HomeMy WebLinkAboutContract 57001CITY OF FORT WORTH
COOPERATIVE PURCHASE AGREEMENT
This Cooperative Purchase Agreement (“Agreement”) is entered into by and between Bazan
Roofing, Inc. (“Vendor”) and the City of Fort Worth, (“City”), a Texas home rule municipality.
The Cooperative Purchase Agreement includes the following documents which shall be construed in the
order of precedence in which they are listed:
1.This Cooperative Purchase Agreement;
2. Exhibit A – Seller’s Quote, Scope of Services or Purchase Order;
3. Exhibit B – Cooperative Agency Contract (e.g., NJPA, DIR, BuyBoard); and
4. Exhibit C – Conflict of Interest Questionnaire
Exhibits A, B, and C, which are attached hereto and incorporated herein, are made a part of this
Agreement for all purposes. Vendor agrees to provide City with the services and goods included in
Exhibit A pursuant to the terms and conditions of this Cooperative Purchase Agreement, including all
exhibits thereto.
City shall pay Vendor in accordance with the fee schedule in Exhibit A and in accordance
with the provisions of this Agreement. Total payment made under this Agreement for each year by City
shall not exceed Two Million Eight Hundred Thirty-Three Thousand Three Hundred Thirty-Three
Dollars ($2,833,333.00). Vendor shall not provide any additional items or services or bill for expenses
incurred for City not specified by this Agreement unless City requests and approves in writing the
additional costs for such services. City shall not be liable for any additional expenses of Vendor not
specified by this Agreement unless City first approves such expenses in writing.
The initial term of this Agreement shall be for two years beginning on December 15, 2021 and
ending on September 30, 2023. The City shall be able to renew this agreement for two (2) one-year
renewal options by written agreement of the parties.
Vendor agrees that City shall, until the expiration of three (3) years after final payment under this
Agreement, or the final conclusion of any audit commenced during the said three years, have access to
and the right to examine at reasonable times any directly pertinent books, documents, papers and records,
including, but not limited to, all electronic records, of Vendor involving transactions relating to this
Agreement at no additional cost to City. Vendor agrees that City shall have access during normal working
hours to all necessary Vendor facilities and shall be provided adequate and appropriate work space in
order to conduct audits in compliance with the provisions of this section. City shall give Vendor
reasonable advance notice of intended audits.
Notices required pursuant to the provisions of this Agreement shall be conclusively determined
to have been delivered when (1) hand-delivered to the other party, its agents, employees, servants or
representatives, (2) delivered by facsimile with electronic confirmation of the transmission, or (3)
received by the other party by United States Mail, registered, return receipt requested, addressed as
follows:
CSC No. 57001
Alan H. Shuror (Jan 10, 2022 20:58 GMT+3)
Alan H. Shuror
Steve Cooke (Jan 18, 2022 10:51 CST)
Dana Burghdoff (Jan 18, 2022 16:02 CST)
Dana Burghdoff
Jan 18, 2022
Jannette S. Goodall (Jan 19, 2022 09:16 CST)
Jannette S. Goodall
EXHIBIT A
SCOPE OF WORK
1.0 SCOPE
1.1 Vendor will supply labor, materials, parts, tools, and equipment necessary to perform
Roofing Repair and Replacement Services that shall be purchased through the Cooperative
Agreement TIPS RCSP 210603 Roofing (2 Part JOC) – Part 2 Only.
1.2 Purchases may be made by the City at any time during the contract term, as determined by
the City.
1.3 Additional services of the same general category that could have been encompassed in the
award of this Agreement, and that are not already on the Agreement, may be added based on
the discount bid and price sheet provided with the bid by written, mutual, agreement of the
parties.
1.4 Vendor is responsible for obtaining any required permits in the performance of this scope of
work:
1.5 Vendor is responsible for ensuring work is inspected by proper officials upon completion
2.0 DEFINITIONS
2.1 Department Contract Manager shall be City of Fort Worth employee assigned to manage the
compliance, oversight and/or administration of the contract or project for their department of
employment
2.2 Designee shall be a City of Fort Worth employee assigned by the Department Contract
Manager to assist with the compliance, oversight and/or administration of the contract or
project
3.0 PROJECT QUOTATION PROCESS
3.1 Vendor shall provide a firm fixed quotation for repair in writing before proceeding with any
repair work. When requested, Vendor shall provide an estimate for replacement of the
equipment, in lieu of repair. If job estimates exceed $5,000 or the estimated cost is deemed
unreasonable, the City may at its discretion competitively bid the work out as an independent
contract.
3.2 The Department Contract Manager or designee shall provide the Vendor with the location,
onsite contact, and general description of the service request.
3.3 For each project, Vendor shall submit a firm fixed price quotation to the Department Contract
Manager or designee within five (5) business days of the notification for review by the
Department Contract Manager or designee, or at a time mutually agreed upon between the
Vendor and the Department Contract Manager or designee
3.4 The quotation will be evaluated for accuracy, demonstrated understanding of the project
scope of work, schedule, and price.
3.5 Vendor shall provide a written firm-fixed price quote, based on the labor rates listed in the
bid lines
3.6 The firm-fixed price quote shall include:
3.6.1 Description of the work to be performed including the type of service or
products to be provided.
3.6.2 Itemized estimate of the materials including associated percent markup.
3.6.3 Itemized estimate of any rental equipment required, markup will not be
permitted
3.6.4 Rental equipment may include, but is not limited to, aerial lifts, earth moving
equipment, forklifts, specialty construction tools, specialty plumbing tools
3.6.5 Labor costs including number of hours, pay rates and worker classifications
3.6.6 A timeline, including proposed start and finish dates.
3.7 The submission of a firm fixed price quotation is evidence that the Vendor has familiarized
himself/herself with the nature and extent of the work and any local conditions that may, in
any manner, affect the scope of the work to be done, and the equipment, materials, labor, etc.
Required. No variation in price or conditions shall be permitted based on the claim of
ignorance, negligence, or false representation.
3.8 The Department Contract Manager or designee will review the quotations and, if in
agreement/approves the quote, will issue a Department Purchase Order (PO) to the Vendor
who submitted the lowest firm fixed price quote that meets the project scope of work
requirements.
3.9 Vendor will not begin work without a Purchase Order from the City.
3.10 City reserves the right to reject any and all quotes. If the Department Contract Manager or
designee does not agree with the lowest fixed- price quote as presented, the Department
Contract Manager or designee may contact the Vendor to discuss and resolve. Once in
agreement, the Vendor shall submit a revised fixed-price quote for approval to the
Department Contract Manager or designee in one (1) business day, or at a time mutually
agreed to between the Vendor and the Department Contract Manger or designee. The City
may elect to reject the lowest fixed-price quote that does not meet project scope requirements
and award to the next lowest fixed-price quote which meets the project scope of work.
3.11 Vendor shall acknowledge receipt of the PO by contacting the Department Contract Manger
or designee by email or phone and within two (2) business days to schedule a start date.
Services shall start within ten (10) business days of written approval by the City, or at a time
mutually agreed to between the Vendor and Department Contract Manager or designee
3.12 Vendor shall complete the work within the time stated in the firm fixed price quotation.
3.13 Vendor shall notify the Department Contract Manager or designee upon completion of the
services.
3.14 Vendor shall request additional time, in writing, if the Vendor determines the services being
performed cannot be completed as specified in the firm fixed price quotation.
3.15 Vendor shall not increase the original fixed price quote for any Vendor requested time
extension due to delays caused by the vendor.
3.16 Changes to Project Quotes
3.16.1 The firm fixed price quote is the maximum amount the City will pay for the
service, regardless of increases in labor, equipment or materials initiated by the
Vendor. Vendor changes to the approved firm fixed price quotation shall not
increase the total dollar amount of fixed price quotation
3.16.2 Vendor shall immediately notify the Department Contract Manager or designee
in writing (by email) if additions, deletions, and/or revisions to a job
assignment are needed.
3.16.3 Within one (1) business day of verbal notification, the Vendor shall submit a
written Project Quotation Change Request to the Department Contract Manager
or designee. The City reserves the right to reject any changes to the project firm
fixed price quotation requested by the Vendor. Under no circumstances shall
Vendor proceed with changes to the project firm fixed price quotation without
written approval from the Department Contract Manager or designee.
3.16.4 The Project Quotation Change Request shall include the following
3.16.4.1 The adjustment in the project time, if applicable
3.16.4.2 If the City requests to change a fixed-price quote due to a change in the
scope of work that would increase the number of labor hours required or
the amount of materials required, the Vendor shall amend the original
amount and, upon approval and acceptance by the Department Contract
Manager, of the amended fixed-price quote, shall be reimbursed for the
changes
4.0 UNIT PRICE
4.1 Vendor shall offer a discount off of catalog or price list for supplies, materials and equipment
and a not-to-exceed hourly labor rate as listed below:
4.1.1 Minimum Discount Percentage applied to any offering of goods or services
shall be 5%
4.1.2 Regular Hour Ceiling Coefficient Pricing shall be .95 for the RS Means Price
Book
4.1.2.1 Regular Hour Ceiling Coefficient may be lower than .95, but shall not be
higher.
4.1.3 After Hour Ceiling Coefficient Pricing shall be 1.45. for the RS Means Price
Book
4.1.3.1 After Hour Ceiling Coefficient may be lower than 1.45, but shall not be
higher.
4.1.3.2
4.1.4 Minimum Discount Percentage applied to any non-pre-priced items in the RS
Means Unit Price Book shall be 20%
4.1.4.1 Minimum Discount Percentage may be lower than 20%, but shall not be
higher.
5.0 HOURS OF SERVICE
5.1 Normal business hours shall be Monday – Friday, 8:00 A.M. – 5:00 P.M.
5.1.1 Any changes will be communicated, in writing, to the Vendor at least one (1)
business day before work is to begin
5.2 Night hours shall be 5:01 P.M. – 7:59 A.M. Monday – Thursday
5.3 Weekend hours shall be 5:01 P.M. – 7:59 A.M. – Friday – Monday
5.4 Holiday hours shall be all day during City observed Holidays
5.4.1 New Year’s
5.4.2 Martin Luther King Jr Day
5.4.3 Memorial Day
5.4.4 Juneteenth
5.4.5 July 4th
5.4.6 Labor Day
5.4.7 Thanksgiving Thursday and the following Friday
5.4.8 Christmas
6.0 DELIVERY
6.1 Vendor will deliver products and services as specified on the Purchase Order submitted by
the Department Contract Manager or designee.
6.2 Vendor will deliver products and services during normal business hours, Monday – Friday,
8:00 A.M. – 5:00 P.M, unless otherwise requested by the Department Contract Manager or
designee.
6.3 Vendor will not deliver products or services on City Observed Holidays as noted in section
5.4.
6.4 Vendor will deliver order(s) F.O.B Destination and the City will reimburse Vendor for
transportation costs in the amount specified in Vendor's proposals or actual costs, whichever
is lower, if the quoted delivery terms do not include transportation costs; provided, City shall
have the right to designate what method of transportation shall be used to ship the goods.
6.5 The place of delivery will be set forth in the "Ship to" block of the purchase order, purchase
change order, or release order.
6.6 Product will be packed to secure the lowest transportation costs and to conform to
requirements of common carriers.
6.7 Product must be packaged in accordance with commercial practices
6.8 Each shipping container shall be clearly and permanently marked as follows:
6.8.1 Vendor’s Name
6.8.2 Vendor’s Address
6.8.3 City Building Name
6.8.4 City Building Address
6.8.5 Purchase Order Number or Purchase Change Order Number
6.8.6 Container number and total number of containers (e.g. box 1 of 4 boxes)
6.8.7 Container number bearing the packing slip or list
6.8.7.1 The City’s count or weight shall be final and conclusive on shipments
not accompanied by a packing slip or list
6.9 The City will inspect the products upon delivery before accepting delivery of products.
Vendor shall be responsible for all charges for the return to the Vendor of any goods rejected
as being nonconforming under the specifications.
7.0 VENDOR RESPONSIBILITIES
7.1 Vendor must have a designated representative on staff to supervise operations with respect to
safety.
7.2 Vendor shall pick up and deliver equipment requiring shop work unless otherwise requested
by the Department Contract Manager or designee.
7.2.1 Compensation for pick-up and delivery of equipment shall be reimbursed per
mile required for transportation from the site to Vendor’s shop.
7.3 Vendor is responsible for
7.3.1 Ensuring the safety of their employees, City employees and the general public
during performance of all services under this contract.
7.3.2 Ensuring that all crews are fully and properly equipped to perform services
promptly and safely
7.3.3 Complying with all provisions of the Occupational Health and Safety Act
(OSHA) to protect the life and health of employees and other persons; to
prevent damage to property, materials, supplies and equipment; ad to avoid
work interruptions
7.3.4 Vendor shall comply with the latest version of the 29 CFR 1910, Occupational
Safety and Health Standards. Compliance with OSHA and other applicable
laws and regulations for the protections of employees is exclusively the
obligation of the Vendor, and the City assumes no liability or responsibility for
Vendor’s compliance or noncompliance with such responsibilities.
7.3.5 Vendor shall comply with all OSHA reporting requirements for record keeping
and reporting of Vendor shall provide verbal report to the City immediately,
and no later than once (1) business day, of the occurrence. The Vendor shall
cooperate with the City and provide any written documentation and
information required for record keeping purposes.
7.3.6 Ensuring that all employees are continuously trained to meet the latest
technology, industry standards and safe use of substances identified as health
or physical hazardous by OSHA. The Vendor shall submit proof of employee
training and experience within five (5) business days upon request by the
Department Contract Manager.
7.3.7 Not requiring any person to work in surrounding or under working conditions
that are unsanitary, hazardous or dangerous to their health or safety.
7.3.8 Requiring all individuals assigned to the project to wear necessary personal
protective equipment required by industry standards.
7.3.9 Requiring that Vendor employees wear a uniform, or at a minimum, a company
issues identification badge.
7.3.10 Ensuring that only authorized Vendor employees performing work under the
contract are on the worksite. No acquaintances, family members, or any other
person shall accompany a Vendor employee in the work area.
7.3.11 Maintaining good discipline and professionalism while performing services for
the City.
7.3.12 Understanding and agree that the scheduling of events at City facilities that
precedence over any scheduled service request agreed to by the Vendor and
Department Contract Manager or designee. The Vendor shall not hold the City
liable, financially or otherwise, if the City needs to reschedule services with the
Vendor due to a new event scheduled at a City facility. The Department
Contract Manager or designee will make every reasonable effort to
immediately notify the Vendor of changes in the City’s schedule of events
which may have an impact on scheduled services.
7.3.13 Performing services in a manner as not to interrupt or interfere with the
operation of any existing activity on the premises or with the work of another
vendor. Provide all transportation required to perform the work. Vendor shall
park its vehicles in areas designated by the City, if available. In the event the
City cannot make parking arrangements for the Vendor, the Vendor shall be
responsible for parking fees and fines. All vehicles parked on City property
shall be clearly marked with the Contractor’s or subcontractor’s name on both
sides of each vehicle. Magnetic signs are acceptable.
7.3.14 Providing ample advance notice of the need for any utility service cut off,
which will be scheduled at the convenience of the City.
7.3.15 Providing all equipment, materials, furniture moving, labor, tools, permits,
incidentals, expendable items, personal protective equipment, transportation
necessary, including electricity and water, if not available on site, for proper
execution and completion of the service request. The materials and services
provided by the Vendor shall comply with all Federal, State and local laws,
City ordinances, rules and regulations.
7.3.16 Understanding that storage of apparatus, materials, supplies and equipment
shall be in an orderly fashion at the worksite in a manner that will not interfere
with the progress of the Vendor’s work or any other vendor’s work.
7.3.17 Cleaning up all refuse, scrap materials, and debris caused by the Vendor’s
operations on a daily basis. Work site shall present a neat, orderly and
workmanlike appearance. No such refuse, rubbish, scrap material, and debris
shall be left within completed work nor buried on the building site or any City
premises, but shall be removed from the site by Vendor.
7.3.18 Completing all clean up prior to payment being made for the service request.
This shall include the removal of all surplus material, temporary structures, and
debris of every nature resulting from the Vendor’s operations, to return the
worksite in a neat, orderly condition. Thoroughly clean and leave the worksite
reasonably dust free all finished surfaces including all equipment, piping, etc.,
on the interior of any buildings affected by the service. If Vendor fails to clean
up at the completion of the work, the City may clean the property and deduct
the cost from any payments owed to Vendor or bill the Vendor to recover costs
if no payments are owed.
7.3.19 Noting and reporting any damage found prior to any work at a job site to the
Department Contract or designee.
7.3.20 Understanding that all work is subject to inspection and acceptance by the
Department Contract Manger or designee.
7.3.21 Not performing outside what was requested for a specific service request
without first having written approval from the Department Contract or
designee.
7.3.22 Performing work under this contract in a manner that will not adversely affect
the integrity of the building’s structural, mechanical, electrical, fire protection,
and life safety systems or any other building features that will overload or
render useless any portion of the facility.
7.3.23 The proper preparation of surfaces to be worked on including, protection of all
non-movable items or equipment, and the proper application of all materials.
7.3.24 Storing, handling, and installing all materials as per manufacturer’s
specifications.
7.3.25 Informing the Department Contract Manager or designee whenever work is
expected to be hazardous to the City employees, City property, the general
public, and/or City operations
7.3.26 Notifying the Department Contract Manager or designee when work is to begin
at the worksite and post warning signs and/or barriers when necessary. The
Vendor and Vendor's employees shall exercise a particularly high level of
discipline, safety and cooperation at all times while on the worksite.
7.3.27 Coordinating the timing and transportation of equipment or materials to the
work area.
7.3.28 Understanding that if transportation through the interior of a facility is
required, the Vendor shall take every precaution to ensure public safety. Under
no circumstances shall the Vendor transport equipment or materials through the
interior of a facility without prior written approval and coordination with the
Department Contract or designee.
7.3.29 Any and all damage to Vendor’s or City equipment or property as a direct
result of Vendor’s equipment, employees, or Vendor’s subcontractor’s actions.
7.3.29.1 If damage occurs to the City’s equipment or property, Vendor shall
notify the Department Contract immediately in writing. Surfaces,
fixtures, or furnishings damaged by the Vendor's employees shall be
replaced or repaired to the satisfaction of the City by the Vendor, and at
no cost to the City. The City may, however, at its sole discretion, elect to
make repairs or replacements of damaged property and deduct the cost
from any payments owed to Vendor or to recover costs if no payments
are owed.
7.3.30 Understanding that the set-up area shall be protected to prevent damage to the
site grounds. This protection may be, but is not limited to, laying out tarps or
other protective materials. The Vendor shall be responsible for any damage to
surrounding building walls, landscaping, parking lots, and sidewalks.
7.3.31 Meeting Safety Data Sheet (SDS) guidelines on any applicable limits and be
able to install accordingly
7.3.32 Background Investigations – Due to working in facilities subject to federal
Criminal Justice Information System requirements, contract workers must be
fingerprinted and must be able to pass a criminal background check and drug
screen. This must be done at
7.3.32.1 Vendor’s expense and verification of a clear background must be given
to the contract administrator before the Vendor’s employee(s) is allowed
to work in a building which falls under this requirement.
7.3.32.2 Under no circumstances shall any Vendor personnel having any
convictions or pending criminal hearings be assigned to the City contract
8.0 INVOICE REQUIREMENTS
8.1 Vendor shall send invoices electronically to our centralized Accounts Payable department
invoice email address: supplierinvoices@fortworthtexas.gov. This email address is not
monitored so please do not send correspondence to this email address. The sole purpose of
the supplier invoices email address is to receipt and process supplier invoices.
8.2 Vendor shall include the following on the subject line of your e-mail: vendor name, invoice
number, and PO number, separated by an underscore (ex: Example, Inc._123456_FW013-
0000001234)
8.3 Vendor shall adhere to the following requirements:
8.3.1 All invoices must be either a PDF or TIFF format.
8.3.2 Image quality must be at least 300 DPI (dots per inch).
8.3.3 Invoices must be sent as an attachment (i.e. no invoice in the body of the
email).
