HomeMy WebLinkAboutContract 57047 City Secretary Contract No. 57047
FORT
NON-EXCLUSIVE REMODELING SERVICES AGREEMENT
This NON-EXCLUSIVE REMODELING SERVICES AGREEMENT (the "Agreement") is
made and entered into by and between the CITY OF FORT WORTH ("City"), a Texas home rule
municipal corporation and Lookup Properties,Inc. ("Vendor"or"Contractor"),a Texas Corporation,each
individually referred to as a"party" and collectively referred to as the "parties."
AGREEMENT DOCUMENTS:
The Agreement documents shall include the following:
1. This Vendor Services Agreement;
2. Exhibit A— Scope of Services;
3. Exhibit B—Price Schedule;
4. Exhibit C—Verification of Signature Authority Form;
5. Exhibit D—Aviation Concrete Specifications;and
6. Exhibit E—Vendor Contact Information
Exhibits A, B, C, D, and E, which are attached hereto and incorporated herein, are made a part of this
Agreement for all purposes.In the event of any conflict between the terms and conditions of Exhibits A,B,
C,D or E and the terms and conditions set forth in the body of this Agreement,the terms and conditions of
this Agreement shall control.
1. Scope of Services. Remodeling Services. Exhibit "A," - Scope of Services more
specifically describes the services to be provided hereunder. Projects will be authorized by an individual
written Purchase Order on an as-needed-basis.
2. Term. This Agreement shall begin on the date signed by the Assistant City Manager below
("Effective Date") and shall expire on January 31, 2023 ("Expiration Date"), unless terminated earlier in
accordance with this Agreement("Initial Term"). City shall have the option,in its sole discretion,to renew
this Agreement under the same terms and conditions,for up to four(4)one-year renewal options.
3. Compensation. City shall pay Vendor an amount not to exceed THREE MILLION,
SIXTY-EIGHT THOUSAND, FOUR HUNDRED SIX DOLLARS AND 00/100 ($3,068,406.00) in
accordance with the provisions of this Agreement and Exhibit`B,"Price Schedule,which is attached hereto
and incorporated herein for all purposes.Vendor shall not perform any additional services for the City not
specified by this Agreement unless the City requests and approves in writing the additional costs for such
services. City shall not be liable for any additional expenses of Vendor not specified by this Agreement
unless City first approves such expenses in writing. City agrees to pay all invoices of Vendor within thirty
(30) days of receipt of such invoice. The City makes no promise or guarantee of the total amount of
work that will be assigned to Vendor under this Agreement.
OFFICIAL RECORD
Remodeling Services Agreement CITY SECRETARY
Lookup Properties,Inc. FT.WORTH, TX
City Secretary Contract No.
4. Termination.
4.1. Written Notice. City or Vendor may terminate this Agreement at any time and for
any reason by providing the other party with 30 days' written notice of termination.
4.2 Non-appropriation of Funds. In the event no funds or insufficient funds are
appropriated by City in any fiscal period for any payments due hereunder,City will notify Vendor
of such occurrence and this Agreement shall terminate on the last day of the fiscal period for which
appropriations were received without penalty or expense to City of any kind whatsoever,except as
to the portions of the payments herein agreed upon for which funds have been appropriated.
4.3 Duties and Obligations of the Parties. In the event that this Agreement is
terminated prior to the Expiration Date,City shall pay Vendor for services actually rendered up to
the effective date of termination and Vendor shall continue to provide City with services requested
by City and in accordance with this Agreement up to the effective date of termination. Upon
termination of this Agreement for any reason, Vendor shall provide City with copies of all
completed or partially completed documents prepared under this Agreement. In the event Vendor
has received access to City Information or data as a requirement to perform services hereunder,
Vendor shall return all City provided data to City in a machine readable format or other format
deemed acceptable to City.
5. Disclosure of Conflicts and Confidential Information.
5.1 Disclosure of Conflicts. Vendor hereby warrants to City that Vendor has
made full disclosure in writing of any existing or potential conflicts of interest related to Vendor's
services under this Agreement. In the event that any conflicts of interest arise after the Effective
Date of this Agreement, Vendor hereby agrees immediately to make full disclosure to City in
writing.
