The URL can be used to link to this page

Home My WebLink AboutContract 55463-A2 CSC No.55463-A2 SECOND AMENDMENT TO CITY SECRETARY CONTRACT NO. 55463 WHEREAS the City of Fort Worth("City")and Fort Worth Housing Solutions("Agency") made and entered into City Secretary Contract No. 55463 ("Contract"); WHEREAS,City has received funding through the Emergency Rental Assistance("ERA") Program established by section 501 of subtitle A of title V of Division N of the Consolidated Appropriations Act (the "Act") ("ERA Funds"), to assist households that are unable to pay rent and utilities due to the public health emergency posed by the COVID-19 pandemic and that meet eligibility criteria; WHEREAS, Section 5.2.2.2 of the Contract permits Agency to request an amendment of the budget, subject to written approval by the Director of the City's Neighborhood Services Department; WHEREAS, the Agency requested a budget amendment from City in order to adjust line item amounts,to transfer funds from the Rental Payments line to the Contracted Services line item to meet the needs requested by the participants. A revision of the milestones has also been developed in order to capture updated projections based on actual average assistance amounts per- client. WHEREAS, City believes that the requested amendment will help Agency meet the program's goals and further the interests of both Agency and City; and WHEREAS,it is the mutual desire of City and Agency to amend the Contract to complete the Program and meet Contract objectives. NOW, THEREFORE, City and Agency hereby agree to amend the Contract as follows: I. Exhibit"A"—Program Summary attached to the Contract is hereby replaced with the attached Exhibit"A"revised 11/2021; and Exhibit`B"—Budget attached to the Contract is also replaced with the attached Exhibit"B" — Budget revised 11/2021. II. Unless otherwise specified, this amendment is effective as of the Effective Date of the Contract. III. OFFICIAL RECORD CITY SECRETARY Amendment No.2 to CSC No.55463 Fort Worth Housing Solutions(ERA) FT.WORTH, TX All terms and conditions of the Contract not amended herein remain unaffected and in full force and effect, are binding on the Parties and are hereby ratified by the Parties. Capitalized terms not defined herein shall have the meanings assigned to them in the Contract. [SIGNATURES APPEAR ON FOLLOWING PAGE] Amendment No.2 to CSC No.55463 Page 2 Fort Worth Housing Solutions(ERA) ACCEPTED AND AGREED: Fort Worth Housing Solutions CITY OF FORT WORTH By: �-MarQgt Lemons(Nov 15,202110:38 CST) By: Fernando Costa(Nov 18,2021 16:49 CST) Mary-Margaret Lemons, President FWHS Fernando Costa,Assistant City Manager ATTEST: APPROVE AS TO FORM AND LEGALITY: By: � Imo' By: Ronald Gonzales,Acting City Secretary Taylor Paris,Assistant City Attorney M&C: 20-0330 � FORp1295 Certification No. 2020-61382011§�o Date: May 19, 2020 0A �O p . �aa d 0 dgPvo = 0 d� RECOMMENDED: a�44 NEXAso By: Victor Turner,Neighborhood Services Director CONTRACT COMPLIANCE MANAGER: By signing, I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements Barbara Asbury(Nov 15,202 11:04 CST) Barbara Asbury Compliance and Planning Manager OFFICIAL RECORD CITY SECRETARY Amendment No.2 to CSC No.55463 Fort Worth Housing Solutions(ERA) FT.WORTH, TX Fort Worth Housing Solutions EXHIBIT "A" TREASURY DEPARTMENT RENTAL PROGRAM SUMMARY ASSISTANCE PROGRAM SUMMARY: REVISED January 11, 2021 —September 30, 2022 $14,850,000.00 CONTRACT TERM AMOUNT Capitalized terms not defined herein shall have meanings assigned them in the Contract. PROGRAM: The goal of the program is to provide emergency rental assistance, utility assistance, and related housing assistance payments and services on behalf of income-eligible Fort Worth residents who have been impacted by COVID-19 in order to help them maintain housing stability. The Program serves clients by screening them for eligibility under the Fort Worth Emergency Rental Assistance Program (FWERAP) authorized by Division N of the Consolidated Appropriations Act of 2021, making payments to landlords, utility companies, or related vendors of housing services, and re-certifying tenant household eligibility on a quarterly basis if they continue to need rental assistance. The Program also provides clients with appropriate information and referral to other social services or employment services as may be requested. The Program will provide services to clients based on FWERAP Eligibility Guidelines as follows: • All eligible clients must demonstrate housing instability as established by FWERAP Policies and Procedures as updated from time to time by City in consultation with program partners,must document that their financial hardship was caused by and/or is related to the Coronavirus