HomeMy WebLinkAboutContract 56221-R1 CSC No. 56221-R1
CITY OF FORT WORTH
CONTRACT RENEWAL NOTICE
January 7, 2022
Kirby Smith Machinery, Inc
James McDonnell, Governmental Territory Manager
1450 NE Loop 820 S
Fort Worth, TX 76106
Re: Contract Renewal Notice
Contract No. CSC No. 56221 (the "Contract")
Renewal Term No. 1: December 1, 2021 to November 30, 2022
The above referenced Contract with the City of Fort Worth expires on November 30, 2021
(the "Expiration Date"). Pursuant to the terms Contract, the Contract may be renewed by the
mutual consent of the parties for up to one (1) one-year renewal term. This letter will memorialize
the collective desire of the parties to renew the Contract for its first renewal term,which will begin
immediately after the Expiration Date. All other terms and conditions of the Contract remain
unchanged. Please return this signed acknowledgement letter to the address set forth below
acknowledging receipt of the Contract Renewal Notice.
Please log onto PeopleSoft Purchasing at http://fortworthtexas.gov/purchasing to insure
that your company information is correct and up-to-date.
If you have any questions concerning this Contract Renewal Notice, please contact me at
the telephone number listed below.
Sincerely,
Tim Moreno(Jan 11,202209:06 CST)
Timothy Moreno
TPW Superintendent
817-392-5983
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Contract Renewal Page 1 of 2
CSC No. 56221-RI
ACCEPTED AND AGREED:
CITY OF FORT WORTH CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the person
responsible for the monitoring and administration
Oana BunghdoAc of this contract,including ensuring all
By: Dana Burghdoff an 11,202212:34 CST) performance and reporting requirements.
Name: Dana Burghdoff
Title: Assistant City Manager
7"u�N(,r�eT2rr
By Tim Mor (Jan 11,2022 09:06 CST)
Name: Timothy Moreno
APPROVAL RECOMMENDED: Title: TPW Superintendent
APPROVED AS TO FORM AND LEGALITY:
By:
WJ(Jan 11.20 10:39 CST)
Name: William Johnson
Title: Transportation/Public Works Director By:
Name: Taylor Paris
ATTEST: Title: Assistant City Attorney
r CONTRACT AUTHORIZATION:
7G1�'l�'lGI��GI c) GDOG�GILL M&C: 21-0568
By: Jannette S.Goodall(Jan 11,2022 15:34 CST) Date Approved: 8/17/2021
Name: Jannette Goodall oaq�FpRrn�a
Title: City Secretary O l°°°°°°°°°°4C pad Form 1295 Certification No.:N/A
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By: t'�v M4
Name: Ja6is McDonnell
Title: Governmental Terrorist Manager
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Contract Renewal Page 2 of 2
1/7/22, 10:04 AM M&C Review
Official site of the City of Fort Worth,Texas
CITY COUNCIL AGENDA FbR Wo
rm
Create New From This M&C
DATE: 8/17/2021 REFERENCE **M&C 21- LOG NAME: 13P KIRBY-SMITH EQUIPMENT
NO.: 0568 RENTAL MG FMS
CODE: P TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT: (ALL)Authorize Agreement with Kirby-Smith Machinery, Inc. for the Rental of
Construction, Road and Bridge, Ditching, Trenching, and Other Similar Equipment Using
BuyBoard Contract 597-19 in an Annual Amount Up to$500,000.00 for All City
Departments and Authorizing One Annual Renewal for the Same Amount
RECOMMENDATION:
It is recommended that the City Council authorize an agreement with Kirby-Smith Machinery, Inc. for
the rental of construction, road and bridge, ditching, trenching, and other similar equipment for all City
departments utilizing BuyBoard Contract 597-19 in annual amount up to$500,000.00 and authorize
one annual renewal for the same amount.
DISCUSSION:
City of Fort Worth (City)departments will use the agreement with Kirby-Smith, Inc. for the rental of
construction, road and bridge, ditching, trenching, and other similar equipment for City projects using
BuyBoard Contract 597-19. Staff recommends agreement should be in an annual amount up to
$500,000.00. Equipment will be rented by each City department on an as-needed basis.
COOPERATIVE PURCHASE-State law provides that a local government purchasing an item under a
cooperative purchase agreement satisfies any state law requiring that the local government seek
competitive bids for purchase of the item. BuyBoard contracts are competitively bid to increase and
simplify the purchasing power of government entities across the State of Texas.
BUSINESS EQUITY-A goal is not assigned when purchasing from an approved purchasing
cooperative or public entity.
AGREEMENT TERM -Upon City Council's approval, this agreement will commence upon execution
by both parties through November 30, 2021 with the option to renew for one additional one year period
through November 30, 2022 in accordance with the terms of the cooperative contract. This action does
not require specific City Council approval provided that the City Council has appropriated sufficient
funds to satisfy the City's obligations during the renewal term.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that funds are available in the current operating budget, as
appropriated, in the participating departments' Operating Funds to support the approval of the above
recommendation and award of the contract. Prior to any expenditure being incurred, the participating
departments have the responsibility to validate the availability of funds.
BQN\\
TO
Fund Department Account Project Program Activity Budget Reference# Amount
ID ID Year Chartfield 2
FROM
Fund Department Account Project Program Activity Budget Reference# Amount
ID ID Year (Chartfield 2)
Submitted for City Manager's Office by_ Jay Chapa (5804)
Originating Department Head: Reginald Zeno(8517)
Additional Information Contact: Cynthia Garcia(8525)
Michelle Green (2058)
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1/7/22, 10:04 AM M&C Review
ATTACHMENTS
Kirby-Smith-1295.pdf (CFW Internal)
Kirby. mith Machinery Inc.pdf (CFW Internal)
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