5.2 Confidential Information.Vendor,for itself and its officers,agents and employees,
agrees that it shall treat all information provided to it by City ("City Information") as confidential
and shall not disclose any such information to a third party without the prior written approval of
City.
5.3 Public Information Act. City is a government entity under the laws of the State of
Texas and all documents held or maintained by City are subject to disclosure under the Texas Public
Information Act.In the event there is a request for information marked Confidential or Proprietary,
City shall promptly notify Seller. It will be the responsibility of Seller to submit reasons objecting
to disclosure. A determination on whether such reasons are sufficient will not be decided by City,
but by the Office of the Attorney General of the State of Texas or by a court of competent
jurisdiction.
5.3 Unauthorized Access.Vendor shall store and maintain City Information in a secure
manner and shall not allow unauthorized users to access,modify, delete or otherwise corrupt City
Information in any way. Vendor shall notify City immediately if the security or integrity of any
City Information has been compromised or is believed to have been compromised,in which event,
Vendor shall, in good faith, use all commercially reasonable efforts to cooperate with City in
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identifying what information has been accessed by unauthorized means and shall fully cooperate
with City to protect such City Information from further unauthorized disclosure.
6. Right to Audit. Vendor agrees that City shall,until the expiration of three (3)years after
final payment under this Agreement,or the final conclusion of any audit commenced during the said three
years,have access to and the right to examine at reasonable times any directly pertinent books,documents,
papers and records, including, but not limited to, all electronic records, of Vendor involving transactions
relating to this Agreement at no additional cost to City. Vendor agrees that City shall have access during
normal working hours to all necessary Vendor facilities and shall be provided adequate and appropriate
work space in order to conduct audits in compliance with the provisions of this section. City shall give
Vendor reasonable advance notice of intended audits.
7. Independent Contractor. It is expressly understood and agreed that Vendor shall operate
as an independent contractor as to all rights and privileges and work performed under this Agreement, and
not as agent, representative or employee of City. Subject to and in accordance with the conditions and
provisions of this Agreement, Vendor shall have the exclusive right to control the details of its operations
and activities and be solely responsible for the acts and omissions of its officers, agents, servants,
employees,Vendors and subVendors.Vendor acknowledges that the doctrine of respondeat superior shall
not apply as between City, its officers, agents, servants and employees, and Vendor, its officers, agents,
employees, servants, Vendors and subVendors. Vendor further agrees that nothing herein shall be
construed as the creation of a partnership or joint enterprise between City and Vendor. It is further
understood that City shall in no way be considered a Co-employer or a Joint employer of Vendor or any
officers, agents, servants, employees or subVendor of Vendor. Neither Vendor, nor any officers, agents,
servants, employees or subVendor of Vendor shall be entitled to any employment benefits from City.
Vendor shall be responsible and liable for any and all payment and reporting of taxes on behalf of itself,
and any of its officers,agents, servants,employees or subVendor.
8. Liability and Indemnification.
8.1 LIABILITY- VENDOR SHALL BE LIABLE AND RESPONSIBLE FOR ANY
AND ALL PROPERTY LOSS, PROPERTY DAMAGE AND/OR PERSONAL INJURY,
INCLUDING DEATH, TO ANY AND ALL PERSONS, OF ANY KIND OR CHARACTER,
WHETHER REAL OR ASSERTED, TO THE EXTENT CAUSED BY THE NEGLIGENT
ACT(S) OR OMISSION(S), MALFEASANCE OR INTENTIONAL MISCONDUCT OF
VENDOR,ITS OFFICERS,AGENTS,SERVANTS OR EMPLOYEES.
8.2 GENERAL INDEMNIFICATION- VENDOR HEREBY COVENANTS AND
AGREES TO INDEMNIFY, HOLD HARMLESS AND DEFEND CITY, ITS OFFICERS,
AGENTS,SERVANTSAND EMPLOYEES,FROMAND AGAINST ANYAND ALL CLAIMS
OR LAWSUITS OFANYKIND OR CHARACTER, WHETHER REAL OR ASSERTED,FOR
EITHER PROPERTY DAMAGE OR LOSS AND/OR PERSONAL INJURY, INCLUDING
DEATH, TO ANY AND ALL PERSONS, ARISING OUT OF OR IN CONNECTION WITH
THIS AGREEMENT, TO THE EXTENT CAUSED BY THE NEGLIGENT ACTS OR
OMISSIONS OR MALFEASANCE OF VENDOR, ITS OFFICERS, AGENTS, SERVANTS
OR EMPLOYEES.
