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CSC No.54179-A2
SECOND(2)AMENDMENT TO
FORT WORTH CITY SECRETARY CONTRACT NO. 54179
BETWEEN CITY OFFORTWORTHAND SHARPLOGIXX
This Second (2) Amendment to Fort Worth City Secretary Contract No.54179 ("Second
Amendment")is made between the City of Fort Worth ("Fort Worth"),a municipal corporation and
SharpLogixx LLC.("Vendor").
WHEREAS,Fort Worth and Vendor entered into a Sole Source Agreement identified as Fort
Worth City Secretary ContractNo.54179 for an initial term from July 22,2020(the"Agreement")to
July 21, 2021;
WHEREAS, Fort Worth and Vendor executed the First Amendment to the Agreement on
March 31, 2021 ("First Amendment") to increase the total compensation from 63,975.00 to
76,770.00 to reflect the increase in the amount of the contract by 20%and to reflect the costs of non-
warranty repairs;
WHEREAS, Fort Worth and Vendor renewed the Agreement for a first renewal term
beginning on July 22, 2021 to July 21, 2022; and
WHEREAS,it is the collective desire of both Fort Worth and Vendor to execute a Second
Amendment to the Agreement to increase the total compensation ofthe Agnmentfrom amount not to
exceed$76,770.00 to$200,000.00 because of an additional purchase of other SRV X 1417 Extreme 3X
Complete Portable X-Ray System and accessories and SRV X1012 Extreme 2X Complete
Portable X-Ray System including a 10"x12"Imaging Panel with accessories.
NOWTHEREFORE, known by all these present,Fort Worth and Vendor,acting herein by
the through their duly authorized representatives, agree to the following terms, which amend the
Agreement as follows:
The following terms are hereby amended to either replace any conflicting terms in the
Original Agreement or shall be added to the terms and shall be binding and enforceable as if
they were originally included therein and the amended agreement shall be referred to as the
Agreement in all future documents.
L Paragraph 1 of the Agreement, title Scope of Services, shall be deleted in its entirety
and replaced with the following language:
1. Scope of Services.Purchase of SRVX1417 Extreme#x Complete Portable
X-Ray System including 14" x 17" HD and Accessories, SRV X1012 Extreme 2X Complete
portable X-Ray system including 10"x 12"Imaging Panel and Accessories and Non-Warranty
repairs ("Services"), Exhibit"A," attached hereto and incorporated herein for all purposes.
H* Paragraph 3 of the Agreement, titled Compensation,shall be deleted in its entirety and
OFFICIAL RECORD
2"d Amendment-CSC 54179-SharpLogixx LLC. CITY SECRETARY
FT.WORTH, TX
replaced with the following language:
3. Compensation. City shall pay Vendor in accordance with the fee schedule of
Vendor personnel who perform services under this Agreement in accordance with the
provisions of this Agreement and Exhibit "B," -Price Schedule. Total payment
made under this Agreement for each year, including each renewal year, shall not
exceed the amount of Two Hundred Thousand Dollars and Zero Cents ($
200,000.00),and the City makes no promise or guarantee of the total amount of work
that will assigned to vendor under this Agreement. Vendor shall not perform any
additional services or bill for expenses incurred for City not specified by this
Agreement unless City requests and approves in writing the additional costs for
such services. City shall not be liable for any additional expenses of
Vendor not specified by this Agreement unless City first approves such expenses
in writing.
III. The Agreement is amended by replacing Exhibit A of the Agreement with the Exhibit
A attachedto this SecondAmendment.
IV. The Agreement is amended by replacing Exhibit B of the Agreement with
the Exhibit B attached to this SecondAmendment.
V. The Agreement amended by replacing Exhibit E of the Agreement with
the Exhibit E attached to this Second Amendment.
VL All otherterms, provisions, conditions, covenants and recitals of the Agreement not
expressly amended herein shall remain in full force and effect.
THE REMAINDER OF THIS PAGE WAS INTENTIONALLY LEFT BLANK
(Signature Page follows)
2nd Amendment—CSC 54179—SharpLogixx LLC. Page 2 of 16
Executed effective as of the date signed by the Assistant City Manager below.
FORT WORTH:
City of Fort Worth Contract Compliance Manager:
By signing I acknowledge that I am the person
responsible for the monitoring and administration
94A01J of this contract,including ensuring all performance
By: Valerie Washington(Nov 17,202115:44 CST) and reporting requirements.
