HomeMy WebLinkAboutContract 55574-A2 CSC No.55574-A2
SECOND AMENDMENT TO CITY SECRETARY CONTRACT NO. 55574
WHEREAS the City of Fort Worth("City")and Center for Transforming Lives("Agency")made
and entered into City Secretary Contract No. 55574("Contract");
WHEREAS, the Contract provides funding to Agency pursuant to a grant received by City from
the United States Department of Treasury through the Emergency Rental Assistance Program authorized
by the U.S Congress in December 2020 by the Consolidated Appropriations Act("The Act")of 2021;
WHEREAS, the purpose of the Emergency Rental Assistance Program was to ensure housing
stability for low income individuals and families that are renters and that had been negatively impacted by
the Coronavirus Pandemic,and to the greatest extent possible prevent evictions of such families; and
WHEREAS;Agency and City have mutually agreed to reduce total Contract funding,and
WHEREAS, City acknowledges that Agency has played a significant and positive role in
participating with the Fort Worth Emergency Rental Assistance Program to deliver vital services to persons
in need; and
WHEREAS, Agency remains a Program Partner in good standing with the City and the mutual
decision to reduce funding will not affect agency's compliance standing with regard to award of other
affordable housing funds from such programs as the Community Development Block Grant and HOME
Investment Partnerships Program;and
WHEREAS,it is the mutual desire of the City and Agency to amend the Contract in order to reduce
Agency's funding and thereby complete the Program and meet updated Contract objectives;
NOW,THEREFORE,City and Agency hereby agree to amend the Contract as follows:
I.
Section 4 DUTIES AND RESPONSIBILITIES OF CITY is amended by revising the
first paragraph as follows:
4.1 Provide FWERAP Funds.
City shall provide up to $1,630,000.00 of ERA Funds under the terms and conditions of
this Contract.
II.
The Scope of Services and Client Service and Expenditure Goals Table provided in Exhibit"A"—
Program Summary attached to the Contract is hereby replaced with the attached Revised Exhibit
A which includes Revised Client Service Performance Milestones and Expenditure Goals Table,
with client numbers adjusted to reflect decreased funding level. Scope of Services is also revised
to include transfer of client service to other Program Partners as needed to meet Program goals,
and to require correction of data errors or inconsistencies in Neighborly software.
OFFICIAL RECORD
Amendment No 2 to CSC No.55574 CITY SECRETARY
Center for Transforming Lives.(Treasury Emergency Rental Assistance)
FT. WORTH, TX
IV.
Unless otherwise specified,this amendment is effective as of the October 1,2021.
V.
All terms and conditions of the Contract not amended herein remain unaffected and in full force
and effect,are binding on the Parties and are hereby ratified by the Parties. Capitalized terms not defined
herein shall have the meanings assigned to them in the Contract.
[SIGNATURES APPEAR ON FOLLOWING PAGE]
Amendment No 2 to CSC No.55574 Page 2
Center for Transforming Lives.(Treasury Emergency Rental Assistance)
AGREED AND ACCEPTED:
CENTER FOR TRANSFORMING LIVES CITY OF FORT WORTH
1
By: Carol Klocek(Jan 14,2022 14:01 CST) By: Fernando Costa(Jan 14,2022 17:31 CST)
Carol Klocek,CEO Fernando Costa,Assistant City Manager
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By: Jannette S.Goodall(Jan 18,2022 07:20 CST) By:
Jannette Goodall, City Secretary Taylor Paris,Assistant City Attorney
M&C: 21-0111
Date: February 16,2021
RECON VOENDED BY:
By:
Victor Turner, Director—Neighborhood Services Department
CONTRACT COMPLIANCE MANAGER:
By signing,I acknowledge that I am the person responsible
for the monitoring and administration of this contract,including
ensuring all performance and reporting requirements
Barbara Asbury(Jan 14,2022 :38 CST)
Barbara Asbury
Compliance and Planning Manager
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Amendment No 2 to CSC No.55574 Page 3
Center for Transforming Lives.(Treasury Emergency Rental Assistance)
CENTER FOR TRANSFORMING LIVES EXHIBIT"A": REVISED
TREASURY DEPARTMENT RENTAL PROGRAM SUMMARY
ASSISTANCE
PROGRAM SUMMARY: REVISED
January 11,2021—September 30,2022 $1,630,000.00
CONTRACT TERM AMOUNT
Capitalized terms not defined herein shall have meanings assigned them in the Contract.
PROGRAM:
The goal of the program is to provide emergency rental assistance, utility assistance, and related housing
assistance payments and services on behalf of income-eligible Fort Worth residents who have been
impacted by COVID-19 in order to help them maintain housing stability.