8.3.4 One invoice per attachment (includes PDFs). Multiple attachments per email is
acceptable but each invoice must be a separate attachment.
8.3.5 Please do not send handwritten invoices or invoices that contain handwritten
notes.
8.3.6 Dot matrix invoice format is not accepted.
8.3.7 The invoice must contain the following information:
8.3.7.1 Supplier Name and Address;
8.3.7.2 Remit to Supplier Name and Address, if different;
8.3.7.3 Applicable City Department business unit# (i.e. FW013)
8.3.7.4 Complete City of Fort Worth PO number (i.e. the PO number must
contain all preceding zeros);
8.3.7.5 Invoice number;
8.3.7.6 Invoice date; and
8.3.7.7 Invoices should be submitted after delivery of the goods or services.
8.4 Vendor shall not send invoices by mail and email and please do not send the same invoice
more than once by email to supplierinvoices@fortworthtexas.gov. To check on the status of
an invoice, please contact the City Department ordering the goods/services or the Central
Accounts Payable Department by email at: ZZ_FIN_AccountsPayable@fortworthtexas.gov.
8.5 If Vendor is unable to send your invoice as outlined above at this time, Vendor shall send
invoice to our centralized Accounts Payable department instead of directly to the individual
city department. This will allow the city staff to digitize the invoice for faster processing.
8.6 If Vendor is unable to send invoices as outlined above, Vendor shall send invoice to our
Centralized Accounts Payable instead of directly to the Department Contract Manager or
designee, at ZZ_FIN_AccountsPayable@fortworthtexas.gov.
8.7 If Vendor is unable to send electronic invoice, vendor shall send paper invoice to
10.7.1 City of Fort Worth
Attn: FMS Central Accounts Payable
200 Texas Street
Fort Worth, TX 76102
8.8 Vendor shall contact the Accounts Payable Team at (817) 392-2451 or via email at
ZZ_FIN_AccountsPayable@fortworthtexas.gov with any questions.
8.9 Vendor shall not include Federal, State, or City taxes in its invoices. The
Department Contract Manager or designee shall furnish a tax exemption certificate upon Vendor’s
request.
PRICING EXHIBIT
RCSP 210603 Roofing (JOC)
There is additional infor mation in the RCSP document on RS Means. You may go to the RS Means website to
learn more about this price book. https://www.rsmeans.com
The RS Means Price Book is adjusted for different geographic areas by using a City Cost Index multiplier for
each location. This is in the definitions section of the RCSP document. Example: The current Fort Worth
City Cost Index is 86.9%and it is included in the sample calculation below.
EXAMPLE:
Unit Price Book cost City
Cost Index (Fort Worth)
Contractor Coefficient
Formula
Cost To TIPS Member
TIPS Fee
Net To Contractor
$100.00
.869
.95
(UPB) x (City Cost Index) x (Contractor Coefficient)
($100.00) X (.869) X (.95) = $82.555
($82.555) X (.02) = $1.6511
($82.555) -($1.6511) = $80.90
TO BE CONSIDERED , YOU MUS T ENTER THE COEFFICIENT you propose to appl y to the RS Means Price Book Pre-Priced Tasks for all divisions.
RS Means (Al l Divisions)� Regular Hours Multiplier Coefficient 1.45 After Hours Multiplier Coefficient**
Any regular hours coefficient of 1.5 or greater will receive O points for the pricing criterion.
Please list the geographic markets where you are licensed, and desire to perform work. You may select
national coverage or states. Check the appropriate box below: D National Coverage
[ti'] States-List the abbreviation of each desired state in the space below. (Example: AR, MO, TX, Etc.)
TX
Non-Pre-Priced Markup 20% TO BE CONS IDER ED, YO U MUST ENTER THE MARKUP
Non-pre-priced Ii ne items are items not found in the Unit Price Book. Enter in the blank above your
percentage markup that includes overhead and profit.
Contractor Name Baza n Roofing, Inc.
Authorized Representative Name __ J_o ... rg,._e_L_._B_a_z_a _n _________ _
Authorized Representative Si gnature __ i/4���'""'�....,._-<'"'--::-A...1.....:..l._ .... 6;..='"""�e--........ 9-J' _____ _
Date 12/30/2021 T
Page 1 of 1
TIPS Vendor Agreement JOC PART 2 ONLY_ Rev.05192021_sr Page 1
TIPS VENDOR AGREEMENT
(JOC) PART 2 ONLY
Between and
(Company Name)
THE INTERLOCAL PURCHASING SYSTEM (TIPS),
a Department of Texas Education Service Center Region 8 for
TIPS RCSP 210603 Roofing (2 PART JOC) - PART 2 ONLY
General Information
The Vendor Agreement (“Agreement”) made and entered into by and between The Interlocal Purchasing System
(hereinafter referred to as “TIPS” respectfully) a government cooperative purchasing program authorized by the Region
8 Education Service Center, having its principal place of business at 4845 US Hwy 271 North, Pittsburg, Texas 75686. This
Agreement consists of the provisions set forth below, including provisions of all Attachments referenced herein. In the
event of a conflict between the provisions set forth below and those contained in any Attachment, the provisions set
forth shall control.
The Vendor Agreement shall include and incorporate by reference this Agreement, the terms and conditions, special
terms and conditions, any agreed upon amendments, as well as all of the sections of the solicitation as posted, including
any addenda and the awarded vendor’s proposal. Once signed, if an awarded vendor’s proposal varies or is unclear in
any way from the TIPS Agreement, TIPS, at its sole discretion, will decide which provision will prevail. Other documents
to be included are the awarded vendor’s proposals, task orders, purchase orders and any adjustments which have been
issued. If deviations are submitted to TIPS by the proposing vendor as provided by and within the solicitation process,
this Agreement may be amended to incorporate any agreed deviations.
The following pages will constitute the Agreement between the successful vendors(s) and TIPS. Bidders shall state, in a
separate writing, and include with their proposal response, any required exceptions or deviations from these terms,
conditions, and specifications. If agreed to by TIPS, they will be incorporated into the final Agreement.
A Purchase Order, Agreement or Contract is the TIPS Member’s approval providing the authority to proceed with
the negotiated delivery order under the Agreement. Special terms and conditions as agreed to between the
vendor and TIPS Member should be added as addenda to the Purchase Order, Agreement or Contract. Items such
as certificate of insurance, bonding requirements, small or disadvantaged business goals are some of the addenda
possible.
Bazan Roofing, Inc.
EXHIBIT B
TIPS Vendor Agreement JOC PART 2 ONLY_ Rev.05192021_sr Page 2
Terms and Conditions
Conflicts with RS Means Unit Price Book
If the terms of the solicitation referenced RS Means Unit Price Book or Xactimate Pricing occur, the RS Means Book
or Xactimate Pricing shall control if it determines the legality of the solicitation award as it relates to the requisite
Means Unit Price Book or Xactimate Pricing.
Freight
All quotes to members shall provide a line item for cost for freight or shipping regardless if there is a charge or not.
If no charge for freight or shipping, indicate by stating “No Charge” or “$0” or other similar indication. Otherwise,
all shipping, freight or delivery changes shall be passed through to the TIPS Member at cost with no markup and
said charges shall be agreed by the TIPS Member unless alternative shipping terms are agreed by TIPS as a result
of the proposal award.
Warranty Conditions
All new supplies equipment and services shall include manufacturer's minimum standard warranty unless
otherwise agreed to in writing. Vendor shall be legally permitted to sell, or an authorized dealer, distributor or
manufacturer for all products offered for sale to TIPS Members. All equipment proposed shall be new unless clearly
stated in writing.
Customer Support
The Vendor shall provide timely and accurate customer support for orders to TIPS Members as agreed by the
Parties. Vendors shall respond to such requests within a commercially reasonable time after receipt of the
request. If support and/or training is a line item sold or packaged with a sale, support shall be as agreed with the
TIPS Member.
Agreements
Agreements for purchase will normally be put into effect by means of a contract, agreement or purchase order(s)
executed by authorized agents of the participating government entities.
Davis Bacon Act
Davis Bacon Act requirements will be met when Federal Funds are used for construction and/or repair of buildings
or as otherwise required by applicable statute or regulation.
Other Wage Rates
Other wage rates may be required by some TIPS Members and acceptance of a project by the Vendor may require
the Vendor to comply with the TIPS Member’s required wage rate.
Tax exempt status
Most TIPS Members are tax exempt and the related laws of the jurisdiction of the TIPS Member shall apply.
Assignments of Agreements
No assignment of Agreement may be made without the prior written approval of TIPS. Payment for delivered
goods and services can only be made to the awarded Vendor, Vendor designated reseller or vendor assigned
company.
Disclosures
x Vendor and TIPS affirm that he/she, or any authorized employees or agents, has not given, offered to
TIPS Vendor Agreement JOC PART 2 ONLY_ Rev.05192021_sr Page 3
give, nor intends to give at any time hereafter any economic opportunity, future employment, gift, loan,
gratuity, special discount, trip, favor or service to a public servant in connection with this Agreement.
x Vendor shall attach, in writing, a complete description of any and all relationships that might be
considered a conflict of interest in doing business with the TIPS program.
x The Vendor affirms that, to the best of his/her knowledge, the offer has been arrived at independently,
and is submitted without collusion with anyone to obtain information or gain any favoritism that would
in any way limit competition or give an unfair advantage over other vendors in the award of this
Agreement.
Term of Agreement and Renewals
The Agreement with TIPS is for approximately two (2) years with an option for renewal extension for an
additional two (2) consecutive one (1) year terms. The first renewal extension year shall be automatic unless the
awarded vendor notifies TIPS of its objection to the first additional one (1) year renewal extension. If TIPS offers
the second one (1) year renewal extension terms, the vendor will be notified by email to the primary contact of
the awarded Vendor and shall be deemed accepted by the Vendor unless the awarded vendor notifies TIPS of its
objection to the additional term. TIPS may or may not exercise the available extension(s) provided in the original
solicitation beyond the base term. Whether or not to offer the renewal extension years is at the sole discretion
of TIPS.
“Start Date” for Term Calculation Purposes Only: Regardless of actual award/effective date of Contract, for
Agreement “term” calculation purposes only, the Agreement “start date” is the last day of the month that Award
Notifications are anticipated as published in the Solicitation.
Example: If the anticipated award date published in the Solicitation is August 27, 2020 but extended negotiations
delay award until September 24, 2020 the end date of the resulting initial “two-year” term Agreement, (which is
subject to an extension(s)) will still be August 31, 2022.
“Termination Date”: The scheduled Agreement “termination date” shall be the last day of the month of the
month of the Original Solicitation’s Anticipated Award Date plus two years.
Example: If the original term is approximately two years, and the solicitation provides an anticipated award date
of August 27, 2020, the expiration date of the original two-year term shall be August 31, 2022.
Extensions: Any extensions of the original term shall begin on the next day after the day the original term
expires.
Example Following the Previous Example: If TIPS offers a one-year extension, the expiration of the extended term
shall be August 31, 2023.
TIPS may offer to extend Vendor Agreements to the fullest extent the original Solicitation permits.
Total term of Agreement can be up to the number of years provided in the solicitation or as limited by statute.
Automatic Renewal Clauses Incorporated in Awarded Vendor Agreements with TIPS Members Resulting from
the Solicitation and with the Vendor Named in this Agreement.
No Agreement for goods or services with a TIPS Member by the awarded vendor named in this Agreement that
results from the solicitation award named in this Agreement, may incorporate an automatic renewal clause that
TIPS Vendor Agreement JOC PART 2 ONLY_ Rev.05192021_sr Page 4
exceeds month to month terms with which the TIPS Member must comply. All renewal terms incorporated in an
Agreement by the vendor with the TIPS Member shall only be valid and enforceable when the vendor receives
written confirmation by purchase order, executed Agreement or other written instruction issued by the TIPS
Member for any renewal period. The purpose of this clause is to avoid a TIPS Member inadvertently renewing an
Agreement during a period in which the governing body of the TIPS Member has not properly appropriated and
budgeted the funds to satisfy the Agreement renewal. This term is not negotiable and any Agreement between a
TIPS Member and a TIPS awarded vendor with an automatic renewal clause that conflicts with these terms is
rendered void and unenforceable.
Shipments
The Vendor shall ship, deliver or provide ordered products or services within a commercially reasonable time after
the receipt of the order from the TIPS Member. If a delay in said delivery is anticipated, the Vendor shall notify
TIPS Member as to why delivery is delayed and shall provide an estimated time for completion of the order. TIPS
or the requesting entity may cancel the order if estimated delivery time is not acceptable or not as agreed by the
parties.
Invoices
The awarded Vendor shall submit invoices or payment requests to the TIPS Member participating entity clearly
stating “Per TIPS Agreement # xxxxxxx.” Each invoice or pay request shall include the TIPS Member’s purchase
order number or other identifying designation as provided in the order or contract by the TIPS Member. If
applicable, the shipment tracking number or pertinent information for verification of TIPS Member receipt shall be
made available upon request.
Pricing
Price increases will be honored according to the terms of the solicitation. However, the Vendor shall honor
previous prices for thirty (30) days after written notification to TIPS of an increase, except any price changes related
to the, then current, RS Means Unit Price Book or Xactimate pricing is valid. Price of a specific Job Order Contract
proposal to a TIPS Member shall not change within 60 days of date of proposal as a result of an updated RS Means
Unit Price Book or Xactimate pricing unless agreed by the TIPS Member. All pricing submitted to TIPS shall include
the participation fee, as provided in the solicitation, to be remitted to TIPS by the Vendor. Vendor will not show
adding the fee to the invoice presented to customer. Failure to render the participation fee to TIPS shall constitute
a breach of this agreement and shall be grounds for termination of this agreement and any other agreement held
with TIPS.
Participation Fees and Reporting of Sales to TIPS by Vendor
The Participation Fee that was published as part of the Solicitation and the fee published is the legally effective fee,
along with any fee conditions stated in the Solicitation. Collection of the fees by TIPS is required under Texas
Government Code §791.011 Et seq. Fees are due on all TIPS purchases reported by either Vendor or Member. Fees
are due to TIPS upon payment by the Member to the Vendor, Reseller or Vendor Assigned Dealer. Vendor, Reseller
or Vendor Assigned Dealer agrees that the participation fee is due to TIPS for all Agreement sales immediately upon
receipt of payment including partial payment, from the Member Entity and must be paid to TIPS at least on a monthly
basis, specifically within 31 calendar days of receipt of payment, if not more frequently, or as otherwise agreed by
TIPS in writing and signed by an authorized signatory of TIPS. Thus, when an awarded Vendor, Reseller or Vendor
Assigned Dealer receives any amount of payment, even partial payment, for a TIPS sale, the legally effective fee for
that amount is immediately due to TIPS from the Vendor and fees due to TIPS should be paid at least on a monthly
basis, specifically within 31 calendar days of receipt of payment, if not more frequently.
Reporting of Sales to TIPS by Vendor
TIPS Vendor Agreement JOC PART 2 ONLY_ Rev.05192021_sr Page 5
Vendor is required to report all sales under the TIPS contract to TIPS. When a public entity initiates a purchase
with a TIPS Awarded Vendor, if the Member inquires verbally or in writing whether the Vendor holds a TIPS
Contract, it is the duty of the Vendor to verify whether or not the Member is seeking a TIPS purchase. Once
verified, the Vendor must include the TIPS Contract number on any communications and related sales documents
exchanged with the TIPS Member entity. To report sales, the Vendor must login to the TIPS Vendor Portal online
at https://www.tips-usa.com/vendors_form.cfm and click on the PO’s and Payments tab. Pages 3-7 of the Vendor
Portal User Guide will walk you through the process of reporting sales to TIPS. Please refer to the TIPS Accounting
FAQ’s for more information about reporting sales and if you have further questions, contact the Accounting Team
at accounting@tips-usa.com. The Vendor or vendor assigned dealers are responsible for keeping record of all
sales that go through the TIPS Agreement and submitting same to TIPS. Failure to render the participation fee to
TIPS shall constitute a breach of this agreement with our parent governmental entity, Texas Education Service
Center Region 8, as established by the Texas legislature and shall be grounds for termination of this agreement
and any other agreement held with TIPS and possible legal action. Any overpayment of participation fees to TIPS
by a Vendor will be refunded to the Vendor within ninety (90) days of receipt of notification if TIPS receives
written notification of the overpayment not later than the expiration of six (6) months from the date of
overpayment and TIPS determines that the amount was not legally due to TIPS pursuant to this agreement and
applicable law. It is the Vendor’s responsibility to identify which sales are TIPS Agreement sales and pay the
correct participation fee due for TIPS Agreement sales. Any notification of overpayment received by TIPS after
the expiration of six (6) months from the date of overpayment will be non-refundable. Region 8 ESC and TIPS
reserve the right to extend the six (6) month deadline to notify if approved by the Region 8 ESC Board of Directors.
TIPS reserves all rights under the law to collect the fees due. Please contact TIPS at tips@tips-usa.com or call
(866) 839-8477 if you have questions about paying fees.
Indemnity
The Vendor agrees to indemnify and hold harmless and defend TIPS, TIPS Member(s), officers and employees from
and against all claims and suits by third parties for damages, injuries to persons (including death), property
damages, losses, and expenses including court costs and reasonable attorney’s fees, arising out of, or resulting
from, Vendor’s work under this Agreement, including all such causes of action based upon common, constitutional,
or statutory law, or based in whole or in part, upon allegations of negligent or intentional acts on the part of the
Vendor, its officers, employees, agents, subcontractors, licensees, or invitees. Parties found liable shall pay their
proportionate share of damages as agreed by the parties or as ordered by a court of competent jurisdiction over
the case. NO LIMITATION OF LIABILITY FOR DAMAGES FOR PERSONAL INJURY OR PROPERTY DAMAGE ARE
PERMITTED OR AGREED BY TIPS/ESC REGION 8. Per Texas Education Code §44.032(f), reasonable Attorney’s fees
are recoverable by the prevailing party in any dispute resulting in litigation.
State of Texas Franchise Tax
By signature hereon, the bidder hereby certifies that he/she is not currently delinquent in the payment of any
franchise taxes owed the State of Texas under Chapter 171, Tax Code.
Miscellaneous
The Vendor acknowledges and agrees that continued participation in TIPS is subject to TIPS sole discretion and that
any Vendor may be removed from the participation in the Program at any time with or without cause. Nothing in
the Agreement or in any other communication between TIPS and the Vendor may be construed as a guarantee that
TIPS or TIPS Members will submit any orders at any time. TIPS reserves the right to request additional proposals for
items or services already on Agreement at any time.
Purchase Order Pricing/Product Deviation
If a deviation of pricing/product on a purchase order or contract modification occurs, TIPS is to be notified within
TIPS Vendor Agreement JOC PART 2 ONLY_ Rev.05192021_sr Page 6
five (5) business days of receipt of change order.
Termination for Convenience of TIPS Agreement Only
TIPS reserves the right to terminate this agreement for cause or no cause for convenience with a thirty (30) days
prior written notice. Termination for convenience is conditionally required under Federal Regulations 2 CFR part
200 if the customer is using federal funds for the procurement. All purchase orders presented to the Vendor, but
not fulfilled by the Vendor, by a TIPS Member prior to the actual termination of this agreement shall be honored
at the option of the TIPS Member. The awarded Vendor may terminate the agreement with ninety (90) days prior
written notice to TIPS 4845 US Hwy North, Pittsburg, Texas 75686. The vendor will be paid for goods and services
delivered prior to the termination provided that the goods and services were delivered in accordance with the
terms and conditions of the terminated agreement. This termination clause does not affect the sales agreements
executed by the Vendor and the TIPS Member customer pursuant to this agreement. TIPS Members may
negotiate a termination for convenience clause that meets the needs of the transaction based on applicable
factors, such as funding sources or other needs.
TIPS Member Purchasing Procedures
Usually, purchase orders or their equal are issued by participating TIPS Member to the awarded vendor and
should indicate on the order that the purchase is per the applicable TIPS Agreement Number. Orders are typically
emailed to TIPS at tipspo@tips-usa.com.
