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Home My WebLink AboutContract 53836-A1R3 CSC No.53836-A1R3 AMENDMENT NO. 1 AND RENEWAL NO. 3 TO CITY OF FORT WORTH CONTRACT 53836 This Amendment is entered into by and between the City of Fort Worth (hereafter 'Buyer"), a home rule municipality, with its principal place of business at 200 Texas Street,Fort Worth, Texas, and Carahsoft Technology Corp., a Virginia Corporation ("Vendor"), Buyer and Vendor may be referred to individually as a Party and collectively as the Parties. WHEREAS, on April 23, 2020, the Parties entered into City Secretary Contract 53836 to provide Socrata product licenses and professional consultant services under a cooperative agreement("Agreement/Contract"); WHEREAS,the Parties wish to amend the Agreement to add two additional one(1)year Renewal Terms under the Cooperative Contract as authorized by M&C P-12327; WHEREAS,the Parties mutually agree to renew the agreement for a third renewal term. NOW, THEREFORE, the Parties, acting herein by the through their duly authorized representatives, enter into the following agreement: 1. AMENDMENTS The Agreement is hereby amended by adding two additional one (1) year Renewal Terms under Cooperative Contract GS-3517-0119Y which expires December 19, 2026. The first of two additional Renewal Terms shall begin December 20,2021,or upon execution of this Amendment, whichever is later, and expire December 19, 2022. 2. RENEWAL The Parties agree to renew the Agreement for an additional one year term beginning December 20, 2021 and ending December 19, 2022, unless otherwise terminated pursuant to the terms of the Agreement. 3. ALL OTHER TERMS SHALL REMAIN THE SAME All other provisions of the Agreement which are not expressly amended herein shall remain in full force and effect. 4. ELECTRONIC SIGNATURE This Amendment may be executed in multiple counterparts, each of which shall be an original and all of which shall constitute one and the same instrument. A facsimile copy OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX or computer image, such as a PDF or tiff image, or a signature, shall be treated as and shall have the same effect as anoriginal. ACCEPTED AND AGREED: CITY OF FORT WORTH: CONTRACT COMPLIANCE MANAGER: By signing I acknowledge that I am the person V � responsible for the monitoring and administration By Valerie Washington(Nov 17,202114:16 CST) of this contract,including ensuring all Valerie Washington performance and reporting requirements. Assistant City Manager Date: Nov 17,2021 BY: Steven Vandever(Nov 15,202113:40 CST) APPROVAL RECOMMENDED: Steven Vandever Sr. IT Solutions Manager APPROVED AS TO FORM AND LEGALITY: By: Kevin Gunn Director,IT Solutions By: Name: Taylor Paris ATTEST: Title: Assistant City Attorney CONTRACT AUTHORIZATION: By: M&C: P-12327 Ronald Gonzales ab�40Rn��a 1295: fr Acting City Secretary pF �I►add� ° °°O ° d 0~° °mod Ov0 T a °0 0000000 T� Carahsoft Technology Corp. a4r' xp►So°o ATTEST: By: /1 151MZ6� Name: By: Title: Name: Title: Date: 11/12/2021 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX PRICE QUOTATION CARAHSOFT TECHNOLOGY CORP carahsoft 11493 SUNSET HILLS ROAD I SUITE 100 1 RESTON,VIRGINIA 20190 PHONE(703)871-8500 1 FAX(703)871-8505 1 TOLL FREE(888)66CARAH WWW.CARAHSOFT.COM SALES@CARAHSOFT.COM Shaun Campbell FROM: Stephanie Wilson City of Fort Worth Carahsoft Technology Corp. 200 Texas,Lower Level 11493 Sunset Hills Road Fort Worth,TX 76102 USA Suite 100 Reston,Virginia 20190 EMAIL: shaun.campbell@fortworthtexas.gov EMAIL: Stephanie.Wiilson@carahsoft.com PHONE: (800)870-6079 PHONE: (703)230-7585 FAX: (703)871-8505 TERMS: GSA Schedule No:GS-35F-0119Y QUOTE NO: 27765485 Term: December 20,2011 -December 19,2026 QUOTE DATE: 11/12/2021 FTIN:52-2189693 QUOTE EXPIRES: 01/01/2022 Shipping Point: FOB Destination RFQ NO: Credit Cards:VISA/MasterCard/AMEX Remit To:Same as Above SHIPPING: GROUND Payment Terms:Net 30(On Approved Credit) TOTAL PRICE: $120,000.00 Cage Code:1 P3C5 DUNS No:088365767 Business Size:Other than Small Sales Tax May Apply TOTAL QUOTE: $120,000.00 LINE NO. PART NO. DESCRIPTION - QUOTE PRICE QTY EXTENDED PRICE YEAR 3 1 SOC-SCGC-PRO The full Socrata product suite to data enable any program. $10,000.0000 GSA 12 $120,000.00 Limitations:25 Monthly Active Users,500K External API calls,2TB of data storage. Includes Support and Education. Excludes:Set-Up Socrata-SOC-SCGC-PRO Start Date:01/01/2022 End Date: 12/31/2022 SUBTOTAL: $120,000.00 TOTAL PRICE: $120,000.00 TOTAL QUOTE: $120,000.00 SPECIAL CONDITIONS: (1)In consideration for the price reduction for 1/1/2021-12/31/2021,Tyler will consolidate the existing instances to a single