The Program serves clients and ensures housing stability by screening for eligibility under the Fort Worth
Emergency Rental Assistance Program (FWERAP) authorized by Division N of the Consolidated
Appropriations Act of 2021,making payments to landlords,utility companies,or related vendors of housing
services, following up with clients to confirm ongoing housing status, and re-certifying tenant household
eligibility on a quarterly basis if they continue to need rental assistance. The Program also provides clients
with appropriate information and referral to other social services or employment services as may be
requested or recommended. Agency may transfer clients to the City of Fort Worth or to other program
partners as designated by the City of Fort Worth in order to maximize customer service levels and maintain
overall program effectiveness in compliance with guidance of the U.S. Treasury Department.
The Program will provide services to clients based on FWERAP Eligibility Guidelines as follows:
• All eligible clients must demonstrate housing instability as established by FWERAP
Policies and Procedures as updated from time to time by City in consultation with program
partners,must document that their financial hardship was caused by and/or is related to the
Coronavirus Pandemic, and must have household incomes under 80% of Area Median
Income.
• Eligible clients will receive 3 months' rent, for the current month and 2 future months, in
addition to payment of all arrearages, as well as any current month's utility payments
(electricity, gas) that have been shown to be past due. The period of assistance may be
extended for up to 12 months pending recertification of client eligibility every three
months.
• Agency will use Neighborly Software or other application platform designated by the City
of Fort Worth, for processing client applications, communicating with applicants,
maintaining all required data, and preparing reports.
• Categorical Eligibility demonstrating that client household income is at or below 80%AMI
may be documented through a determination letter from another local, state or federal
government assistance program (such as Supplemental Nutritional Assistance Program —
Amendment No 2 to CSC No.55574 Page 4
Center for Transforming Lives.(Treasury Emergency Rental Assistance)
(SNAP/Food Stamps)within 12 months of date of application, provided the dollar amount
of the household income is indicated on the determination letter.
• Housing instability may be documented by past due rent or utility notice, or other means
as further described in the FWERAP Policies and Procedures.
• Agency will update client service practices, policies, procedures, and implementation of
the program in accordance with guidance received from the City and the U.S Treasury, as
it is communicated to Agency throughout the term of the Contract.
• Agency will ensure the accuracy and timeliness of all Client, Financial, and status data
entered into Neighborly Software for administration of program and approval of client
assistance, to ensure that federally required reports are correct.
The Program will meet the following client service and funds expenditure goals:
Funds Number of
Obligated Number of Clients
(committed Clients Served Percent of Amount of
Contract to Specific Approved for (Received Funds Funds
Month Date Clients) Assistance Assistance) Expended Expended
3 4/30/21 15% 75 50 10% $ 213,000
6 7/30/21 40% 125 107 30% $ 639,000
8 9/30/21 65% 170 125 50% $815,000
11 12/31/21 80% 200 165 65% $1,059,500
14 3131122 90% 230 200 80% $1,304,000
17 6130122 100% 268 230 95% $1,548,500
20 9130122 268 100% $1,630,000
• NOTE: Above service goals based on number needed to achieve Agency's proportionate share of
statutory obligation and expenditure goals, based on a $5600 average assistance amount per
client;and also based reduction offunds as ofNovember 2021;Number of clients to be served may
be adjusted as needed by Agency and City based on overall average assistance amounts and
number of clients approved for 3, 6, or 9 additional months'assistance. Months which represent
adjusted milestones due to reduced funding are reflected in Bold Italics.
Agency's Program services will be provided at 512 West 4th Street, Fort Worth, Texas 76102 from 8:00
am—5:00 pm Monday to Friday. Some evening or weekend hours may be offered based on applicant
needs.
FWERP Funds will pay for direct costs of delivering the program at outlined on Exhibit B -
Budget, including rental and utility payments to landlords and utility providers, operational costs of
providing housing stability services to clients(intake/referral,case management,etc.)such as salaries and
benefits for staff implementing the program, costs of office supplies, communications, and related
operations, and administrative overhead costs(accounting,audit, supervision,etc.)
Amendment No 2 to CSC No.55574 Page 5
Center for Transforming Lives.(Treasury Emergency Rental Assistance)
EXHIBIT "A-1"
2021 HUD INCOME LIMITS
Effective July 1,2021
1 person 2 persons 3 persons 4 persons 5 persons 6 persons 7 persons 8 persons
30%AMI $17,000 $19,400 $21,850 $24,250 $26,200 $28,150 $30,100 $32,050
50%AM $28,300 $32,350 $36,400 $40,400 $43,650 $46,900 $50,100 $53,350
60%AM $33960 $38820 $43680 $48480 $52380 $56280 $60120 $64020
80%AM $45,300 $51,750 $58,200 $64,650 $69,850 $75,000 $80,200 $85,350
*Income limits are published at least annually by HUD.
