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HomeMy WebLinkAboutContract 54257-A2 CSC No.54257-A2 AMENDMENT NO. 2 TO CITY OF FORT WORTH CONTRACT 54257 This Amendment is entered into by and between the City of Fort Worth (hereafter 'Buyer"), a home rule municipality, with its principal place of business at 200 Texas Street,Fort Worth,Texas,Macaulay Controls Company("Vendor"), Buyer and Vendor may be referred to individually as a Party and collectively as the Parties. WHEREAS, on August 7, 2020, the Parties entered into City Secretary Contract 54257 to provide Instrumentation Equipment, Parts and Services ("Agreement/Contract"); WHEREAS, the Parties wish to amend the Agreement to be able to add and purchase additional parts and services not already listed on the contract. NOW, THEREFORE, the Parties, acting herein by the through their duly authorized representatives, enter into the following agreement: 1. AMENDMENTS Attachment B. "The City's Invitation to Bid ("ITB")" and Attachment C. "Contractor's Response to ITB" of the Agreement is hereby amended to add the following items and pricing: Items Price UOM 1. Telog maintenance for Enterprise Client $298.75 Each 2. Telog Enterprise maintenance for 150 site $2850.00 Each and 1500 measurements 2. ALL OTHER TERMS SHALL REMAIN THE SAME All other provisions of the Agreement which are not expressly amended herein shall remain in full force and effect. 3. ELECTRONIC SIGNATURE This Amendment may be executed in multiple counterparts, each of which shall be an original and all of which shall constitute one and the same instrument. A facsimile copy or computer image, such as a PDF or tiff image, or a signature, shall be treated as and shall have the same effect as anoriginal. OFFICIAL RECORD ACCEPTED AND AGREED: CITY SECRETARY FT. WORTH, TX CITY OF FORT WORTH: CONTRACT COMPLIANCE MANAGER: By signing I acknowledge that I am the person tZnwa &�4G'le responsible for the monitoring and administration By. Dana Burghdoff(Nov 1,2021 :05 CDT) of this contract,including ensuring all Name: Dana Burghdoff performance and reporting requirements. Title: Assistant City Manager Date: s a By: � APPROVAL RECOMMENDED: Name: Shatabya Bergland Title: Contract Compliance Specialist APPROVED AS TO FORM AND LEGALITY: By: Christopher Hard (Oct 29,202111:15 CDT) Name: Chris Harder Title: Water Director By: Name: Taylor Paris ATTEST: Title: Assistant City Attorney CONTRACT AUTHORIZATION: M&C: 20-0271 By: Date: 5/5/2020 Name: Ron Gonzales 1295- Title: Acting City Secretary -o GtfORr 4 0s O°oo °o� FJ'°° °O�•Id ° d ° ° ° Macaulay Controls Company: P� 0 ° nEXAsoAp iT: Becky Ro ertson(Nov 4,202110:23 CDT) By: Name: Becky Robertson Title: Office Manager By: Name: Amy Macaulay Date: 10-26-21 Title: VP Operations OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX MACAU[Ay P. O. Box 890231 CONTRO[S Houston, TX 77289-0231 QUOTATION COMPANY (281)282-0100 Estimate# H13818 Name/Address Date 10/18/2021 City of Fort Worth Water/Sewer Adm. Delivery approx.4 weeks 1500 11th Avenue Freight Fort Worth,TX 76102 EMAIL INVOICE Effective Date 60 days Quoted By BLM FOB Point factory Terms Net 30 ORDERS ENTERED BASED ON THIS QUOTATION NUMBER MUST CONFORM TO THE PRICE,TERMS AND CONDITIONS SHOW AND REFER TO QUOTATION NUMBER. MATERIALS OFFERED ARE BASED ON OUR BEST UNDERSTANDING OF YOUR SPECIFICATIONS AND SUBJECT TO CONDITIONS PRINTED ON FOLLOWING PAGE. A CONVENIENCE FEE OF 3.20%WILL BE CHARGED FOR ALL CREDIT CARD PAYMENTS RECEIVED BY MACAULAY CONTROLS COMPANY. THIS FEE COVERS THE COST OF MAKING PAYMENTS BY CREDIT CARD POSSIBLE. Item Description Qty Price Total 0-Telog-mcc Telog maintenance for Enterprise Client 7 298.75 2,091.25 0-Telog-mcc Telog Enterprise maintenance for 150 site and 1500 1 2,850.00 2,850.00 measurements ENTERPRISE RENEWAL PERIOD 10-13-21 TO 10-12-22 PLEASE NOTE: YOU WILL NOT BE ABLE TO USE THE WEB MODULE(WSA)AFTER OCTOBER 2021. THE ALTERNATIVE OPTION IS TO SWITCH OVER TO TELOG'S NEW STANDARD GOING FORWARD WHICH IS USING TRIMBLE UNITY REMOTE MONITORING FOR ENTERPRISE IN PLACE OF THE WEB MODULE. Total $4,941.25 8/5/2021 M&C Review Official site of the City of Fort Worth,Texas CITY COUNCIL AGENDA FoRTWORTII '14� DATE: 5/5/2020 REFERENCE**M&C 20- LOG NAME: 13P20-0076 INSTRUMENTATION PARTS NO.: 