HomeMy WebLinkAboutContract 56632 DocuSign Envelope ID: BB755690-DF1C-4A11-13252-FEM25722A78
CSC No.56632
TEXAS DEPARTMENT OF HOUSING AND COMMUNITY AFFAIRS
FY 2022 TEXAS HOMELESS HOUSING AND SERVICES PROGRAM
YOUTH SET-ASIDE
GENERAL REVENUE
CONTRACT NUMBER 18226010006
WITH
City of Fort Worth,
a political subdivision of the State of Texas
SECTION 1. PARTIES TO THE CONTRACT
This 2022 Texas Homeless Housing and Services Program ("HHSP") Youth Set-Aside Contract Number
18226010006 ("Contract") is made by and between the Texas Department of Housing and Community
Affairs,a public and official agency of the State of Texas("Department"),and City of Fort Worth, a political
subdivision of the State of Texas ("Subrecipient").
SECTION 2. CONTRACT TERM FOR PERFORMANCE AND CLOSE-OUT PROCESS
This Contract shall commence on September 1, 2021 and, unless earlier terminated as provided herein,
terminate as follows: (1) the Subrecipient is permitted to incur allowable expenses under this Contract
until August 31, 2022 ("Contract Term"), and (2) the Department's obligations under the Contract upon
the completion of Subrecipient's performance shall end on November 14, 2022, and is conditioned on the
Subrecipient's successful completion of the terms herein ("Close-Out Process").
SECTION 3. SUBRECIPIENT PERFORMANCE
A. Subrecipient agrees to administer a HHSP award in accordance with, but not limited to, Section
2306.2585 of the Texas Government Code (hereafter, "State Act"), Rider 16 from Tex. H.B. 1, Article
VII, 86th Leg., R.S. (2019)("Rider 16"), and the implementing rules under Title 10, Part 1, Chapter 1,
Chapter 2, and Subchapters A and B of Chapter 7, of the Texas Administrative Code ("HHSP State
Rules"), and representations made as part of the Previous Participation and Executive Award Process.
B. Subrecipient agrees to perform all activities in accordance with the terms of the Performance
Statement attached hereto as Exhibit A and the Budget attached hereto as Exhibit B. Subrecipient
further agrees to comply with the Certification Regarding Lobbying for Contracts, Grants, Loans, and
Cooperative Agreements attached hereto as Addendum A; the Certification Regarding Drug-Free
Workplace Requirements attached hereto as Addendum B; the Certification Regarding Debarment,
Suspension and Other Responsibility Matter attached hereto as Addendum C; the PRWORA
requirements attached hereto as Addendum D; and the assurances, certifications, and all other
statements made by Subrecipient in its application for the project funded under this Contract, and
with all other terms of this Contract. All exhibits and addendums are attached hereto and
incorporated herein for all relevant purposes.
OFFICIAL RECORD
City of Fort Worth
18226010006 CITY SECRETARY
FT. WORTH, TX
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C. Except for changes that are required because of changes described in Section 11(A)of this Contract
or as otherwise specifically described in this Contract, Subrecipient shall implement HHSP in
accordance with the requirements of the HHSP State Rules in effect on June 11, 2020.
D. Performance related to established targets will be reported by Subrecipient in the HHSP Monthly
Performance Report and meeting targets may be considered for future funding opportunities with
the Department.
E. All funds must be fully expended within the Contract Term and reported within the Close-Out
Process in accordance with all Exhibits and Addendums of this Contract.The Department reserves the
right to request an Expenditure plan if it appears funds will not be expended within the Contract Term
at the Department's reasonable discretion.
F. Subrecipient activities related to construction, rehabilitation, or conversion of a building or
buildings may require that Subrecipient enter into a Land Use Restriction Agreement ("LURA") in
accordance with 10 TAC§7.3.
SECTION 4. DEPARTMENT FINANCIAL OBLIGATIONS
A. In consideration of Subrecipient's satisfactory performance of this Contract, Department shall
reimburse Subrecipient for the actual, allowable, and approved costs that are consistent with
amounts specified in the Budget and are incurred during the Contract Term by Subrecipient.
B. Department's obligations under this Contract are contingent upon the actual receipt and availability
by the Department of adequate HHSP funds from the legislature. If sufficient HHSP funds are not
available to make payments under this Contract, Department shall notify Subrecipient in writing
within a reasonable time after such fact is determined. Department may then terminate this Contract
and will not be liable for the failure to make any payment to Subrecipient under this Contract.
C. Department reserves the right to obligate additional funds or deobligate funds and shall notify the
Subrecipient in writing of its decision. Department may consider such factors as the ability to use grant
funds under the HHSP State Rules in a timely manner or Subrecipient's overall compliance with the
terms of this Contract.
D. Department shall not be obligated to pay Subrecipient for any costs incurred by Subrecipient which
are not allowable costs.
E. Notwithstanding any other provision of this Contract, the total payments and obligations incurred
by Department under this Contract shall not exceed the sum of ONE HUNDRED FORTY-FOUR
THOUSAND ONE HUNDRED FIFTY-SIX DOLLARS($144,156.00).
F. Notwithstanding any other provision of this Contract, Department shall only be liable to
Subrecipient for eligible costs incurred or performances rendered for activities specified in the HHSP
State Rules.
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SECTION 5. METHOD OF PAYMENT/CASH BALANCES
A.Subrecipient shall establish procedures to minimize the time elapsing between the transfer of funds
from Department to Subrecipient and the disbursement of such funds by Subrecipient.
B. Subrecipient will use a Cost Reimbursement method of payment for all funds whereby
reimbursement of costs incurred by a Subrecipient is made only after the Department has reviewed
and approved backup documentation provided by the Subrecipient.
C.All funds paid to Subrecipient pursuant to this Contract are paid in trust for the exclusive benefit of
the eligible Program Participants of HHSP services and for the payment of allowable expenditures.
D. At its sole discretion, Department may offset or withhold any amounts otherwise owed to
Subrecipient under this Contract against any amount owed by Subrecipient to Department arising
under this Contract.
E. Subrecipient shall refund to the Department any funds which Department determines has not been
spent strictly in accordance with the terms of this Contract. Subrecipient shall make such refund no
later than the date specified in the notice that repayment is required, but if no date is specified within
five (5) business days in accordance with 10 TAC§1.21(e).
SECTION 6. COST PRINCIPLES,ADMINISTRATIVE REQUIREMENTS,AND AUDIT REQUIREMENTS
A. COST PRINCIPLES, ADMINISTRATIVE REQUIREMENTS. Except as expressly modified by law or the
terms of this Contract, Subrecipient shall comply with the cost principles and uniform administrative
requirements set forth in Chapter 783 of the Texas Government Code and the Uniform Grant
Management Standards("UGMS").All references therein to"local government" shall be construed to
mean Subrecipient.
B.AUDIT. In accordance with 10 TAC§1.403(e), if Subrecipient expends$750,000.00 or more instate
awards, or has an outstanding loan balance associated with state resources of$750,000.00 or more
with continuing compliance requirements, or a combination thereof must have a Single Audit.
Subrecipient agrees to comply with any applicable UGMS updates that may be released during the
Contract Term. Updates to UGMS may be found this website:
https://comptroller.texas.gov/purchasing/grant-management/.
C. COSTS. Department shall not be liable to Subrecipient for certain costs, including but not limited
to costs which:
(1) have been reimbursed to Subrecipient or are subject to reimbursement to Subrecipient by any
source other than Department;
(2)are not allowable costs, as set forth in the provisions of the State Act and the HHSP State Rules
and Section 8(13) of this Contract;
(3) are not strictly in accordance with the terms of this Contract, including the Exhibits;
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(4) have not been reported to Department within the Close-Out Process of this Contract; or
(5) are not incurred during the Contract Term.
D. ACCESS. Department reserves the right to conduct additional audits of the funds received and
performances rendered under this Contract. Subrecipient agrees to permit Department or its
authorized representative to audit Subrecipient's records and to obtain any documents, materials, or
information necessary to facilitate such audit upon written request by the Department to
Subrecipient.
E. SUBAWARDS. Subrecipient shall include language in any subcontract or subgrant that provides the
Department the ability to directly review, monitor, and/or audit the operational and financial
performance and/or records of work performed under this Contract.
F. AUDIT CERTIFICATION FORM. For any fiscal year ending within or immediately after the Contract
Term,Subrecipient must submit an "Audit Certification Form" (available from the Department)within
two (2) months after the Subrecipient's fiscal year end in accordance with 10 TAC §1.403.
SECTION 7. TERMINATION AND SUSPENSION
A.TERMINATION OR SUSPENSION. Pursuant to 10 TAC Chapters 2 and 7, Department may terminate
or suspend this Contract, in whole or in part, at any time Department determines that there is cause
for termination. If Subrecipient fails to submit within forty-five (45) calendar days of its due date, any
report in accordance with 10 TAC §7.5 or responses to monitoring reports, Department may, in its
sole discretion, suspend payments, place Subrecipient on Cost Reimbursement method of payment,
and initiate proceedings to terminate any active Contract. In accordance with 10 TAC §2.202(b)(6),
cause for termination includes, but is not limited to, fraud, waste, abuse, fiscal mismanagement, or
other serious Findings in the Subrecipient's performance.
B. WITHHOLDING OF PAYMENTS. Nothing in this Section shall be construed to limit Department's
authority to withhold payment and immediately suspend this Contract if Department identifies
possible instances of fraud, abuse, waste, fiscal mismanagement, or other deficiencies in
Subrecipient's performance. Suspension shall be a temporary measure pending either corrective
action by Subrecipient or a decision by Department to terminate this Contract.
C. DEPARTMENT LIABILITY. Department shall not be liable for any costs incurred by Subrecipient after
termination of this Contract.
D. SUBRECIPIENT LIABILITY. Notwithstanding any exercise by Department of its right of termination
or suspension, Subrecipient shall not be relieved of any liability to Department for damages by virtue
of any breach of this Contract by Subrecipient.
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E. FUNDS. Upon termination of this Contract, all funds remaining on hand on the date of termination,
and all accounts receivable attributable to the use of funds received under this Contract shall transfer
back to Department. Subrecipient shall return the remaining funds to Department within sixty (60)
calendar days after the date this Contract terminates.
SECTION 8. ALLOWABLE EXPENDITURES
A. Whether the Subrecipient's costs incurred in the performance of this Contract are considered
allowable, shall be determined in accordance with the provisions of the State Act and the HHSP State
Rules, subject to the limitations and exceptions set forth in this Contract.