Open Data domain/instance. (2)The term of this agreement is four(4)years,commencing 1/1/2019,and is not cancellable,except as set forth in Section F(2)of the SaaS Agreement.Software subscription fees are payable annually. (3)Professional services are to be billed quarterly as hours are delivered. (4)The remaining 198 of the 592 total Socrata Principle Consultant hours will be used during the Pop of 1/1/2021-12/31/2021.These hours will be used to complete The execution of a purchase order is confirmation and acceptance of this quote and terms herein. This is a 4-year agreement that will be billed yearly for software.The level of support is SILVER. CONFIDENTIAL QUOTE DATE: 11/12/2021 PAGE 1 of 1 QUOTE NO: 27765485 4/14/2020 M&C Review Official site of the City of Fort Worth,Texas CITY COUNCIL AGENDA r r o>xrH COUNCIL ACTION: Approved on 5114/2019 REFERENCE ** 13PINTERNAL DATA SHARING DATE: 5/14/2019 NO.: P-12327 LOG NAME: SYSTEM AD IT CODE: P TYPE: CONSENT PUBLIC NO HEARING- SUBJECT- Authorize Purchase Agreements for Software Upgrade to Socrata Connected Government Cloud and Internal Data Sharing and Related Services with Carahsoft Technology Corporation Using a Cooperative Agreement for an Amount Up to $297,280.04 for the First Year and Authorize Four One-Year Options to Renew at an Annual Cost Not-To-Exceed $170,000.04 for the Information Technology Solutions Department (ALL COUNCIL DISTRICTS) RECOMMENDATION: It is recommended that the City Council authorize Purchase Agreements with Carahsoft Technology Corporation for the software upgrade to Socrata Connected Government Cloud and Internal Data Sharing and related services for the Information Technology Solutions Department using cooperative agreement U.S. General Services Administration Schedule No. GS-35F-0119Y for an amount up to $297,280.04 for the first year with four additional options to renew at $170,000.04 per year. DISCUSSION: The City of Fort Worth (City) has licenses to utilize the Open Data Platform hosted by Socrata, Inc. The current functionality allows the City to provide datasets from many of the services provided by the City, including but not limited to, Permits, Certificates of Occupancy, Police Accidents and Police Crime Data, to the citizens of Fort Worth as well as external companies using the City's data for their products. This Mayor and Council Communication (M&C) is to request authorization to expand the City's licenses and services with Socrata to an enterprise license and related services using Socrata Connected Government Cloud. Included in the enterprise license are the Performance Optimization Cloud, Financial Insights Cloud and the Operational Intelligence platforms on top of the existing agreement for the Open Data Portal, Socrata Operational Intelligence Cloud provides data discovery, visualization, analysis, reporting tools and applications for data like budget, expenditures, crime, permits and business records. Socrata Financial Insights Cloud allows government leaders, financial analysts and local citizens to view relevant financial data to understand how government is collecting and spending tax revenues. Socrata Performance Optimization Cloud gives performance leaders the ability to map strategic goals to meaningful indicators that can be measured, tracked and shared. The City will work with Socrata and Carahsoft Technology Corporation to set up all three of these platforms. Financial Insights and Performance Optimization platforms will be for later use as the initial focus will be with the Operational Intelligence platform. The initial platform will allow the City to share data among different areas with the City, as well as provide dashboards across datasets. The first prototype will be a Police dashboard and visualizations. Using the Operational Intelligence platform, the City can share data internally then identify what data fields to share externally to the public, The Financial Insights and Performance Optimization platforms are scheduled to be rolled out during Fiscal Year 2020, providing citizens with more information on City services and where tax dollars are being spent. COOPERATIVE PURCHASE: State Law provides that a local government purchasing an item under a Cooperative Purchasing Agreement satisfies state laws requiring that the local government seek apps.cfwnet.org/councilfpacket/me review.asp?1D=26906&councildate=5/14/2019 113 4/14/2020 M&C Review competitive bids for purchase of the item. U.S. General Services Administration (GSA) contract schedules have been competitively bid to increase and simplify the purchasing power of government entities across the United States. PRICE ANALYSIS: