY QUANTITY RATE TOTAL
MEASURE
REVENUE
$0.00
TotalRevenue $0.00
A.SALARY
$0.00
TOTALSALARY1 $0.00
B.FRINGE
$0.00
TOTAL FRINGE 1 $0.00
C.TRAVEL
$0.00
TOTAL TRAVEL $0.00
D.EQUIPMENT
$0.00
TOTAL EQUIPMENTI $0.00
E.SUPPLIES
$0.00
TOTAL SUPPLIESI $0.00
F.CONSULTING/CONTRACTING
$0.00
TOTAL CONSULTING/CONTRACTING $0.00
G.SUB-GRANTS
The Crowley ISD Sports&Tutoring program will be managed by Clayton Youth
Enrichment.Clayton was chosen as the districtwide contract afterschool provider in a
five-year competitive application in 2016,based on an application,interview,and
reference-check process conducted by Crowley ISD's Grant department personnel and 1.00 CONTRACT $143,750.00 $143,750.00
approved by the district Board of Trustees.Clayton performance,progress and
outcomes will be monitored by the district's Director of Grants,as well as each
applicable school Principal These costs relate to Outcome Objectives 1.1& 1.2.
TOTAL SUB-GRANTS $143,750.00
H.00CUPANCY
$0.00
TOTAL OCCUPANCY $0.00
INDIRECT
$0.00
111
1 11
FY2022 Interlocal Agreement Page 18 of 25
Between City of Fort Worth&Crowley ISD
Crime Control and Prevention District
Sub Grantee for Crowley ISD:Clayton Youth Enrichment
(Partners with a Shared Mission)
DESCRIPTION/JUSTIFICATION QUANTITY QUANTITY MEASURE RATE TOTAL
REVENUE
N/A $0.00
Total Revenue 00
A.SALARY
Program Manager-One(1)Program Manager funded at approx.$22.00 per hour for approx.
35.00 hours per week over 40 weeks during the year. This role oversees the Crowley ISD
region and will hire and train staff,culminate attendance data and outcomes,and work with
school principals to ensure connection to school-day.This position relates to Outcome 1400.00 Hours $22.00 $30,800.00
Objectives 1.1&1.2.Programming will occur at the following schools:Sycamore(ES),
Meadowcreek(ES),Dallas Park(ES),June Davis(ES)Sue Crouch(ES)
Site Coordinator-Five(5)Site Coordinators funded at approx.$15.00 per hour for approx.6-
30 hours per week over 37 weeks during the year. These positions supervise the on-site staff,
purchase supplies for their programs,organize lesson plan materials,and also work directly 2652.00 Hours $15.00 $39,780.00
with youth.This position relates to Outcome Objectives 1.1&1.2. Programming will occur at
the following schools:Sycamore(ES),Meadowcreek(ES),Dallas Park(ES),June Davis(ES)
Sue Crouch ES
Program Specialist-Five(5)part-time program activity specialists funded at approx.$11.00
per hour for approx.6-20 hours per week over 37 weeks during the year. These positions will
directly operate youth activities including homework assistance,academic enrichment,
physical recreation and social emotional learning. Additional staff hours are being used this 1912.00 Hours $11.00 $21,032.00
year to lead enrichment activities instead of contract vendors.This position relates to Outcome
Objectives 1.1&1.2. Programming will occur at the following schools:Sycamore(ES),
Meadowcreek(ES),Dallas Park(ES),June Davis(ES)Sue Crouch(ES)
B.FRINGE
Program Manager- Covers the payroll taxes and health insurance for the full-time position
described above.This position relates to Outcome Objectives 1.1&1.2. Programming will 25.00% Percent $ 30,800.00 $7,704.00
occur at the following schools:Sycamore(ES),Meadowcreek(ES),Dallas Park(ES),June
Davis ES Sue Crouch ES
Site Coordinator-Covers the payroll taxes and health insurance for the full-time positions
described above.This position relates to Outcome Objectives 1.1&1.2. Programming will 32.00% Percent $ 39,780.00 $12,734.00