B. HHSP General Revenue funds may be used for administrative activities as well as allowable
expenditures under this Contract,to include activities outlined in 10 TAC§7.21, provided Subrecipient
receives prior written approval from the Department.
SECTION 9. RECORDKEEPING REQUIREMENTS
A. GENERAL. Subrecipient shall comply with all the recordkeeping requirements and shall maintain
fiscal and programmatic records and supporting documentation for all expenditures made under this
Contract in accordance with the UGMS Section III, Common Rule: State Uniform Administrative
Requirements for Grants and Cooperative Agreements, Subpart C —Post Award Requirements, _.42.
Subrecipient agrees to comply with any changes to the UGMS' recordkeeping requirements and 10
TAC §7.8.
B. WRITTEN POLICIES AND PROCEDURES. Subrecipient must have written policies and procedures to
ensure that sufficient records are established and maintained to enable a determination that HHSP
requirements are being met. The written standards must be applied consistently for all Program
Participants. The written standards must include, but are not limited to Inclusive Marketing as
identified in 10 TAC §7.10.
C. PROGRAM PARTICIPANT FILES. In accordance with 10 TAC §7.28(g), Subrecipient shall maintain
Program Participant files, for non-emergency activities providing direct subsidy to a Program
Participant regardless if the client is directly receiving the funds,that contain the following:
(1) An HHSP Intake Application including an area for execution by all adult Household members
(which may include an electronic signature),certifying the validity of information provided and an
area to identify the staff person completing the intake application, and must provide a space for
applicants to indicate if they are a veteran as required by Section 434.212 of the Texas
Government Code. In addition, the application must include the following statement: "Important
Information for Former Military Services Members. Women and men who served in any branch
of the United States Armed Forces, including Army, Navy, Marines, Coast Guard, Reserves or
National Guard, may be eligible for additional benefits and services. For more information please
visit the Texas Veterans Portal at https://veterans.portal.texas.gov/;
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(2) Certification whereby the Applicant certifies whether they meet the definition of Homeless or
Homeless Individual or At-risk of homelessness pursuant to 10 TAC §7.2. The certification must
include the Program Participant's signature or legally identifying mark (which may include an
electronic signature);
(3) Documentation which demonstrates that the Program Participant meets income eligibility, if
applicable, or, if proof of income is unobtainable, a Declaration of Income Statement as defined
in 10 TAC §7.2;
(4) Documentation of recertification, as applicable, including income eligibility and that the
Program Participant lacks sufficient resources and support networks necessary to retain housing
without assistance;
(5) Documentation of determination of ineligibility for assistance when assistance is denied.
Documentation must include the reason for the determination of ineligibility;
(6) Copies of all leases and rental assistance agreements for the provision of rental assistance,
documentation of payments made to owners for the provision of rental assistance, and
supporting documentation for these payments, including dates of occupancy by Program
Participants;
(7) Documentation of the monthly allowance for utilities used to determine compliance with the
rent restriction; and
(8) Documentation that the Dwelling Unit for Program Participants receiving rental assistance
complies with the Housing Standards in 10 TAC §7.29, Shelter and Housing Standards.
D. ACCESS TO RECORDS. Subrecipient agrees that Department, the Auditor of the State of Texas,the
Comptroller of the State of Texas, or any of their duly authorized representatives, shall have the right
to access and to examine and to copy, on or off the premises of Subrecipient, all books, accounts,
records, reports, files, and other papers or property belonging to or in use by Subrecipient pertaining
to this Contract. Subrecipient agrees to maintain such records in an accessible location.
E. RECORD RETENTION. Records regarding Program Participant eligibility shall be retained by
Subrecipient for a period of five (5) years. Activities that require a LURA, must maintain the records
until the expiration of the LURA. All other records pertinent to this Contract shall be retained by
Subrecipient for a period of three (3)years that starts on the day the Single Audit is due or would be
due if the Single Audit requirements are not triggered, except if any litigation, claim, negotiation,
audit, monitoring, inspection or other action has started before the expiration of the required record
retention period. In this case, records must be retained until completion of the action and resolution
of all issues which arise from it, or until the end of the required recordkeeping period as described
herein, whichever is later.
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F. OPEN RECORDS. Subrecipient acknowledges that all information collected, assembled, or
maintained by Subrecipient pertaining to this Contract is subject to the Texas Public Information Act
(Chapter 552 of Texas Government Code) and must provide citizens, public agencies, and other
interested parties with reasonable access to all records pertaining to this Contract subject to and in
accordance with the Texas Public Information Act.
G. SUBAWARDS. Subrecipient shall include the substance of this Section 9 in all of its subcontracts
and subgrants.
SECTION 10. REPORTING REQUIREMENTS
A. DATA COLLECTION. In accordance with 10 TAC §7.6, Subrecipient must ensure that data on all
persons served and all activities assisted under Homeless Programs is entered into the applicable
HMIS, or HMIS-comparable database for domestic violence or legal service providers.
B. REPORTS. Subrecipient shall submit to Department such reports on the performance of this
Contract as may be required by Department including, but not limited to, the reports specified in this
Section.
C. MONTHLY REPORTS. In accordance with 10 TAC §7.5(b), Subrecipient must submit a Monthly
Performance Report and a Monthly Expenditure Report through the Contract System not later than
the last day of each month which reflects performance and expenditures conducted in the prior
month.
D. BIENNIAL REPORTING. In accordance with 10 TAC §7.5(h)(2), HHSP Subrecipient will submit
information to the Department for biennial reporting to the Texas Legislature.
E. CONSTRUCTION ACTIVITIES. In accordance with 10 TAC §7.3, if Subrecipient intends to expend
funds for new construction, rehabilitation, or conversion, Subrecipient must submit a copy of the
activity budget inclusive of all sources and uses of funding, documents for a construction plan review,
and identification of the entity and signature authorization of the individual (name and title)that will
execute the LURA. These documents must be submitted no less than ninety (90) calendar days prior
to the end of the Contract Term under which funds for the activity are provided.
F. FINAL INSPECTION REPORT. A Subrecipient must request a final construction inspection within
thirty(30)calendar days of construction completion.The inspection will cover the Shelter and Housing
Standards, Uniform Physical Construction Standards, 2015 International Residential Code (or
municipality adopted later version), Minimum Energy Efficiency Requirements for Single Family
Construction Activities, and the Accessibility Standards in Title 10, Part 1, Chapter 1, Subchapter B, of
the Texas Administrative Code, as applicable for the activity.
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SECTION 11. CHANGES AND AMENDMENTS
A. AMENDMENTS AND CHANGES REQUIRED BY LAW. If a change in federal law or regulation or state
law or regulation occurs that requires a change, addition, or deletion to the terms of this Contract,
the change is automatically incorporated in this Contract and is effective on the date designated by
such law or regulation without the requirement of a written amendment hereto. Said changes,
additions, or deletions referenced under this Subsection A of Section 11 may be further evidenced by
a written amendment.
B. GENERAL. Except as specifically provided otherwise in this Contract, any changes, additions, or
deletions to the terms of this Contract shall be in writing and executed by both Parties to this Contract.
C. FACSIMILE SIGNATURES. If any Party returns an executed copy by facsimile machine or electronic
transmission, the signing party intends the copy of its authorized signature printed by the receiving
machine or the electronic transmission, to be its original signature.
D. REQUESTS. Amendment requests may be considered at the discretion of the Department in
accordance with 10 TAC§7.4(e).
SECTION 12. PROGRAM INCOME
A. In accordance with 10 TAC§7.25, program income includes but is not limited to: income from fees
for services performed, the use or rental or real or personal property acquired under this award, the
sale of commodities or items fabricated under this award, license fees and royalties on patents and
copyrights,and principal and interest on loans made with this award.Security and utility deposits paid
should be a grant to the Program Participant and are not considered program income if they remain
with the Program Participant, and are returned only to the Program Participant.
B. Program income that is received during the Contract Term must be used for allowable expenditures
as described in Section 8 of this Contract.
C. Program income that is received after the Contract Term,or not expended within the Contract Term
must be returned to the Department within ten (10) calendar days of receipt.
SECTION 13. INDEPENDENT SUBRECIPIENT
It is agreed that Department is contracting with Subrecipient as an independent contractor.To the extent
authorized by law, Subrecipient agrees to indemnify Department against any disallowed costs or other
claims which may be asserted by any third party in connection with the services to be performed by
Subrecipient under this Contract.The Department acknowledges governmental entities cannot create an
unfunded debt pursuant to the Texas Constitution.
SECTION 14. PURCHASE AND PROCUREMENT STANDARDS
Subrecipient shall comply with 10 TAC §1.404, this Contract, and all applicable state, and local laws,
regulations, and ordinances for making procurements under this Contract.
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SECTION 15. SUBAWARDS
A. Subrecipient may not subcontract the primary responsibilities of this Contract, including but not
limited to expenditure and performance reporting and drawing funds through the Contract System.
B. Subrecipient may subcontract or subgrant for the delivery of client assistance without obtaining
Department's prior approval. HHSP Subrecipient is responsible for ensuring that subcontractors and
subgrantees adhere to the same program requirements and regulations as apply to the Subrecipient
including, but not limited to having documentation that Subrecipient checked the appropriate federal
and state records for debarred and suspended parties in accordance with UGMS Subpart C —Post
Award Requirements, 35. Subrecipient must have processes and procedures in place to monitor
subcontractors or subgrantees. Any subcontract or subgrant for the delivery of client assistance will
be subject to monitoring by the Department pursuant to 10 TAC §7.11.
C. In accordance with 10 TAC §7.7(b), Subrecipient will notify the Department and provide contact
information for subgrants or subcontractors within thirty (30) calendar days of the effective date of
subcontract. Contact information for the entities with which the Subrecipient subgrants or
subcontracts must be provided to the Department, including: organization name, name and title of
authorized person who entered into the subgrant or subcontract, phone number, e-mail address, and
type of services provided.
D. In no event shall any provision of this Section be construed as relieving Subrecipient of the
responsibility for ensuring that the performances under all subcontracts and subgrants are rendered
so as to comply with all of the terms of this Contract,as if such performances rendered were rendered
by Subrecipient. Department maintains the right to monitor and require Subrecipient's full
compliance with the terms of this Contract. Department's approval under this Section does not waive
any right of action which may exist or which may subsequently accrue to Department under this
Contract.