• Awarded Vendor delivers goods/services directly to the participating member.
• Awarded Vendor invoices the participating TIPS Member directly.
• Awarded Vendor receives payment directly from the participating member.
• Fees are due to TIPS upon payment by the Member to the Vendor. Vendor agrees to pay the participation
fee to TIPS for all Agreement sales upon receipt of payment including partial payment, from the Member
Entity or as otherwise agreed by TIPS in writing and signed by an authorized signatory of TIPS.
Form of Agreement and Reporting
If a vendor submitting an offer requires TIPS and/or TIPS Member to sign an additional agreement, a copy of the
proposed agreement must be included with the proposal to the TIPS Member. TIPS does not require a review a
TIPS Member’s Job Order contract TYPE AIA or other similar Contract provided by the TIPS Member. This clause
does not relieve the Vendor from the responsibility to report the contract execution and the amount of the
contract and any change orders.
Licenses
Awarded Vendor shall maintain, in current status, all federal, state and local licenses, bonds and permits required
for the operation of the business conducted by awarded Vendor. Awarded Vendor shall remain reasonably fully
informed of and in compliance with all ordinances and regulations pertaining to the lawful provision of goods or
services under the Agreement. TIPS and TIPS Members reserves the right to stop work and/or cancel an order or
terminate this or any other sales Agreement of any awarded Vendor whose license(s) required for performance
under this Agreement have expired, lapsed, are suspended or terminated subject to a 30-day cure period unless
prohibited by applicable statue or regulation.
Novation
If awarded Vendor sells or transfers all assets, rights or the entire portion of the assets or rights required to
perform this Agreement, a successor in interest must guarantee to perform all obligations under this Agreement.
A simple change of name agreement will not change the Agreement obligations of awarded vendor. TIPS will
consider Contract Assignments on a case by case basis. TIPS must be notified within five (5) business days of the
transfer of assets or rights.
TIPS Vendor Agreement JOC PART 2 ONLY_ Rev.05192021_sr Page 7
Site Requirements (when applicable to service or job)
Cleanup: Awarded vendor shall clean up and remove all debris and rubbish resulting from their work as required
or directed by TIPS Member. Upon completion of work, the premises shall be left in good repair and an orderly,
neat, clean and unobstructed condition.
Preparation: Awarded vendor shall not begin a project for which TIPS Member has not
prepared the site, unless awarded vendor does the preparation work at no cost, or until TIPS Member includes the
cost of site preparation in a purchase order. Site preparation includes, but is not limited to: moving furniture,
installing wiring for networks or power, and similar pre-installation requirements.
Registered sex offender restrictions: For work to be performed at schools, awarded vendor agrees that no
employee of a sub-contractor who has been adjudicated to be a registered sex offender will perform work at any
time when students are or reasonably expected to be present. Awarded vendor agrees that a violation of this
condition shall be considered a material breach and may result in the cancellation of the purchase order at the TIPS
Member’s discretion. Awarded vendor must identify any additional costs associated with compliance of this term.
If no costs are specified, compliance with this term will be provided at no additional charge.
Safety measures: Awarded vendor shall take all reasonable precautions for the safety of employees on the
worksite, and shall erect and properly maintain all necessary safeguards for protection of workers and the public.
Awarded vendor shall post warning signs against all hazards created by the operation and work in progress. Proper
precautions shall be taken pursuant to state law and standard practices to protect workers, general public and
existing structures from injury or damage.
Smoking
Persons working under Agreement shall adhere to local smoking policies. Smoking will only be permitted in posted
areas or off premises.
Marketing
Awarded vendor agrees to allow TIPS to use their name and logo within website, marketing materials and
advertisement subject to any reasonable restrictions provided to TIPS in the Proposal to the Solicitation. Any use
of TIPS name and logo or any form of publicity, inclusive of press release, regarding this Agreement by awarded
vendor must have prior approval from TIPS.
Supplemental agreements
The TIPS Member entity participating in the TIPS Agreement and awarded vendor may enter into a separate
supplemental agreement or contract to further define the level of service requirements over and above the
minimum defined in this Agreement i.e. invoice
requirements, ordering requirements, specialized delivery, etc. Any supplemental agreement or contract
developed as a result of this Agreement is exclusively between the participating entity and awarded vendor. TIPS,
its agents, TIPS Members and employees shall not be made party to any claim for breach of such agreement.
Survival Clause
All applicable software license agreements, warranties, service agreements or any supplemental agreement that
were entered into between Vendor and TIPS or the TIPS Member Customer under the terms and conditions of the
Agreement shall survive the expiration or termination of the Agreement. All Orders, Purchase Orders issued or
contracts executed by TIPS or a TIPS Member and accepted by the Vendor prior to the expiration or termination
of this agreement, shall survive expiration or termination of the Agreement, subject to previously agreed terms
TIPS Vendor Agreement JOC PART 2 ONLY_ Rev.05192021_sr Page 8
and conditions agreed by the parties or as otherwise specified herein relating to termination of this agreement.
Legal obligations
It is the responding vendor’s responsibility to be aware of and comply with all local, state and federal laws
governing the sale of products/services identified in this Solicitation and any awarded Agreement thereof.
Applicable laws and regulations must be followed even if not specifically identified herein.
Audit rights
Due to transparency statutes and public accountability requirements of TIPS and TIPS Members’, the awarded
Vendor shall, at their sole expense, maintain appropriate due diligence of all purchases made by TIPS Member that
utilizes this Agreement. TIPS and Region 8 ESC each reserve the right to audit the accounting of TIPS related
purchases for a period of three (3) years from the time such purchases are made. This audit right shall survive
termination of this Agreement for a period of one (1) year from the effective date of termination. In order to ensure
and confirm compliance with this agreement, TIPS shall have authority to conduct random audits of Awarded
Vendor’s pricing that is offered to TIPS Members with 30 days’ notice unless the audit is ordered by a Court Order
or by a Government Agency with authority to do so without notice. Notwithstanding the foregoing, in the event
that TIPS is made aware of any pricing being offered to eligible entities that is materially inconsistent with the
pricing under this agreement, TIPS shall have the ability to conduct the audit internally or may engage a third- party
auditing firm to investigate any possible non-complying conduct or may terminate the Agreement according to
the terms of this Agreement. In the event of an audit, the requested materials shall be reasonably provided in the
format and at the location designated by Region 8
ESC or TIPS.
Force Majeure
If by reason of Force Majeure, either party hereto shall be rendered unable wholly or in part to carry out its
obligations under this Agreement then such party shall give notice and fully particulars of Force Majeure in writing
to the other party within a reasonable time after occurrence of the event or cause relied upon, and the obligation
of the party giving such notice, so far as it is affected by such Force Majeure, shall be suspended during the
continuance of the inability then claimed, except as hereinafter provided, but for no longer period, and such party
shall endeavor to remove or overcome such inability with all reasonable dispatch.
Choice of Law
The Agreement between the Vendor and TIPS/ESC Region 8 and any addenda or other additions resulting from
this procurement process, however described, shall be governed by, construed and enforced in accordance with
the laws of the State of Texas, regardless of any conflict of laws principles.
Venue, Jurisdiction and Service of Process
Any Proceeding arising out of or relating to this procurement process or any contract issued by TIPS resulting from
or any contemplated transaction shall be brought in a court of competent jurisdiction in Camp County, Texas and
each of the parties irrevocably submits to the exclusive jurisdiction of said court in any such proceeding, waives
any objection it may now or hereafter have to venue or to convenience of forum, agrees that all claims in respect
of the Proceeding shall be heard and determined only in any such court, and agrees not to bring any proceeding
arising out of or relating to this procurement process or any contract resulting from or any contemplated
transaction in any other court. The parties agree that either or both of them may file a copy of this paragraph with
any court as written evidence of the knowing, voluntary and freely bargained for agreement between the parties
irrevocably to waive any objections to venue or to convenience of forum. Process in any Proceeding referred to
in the first sentence of this Section may be served on any party anywhere in the world. Venue for any dispute
resolution process, other than litigation, between TIPS and the Vendor shall be located in Camp or Titus County,
TIPS Vendor Agreement JOC PART 2 ONLY_ Rev.05192021_sr Page 9
Texas.
Bonding
When applicable, performance bonds and payment bonds will be required on construction or labor required jobs.
Awarded vendor will meet the TIPS Member’s local and state purchasing requirements. Awarded vendors may
need to provide additional capacity as jobs increase. Bonds costs are passed through at cost to the TIPS Member
and are not subject to the TIPS Participation fee be paid to TIPS. The actual cost of the bond will be a pass through
to the TIPS Member and added to the purchase order or Contract.
Professional Engineering and Architect’s Services
Professional Engineering and Architect’s Services are not permitted to be provided under this Agreement. Texas
statutes prohibit the procurement of Professional Engineering and Architect’s Services through a cooperative
agreement.
Scope of Services
The specific scope of work for each job shall be determined in advance and in writing between TIPS Member,
Member’s design professionals and Vendor. It is permitted for the TIPS Member to provide a general scope
description, but the awarded vendor should provide a written scope of work, and if applicable, according to the
TIPS Member’s design Professional as part of the proposal. Once the scope of the job is agreed to, the TIPS Member
will issue a PO and/or an Agreement or Contract with the Job Order Contract Proposal referenced or as an
attachment along with bond and any other special provisions agreed by the TIPS Member. If special terms
and conditions other than those covered within this solicitation and awarded Agreements are required, they will
be attached to the PO and/or an Agreement or Contract and shall take precedence over those in this base TIPS
Vendor Agreement.
Project Delivery Order Procedures
The TIPS Member having approved and signed an interlocal agreement, or other TIPS Membership document, may
make a request of the awarded vendor under this Agreement when the TIPS Member has services that need to be
undertaken. Notification may occur via phone, the web, email, fax, or in person. Upon notification of a pending
request, the awarded vendor shall make contact with the TIPS Member as soon as possible, but must make contact
with the TIPS Member within two working days.
Scheduling of Projects
Scheduling of projects (if applicable) may be accomplished when the TIPS Member issues a Purchase Order
and/or an Agreement or Contract that will serve as “the notice to proceed” as agreed by the Vendor and the TIPS
Member. The period for the delivery order will include the mobilization, materials purchase, installation and
delivery, design, weather, and site cleanup and inspection. No additional claims may be made for delays as a
result of these items. When the tasks have been completed the awarded vendor shall notify the client and have
the TIPS Member or a designated representative of the TIPS Member inspect the work for acceptance under the
scope and terms in the Purchase Order and/or Agreement or Contract. The TIPS Member will issue in writing any
corrective actions that are required. Upon completion of these items, the TIPS Member will issue a completion
notice and final payment will be issued per the contractual requirements of the project with the TIPS Member.
Any Construction contract prepared by the TIPS Member’s Legal Counsel may alter the terms of this subsection,
“Scheduling of Projects”.
Support Requirements
If there is a dispute between the awarded vendor and TIPS Member, TIPS or its representatives may assist, at TIPS
TIPS Vendor Agreement JOC PART 2 ONLY_ Rev.05192021_sr Page 10
sole discretion, in conflict resolution or third party (mandatory mediation), if requested by either party. TIPS, or its
representatives, reserves the right to inspect any project and audit the awarded vendors TIPS project files,
documentation and correspondence.
Status of TIPS Members as Related to This Agreement
TIPS Members stand in the place of TIPS as related to this agreement and have the same access to the proposal
information and all related documents. TIPS Members have all the same rights under the awarded Agreement as
TIPS.
Incorporation of Solicitation
The TIPS Solicitation, whether a Request for Proposals, the Request for Competitive Sealed Proposals or Request
for Qualifications solicitation, the Vendor’s response to same and all associated documents and forms made part
of the solicitation process, including any addenda, that resulted in the execution of this agreement are hereby
incorporated by reference into this agreement as if copied verbatim.
SECTION HEADERS OR TITLES
THE SECTON HEADERS OR TITLES WITHIN THIS DOCUMENT ARE MERELY GUIDES FOR CONVENIENCE AND ARE NOT
FOR CLASSIFICATION OR LIMITING OF THE RESPONSIBILITES OF THE PARTIES TO THIS DOCUMENT.
CERTIFICATIONS
If (a) Vendor is not a sole proprietorship; (b) Vendor has ten (10) or more full-time employees; and (c) this
Agreement has a value of $100,000 or more, the following certification shall apply; otherwise, this certification
is not required. Pursuant to Chapter 2270 of the Texas Government Code, the Vendor hereby certifies and
verifies that neither the Vendor, nor any affiliate, subsidiary, or parent company of the Vendor, if any (the
"Vendor Companies"), boycotts Israel, and the Vendor agrees that the Vendor and Vendor Companies will not
boycott Israel during the term of this Agreement. For purposes of this Agreement, the term "boycott" shall
mean and include refusing to deal with, terminating business activities with, or otherwise taking any action that
is intended to penalize, inflict economic harm on, or limit commercial relations with Israel, or with a person or
entity doing business in Israel or in an Israeli-controlled territory, but does not include an action made for
ordinary business purposes.
I certify that our company is not listed on and we do not do business with companies that are on the Texas
Comptroller of Public Accounts list of Designated Foreign Terrorists Organizations per Texas Gov't Code
2270.0153 found at https://comptroller.texas.gov/purchasing/docs/foreign-terrorist.pdf
You certify that pursuant to Texas Business and Commerce Code Chapter 272, as revised September 1, 2017, any
construction contract or agreement as defined in the Statute with a TIPS, Education Service Center Region 8 or a
Texas TIPS Member subject to the Statute shall include a Choice of Law provision providing that this agreement
shall be subject to and interpreted by the Laws of the State of Texas without regard to any conflict of laws principles
for any action shall be in a court of competent jurisdiction in Texas and any arbitration shall be in the State of
Texas. Pursuant to the Texas Business and Commerce Code, as amended by the 85th Texas Legislature, this
Construction Agreement for Job Order Contract services is, in the event of a dispute between the parties, subject
to interpretation according to the Laws of the state of Texas only, without regard to any conflict of laws principles.
Venue for any alternative dispute resolution procedure or process shall be in the state of Texas. If the dispute is
litigated, venue and jurisdiction shall be in a court of competent jurisdiction in the state of Texas.
Pursuant to 85th Texas Legislative H.B. 3270, as it applies to Texas Education Code § 22.0834 et seq, the Vendor
shall comply with all relevant sections related to student contact, background checks, fingerprinting and other
related requirements.
TIPS Vendor Agreement JOC PART 2 ONLY_ Rev.05192021_sr Page 11
It is the intent of TIPS to award to reliable, high performance vendors to supply products and services to
government and educational agencies. It is the experience of TIPS that the following procedures provide TIPS, the
Vendor, and the participating agency the necessary support to facilitate a mutually beneficial relationship. The
specific procedures will be negotiated with the successful vendor.
• Agreements:
All vendor Purchase Orders and/or Agreements/Contracts must be emailed to TIPS at tipspo@tips-usa.com. Should
an agency send an order direct to vendor, it is the vendor’s responsibility to forward the order to TIPS at the email
above within three business days and confirm its receipt with TIPS.
• Promotion of Agreement:
It is agreed that Vendor will encourage all eligible entities to purchase from the TIPS Program. Encouraging entities
to purchase directly from the Vendor, bypassing the TIPS Agreement when the Member has requested the TIPS
agreement is a violation of the terms and conditions of this Agreement and will result in removal of the Vendor
from the TIPS Program.
David Fitts
Executive Director
9-30-2021
Addendum ta TIPS V�ndor Agreement executed on ❑r aft�r Se�tember 1, 2a21
Insert name ofV�ndor g�zan Roofing, fnc. TIPS Solicitatian #2�0603 P�
CERTIFICATION REGARDING BOYCOTI'€NG CERTA€N ENERGY COMPAI�€ES
If �a} company is not a sale p�oprietorship; �b} r,ompany has ten (10} or mare f�[I-hme employees; and {c� this eon�racl hasa value of $100,000 or
mare that is ta be paid wholly ar partly from publi� funds, me following cert�6catEan shall apply; otherwise, �his ce�66ca�uan isnotrequired. Pursuant tr�
TEx Gov'T CoaE Ch 2274 of SB 13 �87th session}, the campany 1�ere�y cerCiF�es an� verifies that the company, or any�vhally owr»ed su�sid3ary,
ma�oriry-owned subsidiary, parent company, or affliate of these eR�hes or �usiness assacations, if any, daes not boycatt energy com�aniesand�aill
not boy�ott energy �ampanies d�ring the term of f�e contract For purpases of this contra�t, the term "company' shall mean an organi2afion,
associahan, corporation, partr�ership, jaintvenh�re, iimited partr�ershEp, [�m�ted liahiliry par7�ership, or limitatl liabiliry company, [ha[ exists �o make a
prafit. The term °boycott energy company' sha3i mean �vil�os�r �n o�dmary business purpose, refusing [o deal with, terminatEng businessactivibes
v��ith, or otheru»se taking any ac4on intended ta penali�, in�:cteconomic harm an, ar limit cammercial relatiqns with a company because lh�
�ompany �aj engages in i�e expioration, prad�ction, vt�li2.a��, lransporta�on, sale, or manufacturing af fossil fuel-based energyand dces naI commit
or pledge ta meet environmenta� standards beyond appl3cable federa! and state law, or �bj �oes business with a campa�y describetl by paragraph
�aj " 5ee T�x Gov'r CooE § 399 0�1(1 }
� � L� Initials of Authorixed Representative af Vendar, if applicabfe
��RTIFICA3iDN pROH18iT1NG Q15CRIMINATION AGAINST FIREARM ANp AMMUNITION INDUSTRIES
�f �aj company is no� a so9e pra��:ei�s?�;;,; ��J ccmpany nas a[ leasr [en { 1 G} full-tim� employees; �c} this contract has a value af at 4easl $1Q�,40Q �hat
is Na!C ��holly �r par�y f�orr� public P,�n�s; �dj t�e contract is nat excepted under TEx Gav'T CoQE § 227'4.��3 of SB 13 {57th leg }; and {eJ
governmantal entity f�as determined �ha' cor�pany is nat a sole-saurce provider or governmenfal entity has not received any bids from a campany ChaC
is able to prov�de this written verificatian, the following cerhficatian shall apply; of�erwise, this ceriifcation is not required Pursuant ra TEx Gov'T
CooE Ch. 2274 of SB 19 {87�`� sessian), t�e company hereby certifes and verifies 1�at t�e �c3mpany, or asso�iatian, carporation, partnership, �ainr
venture, limired partnership, i�mited liabiliry partnership, or limited liabiliry company, in�ludinq a wholly owned subsidiary, majoriry-owned subsidiary
parent company, or affiliate nf these entities or associa�ons, that exists to make a prof t, doesnflil�ave a pra�tice, policy, guidance, or tlirective that
discriminates againsC a frearm entiry or f�rearm trade association antl will not discriminate dvr�ng th� term af this con�act against a Frearm entiry ar
frearm 7ad� association For purpases of Chis �ontract, °discriminate against a frearm �nt[y �r �r2arm ffade association" shall mean, with respect to
the entity or associatian, to "{1} refuse to engage in the trade of any goodsor services with fhe endiy or association based solely on its sta��s as a
frearm entity or firearm trade associahon; (2J refrain fram continuing an exis�ng bus�ness r�la�ionship �vii� Cheet��iy or association based solely on its
statr�s as a firearm entity or f rearm trade asso�iahon; or f31 terminate an ex�si,ng ��;s�r�essreEa�anship t�ith �he ���y or assaciation based salely on
its status as a firearm entiry ar frearm trade associadon 5ee TEx Gov'T CCx�� � 2274.00t[3} af SB 19. `7iscriminabon against a firearm entity or
frearm �'ade associatian' does not inclutle °(1} the established pohcies�P a merchant, re[ail se[fer, ar p�a�forrn lhatrestr�ct�r prohibit the listing or
selling of ammunition, frearms, or firearm accessories; and (2j a company's refusal lo er�gage in [he tra�e of arty goadsar services, decisian to
refrain fram continuing an existing business relationship, or de�s�on to termirtaEe an existing busmess relationship to complyu�th federal, state, or
lacal law, policy, or r�gulations or a direchve tiy a ragulatory ager�cy, or f�r any �ad€fiona€ �usiness reason that is spe��fic!a ihe �;ustomer or potential
customer and not based salely on an entity's ar association's stah�s as a�r�arm enb [y or �rearm trade associaEiar�.'� See TEx �ov'T GDa� §
t274��7{3} oFSB �9.
