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HomeMy WebLinkAboutContract 56688 CSC No. 56688 FORT NORTH CITY OF FORT WORTH COOPERATIVE PURCHASE AGREEMENT This Cooperative Purchase Agreement ("Agreement") is entered into by and between Pelican Sales Inc. ("Vendor") and the City of Fort Worth, ("City"), a Texas home rule municipality. The Cooperative Purchase Agreement includes the following documents which shall be construed in the order of precedence in which they are listed: 1. This Cooperative Purchase Agreement; 2. Exhibit A— Seller's Quote, Scope of Services or Purchase Order; 3. Exhibit B—Cooperative Agency Contract(e.g.,NJPA, DIR, BuyBoard); and 4. Exhibit C—Conflict of Interest Questionnaire Exhibits A, B, and C,which are attached hereto and incorporated herein, are made a part of this Agreement for all purposes. Vendor agrees to provide City with the services and goods included in Exhibit A pursuant to the terms and conditions of this Cooperative Purchase Agreement, including all exhibits thereto. City shall pay Vendor in accordance with the fee schedule in Exhibit A and in accordance with the provisions of this Agreement. Total payment made under this Agreement for the first year by City shall be in the amount of Seventeen Thousand Five Hundred Dollars($17,500).Vendor shall not provide any additional items or services or bill for expenses incurred for City not specified by this Agreement unless City requests and approves in writing the additional costs for such services.City shall not be liable for any additional expenses of Vendor not specified by this Agreement unless City first approves such expenses in writing. The term of this Agreement shall be for one year beginning on November 12, 2021 and ending on June 27, 2022. City shall be able to renew this agreement for four (4) one-year renewal options by written agreement of the parties. Vendor agrees that City shall,until the expiration of three(3)years after final payment under this Agreement, or the final conclusion of any audit commenced during the said three years, have access to and the right to examine at reasonable times any directly pertinent books,documents,papers and records, including, but not limited to, all electronic records, of Vendor involving transactions relating to this Agreement at no additional cost to City. Vendor agrees that City shall have access during normal working hours to all necessary Vendor facilities and shall be provided adequate and appropriate work space in order to conduct audits in compliance with the provisions of this section. City shall give Vendor reasonable advance notice of intended audits. Notices required pursuant to the provisions of this Agreement shall be conclusively determined to have been delivered when (1) hand-delivered to the other party, its agents, employees, servants or representatives, (2) delivered by facsimile with electronic confirmation of the transmission, or (3) received by the other party by United States Mail, registered, return receipt requested, addressed as follows: OFFICIAL RECORD CITY SECRETARY FT.WORTH, TX To CITY: To VENDOR: City of Port Worth Pelican Sales, Inc. Attn: Jesus Chapa, Deputy City Manager Joe Giannacco 200 Texas Street 5121 Industry Drive. Ste 105 Fort Worth, TX 76102-6314 Melbourne, FL 32940 Facsimile: (817) 392-8654 Facsimile: N/A With copy to Fort Worth City Attorney's Office at same address The undersigned represents and warrants that he or she has the power and authority to execute this Agreement and bind the respective Vendor. CITY OF FORT WORTH: CONTRACT COMPLIANCE MANAGER: By signing I acknowledge that I am the person By: Jesu%J.Chapa ov16,20211� responsible for the monitoring and administration Name: Jesus Chapa of this contract, including ensuring all performance Title: Deputy City Manager and reporting requirements. Date: Nov 16,2021 1&2 APPROVAL RECOMMENDED: By: B Ray(Nov 15,202109:56 CST) Name: Brenda Ray Title: Sr.Contract Compliance