8.3 INTELLECTUAL PROPERTY INDEMNIFICATION — Vendor agrees to
defend, settle, or pay, at its own cost and expense, any claim or action against City for
infringement of any patent, copyright, trade mark, trade secret, or similar property right
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arising from City's use of the software and/or documentation in accordance with this
Agreement,it being understood that this agreement to defend, settle or pay shall not apply if
City modifies or misuses the software and/or documentation. So long as Vendor bears the
cost and expense of payment for claims or actions against City pursuant to this section,
Vendor shall have the right to conduct the defense of any such claim or action and all
negotiations for its settlement or compromise and to settle or compromise any such claim;
however, City shall have the right to fully participate in any and all such settlement,
negotiations, or lawsuit as necessary to protect City's interest, and City agrees to cooperate
with Vendor in doing so. In the event City, for whatever reason, assumes the responsibility
for payment of costs and expenses for any claim or action brought against City for
infringement arising under this Agreement, City shall have the sole right to conduct the
defense of any such claim or action and all negotiations for its settlement or compromise and
to settle or compromise any such claim; however, Vendor shall fully participate and
cooperate with City in defense of such claim or action. City agrees to give Vendor timely
written notice of any such claim or action,with copies of all papers City may receive relating
thereto. Notwithstanding the foregoing, City's assumption of payment of costs or expenses
shall not eliminate Vendor's duty to indemnify City under this Agreement. If the software
and/or documentation or any part thereof is held to infringe and the use thereof is enjoined
or restrained or,if as a result of a settlement or compromise,such use is materially adversely
restricted,Vendor shall, at its own expense and as City's sole remedy,either: (a)procure for
City the right to continue to use the software and/or documentation; or (b) modify the
software and/or documentation to make it non-infringing, provided that such modification
does not materially adversely affect City's authorized use of the software and/or
documentation; or (c) replace the software and/or documentation with equally suitable,
compatible,and functionally equivalent non-infringing software and/or documentation at no
additional charge to City; or (d)if none of the foregoing alternatives is reasonably available
to Vendor terminate this Agreement, and refund all amounts paid to Vendor by City,
subsequent to which termination City may seek any and all remedies available to City under
law.
9. Assienment and Subcontractine.
9.1 Assignment. Vendor shall not assign or subcontract any of its duties, obligations
or rights under this Agreement without the prior written consent of City. If City grants consent to
an assignment, the assignee shall execute a written agreement with City and Vendor under which
the assignee agrees to be bound by the duties and obligations of Vendor under this Agreement.
Vendor and Assignee shall be jointly liable for all obligations of Vendor under this Agreement
prior to the effective date of the assignment.
9.2 Subcontract. If City grants consent to a subcontract, sub Vendor shall execute a
written agreement with Vendor referencing this Agreement under which sub Vendor shall agree to
be bound by the duties and obligations of Vendor under this Agreement as such duties and
obligations may apply. Vendor shall provide City with a fully executed copy of any such
subcontract.
10. Insurance. Vendor shall provide City with certificate(s) of insurance documenting
policies of the following types and minimum coverage limits that are to be in effect prior to commencement
of any work pursuant to this Agreement:
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10.1 Coverage and Limits
(a) Commercial General Liability:
$1,000,000- Each Occurrence
$2,000,000- Aggregate
(b) Automobile Liability:
$1,000,000- Each occurrence on a combined single limit basis
Coverage shall be on any vehicle used by Vendor, its employees, agents,
representatives in the course of providing services under this Agreement. "Any
vehicle" shall be any vehicle owned,hired and non-owned.
