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Home My WebLink AboutContract 54898-A1 CSC No.54898-A1 FIRST AMENDMENT TO CITY SECRETARY CONTRACT NO. 54898 This Amendment("Amendment")is made and entered into by and between the City of Fort Worth ("City")and Girls Incorporated of Tarrant County("Agency")by and through their duly authorized agents. City and Agency may be referred to individually as"Party"and jointly as"Parties." WHEREAS, the City and Agency made and entered into City Secretary Contract No. 54898 ("Contract") on August 4,2020; WHEREAS, the Contract provides funding to Agency pursuant to a grant received by City from the United States Department of Housing and Urban Development ("HUD") through the Community Development Block Grant(CDBG); WHEREAS, the Agency requested an amendment to extend the term of the agreement through September 30, 2022 and for the increase in additional funds to support program staff salaries and administrative personnel.The Agency requested to amend Exhibit A and Exhibit B; WHEREAS, City believes that the requested amendment will help Agency meet the program's goals and further the interests of both Agency and City; and WHEREAS, it is the mutual desire of City and Agency to amend the Contract to complete the Program and meet Contract objectives; NOW,THEREFORE,City and Agency hereby agree to amend the Contract as follows: 1. Pursuant to Section 3,entitled"Term",of the Contract,the Contract may be extended if such extension is necessary for completion of the program and is authorized by the CDBG Regulations and the City's grant agreement with HUD. The parties,by entering into this Amendment,agree to extend the Contract to September 30,2022. II. EXHIBIT"A"—PROGRAM SUMMARY attached to the Contract and EXHIBIT`B"- BUGDET SUMMARY attached to the Contract are hereby amended and replaced in its entirety with EXHIBIT"A" and EXHIBIT`B"Revised 11/30/2021,attached hereto. III. This Amendment is effective as of the date of execution of this Amendment. IV. All terms and conditions of the Contract not amended herein remain unaffected and in full force and effect,are binding on the Parties and are hereby ratified by the Parties. Capitalized terms not defined herein shall have the meanings assigned to them in the Contract. OFFICIAL RECORD CITY SECRETARY Amendment No. 1 to CSC No. 54898 Girls Incorporated of Tarrant County 51%(PSA 20-21) FT. WORTH, TX [SIGNATURES APPEAR ON FOLLOWING PAGE] Amendment No. 1 to CSC No. 54898 Page 2 Girls Incorporated of Tarrant County 51%(PSA 20-21) ACCEPTED AND AGREED: Girls Inc. of Tarrant County CITY OF FORT WORTH cz— By: Je i Limas ec 9,202112:27 CST) By: Fernando Costa(Dec 13,202109:27 CST) Jennifer Limas,President and CEO oa��R��aa Fernando Costa,Assistant City Manager xy �-' 0000 O�v dp p�° °�'Apd ATTEST: 0vo g=� APPROVE AS TO FORM AND ppp*o o*�d LEGALITY: O� /y 000000 �4 i6A X0o4p By: � � ca��o�. A �� By: Ronald Gonzales,Acting City Secretary Taylor Paris M&C: G-20-0497 Assistant City Attorney 1295 Certification No.2020-638017 Date: August 4,2020 RECOMMENDED: By: Victor Turner,Neighborhood Services Director CONTRACT COMPLIANCE MANAGER: By signing, I acknowledge that I am the person responsible for the monitoring and administration of this contract,including ensuring all performance and reporting requirements Barbara-A4"Pi Barbara Asbury(Dec 10,202 17:20 CST) Barbara Asbury,Compliance and Planning Manager OFFICIAL RECORD CITY SECRETARY Amendment No. 1 to CSC No. 54898 Girls Incorporated of Tarrant County 51%(PSA 20-21) FT. WORTH, TX GIRLS INCORPORATED OF TARRANT COUNTY EXHIBIT "A" Education, Prevention, and Leadership Program PROGRAM SUMMARY PROGRAM SUMMARY (CDBG- Extension) October 1, 2020 to September 30, 2022 $145,000 PERIOD AMOUNT Capitalized terms not defined herein shall have meanings assigned them in the Contract. PROGRAM: Program provides in-school, after-school, and summer education and activities to improve life skills, promote academic success, and prevent juvenile crime and delinquency for girls, ages 