HomeMy WebLinkAboutContract 47400-R2 DocuSign Envelope ID:76804C5F-E77A-4BD8-9D34-3B09D2DOA274
CSC No.47400-R2
CSC No. 47400
CITY OF FORT WORTH
CONTRACT RE'NFWAL NOTICE
December 1,2021
SP Plus Corporation
Nicole Hankins, Senior Vice President
1700 Pacific Ave. Suite 1890
Dallas, TX 7520I
Re: Contract Renewal Notice
Contract No. CSC No. 47400 (the "Contract")
Renewal Term No. 2: February 1,2022 to January 31, 2023
The above referenced Contract with the City of Fort Worth expires on January 31, 2022
(the "Expiration Date"). Pursuant to the Contract, contract renewals are at the sole option of the
City. This letter is to inform you that the City is exercising its right to renew the Contract for an
additional one (1) year period, which will begin immediately after the Expiration Date. All other
terms and conditions of the Contract remain unchanged. Please return this signed
acknowledgement letter, along with a copy of your current insurance certificate, to the
address set forth below, acknowledging receipt of the Contract Renewal Notice. Failure to
provide a signed acknowledgment does not affect the renewal.
Please log onto PeopleSoft Purchasing at http://fortworthtexas.o-ov/purchasing to insure
that your company information is correct and up-to-date.
If you have any questions concerning this Contract Renewal Notice, please contact me at
the telephone number listed below.
Sincerely,
Peter Elliott, Parking Operation's Manager
817-392-7977
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Contract Renewal. l"Me o
DocuSign Envelope ID:76804C5F-E77A-4BD8-9D34-3BO9D2DOA274
CSC No. 47400
ACCEPTED AND AGREED:
CITY OF FORT WORTH CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the person
"� responsible for the monitoring and administration
OWN &�WIo� of this contract,including ensuring all
By. Dana Burghdoff(Jan 13,2022 2 :01 CST) ' performance and reporting requirements.
Name: Dana Burghdoff
Title: Assistant City Manager
By: Peter EILatt(Dec 30,202115:40 CST)
Name: Peter Elliott
APPROVAL RECOMMENDED: Title: Parking Operations Manager
APPROVED AS TO FORM AND LEGALITY:
�_ ��
By. Wj(Jao 122M 12:41 CST)
Name: William Johnson
Title: Transportation and Public Works Director By:
Name: Christopher Austria
ATTEST: Title: Assistant City Attorney
CONTRACT AUTHORIZATION:
7�5; G'iGtffi M&C: P-11818
By. Jannette S.Goodall(Jan 14,2022 07:42 CST) Date Approved: 12/1/2015
Name: Jannette Goodall oa FpRt�aa 00000 `
Title: City Secretary ��o ° �'p��d Form 1295 Certification No.: Ir
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DocuSigned by:
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By:
Name: Nicole Hankins
Title: Senior Vice President
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Uontract Kenewalage 2 012
City of Fort Worth, Texas
Mayor and Council Communication
�. .-, �_.. :. -�COU,NCIL ACTION `,_..A►N.Prored o:�2�1�'�"I�On'� - � ��-
DATE: Tuesday, December 01; 2015 REFERENCE NO.: P-11818
LOG NAME: 13P15-0276 PARKING MANAGEMENT EW
SUBJECT:
Authorize Agreement with SP Plus Corporation for Parking Management Services at the Fort Worth
Convention Center and the Will Rogers Memorial Center for a Management Fee of$90,000.00 Per Year
Plus Reimbursement of Actual Operating Expenses in an Estimated Amount of$1,400,000.00 Annually
(ALL COUNCIL.DISTRICTS)
RECOMMENDATION:
It is recommended that the City Council authorize an Agreement with SP Plus Corporation for parking
management services at the Fort Worth Convention Center and the Will Rogers Memorial Center for a
management fee of$90,000.00 per year plus reimbursement of actual operating expenses in an estimated
amount of$1,400,000.00 annually.
DISCUSSION:
On July 29, 2015, the City issued a Request for Proposals (RFP) to identify a parking operator for the
parking management services for the Fort Worth Convention Center(FWCC) and the Will Rogers
Memorial Center(WRMC). The parking facilities encompass 1,804 spaces in two garages at the FWCC
and 4,626 spaces throughout the campus at the WRMC. The Agreement excludes the approximately 30
days per year when.the Southwestern Exposition and Livestock Show leases the entire WRMC complex.
SP Plus Corporation (SP Plus) will be paid an annual management fee of$90,000.00. The City will
reimburse budgeted and authorized operating expenses estimated to be $1,208,674.00 annually; with an
additional $101,326.00 in contingency to address increased costs due to potential repairs and/or
operational challenges due to construction or events. Funds for the annual management fee and
operating expenses will be appropriated and approved through the annual budget. SP Plus has also
committed to a capital investment of$75,000.00 for equipment to be determined based on agreement of
both parties within four months of contract execution.
The evaluation team included representation from Transportation and Public Works, Sundance Square,
FWCC and WRMC. The evaluation factors included total management fee, total proposed operating
budget, recent experience, responsiveness and feasibility of proposed business plan and proposer's
ability, capacity, skill and financial strength. The evaluation team compared bid responses to the
evaluation factors and SP Plus' proposal was the best rated value to the City.
BID ADVERTISEMENT-This RFP was advertised in the Fort Worth Star-Telegram on July 29, 2015,
August 5, 2015, August 12, 2015, August 19, 2015 and August 26, 2015. Purchasing received two
responses.
ADMINISTRATIVE.INCREASE—An administrative increase or change order for this Agreement may be
made by the City Manager in the amount up to $50,000.00 per year and does not require specific City
Council approval as long as sufficient funds have been appropriated.
Logname: 13P15-0276 PARKING MANAGEMENT EW Page 1 of 2
M/WBE OFFICE—A waiver of the goal for-MBE/SBE subcontracting requirements was requested by the
Purchasing Division and approved by the M/WBE Office, in accordance with the BDE Ordinance, because
the purchase of goods or services is from sources where subcontracting or supplier opportunities are
negligible.
AGREEMENT TERMS — Upon City Council's approval this Agreement shall have a five year term
beginning February 1, 2016 and expiring January 31, 2021.
RENEWAL OPTIONS -This Agreement may be renewed for up five additional one-year terms at the City's
option. This action does not require City Council approval provided that City Council has appropriated
sufficient funds to satisfy the City's obligations during the renewal terms.
FISCAL INFORMATION /CERTIFICATION:
The approval of this action provides Contract authority up to $1,400,000.00 per year, as specified. The
Financial Management Services Director certifies that funds are available in the current operating budget,
as appropriated, of the Transportation and Public Works Department and that prior to an expenditure
being made, the Transportation and Public Works Department has the responsibility to validate the
availability of funds.
BQN\15-0276\EW
FUND IDENTIFIERS (FIDs):
TO
Fund Department ccoun Project Program ctivity Budget I Reference# moun
ID ID Year Chartfield 2
FROM
Fund Department ccoun Project Program ctivity Budget Reference # moun
ID ID Year Chartfield 2
CERTIFICATIONS:
Submitted for City Manager's Office by: Susan Alanis (8180)
Originating Department Head: Aaron Bovos (8517)
Jack Dale (8357)
Additional Information Contact: Eryck Walker (6610)
ATTACHMENTS
1. EPLS.pdf (CFW Internal)
2. MWBE Waiver 15-0276.pdf (CFW Internal)
3. Quote.pdf (CFW Internal)
4. Requisition.pdf (CFW Internal)
Logname: 13P15-0276 PARKING MANAGEMENT EW Page 2 of 2