Name: Valerie Washington
Title: Assistant City Manager
Nov 17, y:2021 ~`M
Date: Mark Ra usoher(Nov 17,202113:40 CST)
Name: Mark Rauscher
Approval Recommended: Title: Assistant Fire Director
Approved as to Form and Legality:
By: J s Davis(Nov 17,202113:56 CST)
Name: James Davis
Title: Fire Chief By: �
Name: Christopher Austria
Attest: Title: Assistant City Attorney
Contract Authorization:
M&C: 21-0861 (11-9-21)
By: ^ W '1295: 2020-642543
Name: Ronald Gonzales pgoaFOAT�G�a
Title: Acting City Secretary pF° 11•�dd
�Va oZd
0 0 0 pd
VENDOR: �� °°° `y
a���EXAS�Op
SharpLogixx,LLC
340 North Broadway, Ste.
335 Green Bay, WI 543030
Robin A. Pfaff
By: Robin A.Pfaff(Nov 17,2021 12:56 CST)
Name: Robin Pfaff
Title: President
Date: Nov 17, 2021
OFFICIAL RECORD
CITY SECRETARY
FT.WORTH, TX
2nd Amendment—CSC 54179—SharpLogixx LLC. Page 3 of 16
Exhibit A
Goods and Scope of Services
Quote
AirnaftRay\rislor?
#QT0010883
8/192021
Prepared&j SherpLogiXX,LLC
For Expires:90012021
James Horton,PhD
Fort W trth Fire ArsorO6omb Squad
715Texas St
Foit W rrth TX 76102
917-392-6229
JameSJi orton@fartwathtaas.gw
If you have questions regarding this quotation,contact:
Joel Riling I VP,Government Programs (817)645-14631 Joel(rinafftMartratrwslon rom
Thank you for your business!
1 P1417V3X SW X1,4170 Extreme 3x: Complete Portable X-Ray
System including 14*r17'HD Narrow Margin DR Imager,
Mll-Grade Controller,Advanced Long Range Wireless
Comm riicalions,Wired Communications,Accessories.and
SmartRa711sion EOD Sortware packed in a custom
ruggedized shipping case.lncludes2-yearsystemwarramy
and 1-year battery warranty
1 BATTERY? Battery for any ofthe SRVpanels,l-yearwarranty
1 BACKPACK Purtable Go Hog Backpack
1 PID12V2X SRV)(10120 Extreme 2x: Complete Portable x-Ray
System includ Ing 10"A 2'HO Imaging Panel,Mii-Grede
Controller,WireiessW4red Cammunic26ons,Accessories,
and SmartRayVsion EOD Software packed in a mggedized
Shipping case.Includes 2-year system warranty and 1-year
traltery warramy
3 BATTERY] Battery for any orthe SRV panels
1 BACKPACK Portable Go Bag
1 Non Warranty R epair for the DR Imager in SRK10 3.
Note:The panel will resume the origina12 yearwanarny
f rein when it was W purchased(Through D e c.�LU.The
repaired parts will have a six month warranty.
SharpLogixx,LLCwli1 provide a loaner panel prior to and during the repair time.
sales@5ii r- Com
SharpLoglxx,LLC 34D North
1Brl ' �OrA.S 355 Green Bay,WI543D3 E77-638_C6E
GTnm p$e3
1 012
2"Amendment-CSC 54179-SharpLogixx LLC. Page 4 of 16
Quote
`~ SmartftyVisiorf
Always in the Clear #Q TO Q 10883
811 M021
Prepared by 5harpLoglxx,LLC
Notes:
Berry Compliance=Yes
Al components are Country of Origin=USA
Lead time=6-12 Weeks
Terms=Net30
Shipping CONUS only
Purchase orders should be sent to-
SharpLogixx,LLC
Attn-Robin Praff
rpfaff@sharplogixxcem
340 North Broadway,Suite 355
Green Bay.W 54303
sofas!?�sina rtrayYKIonxom
SharpLoglxx,LLC 340 North Ilr,aMINIIIIIIIIIII
ree,Sulte355 Green Bay,WI54303 877-635-1868
QTp07 0883
2M2
2nd Amendment—CSC 54179—SharpLogixx LLC. Page 5 of 16
EXHIBIT B
Price Schedule
jSmartRayVisior? Quote
_J #QT00 10883
8119l2021
Prepared by SharpLogixx,LLC
For Expires:9/3 012 0 2 1
James Horton,PhD
Fort Worlh Fire ArsonlBomb Squad
715 Texas 51
Fort Worth TX 75102
817.392-6229
Sam es.Horton@fbrtworthtexas.gov
If you have questions regarding this quotation,contact:
Joel Riling I VP,Government Programs i(817)845-3463 1 joel.riling(Ebsmar avvision.eom
Thank you for your business!
