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Home My WebLink AboutContract 55590-A1 CSC No.55590-A1 FIRST AMENDMENT TO CITY SECRETARY CONTRACT NO. 55590 This Amendment("Amendment")is made and entered into by and between the City of Fort Worth ("City")and Avance-Dallas,Inc.("Agency")by and through their duly authorized agents.City and Agency may be referred to individually as"Party" and jointly as"Parties." WHEREAS, the City and Agency made and entered into City Secretary Contract No. 55590 ("Contract") on April 19,2021; WHEREAS, the Contract provides funding to Agency pursuant to a grant received by City from the United States Department of Housing and Urban Development ("HUD") through the Community Development Block Grant(CDBG). WHEREAS, City has received an additional allocation of CDBG grant monies under the Coronavirus Aid, Relief, and Economic Security Act ("CARES" Act) referenced by HUD as "CDBG- CV3"; WHEREAS, Section 5.2.2.2 of the Contract permits Agency to request an amendment of the budget, subject to written approval by the Director of the City's Neighborhood Services Department; WHEREAS, the Agency requested a budget amendment from City in order to adjust line item amounts,to move all funds from supplies to Salaries; WHEREAS, City believes that the requested amendment will help Agency meet the program's goals and further the interests of both Agency and City; and WHEREAS, it is the mutual desire of City and Agency to amend the Contract to complete the Program and meet Contract objectives. NOW, THEREFORE,City and Agency hereby agree to amend the Contract as follows: I. EXHIBIT"A"—PROGRAM SUMMARY attached to the Contract and EXHIBIT`B"— BUDGET attached to the Contract are hereby amended and replaced in its entirety with EXHIBIT"A" and EXHIBIT`B"Revised 10/26/2021,attached hereto. II. This Amendment is effective as of September 1,2021. OFFICIAL RECORD CITY SECRETARY FT.WORTH, TX Amendment No. 1 to CSC No. 55590 AVANCE-DALLAS, Inc. 51%(CDBG-CV3) Page 1 III. All terms and conditions of the Contract not amended herein remain unaffected and in full force and effect,are binding on the Parties and are hereby ratified by the Parties. Capitalized terms not defined herein shall have the meanings assigned to them in the Contract. [SIGNATURES APPEAR ON FOLLOWING PAGE] Amendment No. 1 to CSC No. 55590 Page 2 AVANCE-DALLAS, Inc. 51%(CDBG-CV3) ACCEPTED AND AGREED: AVANCE-DALLAS,INC. CITY OF FORT WORTH 9Z "7D cz- By: vanes aldonado(Nov 1,202110:40 PDT) By: Fernando Costa(Nov 3,2021 15:53 CDT) Vanessa Maldonado,Executive Director Fernando Costa,Assistant City Manager ATTEST: APPROVE AS TO FORM AND LEGALITY: , 1�.x i � - By: By: Ronald Gonzales,Acting City Secretary Taylor Paris M&C: 20-0940 and 21-0016 Assistant City Attorney ,o�4nan� 1295 Certification No.2020-688330 apF FORA�aa Date: December 15,2020 and January 12, 2021 Oo°° °°�. �,�°o w �o or�� 0v° °=d RECOMMENDED: ��* °°°*� a °°°°°°°° a . �EaAS��p By. Victor Turner,Neighborhood Services Director CONTRACT COMPLIANCE MANAGER: By signing, I acknowledge that I am the person responsible for the monitoring and administration of this contract,including ensuring all performance and reporting requirements Barbara Asbury(Nov 2,202117:18 CDT) Barbara Asbury,Compliance and Planning Manager OFFICIAL RECORD CITY SECRETARY FT.WORTH, TX Amendment No. 1 to CSC No. 55590 Page 3 AVANCE-DALLAS, Inc. 51%(CDBG-CV3) AVANCE-Dallas Inc. EXHIBIT "A" Parent and Child Education Programs PROGRAM SUMMARY: CDBG CV3 January 1,2021—June 30,2022 $50,000 PERIOD AMOUNT Capitalized terms not defined herein shall have meanings assigned them in the contract. PROGRAM: The Program will provide Fort Worth families with children from birth to 4-years of age with parenting and early childhood education. The goal of the program is to increase parent's knowledge of child development, increase parenting skills, ensure children ages 0-35 months are developing at or above target areas, and ensure children 36-48 months are prepared for school as measured by the Children's Learning Institute Evaluation Tool. The Program responds to the COVID-19 Pandemic by shifting all programming to virtual platforms, i.e. Zoom, Google Does, and phone calls. These services will include parenting education and early education classes for children, toy making sessions, guest speakers, and literacy activities. Participants (adults and children) will be given assessments at entry and post-program to measure impact and results. CDBG-CV funds will be used to pay for a portion of salaries for program employees. Agency's office is located at 2060 Singleton Blvd, Ste 103, Dallas, TX 75212 and Program services