SECTION 16. MANAGEMENT OF EQUIPMENT AND INVENTORY
A. In accordance with 10 TAC§1.407, Subrecipient shall submit to Department no later than forty-five
(45) calendar days after the termination of this Contract a cumulative inventory report of all real
property and equipment acquired in whole or in part with funds received under this Contract or
previous HHSP contracts. Upon the termination of this Contract, Department may demand the
transfer of title to any equipment to the Department or to any other entity receiving HHSP funds from
the Department.
B. When the Subrecipient no longer needs equipment purchased with HHSP grant funds, regardless
of purchase price, or upon the termination of this Contract, Department may take possession and
demand the transfer of title to any such property or equipment to the Department or to a third party
or may seek reimbursement from Subrecipient of the current unit price of the item of equipment, in
Department's sole determination. Subrecipient must request permission from the Department to
transfer title or dispose of equipment purchased with HHSP grant funds.
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SECTION 17. TRAVEL
Subrecipient shall abide by travel policies that adhere to UGMS and the State of Texas travel rules and
regulations found on the Comptroller of Public Accounts website at www.cpa.state.tx.us for any travel
funded by this Contract either directly or indirectly.
SECTION 18. BONDING AND INSURANCE REQUIREMENTS
A. INSURANCE REQUIREMENTS. Subrecipient shall maintain evidence of current and adequate
insurance coverage in accordance with UGMS Section II, Cost Principles for State and Local
Governments and Other Affected Entities, Attachment B. Subrecipient agrees to notify the
Department immediately upon receipt of notification of the termination, cancellation, expiration, or
modification of any required insurance coverage or policy endorsements. Subrecipient agrees to
suspend the performance of all work performed under this Contract until the Subrecipient satisfies
the required coverage requirements, obtains the required policy endorsements and delivers to
Department certificates of insurance evidencing that such coverage and policy endorsements are
current and effective,and receives notification from Department that the performance of work under
this Contract may recommence. Notwithstanding hereinabove, Subrecipient is a self-funded entity in
accordance with Chapter 2259 of the Texas Government Code subject to statutory tort laws and, as
such, generally, it does not maintain commercial general liability insurance and/or worker's
compensation claims.
B. BONDING REQUIREMENTS. Subrecipient must comply with the bond requirements Articles 2252,
2253, and 5160 of Texas Civil Statutes, and §252.044 and Section 262.032 of the Local Government
Code. If Subrecipient will enter into a public works contract with a third-party in the amount of
$50,000.00 or greater, Subrecipient must execute with the contractor a payment bond in the full
amount of the contract. If the Subrecipient will enter into a contract with a prime contractor in excess
of$100,000.00, a performance bond in the full amount of the contract is also required.These bonds
must be executed by a corporate surety authorized to do business in Texas, a list of which may be
obtained from the State Insurance Department. Such assurances of completion will run to the
Department as obligee and must be documented prior to the start of construction. This bonding
requirement applies as set forth in 10 TAC §1.405 and to the extent required by federal or state law.
SECTION 19. LITIGATION AND CLAIMS
Subrecipient shall give Department immediate written notice of any claim or action filed with a court or
administrative agency against Subrecipient arising out of the performance of this Contract or any
subcontract or subgrant hereunder. Subrecipient shall furnish to Department copies of all pertinent
papers received by Subrecipient with respect to such action or claim.
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SECTION 20. TECHNICAL ASSISTANCE AND MONITORING
A. Department may provide technical guidance to explain the rules and provide directions on terms
of this Contract.
B. Department or its designee may conduct periodic on- or off-site monitoring and evaluation of the
efficiency, economy, and efficacy of Subrecipient's performance of this Contract in accordance with
the HHSP State Rules. Department will advise Subrecipient in writing of any deficiencies noted during
such monitoring. Department will suggest or require changes in Subrecipient's program
implementation or in Subrecipient's accounting, personnel, procurement, and management
procedures in order to correct any Observations, Concerns, or Findings. Department may conduct
follow-up visits to review and assess the efforts Subrecipient has made to correct previously-noted
Observations, Concerns, or Findings.
C. Department may suspend or terminate this Contract, or invoke other remedies in the event
monitoring or other reliable sources reveal material deficiencies in Subrecipient's performance or if
Subrecipient fails to correct any deficiency within the time allowed by federal or state law or
regulation, or by the terms of this Contract.
SECTION 21. LEGAL AUTHORITY
A. LEGAL AUTHORITY. Subrecipient assures and guarantees that it possesses the legal authority to
enter into this Contract,to receive and manage the funds authorized by this Contract, and to perform
the services Subrecipient has obligated itself to perform hereunder. The execution, delivery, and
performance of this Contract will not violate Subrecipient's constitutive documents or any
requirement to which Subrecipient is subject and represents the legal, valid, and binding agreement
of Subrecipient, enforceable in accordance with its terms.
B. DULY AUTHORIZED; GOOD STANDING. Subrecipient is and will continue to remain organized,
validly existing and in good standing under the laws governing its creation and existence, and will
continue to be duly authorized and qualified to transact any and all applicable business contemplated
hereunder in the State of Texas. Subrecipient possesses and will continue to possess all requisite
authority, power, licenses, permits and franchises to conduct its business and to execute, deliver and
comply with its obligations under the terms of this Contract,the execution, delivery and performance
of which have been or will be duly authorized by all necessary action.
C. SIGNATURE AUTHORITY. The person signing this Contract on behalf of Subrecipient hereby
warrants that he/she has been duly authorized by Subrecipient's governing body to execute this
Contract on behalf of Subrecipient and to validly and legally bind Subrecipient to the terms, provisions
and performances herein.
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D. TERMINATION; LIABILITY. Department shall have the right to terminate this Contract if there is a
dispute as to the legal authority of either Subrecipient or the person signing this Contract on behalf
of Subrecipient to enter into this Contract or to render performances hereunder. Subrecipient is liable
to Department for any money it has received from Department for performance of the provisions of
this Contract, if the Department has terminated this Contract for reasons enumerated in this Section
21.
E. MERGER; DEFAULT. Subrecipient understands that it is an event of default under this Contract if
the Subrecipient liquidates, terminates, dissolves, merges, consolidates or fails to maintain good
standing in the State of Texas, and such is not cured prior to causing material harm to Subrecipient's
ability to perform under the terms of this Contract.
SECTION 22. COMPLIANCE WITH LAWS
A. FEDERAL, STATE AND LOCAL LAW. Subrecipient shall comply with the State Act, the HHSP State
Rules, and all federal, state, and local laws and regulations applicable to the performance of this
Contract, including, but not limited to the program requirements and fair housing laws. Upon request
by Department, Subrecipient shall furnish satisfactory proof of its compliance therewith. Subrecipient
shall not violate any federal, state, or local laws, stated herein or otherwise, nor commit any illegal
activity in the performance of or associated with the performance of this Contract. No funds under
this Contract shall be used for any illegal activity or activity that violates any federal, state or local
laws.
B. DRUG-FREE WORKPLACE ACT OF 1988. The Subrecipient affirms by signing this Contract and the
certification attached as Addendum B that it is implementing the Drug-Free Workplace Act of 1988
(41 USC §701 et seq).
C. LIMITED ENGLISH PROFICIENCY("LEP"). Subrecipients that interact with program participants must
create a Language Access Plan to provide program applications, forms, and educational materials in
English, Spanish, and any appropriate language, based on the needs of the service area and in
compliance with the requirements in Executive Order 13166 of August 11, 2000. To ensure
compliance, the Subrecipient must take reasonable steps to insure that persons with LEP have
meaningful access to the program. Meaningful access may entail providing language assistance
services, including oral and written translation,where necessary.
D. REHABILITATION ACT OF 1973. Section 504 of the Rehabilitation Act of 1973 and HUD regulation
24 CFR Part 8 apply to all programs or activities under this Contract.
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E. INFORMATION SECURITY AND PRIVACY REQUIREMENTS. Subrecipient shall comply with the
information security and privacy requirements under 10 TAC§1.24 to ensure the security and privacy
of Protected Information (as said term is defined under 10 TAC §1.24). Prior to beginning any work
under this Contract, Subrecipient shall either(i) have an effective, fully executed Information Security
and Privacy Agreement ("ISPA"), as required by 10 TAC §1.24, on file with the Department, or(ii)will
execute and submit to the Department an ISPA in accordance with instructions found on the
Department's website at the "Information Security and Privacy Agreement" link."
F.AGE DISCRIMINATION. Subrecipient must complywith the Age Discrimination Act of 1975(42 U.S.C.
§§ 6101-6107).
G. AFFIRMATIVE OUTREACH. Subrecipient shall affirmatively reach out to populations that are least
likely to apply for services as further outlined in 10 TAC §7.10(c)(3).
H. LEAD-BASED PAINT. Subrecipient shall comply with the Lead-Based Paint Poisoning Prevention Act,
42 U.S.C. §4821 et seq. and 24 CFR Part 35.
SECTION 23. PREVENTION OF WASTE, FRAUD,AND ABUSE
A. Subrecipient shall establish, maintain, and utilize systems and procedures to prevent, detect, and
correct waste, fraud, and abuse in activities funded under this Contract.The systems and procedures
shall address possible waste, fraud, and abuse by Subrecipient, its employees, clients, vendors,
subcontractors and administering agencies. Subrecipient's internal controls systems and all
transactions and other significant events are to be clearly documented, and the documentation is to
be readily available for monitoring by Department.
B. Subrecipient shall give Department complete access to all of its records, employees, and agents for
the purpose of monitoring or investigating HHSP. Subrecipient shall immediately notify Department
of any discovery of waste, fraud, or abuse. Subrecipient shall fully cooperate with Department's
efforts to detect, investigate, and prevent waste, fraud, and abuse.
C. Subrecipient may not discriminate against any employee or other person who reports a violation
of the terms of this Contract, or of any law or regulation, to Department or to any appropriate law
enforcement authority, if the report is made in good faith.
SECTION 24. CERTIFICATION REGARDING UNDOCUMENTED WORKERS
Pursuant to Chapter 2264 of the Texas Government Code, by execution of this Contract, Subrecipient
hereby certifies that Subrecipient, or a branch, division, or department of Subrecipient does not and will
not knowingly employ an undocumented worker, where "undocumented worker" means an individual
who, at the time of employment, is not lawfully admitted for permanent residence to the United States
or authorized under law to be employed in that manner in the United States. If, after receiving a public
subsidy, Subrecipient or a branch,division,or department of Subrecipient is convicted of a violation under
8 U.S.C. §1324a(f), Subrecipient shall repay the public subsidy with interest, at the rate of five percent
City of Fort Worth
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(5%) per annum, not later than the one hundred twentieth (120t") day after the date the Department
notifies Subrecipient of the violation.