1 P1417V3X SRV X1417® Extreme 3x Complete Portable X-Ray 563,975.00 $63,975.00
System including 14"x17"HD Narrow Margin DR Imager,
Mil-Grade Controller, Advanced Long Range Wireless
Communications,Wired Communications,Accessories,and
SmartRayVision EOD Software packed in a custom
ruggedized shipping case.Includes 2-year system warranty
and 1-year battery warranty
1 BA7TERY1 Battery for any of the SRV panels,1-year warranty $450.00 $450.00
1 BACKPACK Portable Go Bag Backpack $225.00 5225.00
1 P101MX SRV X10121) Extreme 2x, Complete Portable X-Ray $44 950.00 $44,950.00
System including 10"x12'HD Imaging Panel, Mil-Grade
Controller,Wireless/Wired Communications,Accessores,
and SmarlRayrision EOD Software packed in a ruggedzed
shipping case.Includes 2-year system warranty and 1-year
batteryw3rranty
3 8A7TERY1 Battery for any of the S RV panels BACKPACK 545R00 $1,350-OC
1 Portable Gc Bag 3225,00 $225.00
Non Warranty Repair for the DR Imager in SRV-910513.
$9,400.00 59,400.00
Note:The panel wilt resume the original year warranty
from when it was first purchased;th rough Dec 2020).Th e
repaired parRs will have a six month warranty.
SharpLogixx.LLC will provide a loaner panel prior to and Subtotal $120.575.00
u_S.Ground Shipping Induded
sales@psmarlra!(vision.com
SharpLogixx,LLC 340 Norlh Broadway Street,Suite 355 Green Bay,VVJ 54303 877-638.3868
11111101111111111
07MI 1883
1 of 2
2nd Amendment—CSC 54179—SharpLogixx LLC. Page 6 Of 16
EXHIBIT E
Fo> TWORTH
'11'T!_.
CITY OF FORT WORTH
CHAPTER 252 EXEMPTION
FORM
This form must be provided when requesting to make a purchase over S50,000 without
following public bidding requirements,
Instructions:Fill out the entire form with detailed information.Once you have completed this
form,provide it to the Purchasing attorney for review.The attorney will review the information
you have provided and determine whether using an exemption to Chapter 252's biding
requirements would be defensible.If you are printing this form to provide to Legal,please do not
provide the Primer portion.Failure to provide sufficient information may result in follow up
questions and cause a delay in the attorney's determination.
Section 1:General Information
Requesting Department:Fire Department Name of Contract Manager:_James Horton
Department's Attorney:Christopher Austria Item or Service sought: Smart Ray Vision
Digital XRay System
Vendor:_Sharplogixx LLC Current Agreement for item/service:Yes No X
CSC#:
How will this item or service be used:
This compact x-ray source and processing system will improve the bomb squad's capability to
obtain high quality digital x-ray images of suspected improvised explosive/WMD dispersal
devices in a wide range of situations.Additionally,the system will allow the Bomb Squad to more
effectively conduct forensic examination of destructive devices,as well as evidence from scenes
including:
1. Screen cargo, conveyances, mail, baggage, and people using information-based and
physical screening technology and processes.
2. Conduct operations to render safe and dispose ofCBRNE hazards in multiple locations and
in all environments,consistent with established protocols,
3. Conduct tactical counterterrorism operations in multiple locations and in all environments,
consistent with establishedprotocols,
4. Prioritize physical evidence collection and analysis to assist in preventing initial or follow-
on terrorist acts.