Amendment No 2 to CSC No.55574 Page 6
Center for Transforming Lives.(Treasury Emergency Rental Assistance)
EXHIBIT "B" -BUDGET AMENDMENT
Account Grant Budget DecreaseLTjot
PROGRAM PERSONNEL
Salaries 1001 $ 92,280.00 $ 8,508.00 $ 83,772.00
FICA 1002 $ 7,059.42 $ 1,976.91 $ 9,036.33
Life/Disability Insurance 1003 $ - $ -
Health/Dental Insurance 1004 $ 14,986.27 $ 4,196.74 $ 19,183.01
Unemployment-State 1005 $ 2,639.21 $ 739.08 $ 3,378.29
Worker's Compensation 1006 $ 1,153.50 $ 323.03 $ 1,476.53
Retirement 1007 $ 5,957.00 $ 2,110.50 $ 8,067.50
SUPPLIES AND SERVICES
Office/Program Supplies 2001 $ 960.00 $ 60.00 $ 900.00
Postage 2002 $ -
Marketing/Printing 2003 $ 1,000.00 $ - $ 1,000.00
Computer&Accessories 2004 $ 1,300.32 $ - $ 1,300.32
Books 2005 $ -
MISCELLANEOUS
Contract Labor(City needs copy
of contract before expenses can be
reimbursed) 3001 $ -
Food Supplies 3002 $ -
Teaching Aids 3003 $ -
Craft Supplies 3004 $ -
Field Trip Expenses 3005 $ -
Mileage 3006 $ 596.28 $ 370.26 $ 226.02
Other(Database/Software for
Electronic Services) 3007 $ 1,080.00 $ - $ 1,080.00
OtherO 3008 $ -
FACILITY AND UTILITIES
Telephone 4001 $ 410.00 $ - $ 410.00
Electric 4002 $ -
Gas 4003 $ -
Water and Wastewater 4004 $ -
Solid Waste Disposal 4005 $ -
Rent(City needs copy of lease
before expenses can be
reimbursed) 4006 $ -
Cleaning Supplies/PPE 4007 $ 408.00 408.00 $ -
Other(Hotspot&WiFi) 4008 $ 170.00 $ - $ 170.00
LEGAL,FINANCIAL AND
INSURANCE
Fidelity Bond or Equivalent 5001 $ -
Directors and Officers 5002 $ -
General Commercial Liability 5003 $ -
OtherQ 5004 $ -
DIRECT ASSISTANCE
I'l Nor-
Other(Rental Assistance) 1 6000 1 $ 1,900,000.00 $ 500,000.00 $ 1,400,000.00
Other(Utility Assistance) 1 6001 $ 100,000.00 $ - $ 100,000.00
BUDGET TOTAL 1 $2,130,000.00 $9,346.26 1 $509,346.26 1 $1,630,000.00
The following tables were created for the purpose of preparing,negotiating,and determining the cost reasonableness and cost
allocation method used by the Agency for the line item budget represented on the first page of this EXHIBIT`B"—Budget.
The information reflected in the tables is to be considered part of the terms and conditions of the Contract. Agency must have
prior written approval by the City to make changes to any line item in the Budget as outlined in Section 5.2.2 in the
Contract. The deadline to make changes to EXHIBIT`B"—Budget is
SALARY DETAIL-PROGRAM PERSONNEL
Est.Percent
Position Title Annual Salary to Grant Amount to Grant
Economic Mobility Program Coordinator(position 1) $ 48,000.00 50% $ 24,000.00
Economic Mobility Program Coordinator(position 2) $ 46,000.00 75% $ 34,500.00
Financial Coach $ 46,500.00 0% $ -
Career Coach $ 46,500.00 0% $ -
Economic Mobility Program Manager $ 65,000.00 4% $ 2,600.00
Director of Economic Mobility $ 91,800.00 4% $ 3,672.00
Program Assistant $ 38,000.00 50% $ 19,000.00
TOTAL $ 381,800.00 22% $ 83,772.00
FRINGE DETAIL-PROGRAM PERSONNEL
Percent of Est.Percent
Payroll Amount to Grant Amount to Grant
Program Coordinator-FICA(position 1) 7.65% $ 3,672.00 50% $ 1,836.00
Program Coordinator-SUTA(position 1) 2.86% $ 1,372.80 50% $ 686.40