SECTION 25. CONFLICT OF INTEREST UNDER 10 TAC§7.26
A. Subrecipient shall maintain written standards of conduct governing the performance of its
employees engaged in the award and administration of contracts. Failure to maintain written
standards of conduct and to follow and enforce the written standards is a condition of default under
this Contract and may result in termination of the Contract or deobligation of funds.
B. No employee, officer, or agent of Subrecipient shall participate in the selection, award, or
administration of a contract supported by federal funds if a real or apparent conflict of interest would
be involved. Such a conflict would arise when the employee, officer, or agent, any member of his or
her immediate family, his or her partner, or an organization which employs or is about to employ any
of the Parties indicated herein, has a financial or other interest in the firm selected for an award.
C. The officers, employees, and agents of the Subrecipient shall neither solicit nor accept gratuities,
favors, or anything of monetary value from contractors, or parties to subagreements. Subrecipients
may set standards for situations in which the financial interest is not substantial or the gift is an
unsolicited item of nominal value. The standards of conduct shall provide for disciplinary actions to
be applied for violations of such standards by officers, employees, or agents of the Subrecipient.
D.The provision of any type or amount of HHSP assistance may not be conditioned on an individual's
or family's acceptance or occupancy of emergency shelter or housing owned by the Subrecipient,
Subgrantee or a parent or subsidiary of the Subrecipient.
E. No Subrecipient may, with respect to individuals or families occupying housing owned by the
Subrecipient, or any parent or subsidiary of the Subrecipient, carry out the initial intake required for
Program Participant files under Section 9(C) of this Contract.
F. For transactions and activities other than the procurement of goods and services, no officers,
employees, and agents, including consultants, officers, or elected or appointed officials of the
Subrecipient, Subgrantee, or subcontractor who exercises or has exercised any functions or
responsibilities with respect to activities assisted under HHSP, or who is in a position to participate in
a decision-making process or gain inside information with regard to activities assisted under the
program, may obtain a financial interest or benefit from an assisted activity; have a financial interest
in any contract, subcontract, or agreement with respect to an assisted activity; or have a financial
interest in the proceeds derived from an assisted activity, either for him or herself or for those with
whom he or she has family or business ties, during his or her tenure or during the one-year period
following his or her tenure.
City of Fort Worth
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SECTION 26. POLITICAL ACTIVITY AND LEGISLATIVE INFLUENCE PROHIBITED
A. None of the funds provided under this Contract shall be used for influencing the outcome of any
election, or the passage or defeat of any legislative measure. This prohibition shall not be construed
to prevent any state official or employee from furnishing to any member of its governing body upon
request, or to any other local or state official or employee or to any citizen information in the hands
of the employee or official not considered under law to be confidential information.
B. No funds provided under this Contract may be used directly or indirectly to hire employees or in
any other way fund or support candidates for the legislative, executive, or judicial branches of
government, the State of Texas, or the government of the United States.
C. None of the funds provided under this Contract shall be used to pay any person or organization for
influencing or attempting to influence an officer or employee of any agency, a member of Congress,
officer or employee of Congress, or an employee of a member of Congress in connection with
obtaining any Federal contract, grant or any other award governed by the Byrd Anti-Lobbying
Amendment(31 U.S.C. §1352) as the Development Owner and each of its tiers have certified by their
execution of the "Certification Regarding Lobbying for Contracts, Grants, Loans, and Cooperative
Agreements" attached hereto as Addendum A and incorporated herein for all relevant purposes.
SECTION 27. NONDISCRIMINATION, FAIR HOUSING, EQUAL ACCESS AND EQUAL OPPORTUNITY
A. NON-DISCRIMINATION. A person shall not be excluded from participation in, be denied the benefits
of, be subjected to discrimination under, or be denied employment in the administration of or in
connection with any program or activity funded in whole or in part with funds made available under
this Contract, on the grounds of race, color, religion, sex, national origin, age, or disability.
B. EQUAL OPPORTUNITY. Subrecipient agrees to carry out an Equal Employment Opportunity
Program in keeping with the principles as provided in President's Executive Order 11246 of September
24, 1965. Subrecipient must comply with the Equal Opportunity in Housing(Executive Order 11063 as
amended by Executive Order 12259) and it implementing regulations at 24 CFR Part 107.
C. ACCESSIBILITY AND FAIR HOUSING. Subrecipient must meet the accessibility standards and fair
housing requirements under (i) Section 504 of the Rehabilitation Act of 1973 (5 U.S.C. §794) and its
implementing regulations at 24 CFR Part 8, (ii) the Fair Housing Act (42 U.S.C. §3601 et seq.) as
implemented by HUD at 24 CFR Parts 100-115, 24 CFR§92.250, 24 CFR§92.202 and 24 CFR§5.105(a),
(iii)Texas Fair Housing Act(Chapter 301 of the Texas Property Code), (iv)Title VI of the Civil Rights Act
of 1964, as amended (42 U.S.C. §2000d etseq.), and implementing regulations at 24 C.F.R. Part 1, and
(v)Titles II and III of the Americans with Disabilities Act of 1990 (42 U.S.C. §§12131-12189; 47 U.S.C.
§§155, 201, 218 and 255) as implemented by U. S. Department of Justice at 28 CFR Parts 35 and 36.
City of Fort Worth
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D. REASONABLE ACCOMODATIONS. Subrecipient shall operate each program or activity receiving
HHSP financial assistance so that the program or activity, when viewed in its entirety, is readily
accessible and usable by individuals with disabilities. Subrecipient is also required to provide
reasonable accommodations for persons with disabilities.
E. GENERAL. Subrecipient shall make known that use of the facilities and services funded under this
Contract are available to all on a nondiscriminatory basis. Subrecipient also must adopt and
implement procedures designed to make available to interested persons information concerning the
existence and location of services and facilities that are accessible to persons with a disability.
F. AFFIRMATIVELY FURTHERING FAIR HOUSING. By Subrecipient's execution of the Contract,
Subrecipient agrees to affirmatively further fair housing by using funds in a manner that follows the
"State of Texas' Analysis of Impediments" and will maintain records in this regard.
G. SUBCONTRACTS. Subrecipient shall include the substance of this Section 27 in all of its
subcontracts.
SECTION 28. DEBARRED AND SUSPENDED PARTIES
By signing this Contract, Subrecipient certifies that neither it nor its current principal employees, board
members, agents, or contractors are presently debarred, suspended, proposed for debarment, declared
ineligible, or voluntarily excluded by any federal department or agency as provided in the Certification
Regarding Debarment, Suspension and Other Responsibility Matters attached hereto as Addendum C and
incorporated herein for all relevant purposes.The terms"covered transaction", "debarred", "suspended",
"ineligible", "lower tier covered transaction", "participant", "person", "primary covered transaction",
"principal", "proposal", and "voluntarily excluded", as used in the certification attached as Addendum C,
have the meaning set out in the Definitions and Coverage sections of rules implementing Executive Order
12549. Subrecipient also certifies that it will not award any funds provided by this Contract to any person
who is proposed for debarment under 48 CFR Part 9, subpart 9.4 or that is debarred, suspended, or
otherwise excluded from or ineligible for participation in federal assistance programs under Executive
Order 12549. Subrecipient agrees that, prior to entering into any agreement with a potential
subcontractors procured by Subrecipient or prior to awarding funds under this Contract to a potential
subgrantee, that the verification process to comply with this requirement will be accomplished by
checking the System for Award Management("SAM")at www.sam.gov and including a copy of the results
in its project files. After said verification, Subrecipient may decide the frequency by which it determines
the eligibility of its subcontractors during the term of subcontractor's agreement. Subrecipient may
subsequently rely upon a certification of a subcontractor that is not proposed for debarment under 48
CFR Part 9, subpart 9.4, debarred, suspended, ineligible, or voluntarily excluded from the covered
transaction, unless Subrecipient knows that the certification is erroneous. Failure of Subrecipient to
furnish the certification attached hereto as Addendum C or an explanation of why it cannot provide said
certification shall disqualify Subrecipient from participation under this Contract. The certification or
explanation will be considered in connection with the Department's determination whether to continue
with this Contract. Subrecipient shall provide immediate written notice to Department if at any time
City of Fort Worth
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Subrecipient learns that the certification was erroneous when submitted or has become erroneous by
reason of changed circumstances. Subrecipient further agrees by executing this Contract that it will
include the certification provision titled "Certification Regarding Debarment, Suspension, Ineligibility and
Voluntary Exclusive-Subcontracts," as set out in Addendum C, without modification, and this language
under this Section 28, in all its subawards.
SECTION 29. SPECIAL CONDITIONS
A. DIRECT DEPOSIT AUTHORIZATION. Department shall not release any funds under this Contract
until Department has received a properly completed deposit authorization form from Subrecipient.
B. CONSTRUCTION STANDARDS. Notwithstanding and subject to Chapter 3000 of the Texas
Government Code, Subrecipient shall ensure that any building for which HHSP funds are used for
renovation, conversion, or major rehabilitation must meet Shelter and Housing Standards, Uniform
Physical Construction Standards, 2015 International Residential Code (or municipality adopted later
version), Minimum Energy Efficiency Requirements for Single Family Construction Activities, and the
Accessibility Standards in Chapter 1, Subchapter B, and any standards required by state or local
statute, ordinance, or other regulation, as applicable for the Homeless Program and activity.
C. NATIONAL FIRE PROTECTION. None of the funds provided under this Contract may be used in
connection with any dwelling unit unless the unit is protected by a hard-wired or battery-operated
smoke detector installed in accordance with National Fire Protection Association Standard 74.
D. OTHER CONDITIONS. Not applicable.
SECTION 30. NO WAIVER
Any right or remedy given to Department by this Contract shall not preclude the existence of any other
right or remedy, nor shall any action taken in the exercise of any right or remedy be deemed a waiver of
any other right or remedy. The failure of Department to exercise any right or remedy on any occasion
shall not constitute a waiver of Department's right to exercise that or any other right or remedy at a later
time.
SECTION 31. ORAL AND WRITTEN AGREEMENTS
A.All oral and written agreements between the parties of this Contract relating to the subject matter
of this Contract have been reduced to writing and are contained in this Contract and attachments.