occur at the following schools:Sycamore(ES),Meadowcreek(ES),Dallas Park(ES),June
Davis ES Sue Crouch ES
Program Specialist-Covers the payroll taxes for the part-time(non-benefited)positions
described above.This position relates to Outcome Objectives 1.1&1.2. Programming will 10.00% Percent $ 21,032.00 $2,108.00
occur at the following schools:Sycamore(ES),Meadowcreek(ES),Dallas Park(ES),June
Davis ES Sue Crouch ES
C.TRAVEL
Mileage-mileage for staff to attend required trainings and purchase supplies. Calculated at
approx.$15.75 per site per month for shopping and travel between site locations. Mileage is
important for the program and administrative staff to fulfill Outcome Objectives 1.1&1.2. 1086.00 Miles $ 0.58 $630.00
Programming will occur at the following schools:Sycamore(ES),Meadowcreek(ES),Dallas
Park(ES),June Davis(ES)Sue Crouch(ES)
D.EQUIPMENT
N/A
E.SUPPLIES
Consumable Supplies-Used for consumable supplies and program materials across five(5)
school sites. Each site will spend approx.$180 per month between October 2021 through
May 2022. These supplies include instructional materials for tutoring(such as pencils,flash
cards,dry erase markers/boards and composition notebooks),sports equipment for physical
recreation(such as soccer balls and goals,frisbees,basketballs,beanbags,jump ropes,hula
hoops,poly spot markers,cones and SPARK physical activity curriculum binders)visual arts 5.00 School Sites $ 1,440.00 $7,200.00
supplies for academic enrichment and character development(such as paper,scissors,
coloring utensils,paints and modeling clay)and other curriculm materials needed for
academic enrichment. The estimated cost per student is$18.00 for the program year.These
positions relate to Outcome Objectives 1.1&1.2. Programming will occur at the following
schools:Sycamore(ES),Meadowcreek(ES),Dallas Park(ES),June Davis(ES)Sue Crouch
(ES)
F.CONSULTING/CONTRACTING
Teachers-Used to contract 6 credentialed Crowley ISD teachers paid at$23.00 per hour for
approx.2-3 hours per week over 24 weeks,selected by the campus Principal. The
monitoring of Crowley ISD staff is shared between the Clayton program manager and the
Crowley ISD school principals at the five targeted campuses,with MOUs handled by the 378.00 Hours $ 23.00 $8,694.00
Clayton office.These positions relate to Outcome Objectives 1.1&1.2. Programming will
occur at the following schools:Sycamore(ES),Meadowcreek(ES),Dallas Park(ES),June
Davis ES Sue Crouch ES
G.SUB-GRANTS
N/A
H.00CUPANCY
N/A 50.00
INDIRECT
Administrative Costs-covers the partial payroll of area supervisors,human resources
personnel,and accounting specialists,as well as program-related liability insurance costs.
These positions relate to Outcome Objectives 1.1&1.2. Programming will occur at the 10% Percent $130,682.00 $13,068.00
following schools:Sycamore(ES),Meadowcreek(ES),Dallas Park(ES),June Davis(ES)Sue
Crouch ES
Total Expense 00
,. Exhibit C
FORT WORTH
Request for Reimbursement(RFR)
FY 2022
CRIM1fF CONTROL
AND PRF%,F'%-nnN n1GTRlf F
By Email-
Submit To: Submitting Agency: Crowley ISD
PSM@fortworthtexas.gov Contact Name: Crystel Polk
Phone Number: 817-297-5296
Mail:Bob Bolen Pubic Safety Complex Email crystel.oolkRDcrowlev.k12.tz.us
Ann: Contract Compliance Specialist Remit Address: POB-688
Financial Management Division Crowley,TX76036
505 West Felix St. Invoice Number:
Fort Worth,TX 76115 Month of Request:
DIRECT COSTS(90%Minimum)
A B C D E
Total of Previou (B+C) (A-D)
This Mouth's
Budget Category Budget Amount Reimbursements Total Requested Remaining Balance.
Requested Request To DateAvailable.