Program Coordinator-Health and Dental(position 1) 16.24% $ 7,795.20 50% $ 3,897.60
Program Coordinator-Retirement(position 1) 7% $ 3,360.00 50% $ 1,680.00
Program Coordinator-Work Comp(position 1) 1.25% $ 600.00 50% $ 300.00
Program Coordinator-FICA(position 2) 7.65% $ 7,022.70 75% $ 5,267.03
Program Coordinator-SUTA(position 2) 2.86% $ 2,625.48 75% $ 1,969.11
Program Coordinator-Health and Dental(position 2) 16.24% $ 14,908.32 75% $ 11,181.24
Program Coordinator-Retirement(position 2) 7% $ 6,426.00 75% $ 4,819.50
Program Coordinator-Work Comp(position 2) 1.25% $ 1,147.50 75% $ 860.63
Financial Coach-FICA 7.65% $ 3,557.25 0% $ -
Financial Coach-SUTA 2.86% $ 1,329.90 0% $
Financial Coach-Health and Dental 16.24% $ 7,551.60 0% $
Financial Coach-Retirement 7% $ 3,255.00 0% $
Financial Coach-Work Comp 1.25% $ 581.25 0% $
Career Coach-FICA 7.65% $ 3,557.25 0% $
Career Coach-SUTA 2.86% $ 1,329.90 0% $
Career Coach-Health and Dental 16.24% $ 7,551.60 0% $
Career Coach-Retirement 7% $ 3,255.00 0% $
Career Coach-Work Comp 1.25% $ 581.25 0% $ -
Prog Manager-FICA 7.65% $ 4,972.50 4% $ 198.90
Prog Manager-SUTA 2.86% $ 1,859.00 4% $ 74.36
Prog Manager-Health and Dental 16.24% $ 10,556.00 4% $ 422.24
Prog Manager-Retirement 7% $ 4,550.00 4% $ 182.00
Prog Manager-Work Comp 1.25% $ 812.50 4% $ 32.50
Dir of EM-FICA 7.65% $ 7,022.70 4% $ 280.91
Dir of EM -SUTA 2.86% $ 2,625.48 4% $ 105.02
Dir of EM-Health and Dental 16.24% $ 14,908.32 4% $ 596.33
Dir of EM -Retirement 7% $ 1,400.00 1 4% 1 $ 56.00
Dir of EM -Work Comp 1.25%1 $ 1,147.50 1 4% 1 $ 45.90
Prog Asst-FICA 7.65%1 $ 2,907.00 1 50% 1 $ 11453.50
Prog Asst -SUTA 2.86% $ 1,086.80 50% $ 543.40
Prog Asst-Health and Dental 16.24% $ 6,171.20 50% $ 3,085.60
Prog Asst -Retirement 7% $ 2,660.00 50% $ 1,330.00
Prog Asst -Work Comp 1.25% $ 475.00 50% $ 237.50
TOTAL $ 144,159.00 29% $ 41,141.66
SUPPLIES AND SERVICES
Est.Percent
Total Budget to Grant Amount to Grant
Computer&Accessories $ 1,300.32 100% $ 1,300.32
Office supplies-$50/staff/month*1.5 FTE $ 900.00 100% $ 900.00
Printer 100% $ -
Software for Electronic Processes-estimated$300/month $ 3,600.00 30% $ 1,080.00
Marketing&Printing $ 1,000.00 100% $ 1,000.00
TOTAL $ 6,800.32 63% $ 4,280.32
MISCELLANEOUS
Est.Percent
Total Budget to Grant Amount to Grant
Mileage $ 226.02 100% $ 226.02
TOTAL $ 226.02 100% $ 226.02
FACILITY AND UTILITIES
Est.Percent
Total Budget to Grant Amount to Grant
Telephone-$50 purchase,$30/month $ 410.00 100% $ 410.00
Electric
Gas
Water and Wastewater
Solid Waste Disposal
Rent
Cleaning Supplies-$20/month* 1.7 FTE $ 408.00 0% $ -
Other(Hotspot&WiFi-$50 purchase,$10/month) $ 170.00 100% $ 170.00
TOTAL $ 988.00 1 59% 1 $ 580.00
LEGAL,FINANCIAL AND INSURANCE
Est.Percent
Total Budget to Grant Amount to Grant
Fidelity Bond or Equivalent
Directors and Officers
General Commercial Liability
Othero
TOTAL I $ - I I $ -
DIRECT ASSISTANCE
Est.Percent
Total Budget to Grant Amount to Grant
Rental assistance $ 1,400,000.00 100% $ 1,400,000.00
Utility Assistance $ 100,000.00 100% $ 100,000.00
TOTAL $ 1,500,000.00 100% $ 1,500,000.00
GRAND TOTAL I I $ 2,033,973.34 1 $ 1,630,000.00