B. The attachments enumerated and denominated below are a part of this Contract and constitute
promised performances under this Contract:
(1) Addendum A-Certification Regarding Lobbying for Contracts, Grants, Loans, and Cooperative
Agreements
(2) Addendum B -Certification Regarding Drug-Free Workplace Requirements
City of Fort Worth
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(3) Addendum C - Certification Regarding Debarment, Suspension and Other Responsibility
Matters
(4) Addendum D—PRWORA Requirements
(5) Exhibit A- Performance Statement
(6) Exhibit B - Budget
SECTION 32. SEVERABILITY
If any section or provision of this Contract is held to be invalid or unenforceable by a court or an
administrative tribunal of competent jurisdiction, the remainder shall remain valid and binding.
SECTION 33. COPYRIGHT
Subrecipient may copyright materials developed in the performance of this Contract or with funds
expended under this Contract. Department and the State shall each have a royalty-free, nonexclusive,and
irrevocable right to reproduce, publish, or otherwise use, and to authorize others to use,the copyrighted
work for government purposes.
SECTION 34. USE OF ALCOHOLIC BEVERAGES
Funds provided under this Contract may not be used for the payment of salaries to any Subrecipient's
employees who use alcoholic beverages while on active duty, for travel expenses expended for alcoholic
beverages, or for the purchase of alcoholic beverages.
SECTION 35. FAITH BASED AND SECTARIAN ACTIVITY
Funds provided under this Contract may not be used for sectarian or explicitly religious activities such as
worship, religious instruction or prose lytization, and must be for the benefit of persons regardless of
religious affiliation.
SECTION 36. FORCE MAJURE
If the obligations are delayed by the following, an equitable adjustment will be made for delay or failure
to perform hereunder:
A.Any of the following events: (i)catastrophic weather conditions or other extraordinary elements of
nature or acts of God; (ii) acts of war (declared or undeclared), (iii) acts of terrorism, insurrection,
riots, civil disorders, rebellion or sabotage; and (iv) disease pandemics, quarantines, embargoes and
other similar unusual actions of federal, provincial, local or foreign Governmental Authorities; and
B. The non-performing party is without fault in causing or failing to prevent the occurrence of such
event, and such occurrence could not have been circumvented by reasonable precautions and could
not have been prevented or circumvented through the use of commercially reasonable alternative
sources, workaround plans or other means.
City of Fort Worth
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SECTION 37. ASSIGNMENT
This Contract is made by Department to Subrecipient only. Accordingly, it is not assignable without the
written consent and agreement of Department, which consent may be withheld in Department's sole
discretion.
SECTION 38. TIME IS OF THE ESSENCE
Time is of the essence with respect to Subrecipient's compliance with all covenants, agreements, terms
and conditions of this Contract.
SECTION 39. COUNTERPARTS AND FACSIMILE SIGNATURES
This Contract may be executed in one or more counterparts each of which shall be deemed an original
but all of which together shall constitute one and the same instrument. Signed signature pages may be
transmitted by facsimile or other electronic transmission,and any such signature shall have the same legal
effect as an original.
SECTION 40. NUMBER, GENDER
Unless the context requires otherwise,the words of the masculine gender shall include the feminine, and
singular words shall include the plural.
SECTION 41. NOTICE
A. If a notice is provided concerning this Contract, notice may be given at the following (herein
referred to as "Notice Address"):
As to Department:
TEXAS DEPARTMENT OF HOUSING AND COMMUNITY AFFAIRS
P. O. Box 13941
Austin,Texas 78711-3941
Attention: Abigail Versyp, Director of Single Family and Homeless Programs Division
Telephone: 512-475-0908
Fax: 512-475-0220
abigail.versyp@tdhca.state.tx.us
As to Subrecipient:
City of Fort Worth
200 Texas Street
Fort Worth,Texas 76102
Attention: Fernando Costa
Telephone: 817-392-6122
fernando.costa@fortworthtexas.gov
City of Fort Worth
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B. All notices or other communications hereunder shall be deemed given when delivered, mailed by
overnight service, or five (5) calendar days after mailing by certified or registered mail, postage
prepaid, return receipt requested, addressed to the appropriate Notice Address as defined in the
above Subsection A of this Section 41.
SECTION 42. VENUE AND JURISDICTION
This Contract is delivered and intended to be performed in the State of Texas. For purposes of litigation
pursuant to this Contract, venue shall lie in Travis County,Texas.
SECTION 43. ALTERNATIVE DISPUTE RESOLUTION
In accordance with Section 2306.082 of the Texas Government Code, it is the Department's policy to
encourage the use of appropriate alternative dispute resolution procedures ("ADR") under the
Governmental Dispute Resolution Act and the Negotiated Rulemaking Act (Chapters 2009 and 2006
respectively, Texas Government Code), to assist in the fair and expeditious resolution of internal and
external disputes involving the Department and the use of negotiated rulemaking procedures for the
adoption of Department rules. As described in Chapter 154, Civil Practices and Remedies Code, ADR
procedures include mediation. Except as prohibited by Department's ex parte communications policy,
Department encourages informal communications between Department staff and the Subrecipient, to
exchange information and informally resolve disputes. Department also has administrative appeals
processes to fairly and expeditiously resolve disputes. If at any time the Subrecipient would like to engage
Department in an ADR procedure, the Subrecipient may send a proposal to Department's Dispute
Resolution Coordinator. For additional information on Department's ADR policy, see Department's
Alternative Dispute Resolution and Negotiated Rulemaking at 10 TAC§1.17.
SECTION 44. LIMITATION ON ABORTION FUNDING
A. Pursuant to Chapter 2272 of the Texas Government Code, to the extent allowed by federal and
state law, the Department may not enter into this Contract with an "abortion provider" or an
"affiliate" of an abortion provider, as said terms are defined thereunder, if funds under this Contract
are appropriated from state or local tax revenue.
B. By execution of this Contract,the Subrecipient hereby certifies that, as a condition of receipt of any
funds under this Contract from state or local tax revenue, it is eligible to receive said funds, and that
it will not utilize said funds in any way contrary to this Section 44 during the Contract Term.
SECTION 45. PREVENTION OF TRAFFICKING
A. Subrecipient and its contractors must comply with Section 106(g) of the Trafficking Victims
Protection Act of 2000, as amended (22 U.S.C. §7104 et seq.). If Subrecipient or its subcontractor
engages in, or uses labor recruiters, brokers or other agents who engage in any of the prohibited
activities under Section 106(g) of the Trafficking Victims Protection Act of 2000, the Department
may terminate this Contract and Subrecipient hereby agrees and acknowledges that upon
termination, Subrecipient's rights to any funds shall be terminated.
City of Fort Worth
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WITNESS OUR HAND EFFECTIVE:
SUBRECIPIENT:
City of Fort Worth,
a political subdivision of the State of Texas
DocuSigned by:
2055rr
t44k,14 0By'
Name: Fernando Costa
Title: Assistant City Manager
Date: 10/27/2021 1 12:03:15 PM CDT
THIS CONTRACT IS NOT EFFECTIVE UNLESS SIGNED BY THE EXECUTIVE DIRECTOR OF THE TEXAS
DEPARTMENT OF HOUSING AND COMMUNITY AFFAIRS, OR HIS/HER AUTHORIZED DESIGNEE.
THIS CONTRACT IS APPROVED, ACCEPTED AND MADE TO BE EFFECTIVE ON SEPTEMBER 1, 2021 ON
BEHALF OF:
DEPARTMENT:
TEXAS DEPARTMENT OF HOUSING AND COMMUNITY AFFAIRS,
A PUBLIC AND OFFICIAL AGENCY OF THE STATE OF TEXAS
DocuSigned by:
D9F043DB64AO44F...
Name: Abigail Versvp
Title: Its duly authorized officer or representative
Date: 11/1/2021 1 10:11:09 AM CDT
OFFICIAL RECORD
City of Fort Worth CITY SECRETARY
18226010006 FT. WORTH, TX
IN WITNESS WHEREOF, the Parties hereto have executed this Agreement in multiple
originals on the date written below their respective signatures to be effective on the Effective Date.
CITY OF FORT WORTH:
ACCEPTED AND AGREED:
CITY OF FORT WORTH:
CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the person
cc__ responsible for the monitoring and administration of
Byernando Costa(Nov 1,202116:44 CDT) this contract,including ensuring all performance and
J' Name: Fernando Costa reporting requirements.
Title: Assistant City Manager
Date: Nov 1,2021 By: Tara Perez(Nov 1,202110:40 CDT)
Name: Tara Perez
APPROVAL RECOMMENDED: Title: Directions Home Manager
rOV,C- APPROVED AS TO FORM AND LEGALITY:
Tara Perez(Nov 1,2021 10:40 CDT)
By:
Name: Tara Perez
Title: Directions Home Manager Bp.Pate(Nod, 13:15 CDT)
Name: Jo Pate
ATTEST: Title: Assistant City Attorney
CONTRACT AUTHORIZATION:
� o � M&C: 21-0512
BY 1295:
Name: Ronald Gonzales
Title: Acting City Secretary
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OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
DocuSign Envelope ID: BB755690-DF1C-4A11-13252-FEM25722A78
TEXAS DEPARTMENT OF HOUSING AND COMMUNITY AFFAIRS
FY 2022 TEXAS HOMELESS HOUSING AND SERVICES PROGRAM
YOUTH SET-ASIDE
GENERAL REVENUE
CONTRACT 18226010006
ADDENDUM A
CERTIFICATION REGARDING LOBBYING FOR
CONTRACTS, GRANTS, LOANS,AND COOPERATIVE AGREEMENTS
City of Fort Worth,
a political subdivision of the State of Texas
The undersigned certifies, to the best of its knowledge and belief, that:
1. No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned,
to any person for influencing or attempting to influence an officer or employee of an agency, a
Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress
in connection with the awarding of any Federal contract,the making of any Federal grant,the making
of any Federal loan,the entering into of any cooperative agreement, and the extension, continuation,
renewal,amendment or modification of any Federal contract,grant, loan, or cooperative agreement.
2. If any funds other than Federal appropriated funds have been paid or will be paid to any person for
influencing or attempting to influence an officer or employee of any agency, a Member of Congress,
an officer or employee of Congress, or an employee of a Member of Congress in connection with this
Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit
standard form -LLL, "Disclosure Form to Report Lobbying", in accordance with its instructions.
3. The undersigned shall require that the language of this certification be included in the award
documents for all sub-awards at all tiers (including subcontracts, subgrants, and contracts under
grants, loans, and cooperative agreements) and that all sub-recipients shall certify and disclose
accordingly.