Specialist By: J&fsDavis(Nov15,202113:11CST) APPROVED AS TO FORM AND LEGALITY: Name: James Davis 4a4400n��Title: Eire Chief p M° FoRrF,a 0000� oa* o 'ap�dOo o dd d / a Auat�atL ATTEST: °ono s=0 By: $ o° d Pad° *� Name: Christopher Austria 0000aan ne000000 Y Y Title: Assistant City Attorney By: "°'` CONTRACT AUTHORIZATION: Name: Ronald P. Gonzales M&C: N/A Title: Acting City Secretary VENDOR: Pelican Sales, Inc By: Name: Niki Juarez Title: GSA Contracts Admin. Date: 1 1/15/2021 OFFICIAL RECORD CITY SECRETARY FT.WORTH, TX GS-07F-95575(ends:Jun 27,2026) Exhibit A PSIPELICAN Estimate SALES # EST-000404 Pelican Sales, Inc. 5121 Industry Drive Suite 105 Melbourne Florida 32940 U.S.A Bill To FORT WORTH TEXAS GOV 505 West Felix Street Fort Worth 76112 TEXAS U.S.A Estimate Date : 13 Sep 2021 Ship To 505 West Felix Street Sales person : Brian Bartlett Fort Worth Fo112 TEXAS GSA Contract GS-07F-9557S(ends:Jun U.S.A Number: 27,2026) Subject RFQ1521163S DescriptionMFR Qty Price Amount Name 1 431-0009-21-OOS FUR 333314N 431- 7.00 2,500.00 17,500.00 SYSTEMS V 0009-21- EA(ea) FUR Systems Scout II 320,320x240 OOS Handheld Hunting Monocular Thermal Imaging Night Vision Camera,Green/Black 431-0009-21- 00S Sub Total 17,500.00 Total $17,500.00 Notes Lead Time is Subject to change based on the Manufacturer's Availability at the time of purchase.FREIGHT FOB DESTINATION :FINAL SALE ITEMS,ON CONTRACT-GS-07F-9557S(ends:Jun 27,2026). Please contact me if you have any questions,321-254-9569 x 614 Brian. Bartlett@pelican-sales.com 1 Exhibit B MAS TERMS AND CONDITIONS Total solutions for law enforcement, security, facilities management, fire, rescue, clothing, marine craft and emergency/disaster response FSC Group: 84 IDSPELICAN I SALES GENERAL SERVICES ADMINISTRATION FEDERAL ACQUISITION SERVICE AUTHORIZED FEDERAL SUPPLY SCHEDULE CATALOG/PRICE LIST On-line access to contract ordering information, terms and conditions, up-to-date pricing, and the option to create an electronic delivery order is available through GSA Advantage!, a menu-driven database system. The INTERNET address for GSA Advantage!is htta://www.asaadvantaae.aov CONTRACT NUMBER: GS-07F-9557S CONTRACT PERIOD: June 27, 2011 through June 27, 2026 For more information on ordering from Federal Supply Schedules click on the GSA Schedules link at: www.gsa.goy Pelican Sales, Inc. 5121 Industry Dr. Suite 105 Melbourne, FL 32940 Toll Free: 888-554-9569 Office: 321-254-9569 Fax: 321-255-1133 Email: GSA@pelican-sales.com Website: http://www.pelican-sales.com CONTRACTOR'S ADMINISTRATION SOURCE: Fonda "Niki" Juarez BUSINESS SIZE: Small, Woman-Owned, SDB, 8(a) Graduate SOCIOECONOMIC INDICATORS: Small Business Concern Small Disadvantaged Business 8(a) Program Graduate Woman-Owned Business Enterprise Pelican Sales, Inc. v1.21 CUSTOMER INFORMATION: 1. A: TABLE OF AWARDED SPECIAL ITEM NUMBERS MAS SINs : MAS SIN MAS SIN DESCRIPTION 3152 Includes all types of clothing,such as worksuits,coats, hoods,gloves, reflective clothing, camouflage, hazardous material clothing and gloves,etc. 316210 Includes all types of footwear, including shoes, boots,etc. 325412 Includes products necessary for criminal investigations,such as evidence collection supplies,fingerprinting,polygraphs,evidence collection containers,etc. 332216 Includes firefighting and rescue equipment,such as jaws,cutters,axes,shovels,etc. 332994 Including all burning equipment,such as flame throwers,drip torches,aerial ignition equipment,etc. 332999 Includes all personal equipment related to law enforcement,such as restraints,duty belts, flashlights,weapon scopes,gas masks,etc. 334220 Includes surveillance systems,wearable body cameras,and vehicle videos, including video storage and services as part of a total solution. 