A Personnel $ - $ -
B Fringe Bene£ds $ - $ -
C Travel&Tmining $ - $ -
D Equipment $ - $ -
E Supplies $ - $ -
F Contracts/Consultants $ - $ -
G Sub-Awards $ 143,750.00 $ - $ 143,750.00
H Occupancy $ - Is -
TotalDirect Costs $ 143,750.00 $ $ IS I$ 143,750.00
INDIRECT COSTS(10%Maximum)
A B C D E
Total of Previons (B+C) (A-D)
This Mouth's
Budget Category Budget Amount Reimbursements Total Requested Remaining Balance
Requested Request To Date Available
TotallnDirmt Costs $ $ S
Supporting docianents required with monthly requests. S ummarv:
See Reguestfor Reirnburaement7 iruchom forrefer®ce Total Budget $ 143,750.00
Previous Requests: $
This Request: $
Total Requested To-Date $
Remaining Funds $ 143,750.00
I have reviewed this request and certify that these listed expenses and support documentation are accurate.
Authorized Signatory Signatory Title Date
Fiscal Agent Use Only
Purchase Order# Fund Dept ID Account
RFR Approved FarPuymeut
Grant Staff Signature Date
Finance Received Stamp Placed Below
FY2022 Interlocal Agreement Page 20 of 25
Between City of Fort Worth&Crowley ISD
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Exhibit E
Crime Control and Prevention District
Partners with a Shared Mission
Quarterly Outcomes Report
Date:
Agency Name: Crowley ISD
Program/Project Title: Crowley ISD Sports and Tutoring
Fiscal Period: Reporting Period:
Contact Name: Crystel Polk Email: crystel.polk@crowley.kl2.tx.us
1. Report outcome measure data and respond to the questions below to provide more detailed
commentary on the implementation of the project. Complete the following questions in a brief
2-3 page narrative format.
Outcome This
Measure Outcome Description Quarter Cumulative Goal
50%of all student participants will improve behavior as
1.1 a result of afterschool activities,as demonstrated by 50%
quarterly surveys to principals and arents.
50% of all student participants will show increased
academic performance as a result of afterschool o
1.2 activities,as demonstrated by quarterly surveys to 50/o
principals and parents.
2. Describe major accomplishments achieved in implementing the project.Highlight specific
aspects of the project contributing to its success.
3. Describe any challenges(i.e.frustrations,barriers,disappointments) in implementing the
project and how they were addressed or resolved.
4. What has the project revealed about the organization's capacity to address the identified CCPD
goals outlined in the contract?
Certification: I have reviewed the above financial and program requirements. I verify that the enclosed
report materials accurately reflect the status of the aforementioned program/project.
Name: Date:
Title:
FY2022 Interlocal Agreement Page 23 of 25
Between City of Fort Worth&Crowley ISD
Exhibit F:
Crime Control and Prevention District
Partners with a Shared Mission
REQUEST FOR BUDGET MODIFICATION
Fiscal Year 2022
Date
Submitting Agency Crowley ISD
Contact Name Crystel Polk
Phone Number and 817-297-5296; cryste1.po1k@crow1ey.k12.tx.us
Email
Remit Address PO Box 688,Crowley TX,76036
DIRECT COSTS 90% minimum
Budget Category Approved Budget Change Requested Revised Budget
A. Personnel
B. Fringe Benefits
C. Travel and Training
D. Equipment
E. Supplies
F. Contracts/Consultants
G. Sub-Awards S 143,750.00
H. Occupancy
Total Direct Costs
INDIRECT COSTS 10% maximum
Approved Budget Change Requested Revised Budget
Modification Narrative describe in detail what change is for
I have reviewed this request and certify that the listed modifications are correct.
Authorized Signatory Signatory Title Date
FWPD STAFF USE ONLY
❑Modification Approved ❑Modification NOT Approved
FWPD Staff Signature Date
FY2022 Interlocal Agreement Page 24 of 25
Between City of Fort Worth&Crowley ISD
Exhibit G:
Crime Control and Prevention District
CORRECTIVE ACTION PLAN
In order to complete this form,please pull out the finalized Monitoring Results.Please detail the
intended actions and timeline in which corrective action will be completed.It is advisable that all
corrections to procedure be formalized by a policy document approved by the governing board.
Additional Instructions are below.