Pandemic, and must have household incomes under 80% of Area Median Income. • Eligible clients will receive 3 months' rent, for the current month and 2 future months, in addition to payment of all arrearages, as well as any current month's utility payments (electricity, gas)that have been shown to be past due. • Agency will use Neighborly Software or other application platform designated by the City of Fort Worth, for processing client applications, communicating with applicants, maintaining all required data, and preparing reports. • Categorical Eligibility demonstrating that client household income is at or below 80%AMI may be documented through a determination letter from another local, state or federal government assistance program (such as Supplemental Nutritional Assistance Program — (SNAP/Food Stamps)within 12 months of date of application,provided the dollar amount of the household income is indicated on the determination letter. • Housing instability may be documented by past due rent or utility notice, or other means as further described in the FWERAP Policies and Procedures. • Agency will update client service practices, policies, procedures, and implementation of TREASURY EMERGENCY RENTAL ASSISTANCE CONTRACT 2021—EXHIBIT A Fort Worth Housing Solutions the program in accordance with guidance received from the City and the U.S Treasury, as it is communicated to Agency throughout the term of the Contract. The Program will meet the following revised client service and funds expenditure goals: Funds Number of Number of Percent of Amount Obligated Clients Clients Funds ofFunds (committed Approved for Served Expended Expended Contract to Specific Assistance (Received Month Clients) Assistance) 3 4/30/21 15% 371 247 10% $1,485,000 6 7/30/21 40% 989 742 30% $4,455,000 8 9/30/21 65% 1608 1237 50% $7,425,000 11 12/31/21 75% 1833 1709 70% $10,395,000 14 3/31/22 85% 2102 1957 80% $11,880,000 17 6/30/22 100% 2451 2328 95% $14,107,500 20 9/30/22 2451 100% $14,850,000 • NOTE: Above service goals based on number needed to achieve Agency's proportionate share of statutory 65% funds obligation goal, and on actual average rent and utilities assistance amount of$5660 per client; Number of clients to be served may be adjusted based on overall average assistance amounts and number of clients approved for 3, 6, or 9 additional months'assistance. Agency's Program services will be provided at 1201 East 13th Street, Fort Worth Texas, 76102 from 8:30 am-4:30 pm Monday thru Thursday. FWERAP Funds will pay for direct costs of delivering the program at outlined on Exhibit B - Budget, including rental and utility payments to landlords and utility providers, operational costs of providing housing stability services to clients (intake/referral, case management, etc.) such as salaries and benefits for staff implementing the program,costs of office supplies,communications, and related operations, and administrative overhead costs (accounting, audit, supervision, etc.) TREASURY EMERGENCY RENTAL ASSISTANCE CONTRACT 2021—EXHIBIT A-Revised Fort Worth Housing Solutions-Amendment#2 Fort Worth Housing Solutions EXHIBIT "B" TREASURY DEPARTMENT RENTAL $14,850,000 ASSISTANCE PROGRAM BUDGET: REVISED Version 2 Cost Line Item City of Fort Worth A Total Program Treasury Rental Budget Assistance Funds Program Operational and Housing Stability Costs Salaries $ 307,500 37,994 $ 345,494 FICA g .0765 $ 23,524 $2,907 $ 26,431 Health/Dental Insurance @ I I% $ 33,825 $4,180 $ 34,005 Unemployment Insurance(a,0.2% $ 615 $ 76 $ 691 Workers' Compensation Insurance @ $ 1,107 $ 137 $1,244 0.36% Employee Retirement Plan 5% $ 15,375 $ 1,900 $17,275 Office Supplies $ 2,000 $ 838 $2,838 Postage $ 1,500 Transportation $ 2,500 Contracted Services(Office Temps Etc.) $ 246,166 $74,256 $320,422 Communications/Telephone $ 3,600 Laptops/Cellular Hotspots/ Scanners $ 12,288 $ 2,500 $14,788 Neighborly Software / Related Client $ 50,000 Service Software Costs (allocated portion of online application cost) Subtotal, Operations/Housing OperationslHousing Stability $ 700,000 Rental Payments(including arrears) $ 12,000,000 ($124,788) $ 11,875,212 Utility Payments(including arrears) $ 2,000,000 Subtotal,Direct Program Costs $ 14,000,000 FWERAP Administrative Costs Salaries/Accounting Assistant $ 52,500 Salaries/Other Administrative $ 47,500 FICA $ 7,650 Dental/Heath Insurance $ 11,000 Retirement $ 5,000 Unemployment/Workers' Comp, $ 560 Marketing $ 2,500 Contracted Services: Accounting/Audit $ 3,000 Contracted Services: Office Temps Etc. $ 14,290 Office Rent $ 6,000 Subtotal,Administrative Costs $ 150,000 GRAND TOTAL $ 14,850,000 TREASURY EMERGENCY RENTAL ASSISTANCE CONTRACT 2021-EXHIBIT B-Revised Fort Worth Housing Solution(ERA): Contract Amendment 2