Page 2 of 4
Section 2: Exemption Justification
2nd Amendment—CSC 54179—SharpLogixx LLC. Page 7 of 16
Please indicate which exemption you believe applies to the purchase and provide information to
support its applicability.Please refer to the Exemption Primer for detailed information about
common exemptions.
a procurement made because of a public calamity that requires the immediate appropriation
of money to relieve the necessity of the municipality's residents or to preserve the property of the
municipality;
a procurement necessary to preserve or protect the public health or safety of the
municipality's residents;
a procurement necessary because of unforeseen damage to public machinery,equipment,or
other property;
a procurement for personal,professional,or planning services;
a procurement for work that is performed and paid for by the day as the work progresses;
a purchase of land or a right-of-way;
_&a procurement of items that are available from only one source,including:
a purchase of rare books,papers,and other library materials for a public library;
waving drainage,street widening,and other public improvements,or related matters,if at
least one-third of the cost is to be paid by or through special assessments levied on property that
will benefit from the improvements;
a public improvement project,already in progress,authorized by the voters of the
municipality,for which there is a deficiency of funds for completing the project in
accordance with the plans and purposes authorized by the voters;
a payment under a contract by which a developer participates in the construction of a
public improvement as provided by Subchapter C,Chapter 212;
_personal property sold:
(A)at an auction by a state licensed auctioneer;
(B)at a going out of business sale held in compliance with Subchapter F,Chapter 17,
Business&Commerce Code;
(C)by a political subdivision of this state,a state agency of this state,or an entity of the
federal government;or
(D)under an interlocal contract for cooperative purchasing administered by a
regional planning commission established under Chapter 391;
services performed by blind or severely disabled persons;
goods purchased by a municipality for subsequent retail sale by the municipality;
_electricity;or
_advertising,other than legal notices.
Please provide details and facts to explain why you believe the exemption annlies to the
purchase.You may also attach documentation to this form.
The digital xray system will be used by members of the bomb squad to xray hazardous
devices,which pose a public threat,at public and mass gathering events.The unit currently
possesses
two of these digital xray systems and will use this system to operate additional teams at incidents
Page 2 of 4
2nd Amendment—CSC 54179—SharpLogixx LLC. Page 8 of 16
and events.This xray is compatible with the systems already owned by the bomb squad.The
units must be compatible because it is a proprietary system. Components and connections from
different manufacturers will not work together.Fire reviewed the market and found that there
were no other xray systems that are compatible with our current system.Additionally,no other
system offers remote imaging,which is necessary for the work the unit is being purchased to
perform.
Section 3:Attorney Determination
With the facts provided by the department,is the use of the claimed exemption defensible if
the City were to be challenged on this purchase?Yes or No
Was there anything not included on this form or attached hereto that was relied on in making
this determination?Yes or No
If yes,please explain:
Emails ith FWFD and staff,Vendor Sole Source Letter
APPROVED:
Taylor Paris
Assistant City Attorney
Page 3 of 4
2nd Amendment—CSC 54179—SharpLogixx LLC. Page 9 Of 16
FORT WORTH
CITY OF FORT WORTH
CHAPTER 252 EXEMPTION FORM
Instructions: Fill out the entire form with detailed information. Once you have completed this form,
provide it to the Purchasing attorney for review. The attorney will review the information you have
provided to determine whether an exemption to Chapter 252's biding requirements is defensible.
If you are printing this form to provide to Legal, please do not provide the Primer portion. Failure
to provide sufficient information may result in follow up questions and cause a delay in the
attorney's determination.
Section 1:General Information
Requesting Department: FIRE DEPT.
Name of Contract Manager: James Horton
Department's Attorney: CHRISTOPHER AUSTRIA
Item or Service sought:
Goods:
Service: z
Anticipated Amount: $46,500.00
Vendor: f Shaxp loaixxl
Current/Pnor Agreement for item/service: Yes ❑ No
CSC or Purchase Order 4: f N/Al
Amount: $46,500.00
Projected M&C Date: 9/9/2021
How will this item or service be used? This system is specifically for use at special events
when on foot, and can be contained in a backpack.This compact x-ray source and processinsz
system will improve the bomb squad's capability to obtain high quality digital x-ray images of
suspected improvised explosive/WMD dispersal devices in a wide range of situations.