���? Initials af Authorixed Representative af Vendnr, if applicahle
CERTEFiCR710N REGARE31{VG CERTAIN FOREIGN-OWNEp COMPANIE5 IN CONNECTION I+VITH
CRITICAL INFRASTRUCTl1RE
C6en[ rranae �s prani�ited frorr� enter�3�g �r�to a c��a�t � os�er agreement rela hn� ro critir,al infrastructure that wauld grant to Ihe compa�y direcl er
remote access to or cantrod oFcribcai in�ras�vch�re in tr�is state, accEudmg access speci fically allowed by the client name for prntluctwarranry antl
support pur�oses. Company, oerb�es that r�either it nor its parent campany nor any affiliate of rompany or its parenr company, is �1} py�ned by or the
majonly aFstock or olh�r ov�mer�ip inte�est of li�ecampanyis held ar cantrolled by individuals who are citizens af China, frar�, Norlh Ko�ea, Russia,
or a des�gnated country; �2} a company o� oi:�e� entity, ineiuding governmental entiry, that is owned or �ontrclled by �i�zens af or is directlycon�olled
by I�egovemmen� of China, Irar, Norlh Ko�ea, Russia, or a designated cauntry; or {3} ha_adquartered in China, Iran, North Kaea, Russia, ar a
designated country. Fo� purposes of [hiscontract, 'csiCEca[ infrastructure" means °a communication infrasVucture �ystem, cy�ersecurily system,
efectnc gnd, haa�r�a�s waste Creatmer; sys<em, or water treahnent faciliry " 5ee TEx Gov'r CaaE §�274 0101 �2J of SB 122fi {8I�^ leg }�he
company veri �es and certif es that company w�ll not grant direct or remate access ta or contrai af critical infrastructr�re, a.xcept far product warranfy
and supparr purposes, to prahibited individuals, companies, or entities, incluciing governmentai eniities, rnmed, controlled, or headquartered in t�hina,
Iran, North Korea, Russia, or a designaCed country, as determined by t�e Governor.
�-C� Initials ofAutharixed RepresentativeofV�dar, if applicable
NOTICE TO MEMBERS REGARDING ATTRIBUTE RESPONSES
TIPS VENDORS RESPOND TO ATTRIBUTE QUESTIONS AS PART OF TIPS COMPETITIVE
SOLICITATION PROCESS. THE VENDOR’S RESPONSES TO ATTRIBUTE QUESTIONS
ARE INCLUDED HEREIN AS “SUPPLIER RESPONSE.” PLEASE BE ADVISED THAT
DEVIATIONS, IF ANY, IN VENDOR’S RESPONSE TO ATTRIBUTE QUESTIONS MAY NOT
REFLECT VENDOR’S FINAL ATTRIBUTE RESPONSE, WHICH IS SUBJECT TO
NEGOTIATIONS PRIOR TO AWARD. PLEASE CONTACT THE TIPS OFFICE AT 866-839-
8477 WITH QUESTIONS OR CONCERNS REGARDING VENDOR ATTRIBUTE RESPONSE
DEVIATIONS. PLEASE KEEP IN MIND THAT TIPS DOES NOT PROVIDE LEGAL
COUNSEL TO MEMBERS. TIPS RECOMMENDS THAT YOU CONSULT YOUR LEGAL
COUNSEL WHEN EXECUTING CONTRACTS WITH OR MAKING PURCHASES FROM
TIPS VENDORS.
210603
Bazan Roofing, Inc
Supplier Response
Event Information
Number: 210603
Title: Roofing (2 PART with JOC)
Type: Request for Proposal
Issue Date: 6/3/2021
Deadline: 7/16/2021 03:00 PM (CT)
Notes: This is a 2 PART solicitation. PART 1 is for projects that are not
considered construction or a public work. It includes, but is not limited
to, parts, supplies, maintenance services and repairs. PART 2 Job
Order Contract (JOC) is for projects considered construction or public
work projects. The determination of whether or not a project requires
a PART 2 JOC is the responsibility of the TIPS member entity.
Vendors are encouraged to respond to BOTH PARTS 1 and 2 to meet
the needs of our members, but responses to both parts is not required.
IF YOU CURRENTLY HOLD TIPS CONTRACT 180702 Roofing
(JOC),YOU MUST RESPOND TO THIS SOLICITATION TO
PREVENT LAPSE OF CONTRACT UNLESS YOU HOLD
ANOTHER CURRENT TIPS CONTRACT THAT COVERS ALL OF
YOUR ROOFING OFFERINGS. THIS AWARDED CONTRACT
WILL REPLACE YOUR EXPIRING TIPS CONTRACT 180702
Roofing (JOC).
Page 1 of 30 pages Vendor: Bazan Roofing, Inc 210603
Contact Information
Address: Region 8 Education Service Center
4845 US Highway 271 North
Pittsburg, TX 75686
Phone: +1 (866) 839-8477
Email: bids@tips-usa.com
Page 2 of 30 pages Vendor: Bazan Roofing, Inc 210603
Bazan Roofing, Inc Information
Contact: Jorge L. Bazan
Address: 2824 N. Beach Street
Fort Worth, TX 76111
Phone: (817) 831-4253
Fax: (817) 831-4254
Email:jlbazan@bazanroofinginc.com
Web Address: www.bazanroofinginc.com
By submitting your response, you certify that you are authorized to represent and bind your company.
Jorge L Bazan jlbazan@bazanroofinginc.com
Signature Email
Submitted at 7/12/2021 2:51:06 PM
Requested Attachments
Supplementary No response
Supplementary information can be scanned and uploaded. (Company information, brochures, catalogs, etc.) (PDF
Format ONLY)
DO NOT UPLOAD encrypted or password protected files.
Vendor Agreement PART 1 ONLY No response
The vendor must download the Vendor Agreement from the attachment tab, fill in the requested information and
upload the completed agreement.
DO NOT UPLOAD encrypted or password protected files.
Agreement Signature Form PART 1 ONLY No response
If you have not taken exception or deviation to the agreement language in the solicitation attributes, download the
AGREEMENT SIGNATURE FORM from the "ATTACHMENTS" tab. This PDF document is a fillable form. Download the
document to your computer, fill in the requested company information, print the file, SIGN the form, SCAN the
completed and signed AGREEMENT SIGNATURE FORM, and upload here.
If you have taken exception to any of the agreement language and noted the exception in the deviations section of the
attributes for the agreement, complete the AGREEMENT SIGNATURE FORM, but DO NOT SIGN until those deviations
have been negotiated and resolved with TIPS management. Upload the unsigned form here, because this is a
required document.
Pricing Form 1 PART 1 ONLY No response
The vendor must download the PRICING SPREADSHEET SHEET from the attachment tab, fill in the requested
information and upload the completed spreadsheet.
DO NOT UPLOAD encrypted or password protected files.
Vendor Agreement PART 2 ONLY 14. 210603 Vendor Agreement JOC_PART 2 ONLY.pdf
If proposing on Part 2, the vendor must download the Vendor Agreement from the attachment tab, fill in the requested
information and upload the completed agreement.
DO NOT UPLOAD encrypted or password protected files.
Agreement Signature Form PART 2 ONLY 15. 210603 Agreement Signature Form PART 2 ONLY.pdf
If proposing on Part 2, the vendor must download the Vendor Agreement from the attachment tab, fill in the requested
information and upload the completed agreement.
DO NOT UPLOAD encrypted or password protected files.
Pricing Form 2 PART 1 ONLY No response
The vendor must download the PRICING SPREADSHEET SHEET from the attachment tab, fill in the requested
information and upload the completed spreadsheet.
DO NOT UPLOAD encrypted or password protected files.
Page 3 of 30 pages Vendor: Bazan Roofing, Inc 210603
Warranty BRI Workmanship Warranty Sample.pdf
Warranty information (if applicable) must be scanned and uploaded. (PDF Format ONLY)
DO NOT UPLOAD encrypted or password protected files.
OPTIONAL - PART 2 - JOC Pricing of Itemized List of RS Means Non-Prepriced Items No response
The Vendor may download the optional Pricing of Itemized List of RS Means Non-Prepriced Items form from the
attachment tab, fill in the requested information, and upload the completed spreadsheet. DO NOT UPLOAD encrypted
or password protected files.
OPTIONAL PRICING EXHIBIT XACTIMATE UNIT PRICE BOOK PART 2 ONLY No response
PROPOSERS MAY SUBMIT ATTACHMENT ENTITLED “Optional Pricing Exhibit Xactimate Unit Price Book” AS AN
ADDITIONAL PRICING METHOD TO THE REQUIRED RS MEANS METHOD. You may not offer Xactimate Pricing in lieu
of RS Means Pricing and doing so will disqualify you. If you submit Xactimate as an additional option for pricing, it will
be averaged with the score assigned for RS Means to arrive at your final pricing score during evaluation of your
proposal.
Reference Form (PARTS 1 & 2)16. Reference Form (PARTS 1 & 2).xlsx
Valid Reference Email addresses are REQUIRED on the spreadsheet. The vendor must download the References
spreadsheet from the attachment tab, fill in the requested information and upload the completed spreadsheet. DO
NOT UPLOAD encrypted or password protected files.
D/M/WBE Certification OPTIONAL MBE_SBE_DBE_HUB.pdf
D/M/WBE Certification documentation may be scanned and uploaded if you desire to claim your status as one of the
identified enterprises. (Disadvantaged Business Enterprise, Minority Business Enterprise and/or Woman Business
Enterprise) If vendor has more than one certification scan into one document. (PDF Format ONLY)
DO NOT UPLOAD encrypted or password protected files.
Proposed Goods and Services Proposed Goods and Services.pdf
Please upload one or more documents or sheets describing your offerings, line cards, catalogs, links to offerings OR
list links to your offerings that illustrate the catalog of proposed lines of goods and or services you carry and offer
under this proposal. It does not have to be exhaustive but should, at a minimum tell us what you are offering. It could
be as simple as a sheet with your link to your online catalog of goods and services.
All Other Certificates Certs.pdf
All Other Certificates (if applicable) must be scanned and uploaded. If vendor has more than one other certification
scan into one document. (PDF Format ONLY)
DO NOT UPLOAD encrypted or password protected files.
Logo and Other Company Marks bazan roofing-hi res 6 inch header logo.jpg
Conflict of Interest Form CIQ- ONLY REQUIRED IF A CONFLICT EXISTS PER THE
INSTRUCTIONS
No response
ONLY REQUIRED IF A CONFLICT EXISTS PER THE INSTRUCTIONS
Conflict of Interest Form for Vendors that are required to submit the form. The Conflict of Interest Form is included in
the Base documents or can be found at https://www.tips-usa.com/assets/documents/docs/CIQ.pdf.
Certificate of Corporate Offerer - COMPLETE
ONLY IF OFFERER IS A CORPORATION
20. CERTIFICATION OF CORPORATE OFFERER FORM.pdf
COMPLETE AND UPLOAD FORM IN ATTACHMENTS SECTION ONLY IF OFFERER IS A CORPORATION
Lobbying Report Standard Form-LLL, “disclosure Form to Report Lobbying,”No response
If you answered "I HAVE Lobbied per above" to attribute #66, please download and complete and upload the Standard
Form-LLL, “disclosure Form to Report Lobbying,” in the Response attachments section.
Confidentiality Form 18. 210603 CONFIDENTIALITY CLAIM FORM.pdf
REQUIRED CONFIDENTIALITY FORM. Complete the form according to your company requirements, make any
desired attachments and upload to the appropriate section under "Response Attachments" THIS FORM DETERMINES
HOW ESC8/TIPS RESPONDS TO LEGAL PUBLIC INFORMATION REQUESTS.
Page 4 of 30 pages Vendor: Bazan Roofing, Inc 210603
Bonding Capacity Letter from Surety/Insurance Company 17. Bondability Letter.pdf
REQUIRED IF YOU ARE PROPOSING ON PART 2 -Attach the Bonding Capacity Letter from Surety/Insurance
Company. if you do not have one available at time of proposal, attached a letter stating it will be submitted when
received to prove bonding capacity. No award can be made until official bonding capacity letter is received by TIPS.
Current W-9 Tax Form W-9 for Bazan Roofing 2021.pdf
You are required by TIPS to upload a current W-9 Internal Revenue Service (IRS) Tax Form for your entity. This form
will be utilized by TIPS to properly identify your entity.
Bid Attributes
1 Yes - No
Disadvantaged/Minority/Women Business Enterprise - D/M/WBE (Required by some participating governmental
entities) Vendor certifies that their firm is a D/M/WBE? Vendor must upload proof of certification to the ”Response
Attachments” D/M/WBE CERTIFICATES section.
Yes
2 Yes - No
Historically Underutilized Business - HUB (Required by some
participating governmental entities) Vendor certifies that
their firm is a HUB as defined by the State of Texas at https://comptroller.texas.gov/purchasing/vendor/hub/
or in a HUBZone as defined by the US Small Business Administration at
https://www.sba.gov/offices/headquarters/ohp
Proof of one or both may be submitted. Vendor must upload proof of certification to the “Response Attachments”
HUB CERTIFICATES section.
Yes
3 Yes - No
The Vendor can provide services and/or products to all 50 US States?
No
4 States Served:
If answer is NO to question #3, please list which states can be served. (Example: AR, OK, TX)
TX
5 Company and/or Product Description:
This information will appear on the TIPS website in the company profile section, if awarded a TIPS contract. (Limit
750 characters.)
Commercial Roofing and Custom Sheet Metal Fabrication and Installation
6 Primary Contact Name
Primary Contact Name
Jorge Bazan
7 Primary Contact Title
Primary Contact Title
President
Page 5 of 30 pages Vendor: Bazan Roofing, Inc 210603
8 Primary Contact Email
Primary Contact Email
jlbazan@bazanroofinginc.com
9 Primary Contact Phone
Enter 10 digit phone number. (No dashes or extensions)
Example: 8668398477
8178314253
10 Primary Contact Fax
Enter 10 digit phone number. (No dashes or extensions)
Example: 8668398477
8178314254
11 Primary Contact Mobile
Enter 10 digit phone number. (No dashes or extensions)
Example: 8668398477
8174017234
12 Secondary Contact Name
Secondary Contact Name
Nicola Cruz
13 Secondary Contact Title
Secondary Contact Title
Manager
14 Secondary Contact Email
Secondary Contact Email
bri@bazanroofinginc.com
15 Secondary Contact Phone
Enter 10 digit phone number. (No dashes or extensions)
Example: 8668398477
8178314253
16 Secondary Contact Fax
Enter 10 digit phone number. (No dashes or extensions)
Example: 8668398477
8178314254
17 Secondary Contact Mobile
Enter 10 digit phone number. (No dashes or extensions)
Example: 8668398477
No response
Page 6 of 30 pages Vendor: Bazan Roofing, Inc 210603
18 Admin Fee Contact Name
Admin Fee Contact Name. This person is responsible for paying the admin fee to TIPS.
Nicola Cruz
19 Admin Fee Contact Email
Admin Fee Contact Email
bri@bazanroofinginc.com
20 Admin Fee Contact Phone
Enter 10 digit phone number. (No dashes or extensions)
Example: 8668398477
8178314253
21 Purchase Order Contact Name
Purchase Order Contact Name. This person is responsible for receiving Purchase Orders from TIPS.
Nicola Cruz
22 Purchase Order Contact Email
Purchase Order Contact Email
bri@bazanroofinginc.com
23 Purchase Order Contact Phone
Enter 10 digit phone number. (No dashes or extensions)
Example: 8668398477
8178314253
24 Company Website
Company Website (Format - www.company.com)
www.bazanroofinginc.com
25 Entity D/B/A's and Assumed Names
Please identify all of your entity's assumed names and D/B/A's.Please note that you will be identified publicly by
the legal name under which you responded to this solicitation unless you organize otherwise with TIPS after award.
No response
26 Primary Address
Primary Address
2824 N. Beach St.
27 Primary Address City
Primary Address City
Fort Worth
28 Primary Address State
Primary Address State (2 Digit Abbreviation)
TX
Page 7 of 30 pages Vendor: Bazan Roofing, Inc 210603
29 Primary Address Zip
Primary Address Zip
76111
30 Search Words:
Please list search words to be posted in the TIPS database about your company that TIPS website users might
search. Words may be product names, manufacturers, or other words associated with the category of award. YOU
MAY NOT LIST NON-CATEGORY ITEMS. (Limit 500 words) (Format: product, paper, construction, manufacturer
name, etc.)
Roofing, standing seam, TPO, EPDM, APP, SBS, BUR, Shingles, Wood Shake, Tile Roofing, Slate Roofing,
Skylights, Metal Wall Panels, Awnings, Sky Pavers, Gutters, Downspouts, Conductor Heads, Coping Cap,
Flashing, Johns Manville, Firestone, Fabral, Sheffield, US-Ply, PAC-CLAD, Berridge
31 Do you want TIPS Members to be able to spend Federal grant funds with you if awarded? Is it your
intent to be able to sell to our members regardless of the fund source, whether it be local, state or
federal?
Most of our members receive Federal Government grants and they make up a significant portion of their budgets.
The members need to know if your company is willing to sell to them when they spend federal budget funds on their
purchase. There are attributes that follow that are provisions from the federal regulations in 2 CFR part 200. Your
answers will determine if your award will be designated as Federal or Education Department General Administrative
Regulations (EDGAR)compliant.
Do you want TIPS Members to be able to spend Federal grant funds with you if awarded and is it your intent to be
able to sell to our members regardless of the fund source, whether it be local, state or federal?
Yes
32 Yes - No
Certification of Residency - The vendor's ultimate parent company or majority owner:
(A) has its principal place of business in Texas;
OR
(B) employs at least 500 persons in Texas?
This question is required as a data gathering function for information to our members making purchases with
awarded vendors. Does not affect scoring with TIPS.
Yes
33 Company Residence (City)
Vendor's principal place of business is in the city of?
Fort Worth
34 Company Residence (State)
Vendor's principal place of business is in the state of?
TX
Page 8 of 30 pages Vendor: Bazan Roofing, Inc 210603
35 Discount Offered - CAUTION READ CAREFULLY BECAUSE VENDORS FREQUENTLY MAKE MISTAKES
ON THIS ATTRIBUTE QUESTION
Remember this is a MINIMUM discount percentage so, be sure the discount percentage inserted here can be
applied to ANY OFFERING OF GOODS OR SERVICES THROUGH OUT THE LIFE OF THE CONTRACT
CAUTION: BE CERTAIN YOU CAN HONOR THIS MINIMUM DISCOUNT PERCENTAGE ON ANY OFFERED SERVICE
OR GOOD NOW OR DURING THE LIFE OF THE CONTRACT.
What is the MINIMUM percentage discount off of any item or service you offer to TIPS Members that is in your
regular catalog (as defined in the solicitation specifications document), website, store or shelf pricing or when
adding new goods or services to your offerings during the life of the contract? The resulting price of any goods or
services Catalog list prices after this discount is applied is a ceiling on your pricing and not a floor because, in order
to be more competitive in the individual circumstance, you may offer a larger discount depending on the items or
services purchased and the quantity at time of sale.
Must answer with a number between 0% and 100%.
5%
36 Yes - No
If awarded on Part 1 of the TIPS Contract, for the duration of the Contract, Vendor agrees to provide catalog
pricing, as defined in the solicitation and below, to TIPS upon request for any goods and services offered on PART
1 of the Vendor's TIPS Contract, if any.
