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Home My WebLink AboutContract 54289-A1 CSC No.54289-A1 FIRST AMENDMENT TO CITY SECRETARY CONTRACT NO. 54289 WHEREAS the City of Fort Worth ("City") and The Salvation Army, A Georgia Corporation ("Agency")made and entered into City Secretary Contract No. 54289 ("Contract"); WHEREAS, the Contract provides funding to Agency pursuant to a grant received by City from the United States Department of Housing and Urban Development ("HUD") through the Emergency Solutions Grant Program ("ESG"); Program No. S-20-MC-48-0006, Catalog of Federal Domestic Assistance No. 14.231, and the special allocations of funds received for this program known as ESG-CV and ESG-CV2,through the Coronavirus Aid,Relief,and Economic Security(CARES)Act of 2020; WHEREAS, it is the mutual desire of the City and Agency to amend the Contract to increase the budget by $7,500.00; WHEREAS,these funds became available to Agency for ESG-eligible program expenses as a result of reclassification of certain cost items within the original program budget which must be more appropriately charged to the City's ESG Administration budget for ESG-CV in order to comply with HUD regulations; WHEREAS, this reclassification results in an increase in the overall Contract budget to a total amount of $82,500.00, of which $75,000.00 is for program expenses to serve eligible client populations and $7,500.00 is for administrative expenses to support the delivery of such services;and WHEREAS, it is the mutual desire of City and Agency to amend the Contract to extend the term and revise certain reimbursement provisions and performance objectives in order to complete the Program and meet Contract objectives. NOW,THEREFORE,City and Agency hereby agree to amend the Contract as follows: I. Section 4.1 Provide ESG-CV Funds is deleted in its entirety and replaced by the following: "4.1 Provide ESG-CV Funds. City shall provide up to $82,500.00 of ESG-CV Funds under the terms and conditions of this Contract." II. The first sentence in Section 3 TERM is deleted and replaced by the following: "The term of this Contract(Contract Term)begins on the Effective Date and terminates On September 2, 2022 unless earlier terminated as provided in this Contract." OFFICIAL RECORD CITY SECRETARY Amendment No.1 to CSC No.54289 The Salvation Army,A Georgia Corporation(ESG-CV) FT.WORTH, TX III. Section 5.3.1 PROGRAM PERFORMANCE MILESTONES is revised as follows: the table of milestones is deleted and replaced with the below table which specifies the dates of program performance milestones and expenditure deadlines for the extended term of the Contract: Month Relative to Date Expenditures Unduplicated Clients as Beginning of Specified in EXHIBIT"A": Contract Term Program Summary Month 3 December 31,2020 15% 15% Month 6 March 31,2021 30% 30% Month 9 June 30,2021 50% 50% Month 12 September 30,2021 65% 65% Month 15 December 30,2021 75% 75% Month 18 March 31,2022 80% 80% Month 21 June 30,2022 90% 90% Month 23 1 September 2,2022 1 100% 100% NOTE: If the Contract was executed prior to October 1,2020 and/or if the Effective Date of the Contract is March 13,2020,all months prior to December 31,2020 are included in the Month 3 period. Section 9 REIMBURSEMENT REQUIREMENTS is revised as follows: Section 9.2.1 Attachment I—Invoice is deleted in its entirety and replaced by the following: "9.2.1 Attachment I—Invoice. This report shall contain the amount requested for reimbursement each month or partial month,the cumulative reimbursement requested to date (inclusive of that month's or partial month's request). Section 9.2.1.1 is hereby amended to read as follows: 9.2.1.1 Agency must submit a separate invoice for each ESG-CV-eligible activity type funded through this Contract, i.e. Shelter Operations, Homeless Prevention, Rapid Rehousing, Unsheltered Outreach, Administration, and HMIS. Entries on Attachment II Expenditure Summary must list and designate Administration line items separately from Program costs, with the word `Administration' included in the cost item title." Section 9.4 Final Reimbursement Request is added as follows: "9.4 Final Reimbursement Request 9.4.1 Agency's Final Reimbursement Request must be submitted no later than September 9, 2022. The Final Reimbursement Request must include all program-eligible expenses incurred during August 2022. Agency's Final Reimbursement Request may also include a request for advancement of funds for September program expenses for up to 90%of the monthly average of Agency's standard Program operations expenses (staff salaries, benefits, and related program operational expenses). The monthly average of Agency Program Operations expenses