HomeMy WebLinkAboutContract 54773-A2 CSC No.54773-A2
AMENDMENT NO. 2
TO
CITY OF FORT WORTH CONTRACT 54773
This Second Amendment is entered into by and between the City of Fort Worth
(hereafter 'Buyer"), a home rule municipality, with its principal place of business at 200 Texas
Street, Fort Worth, Texas, and DigitalMarkets, Inc. d/b/a VistaCom, a Texas corporation
("Vendor"), Buyer and Vendor may be referred to individually as a Party and collectively as the
Parties.
WHEREAS, on November 2, 2020, the Parties entered into City Secretary Contract
54773 to provide the VistaCom recording system("Agreement/Contract");
WHEREAS, on March 12, 2021, the Agreement was amended to include Schedule C-1
pricing for Eventide Recorder Add-on Items;
WHEREAS, the Parties wish to amend the Agreement to include annual maintenance
fees in accordance with Schedule C-2, increasing the contract by the amount of$53,198.00, from
$277,313.00 to $330,511.00.
NOW, THEREFORE, the Parties, acting herein by the through their duly authorized
representatives, enter into the following agreement:
1.
AMENDMENTS
The Agreement is hereby amended by replacing the compensation language found on page
1 of the Agreement, in its entirety with the following:
The maximum amount to be paid to the Vendor for all services performed and goods
purchased hereunder shall not exceed Three Hundred Thirty Thousand, Five Hundred
Eleven and 00/100 dollars ($330,511.00) for the initial purchase, implementation and
annual maintenance. Annual Maintenance will be paid in accordance with Schedule C on
an annual basis hereafter.
2.
The Agreement is hereby amended by adding Schedule C-2 attached to this Second
Amendment, as Exhibit C-2 of the Agreement.
3.
ALL OTHER TERMS SHALL REMAIN THE SAME
All other provisions of the Agreement which are not expressly amended herein shall
remain in full force and effect.
OFFICIAL RECORD
Second Amendment to Fort Worth City Secretary Contract No. 54773 CITY SECRETARY
FT. WORTH, TX
4.
ELECTRONIC SIGNATURE
This Amendment may be executed in multiple counterparts, each of which shall be
an original and all of which shall constitute one and the same instrument.A facsimile copy
or computer image, such as a PDF or tiff image, or a signature, shall be treated as and shall
have the same effect as anoriginal.
ACCEPTED AND AGREED:
CITY OF FORT WORTH:
CONTRACT COMPLIANCE MANAGER:
V.u�Jcr`� By signing I acknowledge that I am the person
By: Valerie Washington(Jan 18,202211:34 CST) responsible for the monitoring and administration
Name: Valerie Washington of this contract,including ensuring all
Title: Assistant City Manager performance and reporting requirements.
Date: Jan 18,2022
APPROVAL RECOMMENDED: By: Steven Vand�0221426CST)
Name: Steven Vandever
Title: Sr. IT Solutions Manager
By: APPROVED AS TO FORM AND LEGALITY:
Name: Kevin Gunn
Title: Director,IT Solutions Department
ATTEST: By:
Name: Taylor Paris
Title: Assistant City Attorney
By: J etteS.Goodall(Jan19,2o2209 CST) CONTRACT AUTHORIZATION•
Name: Jannette Goodall M&C: 20-0425 approved 6/16/2020
Title: City Secretary oagbFORp� M&C: 20-0741 approved 10/20/2020
....°..o�LO� 1295: 2020-638786
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VENDOR: d 4 EXpS�q�
DigitalM ets,Inc. d/b/a VistaCom ATTEST:
Name: ill Name:
Title: Title:
Date: ( 1U a1(1a
Second Amendment to Fort Worth City Secretary Contract No. 54773 OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Official site of the City of Fort Worth,Texas
CITY COUNCIL AGENDA Fo�11
Create New From This MSC
DATE: 6/16/2020 REFERENCE **M&C 20- LOG NAME: 13PRECORDING SYSTEM
NO.: 0425 REPLACEMENT 04 ADK
CODE: P TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT: Authorize the Execution of an Agreement with DigitalMarkets, Inc. d/b/a/ "Vista Com" for
the Purchase of a Recording System Using a General Services Administration
Cooperative Agreement for a First Year Cost of$202,688.00 with an Annual Maintenance
Cost of$49,918.00 for the Police Department (ALL COUNCIL DISTRICTS)
RECOMMENDATION:
It is recommended that the City Council authorize the execution of an agreement with DigitalMarkets,
Inc. d/b/a/"Vista Com" for the purchase of a recording system using a General Services Administration
Cooperative Agreement with a first year cost of$202,688.00 with an annual maintenance cost of
$49,918.00 for the Police Department.