"Catalog" means the available list of tangible personal property or services, in the most current listing, regardless of
date, during the life of the contract, that takes the form of a catalog, price list, schedule, shelf price or other form
that:
A. is regularly maintained by the manufacturer or Vendor of an item; and
B. is either published or otherwise available for inspection by a customerduring the purchase process;
C. to which the minimum discount proposed by the proposing Vendor maybe applied.
NO
37 TIPS administration fee
By submitting a proposal, I agree that all pricing submitted to TIPS shall include the participation fee, as designated
in the solicitation or as otherwise agreed in writing and shall be remitted to TIPS by the Vendor or the vendor's
named resellers and as agreed in the Vendor agreement. I agree that the fee shall not and will not be added by the
vendor as a separate line item on a TIPS member invoice, quote, proposal or any other written communications with
the TIPS member.
Page 9 of 30 pages Vendor: Bazan Roofing, Inc 210603
38 REQUIRED FOR PART 2 JOC - PRICING OF Regular Hours Coefficient
What is your regular hours coefficient for the RS Means Price Book? (FAILURE TO RESPOND PROHIBITS
PART 2 JOC EVALUATION)
Remember that this is a ceiling price proposed. You can discount lower than your proposed contract coefficient, but
not higher.
This is one of three pricing questions that are required for consideration for award on this solicitation. Please
consider your answer carefully. An explanation of the TIPS scoring of pricing is included in the attachments for your
information.
The below is an Example of how pricing model works (not intended to influence your proposed coefficient, you
should propose a coefficient that you determine is right for your business):
To propose the exact pricing as the RS Means Unit Price Book, you would insert a 1.0 and to propose a 5%
discount for the RS Means Price Book would be a .95 regular hours coefficient and so on.
0.95
39 REQUIRED FOR PART 2 JOC - PRICING OF After Hours Coefficient
What is your after hours coefficient for the RS Means Price Book for work performed after normal working hours? (FAILURE TO
RESPOND PROHIBITS PART 2 JOC EVALUATION)
Remember that this is a ceiling price proposed. You can discount to any TIPS Member customer a lower coefficient
than your proposed contract coefficient, but not higher.
This is one of three pricing questions that are required for consideration for award on this solicitation. Please
consider your answer carefully. An explanation of the TIPS scoring of pricing titled "Pricing Coefficient Instruction" is
included in the attachments for your information.
The below is an EXAMPLE of how the pricing model works (It is not intended to influence your proposed coefficient,
you should propose a coefficient that you determine is reasonable for your business for the life of the contract):
The most common after hours coefficient is time and a half of the RS Means Unit Price Book prices. To illustrate this
coefficient, if your regular hours coefficient is .95, your after hours coefficient would be 1.45.
1.45
40 REQUIRED FOR 2 PART JOC - PRICING for Markup of Non-Prepriced Items in RS Means Unit Price
Book
What is your proposed Markup Percentage on materials not found in the RS Means Price Book? (FAILURE TO RESPOND
PROHIBITS PART 2 JOC EVALUATION)
If any materials being utilized for a project cannot be found in the RS Means Price Book, this question is what is the
markup percentage on those materials?
When answering this question please insert the number that represents your percentage of proposed markup.
Example: if you are proposing a 30 percent markup, please insert the number "30".
Remember that this is a ceiling markup. You may markup a lesser percentage to the TIPS Member customer
when pricing the project, but not a greater percentage.
EXAMPLE: You need special materials that are not in the RS Means Unit Price Book for a project. You would buy
the materials and mark them up to the TIPS Member customer by the percentage you propose in this question. If
the materials cost you, the contractor, $100 and you proposed a markup on this question for the material of 30
percent, then you would charge the TIPS Member customer $130 for the materials.
20%
Page 10 of 30 pages Vendor: Bazan Roofing, Inc 210603
41 Yes - No
Vendor agrees to remit to TIPS the required administration fee or, if resellers are named, guarantee the fee
remittance by or for the reseller named by the vendor?
TIPS/ESC Region 8 is required by Texas Government Code § 791 to be compensated for its work and thus, failure
to agree shall render your response void and it will not be considered.
Agreed
42 Yes - No
Do you offer additional discounts to TIPS members for large order quantities or large scope of work?
Yes
43 Years experience in this category of goods or services.
Company years experience in this category of goods or services?
35
44 Resellers:
Does the vendor have resellers that it will name under this contract?
Resellers are defined as other companies that sell your products under an agreement with you, as the awarded
vendor of TIPS.
EXAMPLE: BIGmart is a reseller of ACME brand televisions. If ACME were a TIPS awarded vendor, then ACME
would list BIGmart as a reseller.
(If applicable, Vendor should add all Authorized Resellers within the TIPS Vendor Portal upon award).
No
45 Right of Refusal
Does the proposing vendor wish to reserve the right not to perform under the awarded agreement with a TIPS
member at vendor's discretion?
Yes
Page 11 of 30 pages Vendor: Bazan Roofing, Inc 210603
46 NON-COLLUSIVE BIDDING CERTIFICATE
By submission of this bid or proposal, the Bidder certifies that:
1) This bid or proposal has been independently arrived at without collusion with any other Bidder or with any
Competitor;
2) This bid or proposal has not been knowingly disclosed and will not be knowingly disclosed, prior to the opening of
bids, or proposals for this project, to any other Bidder, Competitor or potential competitor:
3) No attempt has been or will be made to induce any other person, partnership or corporation to submit or not to
submit a bid or proposal;
4) The person signing this bid or proposal certifies that he has fully informed himself regarding the accuracy of the
statements contained in this certification, and under the penalties being applicable to the Bidder as well as to the
person signing in its behalf.
Not a negotiable term. Failure to agree will render your proposal non-responsive and it will not be considered.
47 CONFLICT OF INTEREST QUESTIONNAIRE - FORM CIQ -Do you have any CONFLICT OF INTEREST
TO REPORT OR DISCLOSE under this statutory requirement?
Do you have any CONFLICT OF INTEREST TO REPORT OR DISCLOSE under this statutory requirement? YES or
NO
If you have a conflict of interest as described in this form or the Local Government Code Chapter 176, cited therein-
you are required to complete and file with TIPS.
The Form CIQ is one of the attachments to this solicitation.
There is an optional upload for this form provided if you have a conflict and must file the form
No
48 Filing of Form CIQ
If yes (above), have you filed a form CIQ by uploading the form to this RFP as directed above?
No response
49 Regulatory Standing
I certify to TIPS for the proposal attached that my company is in good standing with all governmental agencies
Federal or state that regulate any part of our business operations. If not, please explain in the next attribute
question.
Yes
50 Regulatory Standing
Regulatory Standing explanation of no answer on previous question.
No response
Page 12 of 30 pages Vendor: Bazan Roofing, Inc 210603
51 Antitrust Certification Statements (Tex. Government Code § 2155.005)
By submission of this bid or proposal, the Bidder certifies that:
I affirm under penalty of perjury of the laws of the State of Texas that:
(1) I am duly authorized to execute this contract on my own behalf or on behalf of the company, corporation, firm,
partnership or individual (Company) listed below;
(2) In connection with this bid, neither I nor any representative of the Company has violated any provision of the
Texas Free Enterprise and Antitrust Act, Tex. Bus. & Comm. Code Chapter 15;
(3) In connection with this bid, neither I nor any representative of the Company has violated any federal antitrust
law;
(4) Neither I nor any representative of the Company has directly or indirectly communicated any of the contents of
this bid to a competitor of the Company or any other company, corporation, firm, partnership or individual engaged
in the same line of business as the Company.
Page 13 of 30 pages Vendor: Bazan Roofing, Inc 210603
52 Suspension or Debarment Instructions
Instructions for Certification:
1. By answering yes to the next Attribute question below, the vendor and prospective lower tier participant is
providing the certification set out herein in accordance with these instructions.
2. The certification in this clause is a material representation of fact upon which reliance was placed when this
transaction was entered into. If it is later determined that the prospective lower tier participant knowingly rendered
an erroneous certification in addition to other remedies available to the federal government, the department or
agency with which this transaction originated may pursue available remedies, including suspension and / or
debarment.
3. The prospective lower tier participant shall provide immediate written notice to the person to which this proposal
is submitted if at any time the prospective lower tier participant learns that its certification was erroneous when
submitted or has become erroneous by reason of changed circumstances.
4. The terms “covered transaction,” “debarred,” “suspended,” “ineligible,” “lower tier covered transaction,”
“participants,” “person,” “primary covered transaction,” “principal,” “proposal” and “voluntarily excluded,” as used in
this clause, have the meanings set out in the Definitions and Coverage sections of rules implementing Executive
Order 12549. You may contact the person to which this proposal is submitted for assistance in obtaining a copy of
those regulations.
5. The prospective lower tier participant agrees by submitting this form that, should the proposed covered
transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person who is
debarred, suspended, declared ineligible or voluntarily excluded from participation in this covered transaction,
unless authorized by the department or agency with which this transaction originated.
6. The prospective lower tier participant further agrees by submitting this form that it will include this clause titled
“Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion-Lower Tier Covered
Transaction” without modification in all lower tier covered transactions and in all solicitations for lower tier covered
transactions.
7. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier
covered transaction that it is not debarred, suspended, ineligible or voluntarily excluded from the covered
transaction, unless it knows that the certification is erroneous. A participant may decide the method and frequency
by which it determines the eligibility of its principals. Each participant may, but is not required to, check the
Nonprocurement List.
8. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to
render in good faith the certification required by this clause. The knowledge and information of a participant is not
required to exceed that which is normally possessed by a prudent person in the ordinary course of business
dealings.
9. Except for transactions authorized under paragraph 5 of these instructions, if a participant in a covered
transaction knowingly enters into a lower tier covered transaction with a person who is suspended, debarred,
ineligible or voluntarily excluded from participation in this transaction, in addition to other remedies available to the
federal government, the department or agency with which this transaction originated may pursue available
remedies, including suspension and / or debarment.
Page 14 of 30 pages Vendor: Bazan Roofing, Inc 210603
53 Suspension or Debarment Certification
By answering yes, you certify that no federal suspension or debarment is in place, which would preclude receiving a
federally funded contract as described above.
Debarment and Suspension (Executive Orders 12549 and 12689)—A contract award (see 2 CFR 180.220) must
not be made to parties listed on the government-wide exclusions in the System for Award Management (SAM), in
accordance with the OMB guidelines at 2 CFR 180 that implement Executive Orders 12549 (3 CFR part 1986
Comp., p. 189) and 12689 (3 CFR part 1989 Comp., p. 235), “Debarment and Suspension.” SAM Exclusions
contains the names of parties debarred, suspended, or otherwise excluded by agencies, as well as parties declared
ineligible under statutory or regulatory authority other than Executive Order 12549.
By answering yes, you certify that no federal suspension or debarment is in place, which would preclude receiving a
federally funded contract as described above.
Yes
54 Non-Discrimination Statement and Certification
In accordance with Federal civil rights law, all U.S. Departments, including the U.S. Department of Agriculture
(USDA) civil rights regulations and policies, the USDA, its Agencies, offices, and employees, and institutions
participating in or administering USDA programs are prohibited from discriminating based on race, color, national
origin, religion, sex, gender identity (including gender expression), sexual orientation, disability, age, marital status,
family/parental status, income derived from a public assistance program, political beliefs, or reprisal or retaliation for
prior civil rights activity, in any program or activity conducted or funded by USDA (not all bases apply to all
programs). Remedies and complaint filing deadlines vary by program or incident.
Persons with disabilities who require alternative means of communication for program information (e.g., Braille,
large print, audiotape, American Sign Language, etc.) should contact the responsible Agency or USDA's TARGET
Center at (202) 720-2600 (voice and TTY) or contact USDA through the Federal Relay Service at (800) 877-8339.
Additionally, program information may be made available in languages other than English.
To file a program discrimination complaint, complete the USDA Program Discrimination Complaint Form, AD-3027,
found online at How to File a Program Discrimination Complaint and at any USDA office or write a letter addressed
to USDA and provide in the letter all of the information requested in the form. To request a copy of the complaint
form, call (866) 632-9992. Submit your completed form or letter to USDA by: (1) mail: U.S. Department of
Agriculture, Office of the Assistant Secretary for Civil Rights, 1400 Independence Avenue, SW, Washington, D.C.
20250-9410; (2) fax: (202) 690-7442; or (3)
email: program.intake@usda.gov.
(Title VI of the Education Amendments of 1972; Section 504 of the Rehabilitation Act of 1973; the Age
Discrimination Act of 1975; Title 7 CFR Parts 15, 15a, and 15b; the Americans with Disabilities Act; and FNS
Instruction 113-1, Civil Rights Compliance and Enforcement – Nutrition Programs and Activities)
All U.S. Departments, including the USDA are equal opportunity provider, employer, and lender.
Not a negotiable term. Failure to agree will render your proposal non-responsive and it will not be considered. I
certify that in the performance of a contract with TIPS or its members, that our company will conform to the
foregoing anti-discrimination statement and comply with the cited and all other applicable laws and regulations.
Yes, I certify (Yes)
Page 15 of 30 pages Vendor: Bazan Roofing, Inc 210603
55 2 CFR PART 200 Contract Provisions Explanation
Required Federal contract provisions of Federal Regulations for Contracts for contracts with ESC Region 8 and
TIPS Members:
The following provisions are required to be in place and agreed if the procurement is funded in any part with federal
funds.
The ESC Region 8 and TIPS Members are the subgrantee or Subrecipient by definition. Most of the provisions are
located in 2 CFR PART 200 - Appendix II to Part 200—Contract Provisions for Non-Federal Entity Contracts Under
Federal Awards at 2 CFR PART 200. Others are included within 2 CFR part 200 et al.
In addition to other provisions required by the Federal agency or non-Federal entity, all contracts made by the non-
Federal entity under the Federal award must contain provisions covering the following, as applicable.
56 2 CFR PART 200 Contracts
Contracts for more than the simplified acquisition threshold currently set at $250,000, which is the inflation adjusted
amount determined by the Civilian Agency Acquisition Council and the Defense Acquisition Regulations Council
(Councils) as authorized by 41 U.S.C. 1908, must address administrative, contractual, or legal remedies in
instances where contractors violate or breach contract terms, and provide for such sanctions and penalties as
appropriate.
Notice: Pursuant to the above, when federal funds are expended by ESC Region 8 and TIPS Members, ESC Region
8 and TIPS Members reserves all rights and privileges under the applicable laws and regulations with respect to this
procurement in the event of breach of contract by either party.
Does vendor agree?
Yes
57 2 CFR PART 200 Termination
Termination for cause and for convenience by the grantee or subgrantee including the manner by which it will be
effected and the basis for settlement. (All contracts in excess of $10,000)
Pursuant to the above, when federal funds are expended by ESC Region 8 and TIPS Members, ESC Region 8 and
TIPS Members reserves the right to terminate any agreement in excess
of $10,000 resulting from this procurement process for cause after giving the vendor an appropriate opportunity
and up to 30 days, to cure the causal breach of terms and conditions. ESC Region 8 and
TIPS Members reserves the right to terminate any agreement in excess of $10,000 resulting from this procurement
process for convenience with 30 days notice in writing to the awarded vendor. The vendor
would be compensated for work performed and goods procured as of the termination date if for convenience of the
ESC Region 8 and TIPS Members. Any award under this procurement process is not exclusive and the ESC Region
8 and TIPS reserves the right to purchase goods and services from other vendors when it is in the best interest of
the ESC Region 8 and TIPS.
Does vendor agree?
Yes
Page 16 of 30 pages Vendor: Bazan Roofing, Inc 210603
58 2 CFR PART 200 Clean Air Act
Clean Air Act (42 U.S.C. 7401-7671q.) and the Federal Water Pollution Control Act (33 U.S.C. 1251-1387), as
amended—Contracts and subgrants of amounts in excess of $250,000 must contain a provision that requires the
non-Federal award to agree to comply with all applicable standards, orders or regulations issued pursuant to the
Clean Air Act (42 U.S.C. 7401-7671q) and the Federal Water Pollution Control Act as amended (33 U.S.C. 1251-
1387). Violations must be reported to the Federal awarding agency and the Regional Office of the Environmental
Protection Agency (EPA).
Pursuant to the Clean Air Act, et al above, when federal funds are expended by ESC Region 8 and TIPS Members,
ESC Region 8 and TIPS Members requires that the proposer certify that during the term of an award by the ESC
Region 8 and TIPS Members resulting from this procurement process the vendor agrees to comply with all of the
above regulations, including all of the terms listed and referenced therein.
Does vendor agree?
Yes
59 2 CFR PART 200 Byrd Anti-Lobbying Amendment
Byrd Anti-Lobbying Amendment (31 U.S.C. 1352)—Contractors that apply or bid for an award exceeding $100,000
must file the required certification. Each tier certifies to the tier above that it will not and has not used Federal
appropriated funds to pay any person or organization for influencing or attempting to influence an officer or
employee of any agency, a member of Congress, officer or employee of Congress, or an employee of a member of
Congress in connection with obtaining any Federal contract, grant or any other award covered by 31 U.S.C. 1352.
Each tier must also disclose any lobbying with non-Federal funds that takes place in connection with obtaining any
Federal award. Such disclosures are forwarded from tier to tier up to the non-Federal award.
Pursuant to the above, when federal funds are expended by ESC Region 8 and TIPS Members, ESC Region 8 and
TIPS Members requires the proposer certify that during the term and during the life of any contract with ESC Region
8 and TIPS Members resulting from this procurement process the vendor certifies to the terms included or
referenced herein.
Does vendor agree?
Yes
60 2 CFR PART 200 Federal Rule
Compliance with all applicable standards, orders, or requirements issued under section 306 of the Clean Air Act (42
U.S.C. 1857(h)), section 508 of the Clean Water Act (33 U.S.C. 1368), Executive Order 11738, and Environmental
Protection Agency regulations (40 CFR part 15). (Contracts, subcontracts, and subgrants of amounts in excess of
$250,000)
Pursuant to the above, when federal funds are expended by ESC Region 8 and TIPS Members, ESC Region 8 and
TIPS Members requires the proposer certify that in performance of the contracts, subcontracts, and subgrants of
amounts in excess of $250,000, the vendor will be in compliance with all applicable standards, orders, or
requirements issued under section 306 of the Clean Air Act (42 U.S.C. 1857(h)), section 508 of the Clean Water Act
(33 U.S.C. 1368), Executive Order 11738, and Environmental Protection Agency regulations (40 CFR part 15).
Does vendor certify that it is in compliance with the Clean Air Act?
Yes
Page 17 of 30 pages Vendor: Bazan Roofing, Inc 210603
61 2 CFR PART 200 Procurement of Recovered Materials
A non-Federal entity that is a state agency or agency of a political subdivision of a state and its contractors must
comply with section 6002 of the Solid Waste Disposal Act, as amended by the Resource Conservation and
Recovery Act. The requirements of Section 6002 include procuring only items designated in guidelines of the
Environmental Protection Agency (EPA) at 40 CFR part 247 that contain the highest percentage of recovered
materials practicable, consistent with
maintaining a satisfactory level of competition, where the purchase price of the item exceeds $10,000 or the value
of the quantity acquired during the preceding fiscal year exceeded $10,000; procuring solid waste management
services in a manner that maximizes energy and resource recovery; and establishing an affirmative procurement
program for procurement of recovered materials identified in the EPA guidelines.
Does vendor certify that it is in compliance with the Solid Waste Disposal Act as described above?
Yes
62 2 CFR PART 200 Rights to Inventions
If the Federal award meets the definition of “funding agreement” under 37 CFR §401.2 (a) and the recipient or
subrecipient wishes to enter into a contract with a small business firm or nonprofit organization regarding the
substitution of parties, assignment or performance of experimental, developmental, or research work under that
“funding agreement,” the recipient or subrecipient must comply with the requirements of 37 CFR Part 401, “Rights
to Inventions Made by Nonprofit Organizations and Small Business Firms Under Government Grants, Contracts and
Cooperative Agreements,” and any implementing regulations issued by the awarding agency.