will be based on the Program's prior six months' of such expenses charged to the Contract(February thru July 2022). Agency's Final Reimbursement Request may be submitted with partial Complete Documentation for August or September 2022 expenses if such Amendment No.1 to CSC No.54289 Page 2 The Salvation Army,A Georgia Corporation(ESG-CV) documentation is not available at the time of submittal, provided that such Complete Documentation will be submitted no later than October 15, 2022. Failure to submit Complete Documentation for August or September 2022 expenses by October 16, 2022 may, in City's sole discretion, be cause for delay or withholding of payment of ESG funds awarded through other City Contracts,or may disqualify Agency for consideration under the future City Requests for Proposals for federal grant funds. 9.4.2 All Contract funds not requested by Agency as of September 10, 2022 will be subject to immediate recapture by City." IV. The first sentence in Section 17 INSURANCE AND BONDING is deleted and replaced by the following: "Agency will maintain coverage in the form of insurance or bond in the amount of$82,500.00 to insure against loss from the fraud,theft or dishonesty of any Agency's officers,agents,trustees, directors,representatives,or employees." V. Exhibit"A"—Program Summary and Exhibit `B"—Budget attached to the Contract are hereby replaced with the attached Exhibit"A"-Program Summary Revised 8/2021 and Exhibit`B"—Budget revised 8/2021. VI. Unless otherwise specified,this amendment is effective as of the Effective Date of the Contract. VII. All terms and conditions of the Contract not amended herein remain unaffected and in full force and effect,are binding on the Parties and are hereby ratified by the Parties. Capitalized terms not defined herein shall have the meanings assigned to them in the Contract. [SIGNATURES APPEAR ON FOLLOWING PAGE] Amendment No.1 to CSC No.54289 Page 3 The Salvation Army,A Georgia Corporation(ESG-CV) AGREED AND ACCEPTED: THE SALVATION ARMY,A GEORGIA CORPORATION CITY OF FORT WORTH By: Ronnie Raymer(Nov 17,2021 09:39 CST) By: Fernando Costa(Nov 19,202108:49 CST) Ronnie Raymer,Texas Divisional Commander Fernando Costa,Assistant City Manager ATTEST: APPROVE AS TO FORM AND LEGALITY: By: 1�-��vwc� �1n By: Acting City Secretary Taylor Paris,Assistant City Attorney M&C: 20-0330 d44 FORT��a� F ° 1295 Certification No.2020-613825 xy o°°° °°°%'0 Date: May 19,2020 i j.o °g��d ova o=d O� o o*ad RECON V ENDED BY: daa�°r°°°°°5°pa tt��EX A o�- By: Victor Turner, Director—Neighborhood Services Department CONTRACT COMPLIANCE MANAGER: By signing,I acknowledge that I am the person responsible for the monitoring and administration of this contract,including ensuring all performance and reporting requirements Barbara Asbury(Nov 17,202117:51 CST) Barbara Asbury Compliance and Planning Manager OFFICIAL RECORD CITY SECRETARY FT.WORTH, TX Amendment No.1 to CSC No.54289 Page 4 The Salvation Army,A Georgia Corporation(ESG-CV) THE SALVATION ARMY,A GEORGIA EXHIBIT "A" CORPORATION Fort Worth Mabee Center—Homelessness PROGRAM SUMMARY Programs PROGRAM SUMMARY (ESG-CV) March 13, 2020 to September 2, 2022 $82,500.00 (Extension) PERIOD AMOUNT Capitalized terms not defined herein shall have meanings assigned them in the Contract. PROGRAM: The Emergency Shelter program provides services to single women and all family compositions, including single fathers, intact families, single mothers, families with teenage sons, and same sex households. The Emergency Shelter aims to be a conduit, providing access to stable housing and supportive services to help eliminate homelessness. The program does not require the families to split up,but serve them as a unit together. The intent is to promote personal empowerment to assist in restoring dignity and self-sufficiency. While enrolled in the programs, clients receive lodging, hot meals, shower facilities,hygiene products, referral and case management ESG Funds will be used to a portion of the salary and fringe benefits for Program employees associated with increase costs due to COVID 19. Staff works to limit the spread of germs and prevent infection by directly working with the clients to enforce social distancing,and they sanitize all areas throughout the building in accordance with the sanitizing schedule. Agency's office is located at 1855 E. Lancaster, Fort Worth, TX 76103. Case Management services will be provided Monday through Friday, 9:00 a.m.to 5:00 p.m.,with evening or weekend appointments scheduled as needed to accommodate client's schedule. Life skills and financial education classes times vary and are held Monday through Friday. REGULATORY CLASSIFICATION: Service