The GSA Schedule contract offers fixed discounts. Staff reviewed pricing and determined it to be fair and reasonable. MIWBE: A MBEISBE goal is not assigned when purchasing from an approved purchasing cooperative or public entity. SUCCESSOR CONTRACTS: To facilitate planning and budgeting, Staff would prefer to have annual Agreements that align with the Fiscal Year. However, the GSA contract is out of alignment with the City's Fiscal Year. The current terms of the contracts are: Terms are as follows: Year 1 -April 16, 2019 - December 19, 2019 Year 2 - December 20, 2019 - December 19, 2020 Year 3 - December 20, 2020 - December 19, 2021 In order for this Agreement to align with the City's Fiscal Year, adoption of this M& C technically authorizes (i) a series of Purchase Agreements, each of which will align to a term of the GSA Schedule contract to ensure legal authority exists for the contract, and (ii) an annual spend amount, future years of which would be subject to City Council appropriation. In the event that a Cooperative Agreement is not renewed, staff would cease purchasing at the end of the last Purchase Agreement coinciding with the valid Cooperative Agreement. If the City Council were to not appropriate funds for a future year, staff would stop making purchases when the last appropriation expires, regardless of whether the then-current Purchase Agreement has expired. The City will initially use GSA Schedule No. GS-35F-0119Y to make purchases authorized by this M& C. As noted, GSA Schedule GS-35F-0119Y expires December 19, 2021. If the GSA Schedule is extended, this M& C authorizes the City to purchase similar products and services under the extended contract. If the GSA Schedule is not extended, but GSA executes a new cooperative agreement with Carahsoft Technology Corporation with substantially similar terms as GSA Schedule GS-35F-0119Y, this M& C authorizes the City to purchase the products and services under the new GSA Schedule contract. ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by the City Manager in the amount up to $75,000.00 and does not require specific City Council approval as long as sufficient funds have been appropriated. AGREEMENT TERM: The initial term of this Agreement shall commence upon City Council's approval and shall expire December 19, 2019. RENEWAL OPTIONS: This Agreement may be renewed for additional terms according to the cooperative agreement at the City's option, up to a maximum of four annual options to renew. This action does not require specific City Council approval provided that the City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal term. FiSCAL INFORMATIONXERTIFICATION: The Director of Finance certifies that funds are available in the current operating budget, as appropriated, of the General Fund. Prior to an expenditure being made, the Information Technology Solutions Department has the responsibility to validate the availability of the funds. BQWGS-35F-0119Y1AD TO _ Fund Department Account Project Program Activity Budget Reference# Amount ID ID Year Chartfield 2) 10100 53302 11 0 445020 _ $297,280.00 FROM [Fu!tDelia_rtm—e_nt �ccount Project Program Activity Budget Reference# Amount lD _ _ ID ___.�� __._._ Year _(Chartfield 2) T � apps.cfwnet.org/council_packetlmc_review.asp?ID=26906&councildate=5/1412019 213 From: Agee-Dow,Kathryn A To: Soto,Vania Elizabeth Subject: RE:Carahsoft CS 53836-A1 and Renewal Number 3 Date: Thursday,November 18,2021 3:12:00 PM Taylor created the amendment document combining the amendment and the renewal number three because of the language in the original contract. Purchasing automatically renewed the first two terms without an executed renewal letter so that's why there's no formal Renewal No. 1 and 2. The Coop Purchase slyatl become effective as of April 16,2019(the"Eftcctive Date")and shall expire December 19,2020(the Fxpiratian Date"),the"initial Term"unless terminated earlier in accordance with the provisions of the Agreement or otherwise extendcd by the parties. The Coop Purchasse may be renewed for two(2) ol'renewaX at City,;option,each a"Renewal Term." City shah provide Vendor with written notice of its intent to renew at least thbly(30)days prior to the end of mch term. Kathy From:Soto,Vania Elizabeth<Vania.Soto@fortworthtexas.gov> Sent:Thursday, November 18, 20212:36 PM To:Agee-Dow, Kathryn A<Kathryn.Agee-Dow@fortworthtexas.gov> Subject:Carahsoft CS 53836-A1 and Renewal Number 3 This one says it is renewal no.3 but we don't have any previous renewals on file.Do you maybe have copies of them? Vania E. Soto Administrative Assistant City Secretary's Office 817-392-6090 Mania.Soto(�)fortworthtexas.gov