Pursuant to the above, when the foregoing applies to ESC Region 8 and TIPS Members, Vendor certifies that
during the term of an award resulting from this procurement process, Vendor agrees to comply with all applicable
requirements as referenced in the Federal rule above.
Does vendor agree?
Yes
63 2 CFR PART 200 Domestic Preferences for Procurements
As appropriate and to the extent consistent with law, the non-Federal entity should, to the greatest extent
practicable under a Federal award, provide a preference for the purchase, acquisition, or use of goods, products,
or materials produced in the United States (including but not limited to iron, aluminum, steel, cement, and other
manufactured products). The requirements of this section must be included in all subawards including all contracts
and purchase orders for work or products under this award. For purposes of 2 CFR Part 200.322, “Produced in the
United States” means, for iron and steel products, that all manufacturing processes, from the initial melting stag
through the application of coatings, occurred in the United States. Moreover, for purposes of 2 CFR Part 200.322,
“Manufactured products” means items and construction materials composed in whole or in part of non-ferrous
metals such as aluminum, plastics and polymer-based products such as polyvinyl chloride pipe, aggregates such as
concrete, class, including optical fiber, and lumber.
Pursuant to the above, when federal funds are expended by ESC Region 8 and TIPS Members, Vendor certifies
that to the greatest extent practicable Vendor will provide a preference for the purchase, acquisition, or use of
goods, products, or materials produced in the United States (including but not limited to iron, aluminum, steel,
cement, and other manufactured products).
Does vendor agree?
Yes
Page 18 of 30 pages Vendor: Bazan Roofing, Inc 210603
64 2 CFR PART 200 Ban on Foreign Telecommunications
Federal grant funds may not be used to purchase equipment, services, or systems that use “covered
telecommunications” equipment or services as a substantial or essential component of any system, or as critical
technology as part of any system. “Covered telecommunications” means purchases from Huawei Technologies
Company or ZTE Corporation (or any subsidiary or affiliate of such entities), and video surveillance and
telecommunications equipment produced by Hytera Communications Corporation, Hangzhou Hikvision Digital
Technology Company, or Dahua Technology Company (or any subsidiary or affiliate of such entities).
Pursuant to the above, when federal funds are expended by ESC Region 8 and TIPS Members, Vendor certifies
that Vendor will not purchase equipment, services, or systems that use “covered telecommunications”, as defined
by 2 CFR §200.216 equipment or services as a substantial or essential component of any system, or as critical
technology as part of any system.
Does vendor agree?
Yes
65 2 CFR PART 200 Equal Employment Opportunity
Except as otherwise provided under 41 CFR Part 60, all contracts that meet the definition of “federally assisted
construction contract” in 41 CFR Part 60-1.3 must include the equal opportunity clause provided under 41 CFR 60-
1.4(b), in accordance with Executive Order 11246, “Equal Employment Opportunity” (30 FR 12319, 12935, 3 CFR
Part, 1964-1965 Comp., p. 339), as amended by Executive Order 11375, “Amending Executive Order 11246
Relating to Equal Employment Opportunity,” and implementing regulations at 41 CFR part 60, “Office of Federal
Contract Compliance Programs, Equal Employment Opportunity, Department of Labor.”
Pursuant to the above, when federal funds are expended by ESC Region 8 and TIPS Members on any federally
assisted construction contract, the equal opportunity clause is incorporated by reference herein.
Does vendor agree?
Yes
66 2 CFR PART 200 Contract Work Hours and Safety Standards Act (40 U.S.C. 3701-3708)
[Applicable ONLY to contracts in excess of $100,000 involving mechanics or laborers.] Contract Work Hours and
Safety Standards Act (40 U.S.C. 3701-3708). Where applicable, all contracts awarded by the non-Federal entity in
excess of $100,000 that involve the employment of mechanics or laborers must include a provision for compliance
with 40 U.S.C. 3702 and 3704, as supplemented by Department of Labor regulations (29 CFR Part 5). Under 40
U.S.C. 3702 of the Act, each contractor must be required to compute the wages of every mechanic and laborer on
the basis of a standard work week of 40 hours. Work in excess of the standard work week is permissible provided
that the worker is compensated at a rate of not less than one and a half times the basic rate of pay for all hours
worked in excess of 40 hours in the work week. The requirements of 40 U.S.C. 3704 are applicable to construction
work and provide that no laborer or mechanic must be required to work in surroundings or under working conditions
which are unsanitary, hazardous or dangerous. These requirements do not apply to the purchases of supplies or
materials or articles ordinarily available on the open market, or contracts for transportation or transmission of
intelligence.
Pursuant to the above, when federal funds are expended by ESC Region 8 and TIPS Members on qualifying
contracts, Vendor certifies that Vendor will be in compliance with all applicable provisions of the Contract Work
Hours and Safety Standards Act during the term of an award for all contracts by the District resulting from this
procurement process.
Does vendor agree?
Yes
Page 19 of 30 pages Vendor: Bazan Roofing, Inc 210603
67 Certification Regarding Lobbying
Applicable to Grants, Subgrants, Cooperative Agreements, and Contracts Exceeding $100,000 in Federal Funds
Submission of this certification is a prerequisite for making or entering into this transaction and is imposed by
section 1352, Title 31, U.S. Code. This certification is a material representation of fact upon which reliance was
placed when this transaction was made or entered into. Any person who fails to file the required certification shall
be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure.
The undersigned certifies, to the best of his or her knowledge and belief, that:
(1) No Federal appropriated funds have been paid or will be paid by or on behalf of the undersigned, to any person
for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or
employee of congress, or an employee of a Member of Congress in connection with the awarding of a Federal
contract, the making of a Federal grant, the making of a Federal loan, the entering into a cooperative agreement,
and the extension, continuation, renewal, amendment, or modification of a Federal contract, grant, loan, or
cooperative agreement.
(2) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing
or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of
congress, or an employee of a Member of Congress in connection with this Federal grant or cooperative
agreement, the undersigned shall complete and submit Standard Form-LLL, “disclosure Form to Report Lobbying,”
in accordance with its instructions.
(3) The undersigned shall require that the language of this certification be included in the award documents for all
covered subawards exceeding $100,000 in Federal funds at all appropriate tiers and that all subrecipients shall
certify and disclose accordingly.
I HAVE NOT Lobbied per above
68 Lobbying Report Standard Form-LLL, “disclosure Form to Report Lobbying,”
ONLY IF you answered "I HAVE Lobbied per above" to attribute above titled "Certification Regarding Lobbying",
please download and complete and upload the Standard Form-LLL, “disclosure Form to Report Lobbying,” in the
Response attachments section.
69 Subcontracting with small and minority businesses, women's business enterprises, and labor surplus
area firms.
Do you ever anticipate the possibility of subcontracting any of your work under this award if you are successful?
IF NO, DO NOT ANSWER THE NEXT ATTRIBUTE QUESTION. . IF YES, and ONLY IF YES, you must answer the
next question YES if you want a TIPS Member to be authorized to spend Federal Grant Funds for Procurement.
YES
Page 20 of 30 pages Vendor: Bazan Roofing, Inc 210603
70 ONLY IF YES TO THE PREVIOUS QUESTION OR if you ever do subcontract any part of your
performance under the TIPS Agreement, do you agree to comply with the following federal
requirements?
ONLY IF YES TO THE ABOVE QUESTIONS OR if you ever do subcontract any part of your performance under the
TIPS Agreement,
do you agree to comply with the following federal requirements?
Federal Regulation 2 CFR §200.321 Contracting with small and minority businesses, women's business enterprises,
and labor surplus area firms. (a)The non-Federal entity must take all necessary affirmative steps to assure that
minority businesses, women's business enterprises, and labor surplus area firms are used when possible.
(b) Affirmative steps must include:(1) Placing qualified small and minority businesses and women's business
enterprises on solicitation lists;
(2) Assuring that small and minority businesses, and women's business enterprises are solicited whenever they are
potential sources;
(3) Dividing total requirements, when economically feasible, into smaller tasks or quantities to permit maximum
participation by small and minority businesses, and women's business enterprises;
(4) Establishing delivery schedules, where the requirement permits, which encourage participation by small and
minority businesses, and women's business enterprises;
(5) Using the services and assistance, as appropriate, of such organizations as the Small Business Administration
and the Minority Business Development Agency of the Department of Commerce ; and
(6) Requiring the prime contractor, if subcontracts are to be let, to take the affirmative steps listed in paragraphs(1)
through (5) of this section.
YES
71 If proposing on PART 2, Davis-Bacon Act compliance.
IF proposing on PART 2, Texas Statute requires compliance with Davis-Bacon Act, as amended (40 U.S.C. 3141-
3148). When required by Federal program legislation, all prime construction contracts in excess of $2,000 awarded
by non-Federal entities must include a provision for compliance with the Davis-Bacon Act (40 U.S.C. 3141-3144,
and 3146-3148) as supplemented by Department of Labor regulations (29 CFR Part S, "Labor Standards
Provisions Applicable to Contracts Covering Federally Financed and Assisted Construction"). In accordance with
the statute, contractors must be required to pay wages to laborers and mechanics at a rate not less than the
prevailing wages specified in a wage determination made by the Secretary of Labor. In addition, contractors must be
required to pay wages not less than once a week. The non-Federal entity must place a copy of the current
prevailing wage determination issued by the Department of Labor in each solicitation. The decision to award a
contract or subcontract must be conditioned upon the acceptance of the wage determination. The non-Federal
entity must report all suspected or reported violations to the Federal awarding agency. The contracts must also
include a provision for compliance with the Copeland "Anti-Kickback" Act {40 U.S.C. 314S), as supplemented by
Department of Labor regulations (29 CFR Part 3, "Contractors and Subcontractors on Public Building or Public
Work Financed in Whole or in Part by Loans or Grants from the United States"). The Act provides that each
contractor or subrecipient must be prohibited from inducing, by any means, any person employed in the
construction, completion, or repair of public work, to give up any part of the compensation to which he or she is
otherwise entitled. The non-Federal entity must report all suspected or reported violations to the Federal awarding
agency.
BY SUBMITTING A PROPOSAL FOR PART 2 OF THIS SOLICITATION, the Vendor agrees, AS REQUIRED BY LAW,
to comply with the Davis Bacon Act, IF APPLICABLE and if proposing on PART 2 of this solicitation.
Page 21 of 30 pages Vendor: Bazan Roofing, Inc 210603
72 Contract Work Hours and Safety Standards Act (40 U.S.C. 3701-3708)
Where applicable, all contracts awarded by the non-Federal entity in excess of $100,000 that involve the
employment of mechanics or laborers must include a provision for compliance with 40 U.S.C. 3702 and 3704, as
supplemented by Department of Labor regulations (29 CFR Part 5). Under 40 U.S.C. 3702 of the Act, each
contractor must be required to compute the wages of every mechanic and laborer on the basis of a standard work
week of 40 hours. Work in excess of the standard work week is permissible provided that the worker is
compensated at a rate of not less than one and a half times the basic rate of pay for all hours worked in excess of
40 hours in the work week. The requirements of 40 U.S.C. 3704 are applicable to construction work and provide
that no laborer or mechanic must be required to work in surroundings or under working conditions which are
unsanitary, hazardous or dangerous. These requirements do not apply to the purchases of supplies or materials or
articles ordinarily available on the open market, or contracts for transportation or transmission of intelligence.
By submitting a proposal to PART 2 of this solicitation and IF the customer is utilizing federal funds as described
above, the Vendor agrees to comply with the Contract Work Hours and Safety Standards Act (40 U.S.C. 3701-
3708).
73 Indemnification
The ESC Region 8 and TIPS is a Texas Political Subdivision and a local governmental entity; therefore, is prohibited
from indemnifying third parties pursuant to the Texas Constitution (Article 3, Section 52) except as specifically
provided by law or as ordered by a court of competent jurisdiction. A provision in a contract to indemnify or hold a
party harmless is a promise to pay for any expenses the indemnified party incurs, if a specified event occurs, such
as breaching the terms of the contract or negligently performing duties under the contract. Article III, Section 49 of
the Texas Constitution states that "no debt shall be created by or on behalf of the State ... " The Attorney General
has counseled that a contractually imposed obligation of indemnity creates a "debt" in the constitutional sense. Tex.
Att'y Gen. Op. No. MW-475 (1982). Contract clauses which require the System or institutions to indemnify must be
deleted or qualified with ''to the extent permitted by the Constitution and Laws of the State of Texas." Liquidated
damages, attorney's fees, waiver of vendor's liability, and waiver of statutes of limitations clauses should also be
deleted or qualified with "to the extent permitted by the Constitution and laws of State of Texas."
Do you agree to these terms?
Yes, I Agree (Yes)
74 Remedies
The parties shall be entitled to exercise any right or remedy available to it either at law or in equity, subject to the
choice of law, venue and service of process clauses limitations agreed herein. Nothing in this agreement shall
commit the TIPS to an arbitration resolution of any disagreement under any circumstances. Any Claim arising out of
or related to the Contract, except for those specifically waived under the terms of the Contract, may, after denial of
the Board of Directors, be subject to mediation at the request of either party. Any issues not resolved hereunder
MAY be referred to non-binding mediation to be conducted by a mutually agreed upon mediator as a prerequisite to
the filing of any lawsuit over such issue(s). The parties shall share the mediator’s fee and any associated filing
fee equally. Mediation shall be held in Camp or Titus County, Texas. Agreements reached in mediation shall be
reduced to writing, and will be subject to the approval by the District's Board of Directors, signed by the Parties if
approved by the Board of Directors, and, if signed, shall thereafter be enforceable as provided by the laws of the
State of Texas.
Do you agree to these terms?
Yes, I Agree
75 Remedies Explanation of No Answer
No response
Page 22 of 30 pages Vendor: Bazan Roofing, Inc 210603
76 Choice of Law
The agreement between the Vendor and TIPS/ESC Region 8 and any addenda or other additions resulting from this
procurement process, however described, shall be governed by, construed and enforced in accordance with the
laws of the State of Texas, regardless of any conflict of laws principles.
THIS DOES NOT APPLY to a vendor's agreement entered into with a TIPS Member, as the Member may be located
outside Texas.
Do you agree to these terms?
Agreed
77 Venue, Jurisdiction and Service of Process
Any proceeding, involving Region 8 ESC or TIPS, arising out of or relating to this procurement process or any
contract issued by TIPS resulting from or any contemplated transaction shall be brought in a court of competent
jurisdiction in Camp County, Texas and each of the parties irrevocably submits to the exclusive jurisdiction of said
court in any such proceeding, waives any objection it may now or hereafter have to venue or to convenience of
forum, agrees that all claims in respect of the Proceeding shall be heard and determined only in any such court,
and agrees not to bring any proceeding arising out of or relating to this procurement process or any contract
resulting from or any contemplated transaction in any other court. The parties agree that either or both of them may
file a copy of this paragraph with any court as written evidence of the knowing, voluntary and freely bargained for
agreement between the parties irrevocably to waive any objections to venue or to convenience of forum. Process in
any Proceeding referred to in the first sentence of this Section may be served on any party anywhere in the world.
Any dispute resolution process other than litigation shall have venue in Camp County or Titus County Texas.
Do you agree to these terms?
Agreed
78 Alternative Dispute Resolution Explanation of No Answer
No response
79 Infringement(s)
The successful vendor will be expected to indemnify and hold harmless the TIPS and its employees, officers,
agents, representatives, contractors, assignees and designees from any and all third party claims and judgments
involving infringement of patent, copyright, trade secrets, trade or service marks, and any other intellectual or
intangible property rights attributed to or claims based on the Vendor's proposal or Vendor’s performance of
contracts awarded and approved.
Do you agree to these terms?
Yes, I Agree
80 Infringement(s) Explanation of No Answer
No response
81 Acts or Omissions
The successful vendor will be expected to indemnify and hold harmless the TIPS, its officers, employees, agents,
representatives, contractors, assignees and designees from and against any and all liability, actions, claims,
demands or suits, and all related costs, attorney's fees and expenses arising out of, or resulting from any acts or
omissions of the vendor or its agents, employees, subcontractors, or suppliers in the execution or performance of
any agreements
ultimately made by TIPS and the vendor.
Do you agree to these terms?
Yes, I Agree
Page 23 of 30 pages Vendor: Bazan Roofing, Inc 210603
82 Acts or Omissions Explanation of No Answer
No response
83 Contract Governance
Any contract made or entered into by the TIPS is subject to and is to be governed by Section 271.151 et seq, Tex
Loc Gov't Code. Otherwise, TIPS does not waive its governmental immunities from suit or liability except to the
extent expressly waived by other applicable laws in clear and unambiguous language.
Yes, I Agree (Yes)
84 Payment Terms and Funding Out Clause
Payment Terms:
TIPS or TIPS members shall not be liable for interest or late payment fees on past due balances at a rate higher
than permitted by the laws or regulations of the jurisdiction of the TIPS Member.
Funding Out Clause:
Vendor agrees to abide by the laws and regulations, including Texas Local Government Code § 271.903, or any
statutory or regulatory limitations of the jurisdiction of any TIPS Member which governs contracts entered into by the
Vendor and TIPS or a TIPS Member that requires all contracts approved by TIPS or a TIPS Member are subject to
the budgeting and appropriation of currently available funds by the entity or its governing body.
See statute(s) for specifics or consult your legal counsel.
Not a negotiable term. Failure to agree will render your proposal non-responsive and it will not be considered.
Do you agree to these terms?
Yes, I Agree (Yes)
Page 24 of 30 pages Vendor: Bazan Roofing, Inc 210603
85 Insurance and Fingerprint Requirements Information
Insurance
If applicable and your staff will be on TIPS member premises for delivery, training or installation etc. and/or with an
automobile, you must carry automobile insurance as required by law. You may be asked to
provide proof of insurance.
Fingerprint
It is possible that a vendor may be subject to Chapter 22 of the Texas Education Code. The Texas Education Code,
Chapter 22, Section 22.0834 & 22.08341. Statutory language may be found at: http://www.statutes.legis.state.tx.us/
If the vendor has staff that meet both of these criterion:
(1) will have continuing duties related to the contracted services; and
(2) has or will have direct contact with students
Then you have ”covered” employees for purposes of completing the attached form.
TIPS recommends all vendors consult their legal counsel for guidance in compliance with this law. If you have
questions on how to comply, see below. If you have questions on compliance with this code section, contact the
Texas Department of Public Safety Non-Criminal Justice Unit, Access and Dissemination Bureau, FAST-FACT at
NCJU@txdps.state.tx.us and you should send an email identifying you as a contractor to a Texas Independent
School District or ESC Region 8 and TIPS. Texas DPS phone number is (512) 424-2474.
See form in the next attribute to complete entitled:
Texas Education Code Chapter 22 Contractor Certification for Contractor Employees
Page 25 of 30 pages Vendor: Bazan Roofing, Inc 210603
86 Texas Education Code Chapter 22 Contractor Certification for Contractor Employees
Introduction: Texas Education Code Chapter 22 requires entities that contract with school districts to provide
services to obtain criminal history record information regarding covered employees. Contractors must certify to the
district that they have complied. Covered employees with disqualifying criminal histories are prohibited from serving
at a school district.
Definitions: Covered employees: Employees of a contractor or subcontractor who have or will have continuing
duties related to the service to be performed at the District and have or will have direct contact with students. The
District will be the final arbiter of what constitutes direct contact with students. Disqualifying criminal history: Any
conviction or other criminal history information designated by the District, or one of the following offenses, if at the
time of the offense, the victim was under 18 or enrolled in a public school:
(a) a felony offense under Title 5, Texas Penal Code; (b) an offense for which a defendant is required to register as
a sex offender under Chapter 62, Texas Code of Criminal Procedure; or (c) an equivalent offense under federal law
or the laws of another state.
I certify that:
NONE (Section A) of the employees of Contractor and any subcontractors are covered employees, as defined
above. If this box is checked, I further certify that Contractor has taken precautions or imposed conditions to ensure
that the employees of Contractor and any subcontractor will not become covered employees. Contractor will
maintain these precautions or conditions throughout the time the contracted services are provided.