Category (if more than one category, specify amount for each): ESG Emergency Shelter Component Regulatory Citation(s): 24 CFR 576.102 Coronavirus Aid,Relief, and Economic Security Act of 2020 Agency will maintain documentation which verifies that 100%of the clients served are homeless based on the current HUD definitions ESG-CV PSA CONTRACT 2020-2021 —EXHIBIT"A"—PROGRAM SUMMARY Page 1 The Salvation Army,a Georgia Corporation—AMENDMENT 1 PROGRAM GOALS: Minimum Number of Clients to be Served: The Program must serve a minimum of 1300 Unduplicated Clients as shown by the monthly CAPER reports. ESG-CV PSA CONTRACT 2020-2021 —EXHIBIT"A"—PROGRAM SUMMARY Page 2 The Salvation Army,a Georgia Corporation—AMENDMENT 1 EXIHBIT"B"-BUDGET Account I Grant Bud-W I Increase I Decrease EMERGENCY SHELTER ESSENTIAL SERVICES Salaries 1001 $ 51,912.00 $ 51,912.00 FICA 1002 $ 4,116.00 $ 4,116.00 Life/Disability Insurance 1003 $ 11,472.00 $ 11,472.00 $ - Health/DentalInsurance 1004 $ 14.5',.00 $ 14,535.00 Unemployment-State 1005 $ - Worker's Compensation 1006 $ - Office Supplies 1007 $ - Food and Food Supplies 1008 $ 11.93'.00 $ 11,937.00 Insurance 1009 $ - Aecounting 1010 $ - Contract Labor Security(City needs copy of contract before expenses can be reimbursed) 1011 $ - Other(Admin) 1012 $ 7,500.00 $ '.500.00 $ - SHELTER OPERATIONS Maintenance 2001 Security 2002 Insurance 2003 Utilities 2004 Supplies 2005 Repairs 2006 Othero 2007 SUBTOTAL EMERGENCY SHELTER $ 75,000.00 $ 26,472.00 $ 18,972.00 $ 82,500.00 HOUSING RELOCATION AND STABILIZATION PREVENTION Salaries 3001 FICA 3002 Life/Disability Insurance 3003 Health/Dental Insurance 3004 Unemployment-State 3005 Worker's Compensation 3006 Othero 3007 REHOUSING Salaries 4001 FICA 4002 Life/Disability Insurance 4003 Health/Dental Insurance 4004 Unemployment-State 4005 Worker's Compensation 4006 BRA 4007 Retirement 4008 Parking 4009 Mileage 4010 Rental Asistance/Security Deposits Utility Deposits/Payments Other:(Program supplies and admin):Food; postage;telephone/network/intemet;occupancy; mileage;training and professional development; EMS/professional/contract fees;other direct client and supportive services;equipment rental/non-cap;indirect Other(Fringe Benefits):Parking,employee prescreening,BRA,worker's compensation 4011 Admin SUBTOTAL HR&S $ - $ - FINANCIAL ASSISTANCE PREVENTION Rental Assistance 5001 Utility Payments 5002 REHOUSING Rental Assistance 6001 $ - Security Deposits 6002 Utility Deposits 6003 Utility Payments 6004 Moving Costs 6005 Motel/Hotel Vouchers 6006 SUBTOTAL FINANCIAL ASSISTANCE $ - $ - $ - $ - HOMELESS MANAGEMENT INFORMATION SYSTEM(MUS) EMS Software Costs 7001 SUBTOTAL HMIS BUDGET TOTAL I$ 75,000.00 $ 26,472.00 $ 18,972.00 $ 82,500.00 FUNDING A: FUNDING B: FUNDING C: ESG-CV PSA CONTRACT 2020-EXHIBIT"B"-BUDGET-AMENDMENT 1 PaQe 1 The following tables were created for the purpose of preparing, negotiating, and determining the cost reasonableness and cost allocation method used by the Agency for the line item budget represented on the first page of this EXHIBIT "B"—Budget. The information reflected in the tables is to be considered part of the terms and conditions of the Contract. Agency must have prior written approval by the City to make changes to any line item in the Budget as outlined in Section 5.2.2 in the Contract. The deadline to make changes to EXHIBIT "B"—NA. SALARY DETAIL Est. Percent to Amount to Position Title Annual Salary Grant Grant ES Case Managemetn Specialist $ 51,912.00 100.0% $ 51,912.00 TOTAL $ 51,912.00 100.0% $ 51,912.00 FRINGE DETAIL Percent of Est. Percent to Amount to Payroll Amount Grant Grant FICA $ 4,116.00 100.0% $ 4,116.00 Life/Disability Insurance Health/DentalInsurance $ 14,535.00 100.0% $ 14,535.00 Unemployment-State Worker's Compensation HRA Retirement Parking Mileage Other TOTAL $ 18,651.00 100.0% $ 18,651.00 SUPPLIES AND SERVICES Est. Percent to Amount to Total Budget Grant Grant Office Supplies Food and Food Supplies $ 11,937.00 100% $ 11,937.00 TOTAL $ 11,937.00 100% $ 11,937.00 MISCELLANEOUS Est. Percent to Amount to Total Budget Grant Grant Insurance Accounting Contract Labor(Security) OtherO $ - 0% $ - ESG-CV PSA CONTRACT 2020-2021 -EXHIBIT"B" -BUDGET-AMENDMENT 1 Page 2 TOTAL SHELTER OPERATIONS Est. Percent to Amount to Total Budget Grant Grant Maintenance Security Insurance Utilities Supplies Repairs OtherO TOTAL FINANCIAL ASSISTANCE Est. Percent to Amount to Total Budget Grant Grant Rental Assistance $ - Security Deposits Utility Payments Utility Deposits Moving Costs Motel/Hotel Vouchers TOTAL I $ - HMIS Est. Percent to Amount to Total Budget Grant Grant HMIS Software Costs TOTAL ESG-CV PSA CONTRACT 2020-2021 -EXHIBIT"B" -BUDGET-AMENDMENT 1 Page 3