ITEM MONITORING RESPONSIBLE TARGET
ID FINDING CORRECTIVE ACTION PERSON COMPLETION
DATE
SECTION-
List the CCPD Designate a target
FIN- 1 Detail the corrective action to Designate a person t
Improvement Comment date to complete
PERS- 2 be taken. ensure completion
here the action
ADM-3
Authorized Representative Signature Date
Name of Authorized Representative—Please Print
FY2022 Interlocal Agreement Page 25 of 25
Between City of Fort Worth&Crowley ISD
9/20/2021 M&C Review
Official site of the City of Fort Worth,Texas
CITY COUNCIL AGENDA FoRTWORTII
DATE: 8/24/2021 REFERENCE **M&C 21- LOG NAME: 35AFTER SCHOOL
NO.: 0612 PROGRAMS FY22
CODE: C TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT: (ALL) Authorize Execution of Agreements with Fort Worth, Keller, Crowley, and White
Settlement Independent School Districts for Operation of After-School Programs in the
Total Program Amount of$1,840,000.00 for Fiscal Year 2022
RECOMMENDATION:
It is recommended that the City Council authorize the execution of agreements with the Fort Worth,
Keller, Crowley, and White Settlement Independent School Districts in the total program amount of
$1,840,000.00 for the operation of after-school programs at selected schools during Fiscal Year 2022.
DISCUSSION:
National research shows that adolescents are most at risk on school days between the hours of 3:00
p.m. and 6:00 p.m. of being a victim of a crime or committing a crime. In response to this concept, a
multi-disciplinary task force was formed in 2001 consisting of City officials, school district personnel,
and related service providers. This task force developed a coordinated program for Fort Worth
Independent School District (ISD) schools that documented juvenile crime patterns.
Each year since 2001, the City of Fort Worth (City) has funded after-school programs using
appropriations from the Crime Control and Prevention District (CCPD). The participating school
districts have expanded beyond Fort Worth ISD to include Keller ISD, Crowley ISD, and White
Settlement ISD; however, only schools that lie within the boundaries of the City receive CCPD
funding. Each district is responsible for the day-to-day administration of its after-school program and
is required to establish program goals and objectives that are measurable and result in desired
program outcomes. Today, the mission of the after-school programs is to provide a safe environment
for educational, physical, and social development leading to a reduction in juvenile crime.
This Mayor and Council Communication (M&C) is to authorize the execution of agreements with Fort
Worth, Keller, Crowley, and White Settlement Independent School Districts in the total program
amount of$1,840,000.00 for the operation of after-school programs at selected schools during Fiscal
Year 2022.
Funding will be allocated as follows to each district in Fiscal Year 2022 on a reimbursement basis:
Fort Worth ISD funding in the amount of $1,495,000.00;
Keller ISD funding in the amount of $143,750.00;
Crowley ISD funding in the amount of $143,750.00; and
White Settlement ISD funding in the amount of $57,500.00.
These Agreements will be effective October 1, 2021, and will end on September 30, 2022.
This program serves ALL COUNCIL DISTRICTS.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that upon approval of the above recommendation and adoption of
the Fiscal Year 2022 Budget by the City Council, funds will be available in the Fiscal Year 2022
operating budget, as appropriated, in the Crime Control and Prev Distr Fund. Prior to an expenditure
being incurred, the Police Department has the responsible to validate the availability of funds.
TO
Fund Department Account Project Program Activity Budget Reference # Amount
ID ID Year (Chartfield 2)
apps.cfwnet.org/council_packet/mc_review.asp?ID=29160&counciId ate=8/24/2021 1/2
9/20/2021 M&C Review
FROM
Fund Department Account Project Program Activity Budget Reference # Amount
ID I I ID I I Year I (Chartfield 2)
Submitted for City Manager's Office by_ Jay Chapa (5804)
Originating Department Head: Neil Noakes (4212)
Additional Information Contact: Keith Morris (4243)
Sarah Shannon (4254)
ATTACHMENTS
a pps.cfwnet.o rg/co u ncil_packet/mc_review.asp?I D=29160&cou nci Id ate=8/24/2021 2/2