OR
SOME (Section B) or all of the employees of Contractor and any subcontractor are covered employees. If this box
is checked, I further certify that:
(1) Contractor has obtained all required criminal history record information regarding its covered employees. None
of the covered employees has a disqualifying criminal history.
(2) If Contractor receives information that a covered employee subsequently has a reported criminal history,
Contractor will immediately remove the covered employee from contract duties and notify the District in writing within
3 business days.
(3) Upon request, Contractor will provide the District with the name and any other requested information of covered
employees so that the District may obtain criminal history record information on the covered employees.
(4) If the District objects to the assignment of a covered employee on the basis of the covered employee's criminal
history record information, Contractor agrees to discontinue using that covered employee to provide services at the
District.
Noncompliance or misrepresentation regarding this certification may be grounds for contract termination.
Some
Page 26 of 30 pages Vendor: Bazan Roofing, Inc 210603
87 Texas Business and Commerce Code § 272 Requirements as of 9-1-2017
SB 807 prohibits construction contracts to have provisions requiring the contract to be subject to the laws of
another state, to be required to litigate the contract in another state, or to require arbitration in another state. A
contract with such provisions is voidable. Under this new statute, a “construction contract” includes contracts,
subcontracts, or agreements with (among others) architects, engineers, contractors, construction managers,
equipment lessors, or materials suppliers. “Construction contracts” are for the design, construction, alteration,
renovation, remodeling, or repair of any building or improvement to real property, or for furnishing materials or
equipment for the project. The term also includes moving, demolition, or excavation. BY RESPONDING TO THIS
SOLICITATION, AND WHEN APPLICABLE, THE PROPOSER AGREES TO COMPLY WITH THE TEXAS BUSINESS
AND COMMERCE CODE § 272 WHEN EXECUTING CONTRACTS WITH TIPS MEMBERS THAT ARE TEXAS
GOVERNMENT ENTITIES.
88 Texas Government Code 2270 & 2270 Verification Form
Texas Government Code 2270 & 2271 Verification Form
If (a) Vendor is not a sole proprietorship; (b) Vendor has ten (10) or more full-time employees; and (c) this
Agreement has a value of $100,000 or more, the following certification shall apply; otherwise, this certification is not
required. Pursuant to Chapter 2271 of the Texas Government Code, the Vendor hereby certifies and verifies that
neither the Vendor, nor any affiliate, subsidiary, or parent company of the Vendor, if any (the "Vendor Companies"),
boycotts Israel, and the Vendor agrees that the Vendor and Vendor Companies will not boycott Israel during the
term of this Agreement. For purposes of this Agreement, the term "boycott" shall mean and include refusing to deal
with, terminating business activities with, or otherwise taking any action that is intended to penalize, inflict economic
harm on, or limit commercial relations with Israel, or with a person or entity doing business in Israel or in an Israeli-
controlled territory, but does not include an action made for ordinary business purposes.
Our entity further certifies that it is is not listed on and we do not do business with companies prohibited by Texas
Government Code 2270 or that are on the Texas Comptroller of Public Accounts list of Designated Foreign
Terrorists Organizations per Texas Gov't Code 2270.0153 found at
https://comptroller.texas.gov/purchasing/docs/foreign-terrorist.pdf
I swear and affirm that the above is true and correct.
YES
89 Logos and other company marks
Please upload your company logo to be added to your individual profile page on the TIPS website. If any particular
specifications are required for use of your company logo, please upload that information under the "Logo and Other
Company Marks" section under the “Response Attachment” tab. Preferred Logo Format: 300 x 225 px - .png, .eps,
.jpeg preferred
Potential uses of company logo:
* Your Vendor Profile Page of TIPS website
* Potentially on TIPS website scroll bar for Top Performing Vendors
* TIPS Quarterly eNewsletter sent to TIPS Members
* Co-branding Flyers and or email blasts to our TIPS Members (Permission and approval will be obtained before
publishing)
Page 27 of 30 pages Vendor: Bazan Roofing, Inc 210603
90 Solicitation Deviation/Compliance
Does the vendor agree with the General Conditions Standard Terms and
Conditions or Item Specifications listed in this proposal invitation?
Yes
91 Solicitation Exceptions/Deviations Explanation
If the bidder intends to deviate from the General Conditions Standard Terms and Conditions or Item Specifications
listed in this proposal invitation, all such deviations must be listed on this attribute, with complete and detailed
conditions and information included or attached.
TIPS will consider any deviations in its proposal award decisions, and TIPS reserves the right to accept or reject any
bid based upon any deviations indicated below or in any attachments or inclusions.
In the absence of any deviation entry on this attribute, the proposer assures TIPS of their full compliance with the
Standard Terms and Conditions, Item Specifications, and all other information contained in this Solicitation.
No response
92 Agreement Deviation/Compliance
Does the vendor agree with the language in the Vendor Agreement?
Yes
93 Agreement Exceptions/Deviations Explanation
If the proposing Vendor desires to deviate form the Vendor Agreement language, all such deviations must be listed
on this attribute, with complete and detailed conditions and information included. TIPS will consider any deviations in
its proposal award decisions, and TIPS reserves the right to accept or reject any proposal based upon any
deviations indicated below. In the absence of any deviation entry on this attribute, the proposer assures TIPS of
their full compliance with the Vendor Agreement.
No response
94 Long Term Cost Evaluation Criterion on PART 1 EVALUATION ONLY
READ CAREFULLY and see in the RFP document under "Proposal Scoring and Evaluation".
Points will be assigned to this criterion based on your answer to this Attribute. Points are awarded if you agree not
increase your catalog prices (as defined herein) more than X% annually over the previous year for the life of the
contract, unless an exigent circumstance exists in the marketplace and the excess price increase which exceeds X%
annually is supported by documentation provided by you and your suppliers and shared with TIPS, if requested. If
you agree NOT to increase prices more than 5%, except when justified by supporting documentation, you are
awarded 10 points; if 6% to 14%, except when justified by supporting documentation, you receive 1 to 9 points
incrementally. Price increases 14% or greater, except when justified by supporting documentation, receive 0 points.
price increases will be < 5% annually per question
Page 28 of 30 pages Vendor: Bazan Roofing, Inc 210603
95 Felony Conviction Notice
Texas Education Code, Section 44.034, Notification of Criminal History, Subsection (a), states “a person or business
entity that enters into a contract with a school district must give advance notice to the district if the person or an
owner or operator of the business entity has been convicted of a felony. The notice must include a general
description of the conduct resulting in the conviction of a felony.” Subsection (b) states “a school district may
terminate a contract with a person or business entity if the district determines that the person or business entity
failed to give notice as required by Subsection (a) or misrepresented the conduct resulting in the conviction. The
district must compensate the person or business entity for services performed before the termination of the
contract.” (c) This section does not apply to a publicly held corporation. The person completing this proposal
certifies that they are authorized to provide the answer to this question.
Select A., B. or C.
A. My firm is a publicly held corporation; therefore, this reporting requirement is not applicable.
OR B.My firm is not owned nor operated by anyone who has been convicted of a felony, OR
C. My firm is owned or operated by the following individual(s) who has/have been convicted of a felony. (if you
answer C below, you are required to provide information in the next attribute.
B. Firm not owned nor operated by felon; per above
96 If you answered C. My Firm is owned or operated by a felon to the previous question, you are
REQUIRED TO ANSWER THE FOLLOWING QUESTIONS.
If you answered C. My Firm is owned or operated by a felon to the previous question, you must provide the following
information.
1. Name of Felon(s)
2. The named person's role in the firm, and
3. Details of Conviction(s).
No response
97 Required Confidentiality Claim Form
Required Confidentiality Claim Form
This completed form is required by TIPS. By submitting a response to this solicitation you agree to download from
the “Attachments” section, complete according to the instructions on the form, then upload the completed form, with
any confidential attachments, if applicable, to the “Response Attachments” section titled “Confidentiality Form” in
order to provide to TIPS the completed form titled, “CONFIDENTIALITY CLAIM FORM”. THIS REQUIRED PROCESS
IS THE ONLY WAY TO DEEM PROPOSAL DOCUMENTATION CONFIDENTIAL ANY OTHER CONFIDENTIAL
DESIGNATION WILL BE DISREGARDED UNLESS THE DOCUMENT IS IDENTIFIED BY AND ATTACHED TO THE
REQUIRED FORM. By completing this process, you provide us with the information we require to comply with the
open record laws of the State of Texas as they may apply to your proposal submission. If you do not provide the
form with your proposal, an award will not be made if your proposal is qualified for an award, until TIPS has an
accurate, completed form from you.
Read the form carefully before completing and if you have any questions, email bids@tips-usa.com.
98 Choice of Law clauses for TIPS Members
If the vendor is awarded a contract with TIPS under this solicitation, the vendor agrees to make any Choice of Law
clauses in any contract or agreement entered into between the awarded vendor and with a TIPS member entity to
read as follows: "Choice of law shall be the laws of the state where the customer resides" or words to that effect.
Agreed
Page 29 of 30 pages Vendor: Bazan Roofing, Inc 210603
99 Venue of dispute resolution with a TIPS Member
In the event of litigation or use of any dispute resolution model when resolving disputes with a TIPS member entity
as a result of a transaction between the vendor and TIPS or the TIPS member entity, the Venue for any litigation or
other agreed upon model shall be in the state and county where the customer resides unless otherwise agreed by
the parties at the time the dispute resolution model is decided by the parties.
Agreed
100
Indemnity Limitation with TIPS Members
Texas and other states restrict by law or state Constitution the ability of a governmental entity to indemnify others.
TIPS requires that any contract entered into between a vendor and TIPS or a TIPS Member as a result of an award
under this Solicitation limit the requirement that the Customer indemnify the Vendor by either eliminating any such
indemnity requirement clauses in any agreements, contracts or other binding documents OR by prefacing all
indemnity clauses required of TIPS or the TIPS Member entity with the following: "To the extent permitted by the laws
or the Constitution of the state where the customer resides, ".
Agreement is a required condition to award of a contract resulting from this Solicitation.
Agreed
101
Arbitration Clauses
Except for certain circumstances, TIPS forbids a mandatory arbitration clause in any contract or agreement entered
into between the awarded vendor with TIPS or a TIPS member entity. Does the vendor agree to exclude any
arbitration requirement in any contracts or agreement entered into between TIPS or a TIPS member entity through
an awarded contract with TIPS?
Agreement is a required condition to award of a contract resulting from this Solicitation.
Agreed
102
Upload of Current W-9 Required
Please note that you are required by TIPS to upload a current W-9 Internal Revenue Service (IRS) Tax Form for
your entity. This form will be utilized by TIPS to properly identify your entity.
Page 30 of 30 pages Vendor: Bazan Roofing, Inc 210603
REFERENCES
ALL INFORMATION MUST BE TYPED AND FORM MUST BE UPLOADED IN EXCEL FORMAT. DO NOT HANDWRITE R
Please provide three (3) references, preferably from school districts or other governmental entities who have used your services within
the last three years. Additional references may be required. DO NOT INCLUDE TIPS EMPLOYEES AS A REFERENCE.
References are Required for
PART 1 & Part 2. Please
verify your references are
current and valid, as they
are a SIGNIFICANT required
evaluation component of
the PART 2 evaluation
process, and the evaluation
cannot be completed
You may provide more than three (3) references.
Entity Name Contact Person VALID EMAIL IS REQUIRED Phone
City of Fort Worth Jaime Aguillon Jaime.Aguillon@fortworthtexas.gov (817) 991-0684
City of Fort Worth Juan Ochoa juan.ochoa@fortworthtexas.gov (682) 402-9222
Crescent Constructors David A. Caldwell David@crescentconstructors.com (469) 556-3809
Archer Western/Walsh Michael Suarez msuarez@walshgroup.com (817) 819-2073
Oscar Renda/Southland Jose Alvarado jalvarado@southlandholdings.com (817) 293-4263
CERTIFICATION BY CORPORATE OFFERER
&203/(7(21/<IF OFFERER IS A CORPORATION,
THE FOLLOWING CERTIFICATE SHOULD BE EXECUTED AND INCLUDED AS PART OF
PROPOSAL FORM/PROPOSAL FORM.
OFFERER:
(Name of Corporation)
certify that I am the Secretary of the Corporation I, 1DPHRI&RUSRUDWH6HFUHWDU\
named as OFFERER herein above; that
(Name of person who completed proposal document)
who signed the foregoing proposal on behalf of the corporation offerer is the authorized person that is
acting as
(Title/Position of person signing proposal/offer document within the corporation)
of the said Corporation; that said proposal/offer was duly signed for and in behalf of said corporation by
authority of its governing body, and is within the scope of its corporate powers.
CORPORATE SEAL if available
SIGNATURE
DATE
Bazan Roofing, Inc.
Jorge L. Bazan
President
Norma A. Bazan
GNATURE
July 8, 2021
21�6�3
uir nfi tial Cnf rmati tatu F rm
Bazan Rovfing, Inc.
�tiame of eompany
Jorge L. 8azan - President
Printed i\ame and Title af authorized ca�npany of�eer declariub belaw the can�dential status of n�aierial
�824 N. Beac� 5t. Fvrt Worth T7C 761 � 1 $17-831-4253
Address City State ZIP Phone
ALL VENDQRS MU5`T C�MPLETE THE AB�VE SECTi�N
CC]�1FIDEV'1'1.AL IVFCIRMA'['IC]V 5Lr13M1TTFD I�l RESP�VSr L'O CdMP�;TITIVk� 1'1LQCL�RE�I�:VT REQU�S'1'S QF EDL1Cf1TI��l
SERVECr CE�;'I'ER R�:GIC]?v � 11VD'I'1P5 {i� 5C8115 G�VERVFLI BY T�,X��S �OVERVMFV'I' CQL]�„ CIIAP'I'�Ft 552
ff you Lcrr�sider any parEioii of your proposal ls� be confide«iial information and not si�hjcc:l to pub[ic disclost�re pursuanl lo Chapter 552 `l'exa�
Go� �t Coe�e [�r othcr iaw�s], }°ou mus�at#ach a coo�• nF all elaimed confedentixl materixls ►►•ithin yaur prnpr�sal and put this
COyiPE.ETED forrri as a co��er slzrct to said maferials then scan, name "CO�FIpEIti'l'IAL" and upload witii vour prnpasal
s}ibrnissinn. {You tnust include all the cUnfi�i�nlial inforrna�ic�n in fhe submiiled prn�e7sal. Thi copy uploaded is in indical� whi�h material
in yUur propnsal, if any, yvu deem confidentia[ in thc c4•ent th4 rc�ci�'es a E'ublic ]nformatinn Ric�ucst. ] r SC8 and TIPS will follow procedures
of cnntrc�lling statute[sJ re�a�•ding any claim of ��nfidentiaiity and shall no� be liable for any release nf informatioa� rcquir�d by law. Llpon
your claim and your defense tn the �ffi�� of Texas r'Iiipifiti]� G�nerat is required to makc lhe �iial determination whcfhLr tit� infnrn7ativn
suhmittcd hy you and held k�y FSCS and'1'1P$ is cnnfiden[ial anci cxcmpt frnm publi� disclosurc.
ALL VEND�RS MUST COMPL�TE ❑NE �F THE TVIJQ QPTIONS BELQW.
QPTIQN 1:
I D� CLA1 �I �arts of m�� praposal tc� i3e contid�ntial and �o :vaT dcsire ta expressly� wai►=e a �laiin of
canfidentialiry of all ir�fonnatiort c:antained within our response to the solicitatic�n. The attached �ontains inaterial frotn our
proposaI that I classify and deem confidentiai under Texas Go�'t Code Sec. 552 ❑r other law(s] attd I inr,°oke my statutory
ri�hts to confiidential treatinent of th� enciosed inaterials.
il� C'L�1IMl?`G PAItTS [7F YdUR PCtQP(]S.AL C�NFIDE�NTIfII., YDU iv1UST �TTACH TH� SH��TS TQ �'HI5
l�t.}RM :1'�D LIST THE !�11MI3ER �T TOT�iL PAG�S TH1lT 11RE C(7NFIDENTIAL.
r�'TACHED ARE C�PIES QF PAGES �F CLRIV1Ei] C�NFID�NTIAL MAT'ER3�IL FRQM ULIR
PRQPOSl1L THl�T W� D��M TC] BL• NDT i'C]BLIC INFDAMATIUN AND WII.I. DEFENU THAT CLAIM
T'� T'HE TEXAS ATTC3RNLY GEN�RAL I�' R�(]U�STED WHEN 11 PUBLIC [1VFURMATIQN REf�L1EST IS
MAD� FUR C7UR PI��PUS1�L.
Sibs�alure
Date
----------------------------------------------------- �R -----..-_-----------------______--------------____-_
UPTI�I4 2:
l 1)� N�T' �LAINi any of iny� prt�posai to be confidential, compiete thr: see#ion belaw.
Flxnress Waiver;, I desire t� expressly wai�e any claim of co�l�dentiality as t❑ at�y and al] inforniation �oniained
within nur response to t�ie cnmpetitive procuremei�t process (e.g. 1��'P, CSP, Bid, RFQ, et�.} by cnmpleting the
Fnllow�ing and subizlittinb t�is sheei with our respnnse to Education Service Ce�iter Ae�ian $ and TIPS.
SigY�ature � Date Q7�Q7�2��1
Canfideutiality C1aim rnZ rev 1001202�HP
iHE
IR1�Y SURETY
1225 WeSt Causeway Approach
Mande�ille, !A 7�471
5�4-780-7440
June 18, 2021
Re: Qualification Purposes
Ta 1Nhom It May Concern:
This letter serves ta cQnfirm that �Che Gray Casualty & 5urety Cvmpany �Gray� has provided surety
credEt for Baxan Raofing, �nc. since 2�1$. ❑uring t�at time. Gray has favora�ly cvnsidered surety bor�ds
ICl �]CC�55 O� $SOQ��D� 5ingie project ancf �1,��d,ti00 aggregate �rogram on behalf of Bazan Raofing, �nc.
In the e�ent Baxar� Roofng, In�. is requeste� #� furnish bands for the af�rementiQroed pr�Ject, Gray,
upan formal �ontrac� review, band form re�iew ar�d standard underwriting procedt�res at the time of
the req�est, may exec�'te such'fina! hond or ba�cls.
Ar�y request far bonds is strictly between Gray and Bazan Roofing, fnc. Gray, in it5 sole discretion,
reserves the right to deny any and all band requests in conjun�tian with this or any ather project
withaut incurring fiabifity ta anyone, inciuding y�u.
This letter expire5 �80 day5 fram the date listed.
Sincerely,
�� � ����.�
Mike iCremheEler� Regianai Manager
The Gray Casualty & Surety Company
M kre m hetler@ �rays u rety.co m
Minority Business Enterprise (MBE)
Bazan Roofing, Inc
Bazan Roofing, Inc
has filed with the Agency an Affidavit as defined by NCTRCA Minority Business Enterprise (MBE) Policies
& Procedures and is hereby certified to provide service(s) in the following areas:
This Certification commences October 10, 2019 and supersedes any registration or listing previously
issued. This certification must be updated every two years by submission of an Annual Update Affidavit. At
any time there is a change in ownership, control of the firm or operation, notification must be made
immediately to the North Central Texas Regional Certification Agency for eligibility evaluation.
Certification Expiration: October 31, 2021
Issued Date: October 10, 2019
CERTIFICATION NO. HMMB74537N1021
__________________________________________
Certification Administrator
NAICS 238160: ROOFING CONTRACTORS
NAICS 238160: SHEET METAL ROOFING INSTALLATION
Small Business Enterprise (SBE)
Bazan Roofing, Inc
Bazan Roofing, Inc
has filed with the Agency an Affidavit as defined by NCTRCA Small Business Enterprise (SBE) Policies &
Procedures and is hereby certified to provide service(s) in the following areas:
This Certification commences October 11, 2019 and supersedes any registration or listing previously issued. This
certification must be updated every two years by submission of an Annual Update Affidavit. At any time there is a
change in ownership, control of the firm or operation, notification must be made immediately to the North Central
Texas Regional Certification Agency for eligibility evaluation.