(c) Worker's Compensation:
Statutory limits according to the Texas Workers' Compensation Act or any other
state workers' compensation laws where the work is being performed
Employers' liability
$100,000- Bodily Injury by accident;each accident/occurrence
$100,000- Bodily Injury by disease; each employee
$500,000- Bodily Injury by disease;policy limit
(d) Professional Liability(Errors&Omissions):
$1,000,000- Each Claim Limit
$1,000,000- Aggregate Limit
Professional Liability coverage may be provided through an endorsement to the
Commercial General Liability (CGL) policy, or a separate policy specific to
Professional E&O. Either is acceptable if coverage meets all other requirements.
Coverage shall be claims-made,and maintained for the duration of the contractual
agreement and for two (2) years following completion of services provided. An
annual certificate of insurance shall be submitted to City to evidence coverage.
10.2 General Requirements
(a) The commercial general liability and automobile liability policies shall
name City as an additional insured thereon, as its interests may appear. The term
City shall include its employees, officers, officials, agents, and volunteers in
respect to the contracted services.
(b) The workers' compensation policy shall include a Waiver of Subrogation
(Right of Recovery)in favor of City.
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(c) A minimum of Thirty (30) days' notice of cancellation or reduction in
limits of coverage shall be provided to City. Ten (10) days' notice shall be
acceptable in the event of non-payment of premium.Notice shall be sent to the
Risk Manager, City of Fort Worth, 200 Texas Street, Fort Worth, Texas 76102,
with copies to the Fort Worth City Attorney at the same address.
(d) The insurers for all policies must be licensed and/or approved to do
business in the State of Texas. All insurers must have a minimum rating of A-VII
in the current A.M.Best Key Rating Guide,or have reasonably equivalent financial
strength and solvency to the satisfaction of Risk Management. If the rating is
below that required,written approval of Risk Management is required.
(e) Any failure on the part of City to request required insurance
documentation shall not constitute a waiver of the insurance requirement.
(f) Certificates of Insurance evidencing that Vendor has obtained all required
insurance shall be delivered to the City prior to Vendor proceeding with any work
pursuant to this Agreement.
11. Compliance with Laws,Ordinances,Rules and Regulations. Vendor agrees that in the
performance of its obligations hereunder, it shall comply with all applicable federal, state and local laws,
ordinances,rules and regulations and that any work it produces in connection with this Agreement will also
comply with all applicable federal, state and local laws, ordinances,rules and regulations. If City notifies
Vendor of any violation of such laws, ordinances, rules or regulations, Vendor shall immediately desist
from and correct the violation.
12. Non-Discrimination Covenant. Vendor, for itself, its personal representatives, assigns,
subcontractors and successors in interest,as part of the consideration herein,agrees that in the performance
of Vendor's duties and obligations hereunder, it shall not discriminate in the treatment or employment of
any individual or group of individuals on any basis prohibited by law.IF ANY CLAIM ARISES FROM
AN ALLEGED VIOLATION OF THIS NON-DISCRIMINATION COVENANT BY VENDOR,ITS
PERSONAL REPRESENTATIVES, ASSIGNS, SUBVENDORSS OR SUCCESSORS IN
INTEREST, VENDOR AGREES TO ASSUME SUCH LIABILITY AND TO INDEMNIFY AND
DEFEND CITY AND HOLD CITY HARMLESS FROM SUCH CLAIM.
13. Notices. Notices required pursuant to the provisions of this Agreement shall be
conclusively determined to have been delivered when (1) hand-delivered to the other party, its agents,
employees, servants or representatives, (2) delivered by facsimile with electronic confirmation of the
transmission,or(3)received by the other party by United States Mail,registered,return receipt requested,
addressed as follows:
To CITY: To VENDOR:
City of Fort Worth Lookup Properties,Inc.
Attn: Assistant City Manager Russell Broome,CEO
200 Texas Street 3350 Cross Timber Rd
Fort Worth,TX 76102-6314 Burleson,TX 76028
Facsimile: (817) 392-8654 Facsimile: (817)295-0823
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With copy to Fort Worth City Attorney's Office at
same address
14. Solicitation of Employees. Neither City nor Vendor shall, during the term of this
Agreement and additionally for a period of one year after its termination,solicit for employment or employ,
whether as employee or independent contractor, any person who is or has been employed by the other
during the term of this Agreement, without the prior written consent of the person's employer.
