HomeMy WebLinkAboutContract 53451-R1 CSC No . 53451 - R1
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CITY OF FORT WORTH
CONTRACT RENEWAL NOTICE
November 17, 2021
Bean Electrical, Inc.
Attn: Roy Bean II
821 E Enon Ave
Everman, TX 76140
Re: Contract Renewal Notice— 1st Renewal
Street Lights Repair/Replacement Contract
Contract No. CSC 53451
Renewal Amount: $494,937.54
The above referenced contract with the City of Fort Worth expires with the expenditure of
funds. The funds for the contract have been expended or programmed. This letter is to inform you
that the City is exercising its right to renew the contract for an amount up to $494,937.54, which,
unless you have an objection and require 60 days' notice of this renewal, will be effective
immediately upon execution by the designated Assistant City Manager. All other terms and
conditions of the contract remain unchanged and your signature below acknowledges waiver of
the 60-day notice provision in the contract. Please sign and return the second page of this letter,
along with a copy of your current insurance certificate, to the undersigned.
Please log onto PeopleSoft Purchasing at http://fortworthtexas.gov/purchasing to ensure
that your company information is correct and up-to-date.
If you have any questions concerning this Contract Renewal Notice, please contact me at
the telephone number listed below.
Sincerely,
Engineering Manager
Clint Hoover
(817) 392-6573
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Contract Renewal 1 Page 1 of 2
CSC No. 53451
ACCEPTED AND AGREED:
CITY OF FORT WORTH CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the person
responsible for the monitoring and administration
gA of this contract, including ensuring all
Dana Burghd offs c10,20 12:20 CST) performance and reporting requirements.
By:
Name: Dana Burghdoff
Title: Assistant City Manager
Date: 12/10/2021 By:
Name: G 1 0 n t He-e of
APPROVAL RECOMMENDED: Title:
Engineering Manager
APPROVED AS TO FORM AND LEGALITY:
By: Wj(Dec%2021 7:04CS77
Name: William M. Johnson WA
Title: Director, Transportation & Public Works By: DB kce 10 20211001CST,
Department �oa4�un�� Name: Douglas. W. Black
a FORT a� Title: Sr. Assistant City Attorney
ATTEST: o boo 0° d��d
0 AUTHORIZATION:
G�0 o M&C: _19-0286
.00000000
000000 per Date Approved: 11/5/2019
C CJ �EXA oo.c
By:
Name: Ronald Gonzales Form 1295 Certification No.:
Title: Acting City r ry
CONTRACTOR: �an
E trical,Inc.
By:
Name: y E.Bean II
Title: President
Date: I
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Contract Renewal 1 Page 2 of 2
Page 1 of 3
O(ficFal site of the City of Fort Worth,Texas
CITY COUNCIL AGENDA FdKrfWOltTH
REFERENCE **M&C 19- 13PPROJECT MANAGEMENT
DATE: 11/5/2019- NO.: 0286 LOG NAME: ASSESSMENT FOR LED
CONVERSION TPW SB
CODE: P TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT: Authorize an Agreement with Bean Electrical Inc., in an Amount Up to $727,346.00 for an
Initial Two-Year Term and Three One-Year Renewals in an Amount up to $363,673
Annually and Authorize an Agreement with Citelum US, Inc., in an Amount Up To
$989,875.07 for an Initial Two-Year Term and Three One-Year Renewals in an Amount
up to $494,937.54 Annually for Project Management and Assessments for Street Light
Installation Services and LED Conversion (COUNCIL DISTRICTS 2, 4, 5, 8 and 9)
RECOMMENDATION:
1, Authorize execution of an Agreement with Bean Electrical, Inc., in an amount not to exceed
$727,346.00 for an initial two year term for Project Management and Assessments and task order
construction services for Street Light Installation and LED Conversions(Area 3)with three, one-year
options to renew in the amount up to $363,673.00 annually;
2. Authorize execution of an Agreement with Citelum US, Inc., in an amount not to exceed
$989,875.07 for an initial two year term for Project Management and Assessments and task order
construction services for Street Light Installation and LED Conversions (Area 2) with three, one-
year options to renew in the amount up to$494,937.54 annually.
DISCUSSION:
As the City lighting system ages the need for lighting system infrastructure improvement becomes
more urgent. The City currently maintains over 67,000 street lights for community convenience,safety
and to assist emergency responders. Approval of this M&C will authorize the award of two contracts to
facilitate street lighting upgrades in selected neighborhoods.
On August 29, 2017,the City authorized M&C P-12092 for the Street Light Energy Savings Pilot
Program in Southeast Fort Worth bounded by IH-30 (North), East Loop 820 (East), IH-20 (South), and
1H-35 (West). Southeast Fort Worth was selected for the pilot project after Staff worked with the State
Energy Conservation Office and identified locations of highest energy consuming street lights in the
City. The pilot project improved the lighting conditions and converted over 3,400 street lights to LED
fixtures.