334290 Includes security and detection systems and devices,such as gas detectors,pressure level monitoring,patient/detainee monitoring systems,etc. NOTE: Excludes vehicular alarms 334512 Includes products to support facilities management systems,such as repair parts, surveillance systems,security functions,energy functions,building comfort systems,etc. 334516 Includes analytical equipment for laboratory use,such as testing equipment,etc. 334519 Includes products necessary for bomb and hazardous material disposal, including protective and detective equipment. 336320 Includes vehicle signal and restraint systems,such as vehicular emergency signals,sirens, spot and flood lights,beacon warning devices,etc. 337215 Includes all products and services related to firearm care,including storage,securing, cleaning, bullet recovery,vaults,etc. 339112 Includes breathing air equipment,inhalator devices, respiratory protection products,etc. 339920 Includes target systems and target range accessories,such as protective lenses,shooters gloves, hearing protection devices.etc. 333314NV Includes night vision equipment,such as cameras with night vision,etc. 339113PA Includes all protective apparel, including firefighting suits and accessories, body armor, head protection,etc. 339113R Includes medical and rescue products related to transporting patients, including kits and immobilization devices. 339999E Includes evidence collection and investigative equipment,such as supplies for finger/palm printing,forensic investigation, lie detectors,evidence collection containers,etc. 3FIRE Includes items required to manage fires,such as fire extinguishers,suppressants, pumps, portable tanks, retardant,etc. Includes the introduction of new supplies,technology and services categorically related to NEW items already on GSA contract,which may be in commercial development and/or not yet introduced to the federal government. Pelican Sales, Inc. 0.21 OLMs are supplies and/or services acquired in direct support of an individual task or delivery order placed against a Schedule contract or BPA. OLM pricing is not established at the Schedule contract or BPA level, but at the order level. Since OLMs are identified and acquired at the order level,the ordering contracting officer(OCO)is responsible for making a fair and reasonable price determination for all OLMs.OLMs are procured under a special ordering procedure that simplifies the process for acquiring supplies and services necessary to support individual task or delivery orders placed against a Schedule contract or BPA. Using this new procedure,ancillary supplies and services not known at the time of the Schedule award may be included and priced at the order level.OLM SIN-Level Requirements/Ordering Instructions: OLMs are: Purchased under the authority of the FSS Program; Unknown before an order is placed; Defined and priced at the ordering activity OLM level in accordance with GSAR clause 552.238-115 Special Ordering Procedures for the Acquisition of Order-Level Materials. (Price analysis for OLMs is not conducted when awarding the FSS contract or FSS BPA;therefore, GSAR 538.270 and 538.271 do not apply to OLMs); Only authorized for use in direct support of another awarded SIN;Only authorized for inclusion at the order level under a Time-and-Materials(T&M)or Labor-Hour (LH)Contract Line Item Number(CLIN); Subject to a Not To Exceed(NTE)ceiling price- OLMs are not: "Open Market Items."; Items awarded under ancillary,supplies/services or other direct cost(ODC)SINS(these items are defined, priced, and awarded at the FSS contract level)-OLM Pricing: Prices for items provided under the Order-Level Materials SIN must be inclusive of the Industrial Funding Fee(IFF);The value of OLMs in a task or delivery order,or the cumulative value of OLMs in orders against an FSS BPA awarded under an FSS contract,cannot exceed 33.33%. B: LOWEST PRICED MODEL NUMBER AND PRICE FOR EACH SIN: (Government net price based on a unit of one) MAS Number) Part Number PSA rice 3152 CSO42W/S $0.31 316210 3918003 $3.83 325412 DNA1009 $2.36 332216 80185MK $0.53 332994 16310 $6.80 332999 STRE- $0.18 141129 334220 SG-9113 $5.32 