13-19 years of age. Curricula that will be used include, Leadership & Community Action, Academic Advisement and Mentoring, Girls Beyond Bullying, Friendly PEERsuasion, and Economic Literacy. Girls Inc. staff develop mentoring relationships with the girls to challenge growth, express care from a positive role model, and expand possibilities. Group and individual mentoring activities are provided on campus during school hours and after school. A research-based curricula is delivered in a group-setting. This provides each girl a safe and supportive place to learn and grow socially and emotionally. Girls Inc. activities are focused on Strong (mental health & well-being), Smart (educational achievement), and Bold (awareness and community action) initiatives that support the development of positive coping skills, conflict resolution skills, and goal setting in a pro-girl environment. Note: Services were provided in person at the locations listed below. All the while adhering to the CDC's guidelines. CDBG Funds will be used to pay for a percentage of salaries only. The percentage of any Program employee's salary will not exceed the percentage of Fort Worth clients participating in the Program and shall be cost allocated in accordance with the amount applicable to the CDBG funded Program. CDBG 51%PSA CONTRACT 2020-2022—EXHIBIT"A"—PROGRAM SUMMARY Page 1 GIRLS INCORPORTATED OF TARRANT COUNTY Program services at the following locations on the following days and times: Locations: Leadership Academy 4801 Eastline Ke'Andra Week of 10/4 at Forest Oak 6th Drive, Fort Tuesdays (How to Grade Campus Worth, 76119 Study+Lunch) 1st Group 10:18-11:23 2nd Group 11:27- 12:32 3rd Group 12:36-1:41 Leadership Academy 3221 Pecos Ke'Andra Week of 10/4 at Forest Oak 7th & Street Fort Wednesdays (Lunch) 8th Grade Campus Worth, 76119 1st Lunch 10:53-11:23 2nd Lunch 12:02- 12:32 3rd Lunch 1:11-1:41 Morningside Middle 2751 Jay Mondays (Period 2) School Mississippi 10:10 Ave, Fort Worth, 76104 Monnig Middle 3136 Bigham Ke'Andra Mondays School Blvd., Fort 1st, 2nd, 5th, 6th, 7th Worth, 76116 periods. 9am-4:30pm Eastern Hills High 5701 Shelton Jessica Monday-Friday School Street, Fort Worth, 76112 Polytechnic High 1300 Conner Ke'Andra Thursdays—2:30- School Ave, Fort 3:30pm Worth, 76105 CDBG 51%PSA CONTRACT 2020-2022—EXHIBIT"A"—PROGRAM SUMMARY Page 2 GIRLS INCORPORTATED OF TARRANT COUNTY Agency shall not change any locations without prior City approval. Costs incurred at any locations that have not been approved by City shall not be reimbursed. Agency is a Countywide Agency that provides services to Fort Worth and Non-Fort Worth clients through a Fort Worth program and Non-Fort Worth program. Non-Fort Worth clients constitute at least 10% of total clients served. The Program serves Tarrant County clients only, and Agency will submit documentation which verifies that 51% of Program clients are Income Eligible Clients with current household incomes at or below 80% of AMI. Agency will also submit quarterly reports as required through EXHIBIT "A-2" — Reporting Requirements for Countywide Agency Programs. REGULATORY CLASSIFICATION: IDIS Matrix Code(s) and Service Category: 05D Youth Services National Objective Citation: LMC Low/Mod Limited Clientele 24 CFR 570.208(a)(2) Regulatory Citation(s): 24 CFR 570.201(e) CDBG 51%PSA CONTRACT 2020-2022—EXHIBIT"A"—PROGRAM SUMMARY Page 3 GIRLS INCORPORTATED OF TARRANT COUNTY PROGRAM GOALS: Minimum Countywide Agency Program Performance Outcome: At least 51% of Fort Worth clients must be Income Eligible Clients. For example, if 800 clients out of 1,000 clients served by the Countywide Agency are from Fort Worth, 408 of those Fort Worth clients must also be Income Eligible Clients. In this example, Agency would be required to furnish City 800 Certification of Income Statements that prove at least 408 of the Fort Worth clients served by the Program are Income Eligible Clients. The 200 Non-Fort Worth clients will be reported in the quarterly reports through EXHIBIT "A-2"—Reporting