In a continuation of the work begun in the pilot project, Staff issued a Request For Proposals (RFP) for
the Project Management and Assessments for Street Light Installation Services and LED Conversions
based on an analysis completed in Fall 2018 of neighborhood lighting systems. The analysis included
an evaluation of energy consumption, lighting conditions, and lighting uniformity.
BID ADVERTISEMENT A Request for Proposals (RFP) was advertised in the Fort Worth Star-
Tele rg am on Wednesday February 13, 2019, February 20, 2019, February 27, 2019, March
6,2019, March 13, 2019, March 20, 2019, and March 27, 2019. The evaluation factors included
company qualifications and experience, references, quality of proposer's equipment and materials,
project schedule, including team availability and cost. One hundred forty-one vendors were solicited
from the purchasing vendor's database system and sixteen non-registered vendors were solicited via
email. Six responses were received and one response was deemed non-responsive. The proposals
received were reviewed by an evaluation committee consisting of staff from the Transportation and
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Public Works Department and Economic Development Department. The evaluation committee
recommends awarding contracts to Bean Electrical, Inc., and Citelum US, Inc.
RFP 19-0080
E3idders Amount
Ameresco, Inc $7,638,584.65
JCitelum US, Inc $3,496,662.36
Environmental Lighting Services $4,141,559.04
Highway Intelligent Traffic Solutions, Inc $4,217,263.20
Bean Electrical, Inc $2,876,606.32
Bean Electrical, Inc (Alternate Bid) $2,603,620.32
Engie Not Qualified
The purpose of the Project Management and Assessments for Street Light Installation Services and
LED Conversions project is to install new poles, arms, wires, and LED lights in residential
neighborhoods. The project will also update City asset management and geospatial records with
assessment and installation documentation for new street light assets.
The Project Management and Assessments for Street Light Installation Services and LED Conversions
project divides the City into 4 distinct areas as follows:
Area Description of Lights #of Lights in 75
1% MMA
1 Loop 820, RR Tracks/Deep/IH-35W, Northside Drive, 1,038 964
Jacksboro Highway/City Limit Line
2 Loop 820, Beach Street/City Limit/11-1-30, Henderson, 1,018 786
Northside Drive
3 City Limit Line, Randol Mill Road, Trinity Blvd, Precinct Line 931 188
Road, Beach Street
4 IH-30, City Limit Line, E. Rosedale Street, Loop 820 702 297
Total#of Lights 3,689 2,235
Initially Areas 2 and 3 are being awarded with this M&C as an outcome of proposal evaluations by an
evaluation committee. After completion of Areas 2 and 3 the remaining Areas 1 and 4 are to be
awarded by future Council Action to the successful bidders based on evaluated company performance
of light assessments and installations.
M/WBE OFFICE—Citelum US, Inc is in compliance with the City's BDE Ordinance by committing to 71
% MBE participation on this project. The City's MBE goal on this project is 71%. Bean Electrical is in
compliance with the City's BDE Ordinance by committing to 71% MBE participation on this project. The
City's MBE goal on this project is 71%.
AGREEMENT TERMS- Upon City Council's approval, these Agreements shall begin upon execution
and expire two years from the date of execution.
RENEWAL OPTIONS -These Agreements may be renewed for three additional one-year terms at the
City's option. This action does not require specific City Council approval provided that City Council has
appropriated sufficient funds to satisfy the City's obligations during the renewal terms.
The 2018 Bond Program authorizes issuance of bonds for street lighting improvements for
$10,000,000.00.
Funds for this project are included in the 2018 Bond Program. Available resources within the General
Fund will be used to provide interim financing until debt is issued. Once debt associated with the
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project is sold, bond proceeds will reimburse the General Fund in accordance with the statement
expressing official Intent to Reimburse that was adopted as part of the ordinance canvassing the bond
election (Ordinance No. 23209-05-2018).
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that funds are available in the current capital budget, as
appropriated, in the 2018 Bond Program Fund Street lights programmable project. Prior to an
expenditure being incurred, the Transportation & Public Works Department has the responsibility to
validate the availability of funds.
BQN11
TO _ _
Tu-nd #Department Account Projec Program Activity Budget Reference# Amount
� ID 1D�� Year (Chartfield 2) ��
FROM __
Fund Department Account Project Program_rActivity Budget Reference# Amount
ID 1 ID I Year (Chartg2 d 2)
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Submitted_for City Mananer's Office by:. Kevin Gunn (2015)
Originating Department Head: Reginald Zeno (8517)
Additional Information Contact: Cynthia Garcia (8525)
- ..__._....-..al i -Contact: Monty Nall (8662)
ATTACHMENTS
A9.odf
A2.adf
A3.pdf
A4.pdf
LEDPilot Full.pdf
littp://apps.cCwnet.org/council-_-i)acket/mc review.asp?ID=27433&councildate=ll/5/2019 11/15/2019