0271 AND EQUIP WATER SC CODE: P TYPE: CONSENT PUBLIC NO HEARING: SUBJECT: Authorize Non-Exclusive Agreements with Prime Controls, LP, Frank Clark &Associates, Inc., Vector Controls, LLC, Macaulay Controls Company, DPC Industries, Inc., Murray Energy, Inc., Walker Industrial LLC d/b/a Walker Controls, Total Process Solutions, Inc., and G.K. Techstar, LLC for a Combined Annual Amount Up to $1,000,000.00 for Instrumentation Equipment, Parts and Services for the Water Department and Authorize Four Annual Renewal Options and Increased Amounts of$1,100,00.00 for the Third Renewal and $1,210,000.00 for the Fourth Renewal (ALL COUNCIL DISTRICTS) RECOMMENDATION: It is recommended that the City Council authorize non-exclusive Agreements with Prime Controls, LP, Frank Clark &Associates, Inc., Vector Controls, LLC, Macaulay Controls Company, DPC Industries, Inc., Murray Energy, Inc., Walker Industrial LLC d/b/a Walker Controls, Total Process Solutions, Inc., and G.K. Techstar, LLC for a combined annual amount up to $1,000,000.00 for Instrumentation Equipment, Parts and Services for the Water Department and authorize four annual renewal options and increased amounts of$1,100,00.00 for the third renewal and $1,210,000.00 for the fourth renewal. DISCUSSION: The Water Department approached the Purchasing Division to procure new and replacement water and wastewater utility instrumentation equipment and appurtenances, parts, on-site or shop repair services, calibration, engineering and startup services, and field troubleshooting for various locations throughout the City. The Invitation to Bid (ITB) consisted of detailed specifications describing the instrumentation equipment and repair services required to meet American Water Works Association (AWWA), National Electrical Manufacturer's Association (NEMA), American Society for Testing and Materials (ASTM), and Underwriters Laboratories (UL) standards. The Water Department certifies that the bids received by Prime Controls, LP, Frank Clark &Associates, Inc., Vector Controls, LLC, Macaulay Controls Company, DPC Industries, Inc., Murray Energy, Inc., Walker Industrial LLC d/b/a Walker Controls, Total Process Solutions, Inc., and G.K. Techstar, LLC meet the specifications required for the items and services that are being awarded. An increase in the annual amount for years three and four will ensure that spending authority is available throughout the agreement term. Instrumentation equipment, parts, and repair services will be ordered as needed based on price and availability to ensure the City's needs are met. This bid was advertised in the Fort Worth Star-Telegram on February 05, 2020, February 12, 2015, February 19, 2020 and February 26, 2020. The City received nine bids. A pre-bid conference was held on February 12, 2020. An administrative change order or increase may be made by the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not require specific City Council approval as long as sufficient funds have been appropriated. A waiver of the goal for MBE/SBE subcontracting requirements was requested by the Purchasing Division and approved by the M/WBE Office, in accordance with the BDE Ordinance, because the purchase of goods or services is from sources where subcontracting or supplier opportunities are negligible. apps.cfwnet.org/counciI_packet/mc_review.asp?ID=27840&counciIdate=5/5/2020 1/2 8/5/2021 M&C Review FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that funds are available in the current operating budget, as previously appropriated, in the Water& Sewer Fund to support the approval of the above recommendation and execution of the agreements. Prior to any expenditure being incurred, the Water Department has the responsibility to validate the availability of funds. BQN\\ TO Fund Department Account Project Program Activity Budget FReference # Amount ID ID I I I Year (Chartfield 2) FROM Fund Department Account Project Program Activity Budget Reference # Amount ID ID Year (Chartfield 2) Submitted for City Manager's Office by_ Dana Burghdoff(8018) Originating Department Head: Reginald Zeno (8517) Additional Information Contact: Cynthia Garcia (8525) Sarah Czechowicz (2059) ATTACHMENTS a pps.cfwnet.o rg/council_packet/mc_review.asp?I D=27840&cou nci Idate=5/5/2020 2/2