Additionally, the system will allow the Bomb Squad to more effectively conduct forensic
examination of destructive devices, as well as evidence from scenes including:
1. Screen cargo, conveyances, mail, baggage, and people using information-based and
physical screening technology and processes.and events. This xray system is compatible with
Page 1 of
2nd Amendment—CSC 54179—SharpLogixx LLC. Page 10 of 16
the systems already owned by the bomb squad. This digital xray system is a proprietary
technology and only available from a single source. .
2. Conduct operations to render safe and dispose of CBRNE hazards in multiple locations
and in all environments, consistent with established protocols.
3. Conduct tactical counterterrorism operations in multiple locations and in all
environments, consistent with established protocols.
4. Prioritize physical evidence collection and analysis to assist in preventing initial or
follow-on terrorist acts.
Section 2: Claimed Exemption and Justification (Other than sole source)
NOTE-For a claimed sole-source exemption, complete Section 3.
Please indicate the non-sole-source exemption you believe applies to the purchase and provide
information to support its applicability. Please refer to the Exemption Primer for detailed
information about common exemptions:
Q A procurement necessary to preserve or protect the public health or safety of the City
of Fort Worth's residents;
Q A procurement necessary because of unforeseen damage to public machinery,
equipment, or other property,
Q A procurement for personal, professional, or planning services;
Q A procurement for work that is performed and paid for by the day as the work
progresses;
Q A purchase of land or a right-of-way,
Q Paving drainage, street widening, and other public improvements, or related matters, if
at least one-third of the cost is to be paid by or through special assessments levied on
property that will benefit from the improvements;
Q A public improvement project, already in progress, authorized by the voters of the
numicipality, for which there is a deficiency of funds for completing the project in
accordance with the plans and purposes authorized by the voters;
a A payment under a contract by which a developer participates in the construction of a
public improvement as provided by Subchapter C,Chapter 212;
0 Personal properly sold:
• at an auction by a state licensed auctioneer;
• at a going out of business sale held in compliance with Subchapter F,
Chapter 17,Business &Commerce Code;
Page 2 of 7
2nd Amendment—CSC 54179—SharpLogixx LLC. Page 11 of 16
• by a political subdivision of this state, a state agency of this state, or an
entity of the federal government; or
• under an interlocal contract for cooperative purchasing administered by a
regional planning commission established under Chapter 391;
Q Services performed by blind or severely disabled persons;
Q Goods purchased by a municipality Jbr subsequent retail sale by the muulicipality,
Q Electricity, or
Q Advertising, other than legal notices.
Please provide details and facts to explain why you believe the exemption applies to the
purchase. You may also attach documentation to this form.[INSERT DETAILED
EXPLANATION AS TO HOW/WHY CLAIMED EXCEPTION APPLIES TO THIS
PURCHASE]
Section 3:Claimed Sole-Source Exemption and Justification
NOTE-For any non-sole-source exemption, complete Section 2.
Please indicate the sole-source exemption you believe applies to the purchase and provide
information to support its applicability. Please refer to the Exemption Primer for detailed
information about conrnrron exemptions
JR*A procurement of items that are available from only one source, including:
• iterrn that are available from only one source because ofpatents, copyrights,
secret processes, or natural monopolies;
• filrns, manuscripts, or books;
• gas,water, and other utility services;
• captive replacement parts or components for equipment;
• books, papers, and other library materials for a public library that are
available only from the persons holding exclusive distribution rights to the
materials; and
• management services provided by a nonprofit organization to a municipal
museum, park,zoo, or other fficdity to which the organization has provided
significant financial or other benefits;
How did you determine that the item or service is only available from one source?
Page 3 of 7
2nd Amendment—CSC 54179—SharpLogixx LLC. Page 12 of 16
The xray system is comprised of an xmy panel, wifi station and controller tablet. For a remote
xray to be taken, all parts of the system must comrntnicate with each other. Because we already
own other SmartRay , Sharplogixx components, the parts are compatible with one another and
communicate across the system Sbarplogixx maintains all copyright privileges for their
products and these products must be purchased directly from the company. There is one other
digital xray system on the market which was reviewed by the team_ The other system is
comparable, but not compatible, with the technology currently used by the bomb squad. The
other system is comparable, in that A takes digital xrays, but the software and hardware are not
compatible and carmot conmi nicate with the xray systems already owned by the bomb squad.