This certification is material representation of fact on which reliance was placed when this transaction
was made or entered into.Submission of this certification is a prerequisite for making or entering into this
transaction imposed by Section 1352, Title 31, U. S. Code. Any person who fails to file the required
certification shall be subject to a civil penalty of not less than $10,000.00 and not more than $100,000.00
for each such failure.
Statement for Loan Guarantees and Loan Insurance
The undersigned states, to the best of its knowledge and belief, that:
City of Fort Worth
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If any funds have been paid or will be paid to any person for influencing or attempting to influence an
officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an
employee of a Member of Congress in connection with this commitment providing for the United States
to insure or guarantee a loan,the undersigned shall complete and submit Standard Form-LLL, "Disclosure
Form to Report Lobbying," in accordance with its instructions. Submission of this statement is a
prerequisite for making or entering into this transaction imposed by Section 1352,Title 31, U.S.Code.Any
person who fails to file the required statement shall be subject to a civil penalty of not less than$10,000.00
and not more than $100,000.00 for each such failure.
City of Fort Worth,
a political subdivision of the State of Texas
UocuSigned by:
By:
Name: erPna7OMsta
Title: Assistant City Manager
Date: 10/27/2021 1 12:03:15 PM CDT
City of Fort Worth
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TEXAS DEPARTMENT OF HOUSING AND COMMUNITY AFFAIRS
FY 2022 TEXAS HOMELESS HOUSING AND SERVICES PROGRAM
YOUTH SET-ASIDE
GENERAL REVENUE
CONTRACT 18226010006
ADDENDUM B
CERTIFICATION REGARDING DRUG-FREE WORKPLACE REQUIREMENTS
City of Fort Worth,
a political subdivision of the State of Texas
This certification is required by the regulations implementing the Drug-Free Workplace Act of 1988: 45
CFR Part 76, Subpart, F. Sections 76.630(c) and (d)(2) and 76.645 (a)(1) and (b) provide that a Federal
agency may designate a central receipt point for STATE-WIDE AND STATE AGENCY-WIDE certifications,
and for notification of criminal drug convictions. For the Department of Health and Human Services, the
central point is: Division of Grants Management and Oversight, Office of Management and Acquisition,
Department of Health and Human Services, Room 517-D, 200 Independence Avenue, SW Washington, DC
20201.
The undersigned certifies that it will or will continue to provide a drug-free workplace by:
(a) Publishing a statement notifying employees that the unlawful manufacture, distribution,
dispensing, possession, or use of a controlled substance is prohibited in the grantee's workplace and
specifying the actions that will be taken against employees for violation of such prohibition;
(b) Establishing an ongoing drug-free awareness program to inform employees about-
(1)The dangers of drug abuse in the workplace;
(2)The grantee's policy of maintaining a drug-free workplace;
(3) Any available drug counseling, rehabilitation, and employee assistance programs; and
(4)The penalties that may be imposed upon employees for drug abuse violations occurring in the
workplace;
(c) Making it a requirement that each employee to be engaged in the performance of the grant be
given a copy of the statement required by paragraph (a);
(d) Notifying the employee in the statement required by paragraph (a) that, as a condition of
employment under the grant, the employee will-
(1) Abide by the terms of the statement; and
City of Fort Worth
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(2) Notify the employer in writing of his or her conviction for a violation of a criminal drug statute
occurring in the workplace no later than five (5) calendar days after such conviction;
(e) Notifying the agency in writing, within ten (10) calendar days after receiving notice under
paragraph(d)(2)from an employee or otherwise receiving actual notice of such conviction. Employers
of convicted employees must provide notice, including position title, to every grant officer or other
designee on whose grant activity the convicted employee was working, unless the Federal agency has
designated a central point for the receipt of such notices. Notice shall include the identification
number(s) of each affected grant;
(f) Taking one of the following actions, within thirty (30) calendar days of receiving notice under
paragraph (d)(2), with respect to any employee who is so convicted-
(1) Taking appropriate personnel action against such an employee, up to and including
termination, consistent with the requirements of the Rehabilitation Act of 1973, as amended; or
(2) Requiring such employee to participate satisfactorily in a drug abuse assistance or
rehabilitation program approved for such purposes by a Federal, State, or local health, law
enforcement, or other appropriate agency;
(g) Making a good faith effort to continue to maintain a drug-free workplace through implementation
of paragraphs (a), (b), (c), (d), (e) and (f).
Place(s) of Performance [site(s) for the performance of work done in connection with the specific
grant] (include street address, city, county, state, zip code):
1.
2.
3.
4.
Workplace identifications must include the actual address of buildings (or parts of buildings) or other
sites where work under the grant takes place. Categorical descriptions may be used (e.g., all vehicles
of a mass transit authority or State highway department while in operation, State employees in each
local unemployment office, performers in concert halls or radio studios). If Subrecipient does not
identify the workplaces at the time of application, or upon award, if there is no application, the
Subrecipient must keep the identity of the workplace(s) on file in its office and make the information
available for Federal inspection. Failure to identify all known workplaces constitutes a violation of the
Subrecipient's drug-free workplace requirements.
City of Fort Worth
18226010006 25
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This certification is a material representation of fact upon which reliance is placed when the
Department awards the grant. If it is later determined that Subrecipient knowingly rendered a false
certification, or otherwise violates the requirements of the Drug-Free Workplace Act, Department, in
addition to any other remedies available to the Federal Government, may take action authorized
under the Drug-Free Workplace Act.
City of Fort Worth,
a political subdivision of the State of Texas
L
uSignea by,
By: ,�,�,i{s,
Name: Fernando Costa
Title: Assistant City Manager
10/27/2021 1 12:03:15 PM CDT
Date:
City of Fort Worth
18226010006 26
DocuSign Envelope ID: BB755690-DF1C-4A11-13252-FEM25722A78
TEXAS DEPARTMENT OF HOUSING AND COMMUNITY AFFAIRS
FY 2022 TEXAS HOMELESS HOUSING AND SERVICES PROGRAM
YOUTH SET-ASIDE
GENERAL REVENUE
CONTRACT 18226010006
ADDENDUM C
CERTIFICATION REGARDING DEBARMENT, SUSPENSION AND OTHER RESPONSIBILITY MATTERS
City of Fort Worth,
a political subdivision of the State of Texas
The undersigned certifies, to the best of its knowledge and belief, that it and its principals:
(a)Are not presently debarred,suspended, proposed for debarment,declared ineligible,or voluntarily
excluded by any Federal or state department or agency;
(b) Have not within a three-year period preceding this proposal been convicted of or had a civil
judgment rendered against them for commission of fraud or a criminal offense in connection with
obtaining,attempting to obtain,or performing a public(Federal,State or local)transaction or contract
under a public transaction; violation of Federal or State antitrust statutes or commission of
embezzlement,theft,forgery, bribery,falsification or destruction of records, making false statements,
or receiving stolen property;
(c) Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity
(Federal, State or local) with commission of any of the offenses enumerated in section (b) of this
certification;
(d) Have not within a three-year period preceding this application/proposal had one or more public
transactions (Federal, State or local)terminated for cause or default; and
(e)Will submit to the Department information about each proceeding that occurs during this Contract
Term or during the recordkeeping period that:
(1) Is in connection with this award;
(2) Reached its final disposition during the most recent five year period; and
(3) Is one of the following:
i. A criminal proceeding that resulted in a conviction, as defined below;
ii. A civil proceeding that resulted in a finding of fault and liability and payment of a monetary
fine, penalty, reimbursement, restitution, or damages of$5,000.00 or more;
iii. An administrative proceeding, as defined below,that resulted in a finding of fault and liability
and your payment of either a monetary fine or penalty of $5,000.00 or more or
reimbursement, restitution, or damage in excess of$100,000.00; or
City of Fort Worth
18226010006 27
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iv. Any other criminal, civil, or administrative proceeding if:
1. It could have led to an outcome described in this section (e) paragraph (3) items (i) —(iii)
of this award term and condition;
2. It had a different disposition arrived at by consent or compromise with an
acknowledgment of fault on your part; and
3. The requirement in this award term and condition to disclose information about the
proceeding does not conflict with applicable laws and regulations.
(4) For purposes of section (e) of this certification the following definitions apply:
i. An"administrative proceeding" means a non-judicial process that is adjudicatory in nature in
order to make a determination of fault or liability (e.g., Securities and Exchange Commission
Administrative proceedings, Civilian Board of Contract Appeals proceedings, and Armed
Services Board of Contract Appeals proceedings).This includes proceedings at the Federal and
State level but only in connection with performance of a Federal contract or grant. It does not
include audits, site visits, corrective plans, or inspection of deliverables.
ii. A "conviction", for purposes of this award term and condition, means a judgment or
conviction of a criminal offense by any court of competent jurisdiction,whether entered upon
a verdict or a plea, and includes a conviction entered upon a plea of nolo contendere.
Where the undersigned Subrecipient is unable to certify to any of the statements in this certification,such
Subrecipient shall attach an explanation of why it cannot provide said certification to this Contract.
The undersigned Subrecipient further agrees and certifies that it will include the below clause titled
"Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion-
Subcontracts/Lower Tier Covered Transaction," without modification, in all subrecipient contracts,
subcontracts and in all solicitations for subcontracts:
"CERTIFICATION REGARDING DEBARMENT, SUSPENSION, INELIGIBILITY AND VOLUNTARY EXCLUSION —
SUBCONTRACTS/ LOWER TIER COVERED TRANSACTIONS
(1) The prospective lower tier participant/subcontractor certifies, by submission of this proposal, that
neither it nor its principals is presently debarred,suspended, proposed for debarment,declared ineligible,
or voluntarily excluded from participation in this transaction by any Federal department or agency.
(2) Where the prospective lower tier participant/subcontractor is unable to certify to any of the
statements in this certification, such prospective participant shall attach an explanation to this proposal.
City of Fort Worth
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LOWER TIER PARTICIPANT/SUBCONTRACTOR:
Entity Name, Entity Type
By:
Name: _
Title:
Date: "
This certification is a material representation of fact upon which reliance is placed when the Department
awards the grant. If it is later determined that Subrecipient knowingly rendered an erroneous certification,
in addition to any other remedies available, the Department may terminate this Contract for cause or
default.