Requirements for Countywide Agency Programs. Minimum Number of Clients to be Served: The Program must serve a minimum of 70 Unduplicated Clients as shown by the monthly reports on Attachment III. When determining the number of clients which constitutes 51%, HUD regulations require that partial numbers must be rounded up. CDBG 51%PSA CONTRACT 2020-2022—EXHIBIT"A"—PROGRAM SUMMARY Page 4 GIRLS INCORPORTATED OF TARRANT COUNTY EXHIBIT "B" -BUDGET Account Grant Budget A B Total PROGRAM PERSONNEL Increase Decrease Salaries 1001 $75,000.00 $70,000.00 $145,000.00 FICA 1002 Life/Disability Insurance 1003 Health/Dental Insurance 1004 Unemployment-State 1005 Worker's Compensation 1006 Retirement 1007 Staff Training 1008 SUPPLIES AND SERVICES Office/Program Supplies 2001 Postage 2002 Printing 2003 Adv/Media,Dues/Pub,Printing, Bank Fees other 2004 MISCELLANEOUS Contract Labor Food Supplies/Meals(City needs copy of contract before expenses can be reimbursed) 3001 Food Supplies 3002 Teaching Aids 3003 Craft Supplies 3004 Field Trip Expenses 3005 Mileage 3006 FACILITY AND UTILITIES Telephone 4001 Electric 4002 Gas 4003 Water and Wastewater 4004 Solid Waste Disposal 4005 Rent(City needs copy of lease before expenses can be reimbursed) 4006 Cleaning Supplies 4007 Repairs 4008 Custodial Services 4009 Utilities,Transportation,PP&E 4010 LEGAL,FINANCIAL AND INSURANCE JU Fidelity Bond or Equivalent 5001 Directors and Officers 5002 General Commercial Liability 5003 Bank fees Page 1 volunteer volunteer Prof Fees 5004 DIRECT ASSISTANCE Audit/IT/Legal Volunteer Recruitment,Misc. 6001 BUDGET TOTAL $ 75,000.00 $ 70,000.00 $ - $ 145,00E FUNDING A: FUNDING B: FUNDING C: Page 2 The following tables were created for the purpose of preparing, negotiating, and determining the cost reasonableness and cost allocation method used by the Agency for the line item budget represented on the first page of this EXHIBIT "B" — Budget. The information reflected in the tables is to be considered part of the terms and conditions of the Contract. Agency must have prior written approval by the City to make changes to any line item in the Budget as outlined in Section 5.2.2 in the Contract. The deadline to make changes to EXHIBIT "B"—Budget is June 1, 2021 . SALARY DETAIL-PROGRAM PERSONNEL Est. Percent to Amount to Position Title Annual Salary Grant Grant Program Director $50,000.00 50% $25,000.00 Program Coordinator $36,000.00 30.60% $11,000.00 Senior Program Director $55,000.00 21.80% $12,000.00 Chief Program Officer $92,675.00 29.1% $27,000.00 TOTAL $233,675.00 $75,000.00 Extension (10/1/2021-09/30/2022) SALARY DETAIL-PROGRAM PERSONNEL Est. Percent to Amount to Position Title Annual Salary Grant Grant Program Director $50,000.00 47.50% $23,760.00 Program Coordinator $36,000.00 64.20% $20.00 Senior Program Director $55,000.00 21.00% $11,560.00 Chief Program Officer $92,675.00 12.5% $11,560.00 TOTAL $233,675.00 $70,000.00 FRINGE DETAIL-PROGRAM PERSONNEL Percent of Est. Percent to Amount to Payroll Amount Grant Grant FICA Life/Disability Insurance Health/Dental Insurance Unemployment-State Worker's Compensation Retirement Staff Training TOTAL $ - SUPPLIES AND SERVICES Est. Percent to Amount to Total Budget Grant Grant Office/Program Supplies Postage Printing Adv/Media, Dues/Pub, Printing, Bank Fees TOTAL $ - MISCELLANEOUS Est. Percent to Amount to Total Budget Grant Grant Contract Labor 4DIV/0! Food Supplies Teaching Aids Craft Supplies Field Trip Expenses Mileage TOTAL I $ - I #DIV/0! 1 $ - FACILITY AND UTILITIES Est. Percent to Amount to Total Budget Grant Grant Telephone Electric Gas Water and Wastewater Solid Waste Disposal Rent Cleaning Supplies Repairs Custodial Services Utilities, Transportation, PP & E TOTAL $ - LEGAL, FINANCIAL AND INSURANCE Est. Percent to Amount to Total Budget Grant Grant Fidelity Bond or Equivalent Directors and Officers General Commercial Liability Prof Fees TOTAL $ - DIRECT ASSISTANCE Est. Percent to Amount to Total Budget Grant Grant Audit/IT/Legal Volunteer Recruitment, Misc. TOTAL $ -