Adding a second, different system, would potentially increase the danger to bomb technicians as
they must be able to operate mtultiple variable systems while exposed to a potential explosive
device. As a matter of precaution, bomb technicians attempt to limit the time they must be down
range and exposed to the hazardous device while setting up equipment. Using one vendor
streamlines our tactics and techniques. Furthermore, purchasing a different system would result
in additional expenditures and incompatible equipment. The current purchase does not preclude
us from changing systems in the future, however, this purchase offers interoperability with
equipment already possessed by the bomb squad. Personnel will be more effective and efficient
in dealing with improvised explosive devices and other hazardous devices when there is cross
compatibility amongst systems. Having multiple types of equipment and software would only
increase the margin of error An important element for bomb technicians is to limit the amount of
time spent downrange near a hazardous device. It is counterintuitive for team members to use
multiple, different pieces of equipment.
Attach screenshots and provide an explanation of any independent research you conducted,
through internet searches, searching cooperatives, or discussions with others knowledgeable on
the subject matter that corroborate that the item is available only from a single source.
[SHOW YOUR RESEARCHIWORK THAT LEAD TO YOUR CONCLUSION]
Did you attach a sole source justification letter? ® Yes ❑ No
Describe the uniqueness of the item or service (e.g. compatibility or patent issues, etc.). The unit
. compatible with the systems already owned by the bomb squad. The units must be compatible
because it is a proprietary system and the hardware and software components must
commiumicate. Fire reviewed the market and found that there were no other xray systems that are
compatible with our current system Additionally, no other system offer remote imagining
which is necessary for the work the unit is being purchased to perform
Section 4:Attorney Determination
With the facts provided by the department, is the use of the claimed exemption defensible if the
City were to be challenged on this purchase? Yes a No.
Page 4 of 7
2nd Amendment—CSC 54179—SharpLogixx LLC. Page 13 of 16
Was there anything attached to this form that was relied on in making this deternunation?
Yes Q No.
If yes, please explain:Vendor sole source letter.
Was there anything not included on this form or attached hereto that was relied on in making this
determination? Q Yes ZI No.
If yes, please explain:[EXPLAIN OUTSIDE SOURCE OF INFORMATION]
Will the standard terms and conditions apply? Yes Q No_
WiR the contract require special terms? Q Yes Z[No_
Wil the contract require review by the department attorney Q Yes Q No_
Approved By:
�/—
�//Gl� �yi- Date: 8.30.21
Ta3�5'r Paris /Jessika Williams
Assistant City Attomey
Page 5 of 7
2nd Amendment—CSC 54179—SharpLogixx LLC. Page 14 of 16
EXEMPTION FORM PRIMER
Below are explanations and examples of common exemptions that could apply to City purchases.
If you have questions about the infornation provided or need additional information, please
contact your department's assigned attorney or the appropriate purchasing attorney.
1. A procurement necessary to preserve or protect the public health or safety of the
municipality's residents;
Examples of activities that have been found to fill within this exception include ambulance
services; solid waste collection and disposal; and first-responder safety equipment such as
breathing apparatus for firefighters and bullet-proof vests for police officers.
2. A procurement necessary because of unforeseen damage to public machinery, equipment,
or other property;
Examples of this type of procurement would include repairing or replacing roofs and
windows damaged by hail or a tornado. But parts and services for routine maintenance or
replacement of old, worn out roofs or windows would not meet this exception.
3. A procurement for personal, professional, or planning services;
Personal services are ones that are unique to the individual providing them Therefore
personal services contract cannot generally be subcontracted or assigned.
Professional services are not defined under Chapter 252, so there is no precise definition
to follow. There is no universal definition of this term, however, "several cases suggest
that it... is `predominately mental or intellectual, rather than physical or manuat"' Tex.
Atty Gen Op. JM-940 (1988) (quoting Maryland Casualty Co. v. Cray Water Co., 160
S.W.2d 102(Tex. Civ. App. Eastland 1942, no writ). The Texas Attorney General has
also opined that `professional services" no longer includes only the services of lawyers,
physicians, or theologians, but also those members of disciplines requiring special
knowledge or attainment and a high order of learning, skill, and intelligence. Id.
Facts needed to support a professional service exemption include the specialized
requirements of that profession and the mental and intellectual skill required by the person
while performing the service. Purchases of goods arc not professional services.