SUBRECIPIENT:
City of Fort Worth,
a political subdivision of the State of Texas
oocuSignea by:
F
44'.$- 0(0 C'"u
By:
Name: Fernando Costa
Title: Assistant City Manager
Date:10/27/2021 1 12:03:15 PM CDT
City of Fort Worth
18226010006 29
DocuSign Envelope ID: BB755690-DF1 C-4A1 1-B252-FE3D25722A78
TEXAS DEPARTMENT OF HOUSING AND COMMUNITY AFFAIRS
FY 2022 TEXAS HOMELESS HOUSING AND SERVICES PROGRAM
YOUTH SET-ASIDE
GENERAL REVENUE
CONTRACT 18226010006
ADDENDUM D
PRWORA REQUIREMENTS
City of Fort Worth,
a political subdivision of the State of Texas
If an individual is applying for HHSP funds, a Subrecipient must verify that the individual applying for HHSP
funds is a qualified recipient for funding under the Personal Responsibility and Work Opportunity Act of
1996, ("PRWORA") or ("Act"), Pub. L. 104-193, 110 Stat. 2105, codified at 8 U.S.C. §1601 et. seq., as
amended by the Omnibus Appropriations Act, 1997, Pub. L. 104-208.
To ensure that a non-qualified applicant does not receive "public benefits," a political subdivision that
administers "public benefit programs" is required to determine, and to verify, the individual's alienage
status before granting eligibility. 8 U.S.C. §1642 (a) and (b). Subrecipient must use the SAVE verification
system to verify and document qualified alien eligibility once access to the system is provided by the
Department.
There are certain types of assistance that are not subject to the Act's restriction on access to public
benefits based on immigration status. This includes activities that: (1) deliver in-kind services at the
community level, (2) are necessary for the protection of life or safety, and (3) do not condition the
provision of assistance on the applicant's income or resources. Generally, under the HHSP State Rules, an
activity that provides a public benefit to a Household that is Homeless is exempt,while an activity that is
provided to a Household that is At-Risk of Homelessness is not exempt. However, if Subrecipient has
adopted income based criteria for the provision of assistance,than that activity may be subject to the Act.
Yet, some activities do not provide a public benefit to a Household such as a case manager performing a
Household eligibility determination or purchase of an HMIS database. Section 401(b)(1)(C)of the Act also
exempts public health assistance for immunizations with respect to immunizable diseases and for testing
and treatment of symptoms of communicable diseases whether or not such symptoms are caused by a
communicable disease.
If Subrecipient is unsure of whether or not an activity is exempt from the Act, it should contact the
Department before beginning the activity to receive a written determination.
City of Fort Worth
18226010006 30
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CERTIFICATION REGARDING USE OF THE SYSTEMATIC ALIEN VERIFICATION FOR ENTITLEMENTS("SAVE")
SYSTEM
Subrecipient shall:
(1) System Use.
(a) Establish the identity of the applicants and require each applicant to present the applicant's
immigration or naturalization documentation that contains the information (e.g., alien
registration number) required by the SAVE Program;
(b) Physically examine the documentation presented by the applicant and determine whether the
document(s) reasonably appear(s) to be genuine and to relate to the individual;
(c) Provide to the SAVE Program the information the SAVE Program requires to respond to
Subrecipient requests for verification of immigration or naturalized or derived citizenship status
information, including (1) information from the applicant's immigration or naturalization
documentation for initial automated verification, (2) additional information obtained from the
alien's immigration or naturalization documentation for automated additional verification, and
(3)completed Forms G-845 and other documents and information required for manual additional
verification. For manual only verification, ensure that Forms G-845 and other documents and
information required for manual verification are provided;
(d) Ensure that, prior to using the Verification Information System, all employees designated by
Subrecipient to use SAVE on behalf of the Subrecipient ("Users") performing verification
procedures complete SAVE required training including: reading the SAVE Program Guide, taking
the latest version of Web tutorial(s), http://www.uscis.gov/save/what-save/save-webinars, and
maintaining a working knowledge of requirements contained therein and in this Contract as
updated. Documentation of training must be maintained by the Subrecipient for monitoring
review;
(e) Ensure that Users are provided with and maintain User Ids only while they have a need to
perform verification procedures;
(f) Ensure all Users performing verification procedures comply with all requirements contained in
the SAVE Program Guide,web-based tutorial,this Contract, and updates to these requirements;
(g) Ensurethat all Users performing verification procedures have contact information forthe SAVE
Program and SAVE Monitoring and Compliance. Contact information can be found at
http://www.uscis.gov/portal/site/uscis/menuitem.ebld4c2a3e5b9ac89243c6a7543f6dla/?vgne
xtoid=Od37dffd79029310VgnVCM 100000082ca60aRCRD&vgnextchannel=Od37dffd79029310Vg
nVCM 100000082ca60a RCRD;
(h) Ensure all Users perform any additional verification procedures the SAVE Program requires
and/or the applicant requests after the Subrecipient initiates a request for verification;
City of Fort Worth
18226010006 31
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(i) Use any information provided by DHS-USCIS under this Contract solely for the purpose of
determining the eligibility of persons applying for the benefit issued by the Subrecipient and limit
use of such information in accordance with this and all other provisions of this Contract;
(j) Comply with the requirements of the Federal Information Security Management Act("FISMA")
(PL-107-347), Title III, Section 301) and OMB guidance as applicable to electronic storage,
transport of records between agencies, and the internal processing of records received by either
agency under the terms of this Contract;
(k) Safeguard such information and access methods to ensure that it is not used for any other
purpose than described in this Contract and protect its confidentiality; including ensuring that it
is not disclosed to any unauthorized person(s) without the prior written consent of DHS-USCIS.
Each applicant seeing access to information regarding him/herself may do so by submitting a
written signed request to DHS-USCIS. Instructions for submitting request may be found at
http://www.uscis.gov/USCIS/Verification/SAVE/SAVE_Native_Documents/Fact_Sheet_HowToCo
rrectYourRecordswithUSCIS.pdf (subject to revision and reposting on the SAVE Website and
Online Resources);
(1) Comply with the Privacy Act, 5 U.S.C. §552a, the Texas Public Information Act and other
applicable laws, regulations, and policies, including but not limited to all OMB and DHS privacy
guidance, in conducting verification procedures pursuant to this Contract, and in safeguarding,
maintaining, and disclosing any data provided or received pursuant to the Contract;
(m)Comply with federal laws prohibiting discrimination against applicants and discriminatory use
of the SAVE Program based upon the national origin, color, race, gender, religion, or disability of
the applicant;
(n) Provide all benefit-applicants who are denied benefits based solely or in part on the SAVE
response with adequate written notice of the denial and the information necessary to contact
DHS-USCIS so that such individual may correct their records in a timely manner, if necessary. A
Fact Sheet that includes the process by which applicants may contact DHS-USCIS is posted at
http://www.uscis.gov/USCIS/Verification/SAVE/SAVE_Native_Documents/Fact_Sheet_HowToCo
rrectYourRecordswithUSCIS.pdf, (subject to revision and reposting on the SAVE Website and
Online Resources);
(o) Provide all benefit-applicants who are denied benefits based solely or in part on the SAVE
response with the opportunity to use the Subrecipient's existing process to appeal the denial and
to contact DHS-USCIS to correct their records prior to a final decision, if necessary; and
(p) Refrain from using SAVE, or assisting any person or entity, to comply with the employment
eligibility verification requirements of Section 274A of the Immigration and Nationality Act, 8
U.S.C. §1324a.
City of Fort Worth
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(2) Monitoring and Compliance.
(a) Allow Department and SAVE Monitoring and Compliance to monitor and review all records
and documents related to the use, abuse, misuse, fraudulent use or improper use of SAVE by the
Subrecipient, including, but not limited to original applicant consent documents required by the
Privacy Act, 5 U.S.C. §552a or other applicable authority;
(b) Notify the Department's Compliance Division immediately whenever there is reason to believe
a violation of this agreement has occurred;
(c) Notify the Department's Compliance Division immediately whenever there is reason to believe
an information breach has occurred as a result of User or Subrecipient action or inaction pursuant
to Office of Management and Budget ("OMB") Memorandum M-07-16, "Safeguarding Against
and Responding to the Breach of Personally Identifiable Information;"
(d) Allow Department and SAVE Monitoring and Compliance to monitor and review all records
and documents related to the use, abuse, misuse, fraudulent use or improper use of SAVE by any
User, including, but not limited to original applicant consent documents required by the Privacy
Act, 5 U.S.C. §552a or other applicable authority;
(e) Allow Department and SAVE Monitoring and Compliance to conduct desk audits and/or site
visits to review Subrecipient's compliance with this Addendum D and all other SAVE-related
policy, procedures, guidance and law applicable to conducting verification and safeguarding,
maintaining, and disclosing any data provided or received pursuant to this Contract;
(f) Allow Department and SAVE Monitoring and Compliance to perform audits of Subrecipient's
User Ids use and access, SAVE Training Records, SAVE financial records, SAVE biographical
information, system profiles and usage patterns and other relevant data;
(g) Allow Department and SAVE Monitoring and Compliance to interview any and all Users and
any and all contact persons or other personnel within the Subrecipient's organization or relevant
contractors regarding any and all questions or problems which may arise in connection with the
Subrecipient's participation in SAVE;
(h)Allow Department and SAVE Monitoring and Compliance to monitor system access and usage
and to assist SAVE users as necessary to ensure compliance with the terms of this Addendum D
and the SAVE Program requirements by its authorized agents or designees; and
(i) Take corrective measures in a timely manner to address all lawful requirements and
recommendations on every written finding including but not limited to those of the Department
or SAVE Monitoring and Compliance regarding waste,fraud,and abuse, and discrimination or any
misuse of the system, non-compliance with the terms, conditions and safeguards of this
Addendum D, SAVE Program procedures or other applicable law, regulation or policy.
City of Fort Worth
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(3) Criminal Penalties.
(a) DHS-USCIS reserves the right to use information from the Department or Subrecipient for any
purpose permitted by law, including, but not limited to, the prosecution of violations of Federal
administrative or criminal law.
(b) The Subrecipient acknowledges that the information it receives from DHS-USCIS is governed
by the Privacy Act, 5 U.S.C. §552a(i)(1), and that any person who obtains this information under
false pretenses or uses it for any purpose other than as provided for in this Contract may be
subject to criminal penalties.
(4) Third Party Liability.
(a) Each party to this Contract shall be solely responsible for its own defense against any claim or
action by third parties arising out of or related to the execution and/or performance of this
Contract,whether civil or criminal,and retain responsibility for the payment of any corresponding
liability.
(b) Nothing in this Contract is intended, or should be construed, to create any right or benefit,
substantive or procedural, enforceable at law by any third party against the United States, its
agencies, officers, or employees, the State of Texas, its agencies, officers, or employees, or the
Subrecipient.