DISCUSSION:
On September 9, 2014, City Council approved Mayor and Council Communication (M&C) P-11695,
authorizing the purchase of a telephone recording system for the processing and retention of critical
911 calls. The recording of these dispatch and radio calls is a crucial component to the Fort Worth
Police and Fire communications. The existing system now has components that are at the end of
their life and are in need of replacement. The ITS FY22 general fund will be responsible for absorbing
the costs.
The Police and Fire Departments will use the agreement with DigitalMarkets, Inc. d/b/a/Vista Com to
purchase the Eventide NexLog Recording System. The NexLog System is a combination of software
and hardware and is state-of-the-art technology. The system will support both primary and backup
dispatch centers. As part of the Agreement, DigitalMarkets, Inc. d/b/a/Vista Com will provide the City
with premium configuration and support services
Price Analysis:
The General Services Administration (GSA) Contract No. GS-35F-0415V offers discounted pricing.
Staff have reviewed the pricing and determined it to be fair and reasonable.
Cooperative Purchase:
State law provides that a local government purchasing an item under a Cooperative Purchasing
Agreement satisfies any state law requiring that the local government seek competitive bids for the
purchase of items. GSA Contracts are competitively bid to increase and simplify the purchasing power
of government entities.
Successor Contracts:
In the event that a Cooperative Agreement is not renewed, Staff would cease making purchases at the
end of the last Purchase Agreement coinciding with the valid Cooperative Agreement. If the City
Council were to not appropriate funds for a future year, staff would cease making purchases when the
last appropriation expires, regardless of whether the then-current Purchase Agreement has expired. If
the cooperative contract is extended, this M&C authorizes the City to purchase similar software and
services under the extended contracts. If the cooperative contract is not extended, but a new
cooperative contract is executed with DigitalMarkets, Inc. d/b/a/Vista Com with substantially similar
terms as the previous cooperative contract, this M&C authorizes the City to purchase the services
under the new cooperative contract.
A MBW/SBE goal is not assigned when purchasing from an approved purchasing cooperative or
public entity.
An administrative change order or increase may be made by the City Manager up to the amount
allowed by relevant law and the Fort Worth City Code and does not require specific City Council
approval as long as sufficient funds have been appropriated.
Agreement Term: Upon City Council's approval, this Agreement shall be effective upon execution.
Renewal Options: This Agreement may be renewed for up to four (4) one (1) year renewals in
accordance with the terms of the GSA Cooperative Contract. No. GS-35F-0415V or applicable
successor contract
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that funds are available in the current capital budget, as previously
appropriated, in the Justince Asset Forfeiture Capital Fund (Justice Asset Forfeitu Capital)for the PD
-Voice Recorder Project to support the approval of the above recommendation and award of the
agreement, and that future year renewals will be subject to the approval of appropriations by the City
Council. Prior to any expenditure being incurred, the IT Solutions Department has the responsibility to
validate the availability of funds.