4. A procurement of items that are available from only one source.
This exemption is commonly referred to as the sole source exemption. In determining
whether a purchase is of a good or service that is available from one source, you should
not consider price or time to receive the good or service. A sole source does not exist solely
on the basis of personal or departmental preference or a desire to keep all units the same
brand or make. The information needed to support this exemption is that no other provider
Page 6 of 7
2nd Amendment—CSC 54179—SharpLogixx LLC. Page 15 of 16
can provide the service or category of good except for the vendor you are proposing. Some
examples of sole source purchases include service agreements when only one vendor is
authorized to work on the equipment by the manufacturer and allowing another vendor
would void the warranty; purchase of a good that is copyrighted or trademarked and only
provided by one vendor.
Page 7 of 7
2nd Amendment—CSC 54179—SharpLogixx LLC. Page 16 of 16
M&C Review Page 1 of 2
Official site of the City of Foit Woith,Texas
CITY COUNCIL AGENDA FORTIVORT11
DATE: 11/9/2021 REFERENCE **M&C 21- LOG NAME: 36AMENDMENT 2
NO.: 0861 SHARPLOGIXX
CODE: C TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT: (ALL) Authorize Execution of Amendment No. 2 to City Secretary Contract 54179 to
Increase the Annual Amount by $123,230.00 for a New Annual Amount of$200,000.00
and Add Contract Items for Original Equipment Manufacturer, SharpLogixx,
for Equipment, Replacement Parts, and Maintenance Under the Sole Source Agreement
with SharpLogixx, LLC for the Fire Department
RECOMMENDATION:
It is recommended that the City Council authorize execution of Amendment No. 2 to City Secretary
54179 to increase the annual amount by $123,230.00 for a new annual amount of$200,000.00 and
add to the eligible purchase items for original equipment manufacturer, SharpLogixx, for equipment,
replacement parts, and maintenance under the sole source agreement with SharpLogixx, LLC for
the Fire Department.
DISCUSSION:
In July 2020, the City Manager's Office authorized a sole source agreement with SharpLogixx, LLC for
an annual amount up to $63,975.00 for original equipment manufacturer(OEM), SharpLogixx,
for equipment, replacement parts, and maintenance on x-ray equipment to support the Fire
Department Arson Bomb Team. This agreement was renewed, amended to include non-warranty
repairs, and the annual amount increased by twenty percent in March through the execution of
Amendment No. 1.
In 2021, the Fire Department determined that additional funding is needed due to the need for
additional x-ray units and increases in the number of parts and services needed. An increase to the
agreement will continue the Fire Department's ability to preserve and protect the public health and/or
safety of the City of Fort Worth's residents.
Staff recommends amending the sole source agreement to add an additional $123,230.00 for the Fire
Department for a new annual amount of$200,000.00.
SharpLogixx, LLC is the documented sole source for OEM, SharpLogixx, for equipment, replacement
parts, and maintenance.
M/WBE OFFICE - SharpLogixx, LLC is the documented sole source vendor for these supplies,
replacement parts and maintenance. A waiver of the goal for MBE/SBE subcontracting requirements
was requested by the Department and approved by the Business Equity Division, in accordance with
the BDE Ordinance, because the MBE/SBE is based on the sole-source information provided to the
Business Equity Division by the managing Department's project manager.
This project is located in ALL COUNCIL DISTRICTS.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that funds are available in the current capital budget, as previously
appropriated, in the Grants Operating Federal Fund for the 2020 HSGP LETPA project to support the
approval of the above recommendation and execution of the amendment to the contract. Prior to any
expenditure being incurred, the Fire Department has the responsibility to validate the availability of
funds.
http://apps.cfwnet.org/council_packet/mc_review.asp?ID=29409&councildate=11/9/2021 11/15/2021
M&C Review Page 2 of 2
TO
Fund Department Account Project Program Activity Budget Reference# Amount
ID ID Year (ChartField 2)
FROM
Fund Department Account Project Program Activity Budget Reference# Amount
ID ID Year (ChartField 2)
Submitted for City Manager's Office by: Valerie Washington (6199)
Originating Department Head: Jim Davis (6801)
Additional Information Contact: Mark Rauscher(6803)
ATTACHMENTS
http://apps.cfwnet.org/council_packet/mc_review.asp?ID=29409&councildate=11/9/2021 11/15/2021