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Home My WebLink AboutContract 54969-A3 CSC No.54969-A3 THIRD AMENDMENT TO CITY SECRETARY CONTRACT NO. 54969 WHEREAS the City of Fort Worth("City") and SafeHaven of Tarrant County("Agency") made and entered into City Secretary Contract No. 54969 ("Contract''); WHEREAS,the Contract provides funding to Agency pursuant to a grant received by City from the United States Department of Housing and Urban Development ("HUD") through the Emergency Solutions Grant Program ("ESG"); Program No. S-20-MC-48-0006, Catalog of Federal Domestic Assistance No. 14.231; WHEREAS,the Agency requested a contract term extension to end on November 30,2021; WHEREAS, it is the mutual desire of the City and Agency to amend the Contract, by revising the line items for workers comp. and salary costs to spend all funds remaining from the 2019-2020 program year; WHEREAS,these funds became available as a result of remaining balances from the 2019-2020 program year; WHEREAS,these funds will expire at the conclusion of the 2020-2021 Program Year and Agency will utilize funds to provide needed services to persons at risk of becoming homeless; and WHEREAS,it is the mutual desire of City and Agency to amend the Contract to complete the Program and meet Contract objectives. NOW, THEREFORE, City and Agency hereby agree to amend the Contract as follows: I. Exhibit"A"—Program Summary and Exhibit"B"—Budget attached to the Contract are hereby replaced with the attached Exhibit"A"- Program Summary Revised 10/2021 and Exhibit "B"—Budget revised 10/2021. II. Unless otherwise specified,this amendment is effective as of the Effective Date of the Contract. III. All terms and conditions of the Contract not amended herein remain unaffected and in full force and effect, are binding on the Parties and are hereby ratified by the Parties. Capitalized terms not defined herein shall have the meanings assigned to them in the Contract. [SIGNATURES APPEAR ON FOLLOWING PAGE] OFFICIAL RECORD Amendment No.3 to CSC No.54969 CITY SECRETARY SafeHaven of Tarrant County(ESG) FT.WORTH, TX [Executed effective as of the date signed by the Assistant City Manager below.] / [ACCEPTED AND AGREED:] City: Vendor: La��` C � By: Fernando Costa(Nov 24,202109:26 CST) By: Kathryn Ruth ob(Nov 23,202116:50 Name: Fernando Costa Name: Kathryn Jacob Title: Assistant City Manager Title: President and CEO Date: Date: CITY OF FORT WORTH INTERNAL ROUTING PROCESS: Approval Recommended: Contract Compliance Manager: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract,including ensuring all By: performance and reporting requirements. Name: Victor Turner Title: Director,Neighborhood Services Dept. X&bra tb � By: Barbara Asbury(Nov 23,2021 :18 CST) Approved as to Form and Legality: Name: Barbara Asbury Title: Compliance and Planning Manager �OR � p��OFoF 0000T�d"—"g �o � By: City Secretary: Avg Name: Taylor Paris �d * Ay Title: Assistant City Attorney aaa00000000 t1�*X 4'� By: Contract Authorization: Name: Ronald P. Gonzales M&C: 20-0497 Title: Acting City Secretary OFFICIAL RECORD Amendment No.3 to CSC No.54969 CITY SECRETARY SafeHaven of Tarrant County(ESG) FT.WORTH, TX SAFEHAVEN OF TARRANT COUNTY EXHIBIT "A" SafeSolutions for Fort Worth PROGRAM SUMMARY PROGRAM SUMMARY (ESG) October 1, 2020 to November 30, 2021 (Extension) $97,149.27 PERIOD AMOUNT Capitalized terms not defined herein shall have meanings assigned them in the Contract. PROGRAM: The Program provides emergency shelter to victims of domestic violence who are homeless, including supportive services which consist of case management,safety planning,child care,food, clothing, counseling, support groups, document replacement, and legal representation. ESG Funds will be used to pay for salaries and fringe benefits for Program employees and utilities. Agency's office is located at 1010 N. Center Street, Arlington, TX 76011. Program services will be available 24 hours a day 7 days a week. Addresses where Program services are provided cannot be released due to confidentiality and risks to domestic violence victims. REGULATORY CLASSIFICATION: Service Category (if more than one category, specify amount for each): ESG Emergency Shelter Component Regulatory Citation(s): 24 CFR 576.102 Agency will maintain documentation that verifies that 100% clients served are homeless based on the current HUD definitions. PROGRAM GOALS: Minimum Number of Fort Worth Clients to be Served: The Program must serve a minimum of 600 Unduplicated Clients as shown by the monthly Attachment III and yearly SAGE (HMIS reporting). Timely, accurate, and complete information should always be reported,but not be limited, to the following number and percentage goals of those clients receiving Case Management: A. Those exiting ES to temporary or permanent housing destinations: 480; 80% B. Those who have non-cash benefits at exit: 176 households; 65% ESG PSA CONTRACT 2020-2021 —EXHIBIT"A"—PROGRAM SUMMARY Page 1 SafeHaven of Tarrant County—Amendment 3 C. Number of persons in shelter less than 60 days: 510; 851/o D. Number of persons in shelter greater than 60+ days: 90; 15% E. Unduplicated number of adults with increase in income: 95; 351/o ESG PSA CONTRACT 2020-2021 —EXHIBIT"A"—PROGRAM SUMMARY Page 2 SafeHaven of Tarrant County—Amendment 3 EXHIBIT"B"-BUDGET ndment 1 Amendment 2 Amendment 3 Original Grant Budget Budget Budget final Account Budget Increase correction Current Budget adjustment T EMERGENCY SHELTER 11DSSENTIAL SERVICES laries 1001 $ 52,382.18 $ 70,370.56 $ 70,370.56 $ 68.96 $ 70,439.52 CA 1002 $ 4,680.84 $ 5,383.35 $ 5,383.35 $ 5,383.35 Life/Disability Insurance 1003 $ 611.88 $ 365.93 $ - $ 365.93 $ 365.93 Health/Dental Insurance 1004 $ 1,546.13 $ 2,697.96 $ - $ 2,697.96 $ 2,697.96 Unemployment-State 1005 $ - $ - $Worker's Compensation 1006 $ 611.87 $ 831.77 $ (0.01) $ 831.76 $ (68.96) $ 762.80 Office Supplies 1007 1$ - 1 $ - Food Supplies 1008 $ - $ - Insurance 1009 $ - $ - Accounting 1010 $ - $ - Contract Labor Security(City needs copy of contract before expenses can be reimbursed) 1011 $ - $ - Other(Retirement) 1012 $ 1,223.75 $ - $ - $ - SHELTER OPERATIONS Maintenance 2001 $ - $ - Security 2002 $ - $ - Insurance 2003 $ - $ - Utilities 2004 $ 13,943.35 $ 17.913.54 $ (4.013.83) $ 13.899.71 $ 13,899.71 Supplies 2005 $ - $ - Repairs 2006 $ - $ - Other(meals) 2007 $ - $ - SUBTOTAL EMERGENCY SHELTER $ 75,000.00 1$ 97,563.11 1$ (4,013.84)1$ 93,549.27 1$ (68.96)1$ 93,549.27 HOUSING RELOCATION AND STABILIZATION PREVENTION Salaries 3001 FICA 3002 Life/Disability Insurance 3003 Health/Dental Insurance 3004 Unemployment-State 3005 Worker's Compensation 3006 Other() 3007 REHOUSING