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Home My WebLink AboutContract 50022-R3 CSC No.50022-R3 CITY OF FORT WORTH CONTRACT RENEWAL NOTICE November 3, 2021 OneRain Incorporated 1531 Skyway Drive Unit D Longmont, CO 80504 Re: Contract Renewal Notice Contract No. CSC No. 50022 (the"Contract") Renewal Term No. 3: November 29, 2021 to November 28, 2022 The above referenced Contract with the City of Fort Worth expires on November 28,2021 (the "Expiration Date"). Pursuant to the Contract, contract renewals are at the sole option of the City. This letter is to inform you that the City is exercising its right to renew the Contract for an additional one (1) year period, which will begin immediately after the Expiration Date. All other terms and conditions of the Contract remain unchanged. Please return this signed acknowledgement letter, along with a copy of your quote for charges for the new renewal term, and a current insurance certificate, to the address set forth below, acknowledging receipt of the Contract Renewal Notice. Failure to provide a signed acknowledgment does not affect the renewal. To ensure that your company information is correct and up-to-date, please log onto PeopleSoft Purchasing at https://www.fortworthtexas.gov/departments/finance/Purchasing. If you have any questions concerning this Contract Renewal Notice, please contact me at the telephone number listed below. Sincerely, I I i Kathy Agee-Dow Sr. Contract Compliance Specialist 200 Texas Street Fort Worth, TX, 76102 Kathy n.A ee-Dow mfortworthtexas. ov (817) 392 - 8461 OFFICIAL RECORD CITY SECRETARY Contract Renewal FT. WORTH, TX I I i i [Executed effective as of the date signed by the Assistant City Manager below.] / [ACCEPTED AND AGREED:] I City: Vendor: By: Valerie Washington(Nov 19,202116:50 CST) By: Name: Valerie Washington Name: I Title: Assistant City Manager Title: Date: Nov 19, 2021 Date: 1\l\1\u;-A ^� CITY OF FORT WORTH INTERNAL ROUTING PROCESS: Approval Recommended: Contract Compliance Manager: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract,including ensuring all By: performance and reporting requirements. Name: Kevin Gunn Title: Director, 1T Solutions Steven Vandever(Nov 19,2021 11:27 CST) By: �,dp'0�� Approved as to Form and Legality: Name: Steven Vandever �p On Q a Title: Sr. IT Solutions Manager pp�OF ro-p& d .~o p�0 �vo oZA By: City Secretary: �p�,�o o*�d 0000000 Name: Taylor Paris Title: Assistant City Attorney aaa��EXp54p� By: Contract Authorization: Name: Ronald Gonzales M&C: P-12123 Title: Acting City Secretary OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Renewal Page 2 of 2 November 5, 2021 Kathy Agee-Dow IT Solutions- Sr Contract Compliance Specialist City of Fort Worth 200 Texas Street Fort Worth,TX 76102 Dear Kathy, Re: Quotation for Annual Technical Support&Software Maintenance Flood Early Warning and Water Management Data System Ref: CSC Contract No. 50022 Professional Services Agreement OneRain is pleased to provide the following quotation related to the annual fees associated with the data collection and visualization programs for the City of Fort Worth Transportation and Public Works Department's Flood Early Warning and Water Management data system.The current annual software and maintenance for Term 3, November 29, 2021 to November 28,2022. OneRain takes a highly proactive approach to upgrades,maintenance, issue diagnosis and resolution.Our ongoing licensed software and subscription services with support and maintenance options are designed to keep your critical systems running and operating at peak performance.The annual technical support fees associated with Contrail provide you with technical support during normal business hours M-F, as well as free upgrades to the software licenses,as new features are deployed. This contract renewal covers the continued licensing and subscriptions for Contrail-based software.The pricing below is based upon your current system configuration. ❑ne Ra 111`____. QUOTATION Thr RninfKH C—pa"v f Annual Technical Support and Software Maintenance 12-Month Term Start Date: November 29, 2021 End Date: November 28, 2022 Hinu�uaxr�xs 11533 Skyway Drive Unit D Item Services Description sty Unit Total Longmont,CO So5o4 1 1 Cost 0001 Contrail Base Station annual software 1 $5,000 $5,000 800-758-RAIN maintenance support(per license) 303.774•2033 0002 Contrail Server 12-month managed and hosted 2 $12,000 $24,000 Fax:303.774•-37 www.onerain.mm application service subscription (per license) information@onerain.com 0003 Contrail Field Decoder annual software 4 $250 $1,000 maintenance support(per license Total Annual Payment 111W 1PE $30,000 Payment Annual contract fees are due and payable in advance of the annual technical support and maintenance period commencing each 12-month term.An invoice will be issued only upon receipt of your commitment to pay.Any additional products or services outside of this contract are not included and will be chargeable at OneRain's then current pricing. Payment Terms: Unless expressly agreed to in writing by both parties in advance, OneRain's standard Net 30 payment terms will apply. Finance charges are accrued on past due invoices at a rate of 18%per annum. We at OneRain sincerely appreciate the long-standing professional relationship with the City of Fort Worth and look forward to being your vendor of choice in the future. Please don't hesitate to let us know if we can be of further assistance. Should you have any questions or concerns regarding this quotation,please send an email to accountingPonerain.com,or contact us at + 1 (303) 774-2033. Sincerely, 2BrianLafli CFO ❑neRaiCil` Thr RninfKH C—pa"y �� PAGE 2