334290 126-050107 $1.98 334512 7013311 $5.61 334516 NARK20018 $0.94 334519 1620570 $17.52 336320 4531000 $1.45 337215 EPP17 $2.80 339112 454-60532 $0.44 339920 OLT-A $0.29 333314NV 4127307 $5.94 339113PA 312-1250 $0.10 339113R 714-045027 $0.81 339999E HCB2002 $5.75 3FIRE 850-54405 $3.30 NEW 30906 $2.73 Pelican Sales, Inc. 0.21 C: Hourly Rates: (Services Only): N/A 2. MAXIMUM ORDER: MAS SIN MAX. Number ORDER LEVEL 3152 $250,000.00 316210 $250,000.00 325412 $250,000.00 332216 $250,000.00 332994 $250,000.00 332999 $250,000.00 334220 $250,000.00 334290 $250,000.00 334512 $250,000.00 334516 $250,000.00 334519 $250,000.00 336320 $250,000.00 337215 $250,000.00 339112 $250,000.00 339920 $250,000.00 333314NV $250,000.00 339113PA $250,000.00 339113R $250,000.00 339999E $250,000.00 3F1 RE $250,000.00 NEW $250,000.00 3. MINIMUM ORDER: $100.00 4. GEOGRAPHIC COVERAGE: Domestic: 48 contiguous states, Alaska, Hawaii, Puerto Rico, and US. Territories 5. POINT(S) OF PRODUCTION: United States 6. DISCOUNT FROM LIST PRICES: 1%-57% Pelican Sales, Inc. is offering the Government the following discounts: - A basic discount of 1-5% below pricing offered to our MFC - Credit Card Discount: None - Other Discounts: N/A 7. QUANTITY DISCOUNT(S): An additional 2% off List for single orders greater than $20,000 with quantity greater than one, shipping to a single location. 8. PAYMENTTERMS: Net 30 - Information for Ordering Offices: Prompt payment terms cannot be negotiated out of the contractual agreement in exchange for other concessions. 9. A: Government Purchase Cards must be accepted at or below the micro-purchase threshold ($10,000). Yes B: Government Purchase Cards are accepted above the micro-purchase threshold ($10,000). Yes Pelican Sales, Inc. v1.21 10. FOREIGN ITEMS: See Product Information for Countryof Origin 11. A: TIME OF DELIVERY: See Product Information for lead time B: EXPEDITED DELIVERY: See Product Information for lead time. C: OVERNIGHT AND 2-DAY DELIVERY: Yes, if stock is available. D: URGENT REQUIRMENTS: Agencies can contact us to affect a faster delivery. Customers are encouraged to contact the contractor for the purpose of requesting accelerated delivery. 12. FOB POINT: Origin Destination: Alaska, Hawaii, Puerto Rico, and U.S. Territories/APO/FPO 13. A: ORDERING ADDRESS: Pelican Sales, Inc. Attn: GSA Department 5121 Industry Dr. Suite 105 Melbourne, FL 32940 Toll Free: 888-254-9569 Office: 321-254-9569 Email: gsa(a)pelican-sales.com B: ORDERING PROCEDURES: For supplies and services, the ordering procedures, information on Blanket Purchase Agreements (BPA's) are found in FAR 8.405-3 14. PAYMENT ADDRESS: Pelican Sales, Inc. Attn: Accounts Payable 5121 Industry Dr. Suite 105 Melbourne, FL 32940 Toll Free: 888-254-9569 Office: 321-254-9569 Email: accountspayable(a-)_pelican-sales.com 15. WARRANTY PROVISION: We pass the standard manufacturer's warranties to our customers. Any warranty issues would be resolved, with our assistance, by the manufacturer according to the manufacturer policy on the items in question. Return Goods Policy: - We accept returns for exchange in the event that the incorrect items are received by the customer. Generally, if the incorrect item was ordered as a result of the customer error then we require that the customer ship the items back at their expense but in the event of an error on the part of Pelican Sales or one of our suppliers we pay shipping for the return. - Any special ordered item cannot be returned without approval from the stocking location/manufacturer, the customer will be required to pay for the return freight and a 15% restocking fee will apply. No returns will be accepted without an RMA number (Return Material Authorization). CANCELLATION: A Restocking Fee of 15% is charged for all completed, shipped and/or delivered orders if Purchaser chooses to cancel their order. Contact Contractor for complete cancellation and restocking policy. 