Salaries 4001 FICA 4002 Life/Disability Insurance 4003 Health/Dental Insurance 4004 Unemployment-State 4005 Worker's Compensation 4006 BRA 4007 Retirement 4008 Parking 4009 Mileage 4010 Rental Assstance/Security Deposits Utility Deposits/Payments Other:(Program supplies and admin):Food; postage;telephone/network/intemet;occupancy; mileage;training and professional development; BMIS/professional/contract fees;other direct client and supportive services;equipment rental/non-cap;indirect Other(Fringe Benefits):Parking,employee prescreening,BRA,worker's compensation 4011 SUBTOTAL HR&S $ - $ - $ - $ - FINANCIAL ASSISTANCE PREVENTION Rental Assistance 5001 Utility Payments 5002 REHOUSING Rental Assistance 6001 $ - Security Deposits 6002 Utility Deposits 6003 Utility Payments 6004 Moving Costs 6005 Motel/Hotel Vouchers 6006 SUBTOTAL FINANCIAL ASSISTANCE $ - $ - $ - HOMELESS MANAGEMENT INFORMATION SYSTEM(HMIS) BMIS Software Costs 7001 $ 6,000.00 1$ (2,400.00)1$ 3,600.00 1$ - $ 3.600.00 SUBTOTAL HMIS $ 3,600.00 $ - $ 3,600.00 BUDGET TOTAL $ 75,000.00 $ 97,149.27 $ 97,149.27 Total budget ESG PSA CONTRACT 2020-2021-EXHIBIT"B"-SafeHaven of Tarrant County-Amendment 3 PsRe 1 The following tables were created for the purpose of preparing, negotiating, and determining the cost reasonableness and cost allocation method used by the Agency for the line item budget represented on the first page of this EXHIBIT `B" — Budget. The information reflected in the tables is to be considered part of the terms and conditions of the Contract. Agency must have prior written approval by the City to make changes to any line item in the Budget as outlined in Section 5.2.2 in the Contract. The deadline to make changes to EXHIBIT `B"—Budget is NA. SALARY DETAIL Est. Percent to Amount to Position Title Annual Salary Grant Grant Childcare Aide, 1 FTE $ 25,028.96 100% $ 25,028.96 Shelter Aide, Housekeeper, 1 FTE $ 20,800.00 100% $ 20,800.00 Cook, 1 FTE $ 24,610.56 100% $ 24,610.56 TOTAL 1 $ 70,439.52 1 100.0% $ 70,439.52 FRINGE DETAIL Percent of Est. Percent to Amount to Payroll Amount Grant Grant FICA 7.65% $ 5,383.35 100% $ 5,383.35 Life/Disability Insurance 0.52% $ 365.93 100% $ 365.93 Health/DentalInsurance 0.04% $ 2,697.96 100% $ 2,697.96 Unemployment-State Worker's Compensation 0.84% $ 831.76 92% $ 762.80 HRA $ - Retirement Parking Mileage Other TOTAL $ 9,279.00 99.3% $ 9,210.04 SUPPLIES AND SERVICES Est. Percent to Amount to Total Budget Grant Grant Office Supplies Food Supplies TOTAL MISCELLANEOUS Est. Percent to Amount to Total Budget Grant Grant Insurance #DIV/0! ESG PSA CONTRACT 2020-2021 -EXHIBIT"B" -BUDGET SafeHaven of Tarrant County -Amendment 3 Page 2 Accounting Contract Labor(Security) OtherO TOTAL SHELTER OPERATIONS Est. Percent to Amount to Total Budget Grant Grant Maintenance Security Insurance Utilities $ 43,734.00 32% S 13,899.71 Supplies Repairs Other(Meals) TOTAL $ 13,899.71 FINANCIAL ASSISTANCE Est. Percent to Amount to Total Budget Grant Grant Rental Assistance $ - Security Deposits Utility Payments Utility Deposits Moving Costs Motel/Hotel Vouchers TOTAL $ - HMIS Est. Percent to Amount to Total Budget Grant Grant HMIS Software Costs $ 6,000.00 60% $ 3,600.00 TOTAL $ 6,000.00 $ 3,600.00 $ 97,149.27 ESG PSA CONTRACT 2020-2021 -EXHIBIT"B" -BUDGET SafeHaven of Tarrant County -Amendment 3 Page 3