(5) Points of Contact.
Abigail Versyp
Director of Single Family and Homeless Programs Division
Texas Department of Housing and Community Affairs
P.O. Box 13941
Austin,TX 78711-3941
Phone: (512)475-0908
Email: abigail.versyp@tdhca.state.tx.us
USCIS SAVE Program MS 2620
U.S. Citizenship and Immigration Services
Department of Homeland Security
Washington, DC 20529-2620
ATTN: SAVE Operations
Phone: (888)464-4218
Email: saveregistration@dhs.gov
City of Fort Worth
18226010006 34
DocuSign Envelope ID: BB755690-DF1 C-4A1 1-B252-FE3D25722A78
USCIS SAVE Monitoring and Compliance MS 2640
U.S. Citizenship and Immigration Services
Department of Homeland Security
Washington, DC 20529-2640
Phone: (888)464-4218
Email: save.monitoring@dhs.gov
(6) Certification.
The undersigned hereby certifies to the Texas Department of Housing & Community Affairs that
all information herein is true and correct to the best of their knowledge and belief. The purpose
of this statement is to certify that City of Fort Worth:
® Is NOT a private nonprofit charitable organization and is an entity created by State Statute and
affiliated with or is a state or governmental entity (such as a housing finance agency, public
housing authority, unit of local government, council of governments, county, etc.)
Certification must have the signature from a representative with authority to execute documents
on the Subrecipient's behalf.
SUBRECIPIENT:
City of Fort Worth,
a political subdivision of the State of Texas
UocuSigned by:
By: ssr�®see
Name: Fernando Costa
Title: Assistant City Manager
Date: 10/27/2021 1 12:03:15 PM CDT
City of Fort Worth
18226010006 35
DocuSign Envelope ID: BB755690-DF1 C-4A1 1-B252-FE3D25722A78
TEXAS DEPARTMENT OF HOUSING AND COMMUNITY AFFAIRS
FY 2022 TEXAS HOMELESS HOUSING AND SERVICES PROGRAM
YOUTH SET-ASIDE
GENERAL REVENUE
CONTRACT 18226010006
EXHIBIT A
PERFORMANCE STATEMENT
City of Fort Worth,
a political subdivision of the State of Texas
Subrecipient shall carry out the following activities identified herein by implementing a Texas Homeless
Housing and Services Program ("HHSP")in accordance with the State Act and its implementing rules under
the HHSP State Rules.
Close-Out Process: Ends November 14, 2022
Contract Term: September 1, 2021—August 31, 2022
Service Area: City of Fort Worth
Program Activities
Subrecipient agrees to perform the following measurable activities for Homeless Youth Headed
Households, as defined in §7.2(b)(58):
A. Persons Served
1. Essential Services for Persons experiencing Homelessness in 0 os
Youth- Headed Households (only eligible in conjunction with a
street outreach, case management, emergency shelter, or
housing through a Transitional Living activity)
2. Street Outreach for Persons experiencing Homelessness in 0
Youth-Headed Households
3. Transitional Living for Persons experiencing Homelessness in 10
Youth-Headed Households
4. Persons experiencing Homelessness in Youth-Headed 0
Households in an HHSP-Youth funded day/night Shelter'
5. Case management for Persons experiencing Homelessness in 10
Youth-Headed Households
B. Outcomes
1 This number may include the all persons assisted through the operations of the shelter.
City of Fort Worth
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1. Persons in Youth-Headed Households who were Homeless 3
and have maintained housing for three months after HHSP
exit
C. New Beds
1. New Shelter beds created through Construction: 0
2. New Shelter beds created through Rehabilitation: 0
3. New Shelter beds created through Conversion: 0
4. New Transitional Living beds created through Construction 0
5. New Transitional Living beds created through Rehabilitation 0
6. New Transitional Living beds created through Conversion 0
City of Fort Worth
18226010006 37
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TEXAS DEPARTMENT OF HOUSING AND COMMUNITY AFFAIRS
FY 2022 TEXAS HOMELESS HOUSING AND SERVICES PROGRAM
YOUTH SET-ASIDE
GENERAL REVENUE
CONTRACT 18226010006
EXHIBIT B
BUDGET
City of Fort Worth,
a political subdivision of the State of Texas
I. DEPARTMENT FINANCIAL OBLIGATIONS
Additional funds may be obligated via Amendment(s) during the Contract Term. Funds may only be
obligated and expended during the current Contract Term, and reported during the Close-Out Process.
Unexpended fund balances will be recaptured.
II. BUDGET FOR AVAILABLE ALLOCATIONS
ADMINISTRATION $6,150.00
CASE MANAGEMENT SALARY $33,670.00
CONSTRUCTION/REHABILITATION/CONVERSION $0.00
ESSENTIAL SERVICES (only eligible in $750.00
conjunction with a street outreach, case
management, emergency shelter, street
outreach, or housing through a Transitional
Living activity)
HOMELESS ASSISTANCE through a street $103,586.00
outreach, emergency shelter, or Transitional
Living Activity os
OPERATIONS $0.00
TOTAL FUNDS AWARDED $144,156.00
III. FOOTNOTES TO BUDGET FOR AVAILABLE ALLOCATIONS:
Denotes that the Subrecipient must request in writing any adjustment needed to a budget category before
the Department will make any adjustments to the budget categories. Only those written requests from
the Subrecipient that are received at least thirty (30) calendar days prior to the end of the Contract Term
will be reviewed.The Department may decline to review written requests received during the final thirty
(30) calendar days of the Contract Term.
City of Fort Worth
18226010006 38
City of Fort Worth, Texas
Mayor and Council Communication
DATE: 08/03/21 M&C FILE NUMBER: M&C 21-0512
LOG NAME: 02ACCEPTING HOMELESS HOUSING AND SERVICES PROGRAM FUNDS
SUBJECT
(ALL)Authorize Acceptance of Grants from the Texas Department of Housing and Community Affairs for Homeless Housing and Services
Program Funds in the Amount of$453,572.00 and Homeless Housing and Services Program-Youth Set Aside in the Amount of$144,156.00,
Authorize Execution of Related Agreements, Authorize Execution of Subgrant Agreements with The Housing Authority of the City of Fort Worth
Doing Business As Fort Worth Housing Solutions to Provide Rental Assistance and with CitySquare to Provide Youth Rental Assistance and Case
Management, Authorize Rollover of Remaining Fiscal Year 2021 Funds for HHSP-Youth Set Aside in an Amount up to$115,000.00 to CitySquare,
Find that the Subgrant Agreements Serve a Public Purpose, and Adopt Attached Appropriation Ordinance
RECOMMENDATION:
It is recommended that the City Council:
1. Authorize acceptance of grants and execution of contracts with the Texas Department of Housing and Community Affairs for the Homeless
Housing and Services funds in the amount of$453,572.00(General)and$144,156.00(Youth);
2. Authorize the execution of subgrant agreement with Fort Worth Housing Solutions in the amount of$453,572.00 to provide rental assistance
to at least 40 permanent supportive housing clients(General);
3. Authorize the execution of subgrant agreement with CitySquare in the amount of$144,156.00 to provide rental assistance and case
management to at least 10 youth(Youth);
4. Authorize the rollover of remaining Fiscal Year 2021 funds for HHSP-Youth Set Aside in an amount up to$115,000.00 to be included in the
subgrant agreement with CitySquare;
5. Find that the subgrant agreements serves the public purpose of ending chronic and youth homelessness and that adequate controls are in
place; and
6. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the Grants Operating State Fund in the
amount of$597,728.00, subject to the receipt of the grant for the purpose of reducing chronic and youth homelessness.
DISCUSSION:
The State of Texas provides grant funding for the Homeless Housing and Services Program(HHSP)administered by the Texas Department of
Housing and Community Affairs(TDHCA)to nine municipalities with a population of 285,500 or greater, including the City of Fort Worth(City).
The HHSP amount allocated to the City is$453,572.00. The HHSP funds may be used to provide rental assistance, case management and other
services or housing options to reduce homelessness. The HHSP grant funds are currently subcontracted to used by Fort Worth Housing Solutions
to provide rental assistance to 40 persons for permanent supportive housing annually.
The Texas Legislature passed an increase in funding for HHSP over the 2020-2021 biennium with additional funds to address homelessness
among young adults 18 to 24 years of age. The HHSP-Youth amount allocated to the City is$144,156.00. Eligible services include case
management, emergency shelter, street outreach and transitional living. The HHSP-Youth grant funds will be used to provide rental assistance and
case management for 10 youth annually.
By approval of this Mayor and Council Communication,the City Council finds that funding the subgrant agreements will meet the public purpose of
helping to end chronic and youth homelessness and that adequate controls are in place through the contracts to ensure that the public purpose is
carried out.
Upon acceptance,the grant will begin on September 1, 2021. The City Manager's Office will administer the HHSP and HHSP-Youth funds and
monitor the sub-grantees, Fort Worth Housing Solutions and CitySquare. The subgrant agreements will be from September 1, 2021 to August 31,
2022.
Last year,the City received HHSP and HHSP-Youth funds,which were set to expire on August 31, 2021. However,the City received an extension
that allows the City to use the funds until February 28, 2022. FWHS will continue to provide services under its current HHSP agreement until all
2020-2021 funds are expended, at which point, FWHS will begin billing against the 2021-2022 HHSP funds. Tarrant County Homeless Coalition
(TCHC) previously contracted to provide services using the HHSP-Youth funds. The City recommends moving any remaining 2020-2021 HHSP-
Youth funds in an amount up to$115,000.00 from TCHC to CitySquare at the end of TCHC's current agreement and will require that CitySquare to
use those funds prior to the new 2021-2022 funds.
An Assistant City Manager is authorized to execute the contracts.
A Form 1295 is not required for these contracts because: These contracts will be with a governmental entity, state agency or public institution of
higher education: TDHCA and Fort Worth Housing Solutions. A Form 1295 is required for CitySquare.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that, upon acceptance of the above recommendations, and adoption of the attached appropriation
ordinance, funds will be available in the current operating budget, as appropriated, in the Grant Operating State Fund. The City Manager's Office
(and Financial Management Services)will be responsible for the collection and deposit of funds due to the City. Prior to an expenditure being
incurred, the City Manager's Office has the responsibility to validate the availability of funds. This is a reimbursement grant.
Submitted for City Manager's Office by: Fernando Costa 6122
Originating Business Unit Head: Tara Perez 2235
Additional Information Contact: Tara Perez 2235