16. EXPORT PACKING CHARGES: N/A Pelican Sales, Inc. v1.21 17. TERMS AND CONDITIONS OF GOVERNMENT PURCHASE CARD ACCEPTANCE: N/A 18. TERMS AND CONDITIONS OF RENTAL, MAINTENANCE, AND REPAIR (IF APPLICABLE): N/A 19. TERMS AND CONDITIONS OF INSTALLATION (IF APPLICABLE): N/A 20. A: TERMS AND CONDITIONS OF REPAIR PARTS INDICATING DATE OF PARTS PRICE LISTS AND ANY DISCOUNTS FROM LIST PRICES (IF AVAILABLE): N/A B: TERMS AND CONDITIONS FOR ANY OTHER SERVICES (IF APPLICABLE): N/A 21. LIST OF SERVICE AND DISTRIBUTION POINTS (IF APPLICABLE): N/A 22. LIST OF PARTICIPATING DEALERS (IF APPLICABLE): N/A 23. PREVENTIVE MAINTENANCE (IF APPLICABLE): N/A 24. A: SPECIAL ATTRIBUTES SUCH AS ENVIRONMENTAL ATTRIBUTES (e.g. recycled content, energy efficiency, and/or reduced pollutants): Noted with logo when applicable B: Section 508 Compliance for EIT: NONE 25. DUNS NUMBER: 82-6318560 26. NOTIFICATION REGARDING REGISTRATION IN SYSTEM FOR AWARD MANAGEMENT (SAM) DATABASE: Contractor has an Active Registration in the SAM database. Pelican Sales, Inc. v1.21 Exhibit C CONFLICT OF INTEREST QUESTIONNAIRE FORM C1Q For vendor doing business with local governmental entity This questionnaire reflects changes made to the law by H.B. 23, 84th Leg., Regular Session. OFFICEUSEONLY This questionnaire is being filed in accordance with Chapter 176, Local Government Code, by a vendor who Dale Received has a business relationship as defined by Section 176.001(1-a) with a local governmental entity and the vendor meets requirements under Section 1 76 006(a). By law this questionnaire must be tiled with the records administrator of the local governmental entity not later than the 7th business day after the date the vendor becomes aware of facts that require the statement to be filed. See Section 176.006(a-1),Local Government Code. A vendor commits an offense if the vendor knowingly violates Section 176.006, Local Government Code.An offense under this section is a misdemeanor. jJ Name of vendor who has a business relationship with local governmental entity. Pelican Sales Inc. 2 Check this box if you are filing an update to a previously filed questionnaire.(The law requires that you file an updated completed questionnaire with the appropriate filing authority not later than the 7th business day after the date on which you became aware that the originally filed questionnaire was incomplete or inaccurate.) 3 Name of local government officer about whom the information is being disclosed. Name of Officer -iJ Describe each employment or other business relationship with the local government officer, or a family member of the officer,as described by Section 176.003(a)(2)(A). Also describe any family relationship with the local government officer. Complete subparts A and B for each employment or business relationship described. Attach additional pages to this Form CIQ as necessary. A. Is the local government officer or a family member of the officer receiving or likely to receive taxable income, other than investment income, from the vendor? Yes © No B. Is the vendor receiving or likely to receive taxable income,other than investment income,from or at the direction of the local government officer or a family member of the officer AND the taxable income is not received from the local governmental entity? Yes 1z No 11 Describe each employment or business relationship that the vendor named in Section 7 maintains with a corporation or other business entity with respect to which the local government officer serves as an officer or director,or holds an ownership interest of one percent or more. �%ill l� 6 ElCheck this box if the vendor has given the local government officer or a family member of the officer one or more gifts as described in Section 176.003(a)(2)(B), excluding gifts described in Section 176.003(a-1). 7 9>r Q—/�4 U'-w- 0/ ' /5, z 0 2, Sin re of vendor doing business with the governmental entity Date Form provided by Texas Ethics Commission www.ethics.state.tx.us Revised 1/1/2021