will be available via Zoom Tuesday-Thursday from 5:00-6:45pm and Fridays from 10:00-11:45am. Agency shall not change any locations without prior City approval. Costs incurred at any locations that have not been approved by City shall not be reimbursed. REGULATORY CLASSIFICATION: IDIS Matrix Code(s)and Service Category: 05D Youth Services National Objective Citation: LMC Low/Mod Limited Clientele 24 CFR 570.208(a)(2) Regulatory Citation(s): 24 CFR 570.201(e) Agency will maintain documentation which verifies that 51%of clients served by the Program are Income Eligible Clients. PROGRAM GOALS: Minimum Number of Fort Worth Clients to be Served: The Program will serve a minimum of 225 Unduplicated Clients from Fort Worth as shown by the monthly reports on Attachment III. Amendment No. I to CSC No. 55590 AVANCE-DALLAS,Inc. 51%(CDBG- CV3) EXHIBIT "B" -BUDGET Account Grant Budget A B Total PROGRAM PERSONNEL Increase Decrease Salaries 1001 14,580.00 35,420.00 50,000 FICA 1002 Life/Disability Insurance 1003 Health/Dental Insurance 1004 Unemployment-State 1005 Worker's Compensation 1006 Retirement 1007 Staff Training 1008 SUPPLIES AND SERVICES Office/Program Supplies 2001 35,420.00 35420 0 Postage 2002 Printing 2003 Adv/Media,Dues/Pub,Printing, Bank Fees other 2004 MISCELLANEOUS Contract Labor 3001 Food Supplies 3002 Teaching Aids 3003 Craft Supplies 3004 Field Trip Expenses 3005 Mileage 3006 FACILITY AND UTILITIES Telephone 4001 Electric 4002 Gas 4003 Water and Wastewater 4004 Solid Waste Disposal 4005 Utilities,Transportation,PP &E 4010 LEGAL,FINANCIAL AND INSURANCE Fidelity Bond or Equivalent 5001 Directors and Officers 5002 General Commercial Liability 5003 Bank fees volunteer volunteer Prof Fees 5004 DIRECT ASSISTANCE Audit/IT/Legal Volunteer Recruitment,Misc. 6001 BUDGET TOTAL $ 50,000.00 Amendment No. 1 to CSC No. 55590 AVANCE-DALLAS,Inc. 51% (CDBG-CV3) Page 1 The following tables were created for the purpose of preparing, negotiating, and determining the cost reasonableness and cost allocation method used by the Agency for the line item budget represented on the first page of this EXHIBIT `B"—Budget. The information reflected in the tables is to be considered part of the terms and conditions of the Contract. Agency must have prior written approval by the City to make changes to any line item in the Budget as outlined in Section 5.2.2 in the Contract. The deadline to make changes to EXHIBIT `B"—Budget is . SALARY DETAIL-PROGRAM PERSONNEL Est. Percent to Amount to Position Title Annual Salary Grant Grant Parent Educator $ 38,127.00 21.86% $ 8,333.33 Toy Instructor/Home Visitor $ 25,126.00 33.17% $ 8,333.33 Toy Instructor/Home Visitor $ 27,726.00 30.06% $ 8,333.33 Early Childhood Teacher $ 23,504.00 35.45% $ 8,333.33 Early Childhood Teacher $ 23,504.00 35.45% $ 8,333.33 Early Childhood Teacher $ 23,504.00 35.45% $ 8,333.33 TOTAL $ 161,491.00 9.03% $ 50,000.00 FRINGE DETAIL-PROGRAM PERSONNEL Percent of Est. Percent to Amount to Payroll Amount Grant Grant FICA $ 9,761.00 0% $ - Life/Disability Insurance $ 458.00 0% $ - Health/Dental Insurance $ 16,488.00 0% $ - Unemployment-State $ 3,432.00 0% $ - Worker's Compensation $ 1,351.00 0% $ - Retirement $ 1,072.00 0% $ - Staff Training $ - 0% $ - TOTAL $ 32,562.00 0.0% $ - SUPPLIES AND SERVICES Est. Percent to Amount to Total Budget Grant Grant Office/Program Supplies $ 35,420.00 100% $ - Postage $ - 0% $ - Printing $ - 0% $ - Adv/Media, Dues/Pub, Printing, Bank Fees 0% $ - TOTAL $ 35,420.00 100% $ - Amendment No. 1 to CSC No. 55590 AVANCE-DALLAS,Inc. 51% (CDBG-CV3) Page 2 MISCELLANEOUS Est. Percent to Amount to Total Budget Grant Grant Contract Labor $ - 0% $ - Food Supplies $ - 0% $ - Teaching Aids $ - 0% $ - Craft Supplies $ 1,860.00 0% $ - Field Trip Expenses $ - 0% $ - Mileage $ - 0% $ - TOTAL $ 1,860.00 1 0% 1 $ - FACILITY AND UTILITIES Est. Percent to Amount to Total Budget Grant Grant Telephone $ 504.00 0% $ - Electric $ 1,428.00 0% $ - Gas 0% $ - Water and Wastewater 0% $ - Solid Waste Disposal 0% $ - Rent $ 6,132.00 0% $ - Cleaning Supplies 0% $ - Repairs $ 1,272.00 0% $ - Custodial Services $ 24.00 0% $ - Utilities, Transportation, PP & E 0% $ - TOTAL $ 9,360.00 1 0% $ - LEGAL, FINANCIAL AND INSURANCE Est. Percent to Amount to Total Budget Grant Grant Fidelity Bond or Equivalent $ - 0% $ - Directors and Officers $ 30,000.00 0% $ - General Commercial Liability $ 1,848.00 0% $ - Prof Fees $ 4,518.00 0% $ - TOTAL $ 36,366.00 0% $ - DIRECT ASSISTANCE Est. Percent to Amount to Total Budget Grant Grant Audit/IT/Legal Volunteer Recruitment, Misc. $ - 0% $ - TOTAL $ - 0% $ - $ 277,059.00 Amendment No. 1 to CSC No. 55590 AVANCE-DALLAS,Inc. 51% (CDBG-CV3 Page 3