Certification Expiration: October 31, 2021
Issued Date: October 11, 2019
CERTIFICATION NO. HMSB92295N1021
__________________________________________
Certification Administrator
NAICS 238160: ROOFING CONTRACTORS
NAICS 238160: SHEET METAL ROOFING INSTALLATION
Disadvantaged Business Enterprise (DBE)
Bazan Roofing, Inc
Bazan Roofing, Inc
has filed with the Agency an Affidavit as defined by NCTRCA Disadvantaged Business Enterprise (DBE) 49 CFR
Part 26 and is hereby certified to provide service(s) in the following areas:
This Certification commences July 24, 2020 and supersedes any registration or listing previously issued. This
certification must be updated annually by submission of an Annual Update Affidavit. At any time there is a change in
ownership, control of the firm or operation, notification must be made immediately to the North Central Texas
Regional Certification Agency for eligibility evaluation.
Issued Date: July 24, 2020
CERTIFICATION NO. HMDB55356N0721
__________________________________________
Certification Administrator
NAICS 238160: ROOFING CONTRACTORS
NAICS 238160: SHEET METAL ROOFING INSTALLATION
Texas Historically Underutilized Business (HUB) Certificate
Certificate/VID Number: 1752374169600
File/Vendor Number: 006928
Approval Date: 05-MAY-2020
Scheduled Expiration Date: 05-MAY-2024
The Texas Comptroller of Public Accounts (CPA), hereby certifies that
BAZAN ROOFING, INC.
has successfully met the established requirements of the State of Texas Historically Underutilized Business (HUB)
Program to be recognized as a HUB. This certificate printed 08-MAY-2020, supersedes any registration and certificate
previously issued by the HUB Program. If there are any changes regarding the information (i.e., business structure,
ownership, day-to-day management, operational control, business location) provided in the submission of the business’
application for registration/certification as a HUB, you must immediately (within 30 days of such changes) notify the HUB
Program in writing. The CPA reserves the right to conduct a compliance review at any time to confirm HUB eligibility. HUB
certification may be suspended or revoked upon findings of ineligibility.
Statewide HUB Program
Statewide Procurement Division
Note: In order for State agencies and institutions of higher education (universities) to be credited for utilizing this business as a HUB, they must award
payment under the Certificate/VID Number identified above. Agencies, universities and prime contractors are encouraged to verify the company’s HUB
certification prior to issuing a notice of award by accessing the Internet (https://mycpa.cpa.state.tx.us/tpasscmblsearch/index.jsp) or by contacting
the HUB Program at 512-463-5872 or toll-free in Texas at 1-888-863-5881.
The Texas Comptroller of Public Accounts (CPA) administers the Statewide Historically Underutilized Business (HUB)
Program for the State of Texas, which includes certifying minority, woman, and service disabled veteran-owned businesses
as HUBs and facilitates the use of HUBs in state procurement and provides them with information on the state's procurement
process.
We are pleased to inform you that your application for certification/re-certification as a HUB has been approved. Your
company's profile is listed in the State of Texas HUB Directory and may be viewed online at
https://mycpa.cpa.state.tx.us/tpasscmblsearch/index.jsp. Provided that your company continues to meet HUB eligibility
requirements, the attached HUB certificate is valid for the time period specified.
You must notify the HUB Program in writing of any changes affecting your company’s compliance with the HUB eligibility
requirements, including changes in ownership, day-to-day management, control and/or principal place of business. Note: Any
changes made to your company’s information may require the HUB Program to re-evaluate your company’s eligibility.
Please visit our website at http://comptroller.texas.gov/procurement/prog/hub/ and reference our publications (i.e. Grow Your
Business pamphlet, HUB Brochure and Vendor Guide) providing addition information on state procurement resources that
can increase your company’s chances of doing business with the state.
Thank you for your participation in the HUB Program! If you have any questions, you may contact a HUB Program
representative at 512-463-5872 or toll-free in Texas at 1-888-863-5881.
Rev. 06/19
7/9/2021
0040003177
Bazan Roofing Inc
2824 N Beach St
Fort Worth, TX 76111-6201
To Whom It May Concern:
Please be advised that Bazan Roofing Inc is a Firestone applicator in good standing with
Firestone.
Bazan Roofing Inc is authorized with Firestone for:
Jeff Henegar
Executive Director, Technical Services
FS Licensed Metal Roof Coating effective Tuesday, July 31, 2001
FS Licensed Garden Roof effective Tuesday, July 31, 2001
FS Licensed Daylighting effective Tuesday, July 31, 2001
FS Licensed SkyPavers effective Tuesday, July 31, 2001
FS Licensed Asphalt Roofing effective Tuesday, July 31, 2001
FS Licensed EPDM Roofing effective Monday, December 18,
2006
FS Licensed Thermoplastic Roofing effective Tuesday, July 31, 2001
Firestone is proud to include Bazan Roofing Inc in our family of approved applicators.
If I may be of further assistance, please feel free to call my office.
Sincerely,
Firestone Building
Products Company, LLC
200 4th Avenue South
Nashville, TN 37201
Phone: 800-428-4442
July 9, 2021
BAZAN ROOFING INC
2824 NORTH BEACH STREET
FORT WORTH, TX 76111
Phone: 1-817-831-4253
Fax: 1-817-831-4254
To Whom It May Concern:
Please be advised that a Johns Manville Approved Roofing Contractor Agreement (the “Agreement”)
presently exists between Johns Manville Roofing Systems Group and the above named contractor
located at the above address. The Agreement stipulates that Johns Manville will issue Peak Advantage
Guarantees for Johns Manville systems listed below.
System Term
APP;BUR;SBS Asphalt Applied;SBS Heat Welded;SBS Cold
Applied;EPDM;PVC;TPO
all
These guarantees will be issued to the above-named contractor in accordance with all procedures and
requirements of the Johns Manville Peak Advantage Guarantee Program. This Agreement is subject to
cancellation by either Johns Manville Roofing Systems Group or the above named contractor upon thirty
(30) days written notice to the other party of the Agreement.
Sincerely,
Guarantee Services
For questions related to this communication, please contact:
Guarantee Services
Johns Manville Roofing Systems
10100 W. Ute Avenue | Mailstop R-15 | Littleton, CO 80127
GSU@jm.com | 800.922.5922 | Fax: 877.403.1747
Sheffield Metals International Hereby Certifies
AS AN AUTHORIZED MANUFACTURER OF
SHEFFIELD METALS INTERNATIONAL ENGINEERED METAL ROOF SYSTEMS
The above named company has been qualified and authorized to manufacturer the following SMI profiles:
SMI 1” FF, SMI 1.5” MS, SMI 1.5” SL 450, SMI 1.5” SL 450 SL, SMI 1.5” SL 550, SMI 1.75” SL, SMI 2” MS, SMI 2” MS A.
Sheffield Metals International (here after SMI) certifies that the above named is authorized to manufacturer the listed SMI profiles. As an
authorized manufacturer of SMI engineered metal roof systems, Sheffield Metals International grants permission to the above named company
access as needed to SMI engineering reports and installation details. It is the sole responsibility of the above named company to manufacture panel
profiles to the acceptable tolerances stated within the engineering reports.
Bazan Roofing
Jim Mitchell, SMI Technical Director Date
12-5-2017
3449 Hempland Road
Lancaster, PA 17601
717-397-2741
This certificate verifies that Jorge L Bazan
of Bazan Roofing Inc. has completed
FABRAL’s Certified Installer Training Program.
Date Completed: 2/11/20
x This certification is not a guaranty of warranty of workmanship. Only the installer can certify workmanship.
x This certification indicates that the person listed above has received training in the proper application of
FABRAL Standing Seam panels. FABRAL assumes no responsibility for the installation work of this person
or the company he or she represents.
_____________________________________
Daniel Good-
Applications Engineer
FABRAL CERTIFIED INSTALLER
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CERTIFICATE OF COMPLIANCE
Date: September 28, 2020
UL certification listing: TGJZ.R2706
ROOF-EDGE SYSTEMS, METAL, FOR USE WITH LOW-SLOPE ROOFING SYSTEMS
Referenced standard: ANSI/SPRI/FM 4435 ES-1
Issued to: Bazan Roofing, Inc.
2824 N Beach St.
Fort Worth, TX 76111
This is to certify that: Bazan Roofing, Inc. is an NRCA-authorized fabricator
Being designated an NRCA-authorized fabricator is subject to an annually-
renewable agreement between NRCA and the authorized fabricator, and
periodic inspections–referred to as “follow-up service”–of the authorized
fabricator’s sheet metal fabrication shop. These periodic follow-up service
inspections are conducted by UL and are intended to assure the authorized
fabricator’s continuing capability to produce edge metal flashings according
to NRCA’s UL certification.
All shop-fabricated edge metal flashings to which NRCA’s UL ANSI/SPRI ES-
1 certification applies shall bear UL classification mark labels. The presence
of the UL classification mark label is the only means of designating a specific
edge metal flashing as one that complies with NRCA’s UL ANSI/SPRI ES-1
certification.
To obtain a current list of NRCA-authorized fabricators, visit NRCA’s
website, www.nrca.net.
BBazan Roofing Inc.
HHaltom City, TX
Is a member in good standing of the National Roofing Contractors Association, adheres to the
NRCA Pledge and is committed to promoting professionalism within the roofing industry
TThrough December 31, 2021
Reid Ribble
Chief Executive Officer
Rod Petrick
2021-2022 Chairman of the Board
NQRTH TEXAS
RU�F�NG
C�NTRACT�RS
ASS�CIATI�N
�ERTI F1�ATE �F IVI EIIA BERSH I P
this certifies that
Bazan Roafing
is a member of the North Texas Roofing Contractars
Association and is entitEed to the full benefits and pri�ileges
of such membershi� for the year 2�2�, subject to the rules
a nd reg u la�ions af the assaciation.
.
Kirk S�oti, President
North Texas Roofing Contractors Association
�
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.�=�
who's on your roof?
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MISSlQN STATEMEiVT
The mission oF [he Regional Hispanic Cantraclors Assce�alion is to promote and support tha ad�ancement and economic grow[h of Hispani� Conlractors in Texas. We are
cammitted te deve[oping programs and Facilitating [he resources needed to help Hispanic Contrac[ors reach their potential.
ROOFING WARRANTY
WHEREAS, BAZAN ROOFING, INC. of 2824 N. Beach St. Fort Worth Texas, Tarrant County, Texas 76111, herein
referenced as "Roofing Contractor", has performed roofing and associated work ("work") on the following project:
OWNER: XXXXXXXXX
NAME AND ADDRESS OF BUILDING: XXXX XXXX
XXXX.XXXX XX
XXXX, XX XXXXX
AREA OF WORK: XXXX Square Feet DATE OF ACCEPTANCE: XX/XX/XXXX
WARRANTY PERIOD: 2 years DATE OF EXPIRATION: XX/XX/XXXX
AND WHEREAS Roofing Contractor has contracted indirectly as a subcontractor to warrant said work against leaks,
and faulty or defective materials and workmanship for designated warranty period.
NOW THEREFORE Roofing Contractor hereby warrants, subject to the term and conditions herein set forth, that during
warranty period he will, at his own costs and expense, make or cause to be made such repairs to or replacements of said work as
are necessary to correct faulty and defective work and as are necessary to maintain said work in a watertight condition.
This Warranty is made subject to the following terms and conditions:
1. Specifically excluded from this warranty are damaged to work other parts of the building, and to building contents, caused
by: a) lightning, windstorm; b) fire; c) failure of roofing system substrate including cracking, settlement, excessive deflection,
deterioration, and decomposition; d) faulty construction of parapet walls, coping's, chimneys, skylights, vents, equipment supports,
and other edge conditions and penetrations of the work; e) vapor condensation on bottom of roofing; and f) activity on roofing by
other including construction contractors, maintenance personnel, other persons, and animals whether authorized or unauthorized
by Owner. When work has been damaged by any of the foregoing causes, Warranty shall be null and void until such damage has
been repaired by Roofing Contractor, and until costs and expenses thereof has been paid by Owner or by another responsible party
so designated.
2. The Roofing Contractor is responsible for damage to work covered by this Warranty, but is not liable for consequential
damages to building or building contents, resulting from leaks or faults or defects of work.
3. During Warranty Period, if Owner allows alteration of work by anyone other than Roofing Contractor, including cutting,
patching, and maintenance in connection with penetrations, attachment of other work, and positioning of anything on roof, this
Warranty shall become null and void upon date of said alterations, but only to the extent said alterations affect work covered by
this Warranty. If Owner engages Roofing Contractor to perform said alterations, Warranty shall not become null and void, unless
Roofing Contractor, prior to proceeding with said work, shall have notified Owner in writing, showing reasonable cause for
deteriorate work, thereby reasonably justifying a limitation or termination of this Warranty.
4. During Warranty Period, if original use of roof is changed and it becomes used for, but was not originally specified for,
a promenade, work deck, spray-cooled surface, flooded basin, or other use or service more severe than originally specified, this
Warranty shall become null and void upon date of said change, but only to the extent that said change affects work covered by this
Warranty.
5. The Owner shall promptly notify Roofing Contractor or observed, known or suspected leaks, defect, or deterioration, and
shall afford reasonable opportunity for Roofing Contractor to inspect work, and to examine evidence of such leaks, defects, or
deterioration.
6. This Warranty is recognized to be the only Warranty of Roofing Contractor on said work and shall not operate to restrict
or cut off Owner from other remedies and resources lawfully available to him in cases of roofing failure. Specifically, this Warranty
shall not operate to relieve Roofing Contractor of responsibility for performance of original work in accordance with requirements
of the Contract Documents, regardless of whether Contract was a contract directly with Owner or a subcontractor with Owner's
General Contractor.
BAZAN ROOFING, INC.
2824 N. Beach St.
Fort Worth, Texas 76111
Jorge L. Bazan, President
To whom it may concern:
Please see below for a list of our services. You may also visit our website to view our gallery at
https://bazanroofinginc.com. We service the North Texas / DFW Metroplex.
Commercial and Residential Roofing: New, Remodel, Repair, and Preventative Maintenance. Types:
Metal, TPO, PVC, EPDM, APP, SBS, BUR, Shingles, Wood Shake, Slate, and Tile. We also install SkyPavers,
Skylights, and Metal Wall Panels.
Custom Sheet Metal Fabrication and Installation: Metal Roof Panels, Metal Wall Panels, Awnings,
Gutters, Downspouts, Conductor Heads, Scuppers, Flashing, Coping, Trim, and Gravel Guards.
CONFLICT OF INTEREST QUESTIONNAIRE
For vendor doing business with local governmental entity
This questionnaire reflects changes made to the law by H.B. 23, 84th Leg., Regular Session.
This questionn aire is being filed in accordance with Chapter 176, Local Government Code, by a vendor who
has a business relationship as defined by Section 176 001 (1-a) with a local governmental entity and the
vendor meets requirements under Section 176.006(a).
By law this questionnaire must be filed with the records administrator of the local governmental entity not later
than the 7th business day after the date the vendor becomes aware of facts that require the statement to be
filed. See Section 176.006(a-1), Local Government Code.
A vendor commits an offense if the vendor knowingly violates Section 176. 006, Local Government Code. An
offense under this section is a misdemeanor .
.1J Name of vendor who has a business relationship with local governmental entity.
Bazan Roofing, Inc.
FORM CIQ
OFFICE USE ONL V
Date Received
8J D Check this box if you are filing an update to a previously filed questionnaire. (The law requires that yoo file an updatedcompleted questionnaire with the appropriate filing authority not later than the 7th business day after the date on which
you became aware that the originally filed questionnaire was incomplete or inaccurate.)
L!J Name of local government officer about whom the information is being disclosed.
N/A
Name of Officer
.ii Describe each employment or other business relationship with the local government officer, or a family member of the
officer, as described by Section 176.003(a)(2)(A). Also describe any family relationship with the local government officer.
Complete subparts A and B for each employment or business relationship described. Attach additional pages to this Form
CIQ as necessary.
A.Is the local government officer or a family member of the officer receiving or likely to receive taxable income,other than investment income, from the vendor?
Oves �No
B.Is the vendor receiving or likely to receive taxable income, other than investment income, from or at the direclionof the local government officer or a family member of the officer AND the taxable income is not received from the local governmental entity?
Oves (K]No
2.1 Describe each employment or business relationship that the vendor named in Section 1 maintains with a corporation or
other business entity with respect to which the local government officer serves as an officer or director, or holds an
ownership interest of one percent or more.
lZJ
None
Check this box ii the vendor has given the local government officer or a family member of the officer one or more gifts as described in Section 176.003(a)(2)(8), excluding gifts described in Section 176.003(a-1).
12/27/2021
Sir'/ture of�endor doing busines�he governmental entity Date
Form provided by Texas Ethics Commission www.eth ics. state. tx. us Revised 1/1/2021
EXHIBIT C
Fund Department
ID
Account Project
ID
Program Activity Budget
Year
Reference #
(Chartfield 2)
Amount
Fund Department
ID
Account Project
ID
Program Activity Budget
Year
Reference #
(Chartfield 2)
Amount
Official site of the City of Fort Worth, Texas
CITY COUNCIL AGENDA
DATE:12/14/2021 REFERENCE
NO.:
**M&C 21-
0950 LOG NAME:13P ROOF REPAIR
REPLACEMENT SRV AW
CODE:P TYPE:CONSENT PUBLIC
HEARING:NO
SUBJECT: (ALL) Authorize Non-Exclusive Purchase Agreements for Roof Repair and Replacement
Services with Bazan Roofing, Inc., Castro Roofing of Texas LLC., and Crimson
Construction Management LLC., Using The Interlocal Purchasing System Cooperative
Contract No. 210603 for an Initial Two-Year Term in a Combined Amount of $8,500,000.00
for Each Year and Authorize Two Consecutive One-Year Renewal Options in the Same
Amount for the City Departments
RECOMMENDATION:
It is recommended that the City Council authorize non-exclusive purchase agreements for roof repair
and replacement services with Bazan Roofing, Inc., Castro Roofing of Texas LLC., and Crimson
Construction Management LLC., using The Interlocal Purchasing System Cooperative Contract No.
210603 for an initial two-year term in a combined amount of $8,500,000.00 for each year and
authorize two consecutive one-year renewal options in the same amount for the City Departments.
DISCUSSION:
The Property Management Department contacted the Purchasing Division to enter into non-exclusive
purchase agreements with Bazan Roofing, Inc., Castro Roofing of Texas LLC., and Crimson
Construction Management LLC., using The Interlocal Purchasing System Cooperative Contract No.
210603. The City of Fort Worth (City) will use these contracts to purchase roof repair and replacement
services on an as-needed basis. Roof repair and replacement services are used by City departments
in connection with a variety of projects. Prices under the The Interlocal Purchasing System (TIPS)
contract 210603 were compared and a discount will be applied under the contract.
AGREEMENT TERMS: Upon City Council’s approval, this agreement shall begin upon execution and
expire on September 30, 2023 after an initial two-year term in accordance with the terms of the TIPS
Contract.
RENEWAL TERMS: The agreement may be renewed for two additional one-year renewals in
accordance with the terms of the TIPS Contract. The renewal action does not require specific City
Council approval provided that the City Council has appropriated sufficient funds to satisfy the City’s
obligations during the renewal term.
BUSINESS EQUITY: An M/WBE goal is not assigned when purchasing from an approved purchasing
cooperative or public entity.
ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by
the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not
require specific City Council approval as long as sufficient funds have been appropriated.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that funds are available in the current operating budget, as previously
appropriated, in the participating department’s operating funds to support the approval of the above
recommendation and execution of the purchase agreements. Prior to any expenditure being incurred,
the participating department has the responsibility to validate the availability of funds.
BQN\\
TO
FROM
Submitted for City Manager's Office by:Jay Chapa (5804)
Dana Burghdoff (8018)
Originating Department Head:Reginald Zeno (8517)
Steve Cooke (5134)
Additional Information Contact:Cynthia Garcia (8525)
Alyssa Wilkerson (8357)
ATTACHMENTS