BQN\\
TO
Fund Department Account Project Program Activity Budget Reference# Amount
ID ID Year (Chartfield 2)
FROM
Fund Departmen
L Account Project Program Activity Budget Reference# Amount
ID ID t Year Chartfield 2
Submitted for City Manager's Office by_ Jay Chapa (5804)
Valerie Washington (6192)
Originating Department Head: Reginald Zeno (8517)
Additional Information Contact: Cynthia Garcia (8525 )
Ashley Kadva (2047)
ATTACHMENTS
13RECORDING SYSTEM REPLACEMENT 04 ADK Funds Avail.docx (CFW Internal)
FID Template Recording System Replacement.xlsx (CFW Internal)
Form 1295 Digitalmarkets dba Vista Com.pdf (CFW Internal)
SAMs.pdf (CFW Internal)
Official site of the City of Fort Worth,Texas
CITY COUNCIL AGENDA Fo�11
Create New From This MSC
DATE: 10/20/2020 REFERENCE**M&C 20- LOG 13P AMEND M&C 20-0425 RECORDING
NO.: 0741 NAME: SYSTEM REPLACEMENT ADK ITS
CODE: P TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT: (ALL) Authorize an Amendment to Mayor and Council Communication 20-0425 to Correct
the Listed Cooperative Contract, for a Recording System Replacement with ADK ITS, for
the Information Technology Solutions Department on Behalf of the Police Department
RECOMMENDATION:
It is recommended that the City Council authorize an amendment to Mayor and Council
Communication 20-0425 to correct the listed cooperative contract for the Information Technology
Solutions Department on behalf of the Police Department.
DISCUSSION:
On June 16, 2020, City Council approved Mayor and Council Communication (M&C) 20-0425
authorizing a Purchase Agreement with DigitalMarkets Inc. d/b/a "Vista Com", utilizing General
Services Administration contract no. GS-35F-0415V. The Agreement would be used to purchase and
implement a new telephone recording system for the processing and retention of critical 911 calls.
The M&C will be amended to correct the listed cooperative agreement as the purchase will be made
utilizing Houston-Galveston Area Council (HGAC) contract no. RP07-20.
Price Analysis:
The HGAC Contract No. RP07-20 offers discounted pricing. Staff have reviewed the pricing and
determined it to be fair and reasonable.
Cooperative Purchase:
State law provides that a local government purchasing an item under a Cooperative Purchasing
Agreement satisfies any state law requiring that the local government seek competitive bids for
purchase of the item. The HGAC contract was competitively bid to increase and simplify the
purchasing power of government entities across the State of Texas.
M/WBE Office:
A MBW/SBE goal is not assigned when purchasing from an approved purchasing cooperative or
public entity.
Successor Contracts:
In the event that a Cooperative Agreement is not renewed, Staff would cease making purchases at the
end of the last Purchase Agreement coinciding with the valid Cooperative Agreement. If the City
Council were to not appropriate funds for a future year, Staff would cease making purchases when the
last appropriation expires, regardless of whether the then-current Purchase Agreement has expired. If
the cooperative contract is extended, this M&C authorizes the City to purchase similar products and
services under the extended contract. If the cooperative contract is not extended, but a new
cooperative contract is executed with DigitalMarkets, Inc. d/b/a Vista Com with substantially similar
terms as the previous cooperative contract, this M&C authorizes the City to purchase the products
under the new cooperative contract.
Administrative Change Order:
An administrative change order or increase may be made by the City Manager up to the amount
allowed by relevant law and the Fort Worth City Code and does not require specific City Council
approval as long as sufficient funds have been appropriated.
Agreement Term:
The current term of the Purchase Agreement is set to expire on June 30, 2021. Upon Council
approval, the new Purchase Agreements will shall become effective and expire on June 30, 2021 in
accordance with the existing Agreement.
Renewal Options:
The Agreement may be renewed for up to four (4) one year renewals in accordance with applicable
cooperative contract or successor contract.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that approval of this recommendation will have no material effect on
City funds.
BQN\\
TO
Fund Departmenn Account Project Program Activity Budget Reference# Amount
ID ID Year (Chartfield 2)
FROM
Fund Department Account Project Program Activity Budget Reference# Amount
ID I ID Year Chartfield 2
Submitted for City Manager's Office by_ Jay Chapa (5804)
Valerie Washington (6192)
Originating Department Head: Reginald Zeno (8517)
Additional Information Contact: Cynthia Garcia (8525)
Ashley Kadva (2047)
ATTACHMENTS
1295.pdf (CFW Internal)
H-GAC.q f (Public)
VistaCom.pdf (Public)