Notwithstanding the foregoing,this provision shall not apply to an employee of either party who responds
to a general solicitation of advertisement of employment by either party.
15. Governmental Powers. It is understood and agreed that by execution of this Agreement,
City does not waive or surrender any of its governmental powers or immunities.
16. No Waiver. The failure of City or Vendor to insist upon the performance of any term or
provision of this Agreement or to exercise any right granted herein shall not constitute a waiver of City's or
Vendor's respective right to insist upon appropriate performance or to assert any such right on any future
occasion.
17. Governing Law/Venue. This Agreement shall be construed in accordance with the laws
of the State of Texas. If any action,whether real or asserted,at law or in equity,is brought pursuant to this
Agreement, venue for such action shall lie in state courts located in Tarrant County, Texas or the United
States District Court for the Northern District of Texas,Fort Worth Division.
18. Severability. If any provision of this Agreement is held to be invalid, illegal or
unenforceable,the validity, legality and enforceability of the remaining provisions shall not in any way be
affected or impaired.
19. Force Maieure. City and Vendor shall exercise their best efforts to meet their respective
duties and obligations as set forth in this Agreement,but shall not be held liable for any delay or omission
in performance due to force majeure or other causes beyond their reasonable control, including, but not
limited to, compliance with any government law, ordinance or regulation, acts of God, acts of the public
enemy, fires, strikes, lockouts, natural disasters, wars, riots, material or labor restrictions by any
governmental authority,transportation problems and/or any other similar causes.
20. Headings not Controlling. Headings and titles used in this Agreement are for reference
purposes only, shall not be deemed a part of this Agreement, and are not intended to define or limit the
scope of any provision of this Agreement.
21. Review of Counsel. The parties acknowledge that each party and its counsel have
reviewed and revised this Agreement and that the normal rules of construction to the effect that any
ambiguities are to be resolved against the drafting party shall not be employed in the interpretation of this
Agreement or Exhibits A,B,and C.
22. Amendments/Modifications/Extensions. No amendment,modification, or extension
of this Agreement shall be binding upon a party hereto unless set forth in a written instrument, which is
executed by an authorized representative of each party.
23. Entirety of Agreement. This Agreement, including Exhibits A, B and C, contains the
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entire understanding and agreement between City and Vendor,their assigns and successors in interest, as
to the matters contained herein.Any prior or contemporaneous oral or written agreement is hereby declared
null and void to the extent in conflict with any provision of this Agreement.
24. Counterparts. This Agreement may be executed in one or more counterparts and each
counterpart shall,for all purposes,be deemed an original,but all such counterparts shall together constitute
one and the same instrument.
25. Warranty of Services. Vendor warrants that its services will be of a high quality and
conform to generally prevailing industry standards. City must give written notice of any breach of this
warranty within thirty(30)days from the date that the services are completed. In such event, at Vendor's
option,Vendor shall either(a)use commercially reasonable efforts to re-perform the services in a manner
that conforms with the warranty, or (b) refund the fees paid by City to Vendor for the nonconforming
services.
26. Immigration Nationality Act. Vendor shall verify the identity and employment eligibility
of its employees who perform work under this Agreement, including completing the Employment
Eligibility Verification Form(I-9). Upon request by City,Vendor shall provide City with copies of all I-9
forms and supporting eligibility documentation for each employee who performs work under this
Agreement. Vendor shall adhere to all Federal and State laws as well as establish appropriate procedures
and controls so that no services will be performed by any Vendor employee who is not legally eligible to
perform such services. VENDOR SHALL INDEMNIFY CITY AND HOLD CITY HARMLESS
FROM ANY PENALTIES, LIABILITIES, OR LOSSES DUE TO VIOLATIONS OF THIS
PARAGRAPH BY VENDOR, VENDOR'S EMPLOYEES, SUBCONTRACTORS, AGENTS, OR
LICENSEES. City, upon written notice to Vendor, shall have the right to immediately terminate this
Agreement for violations of this provision by Vendor.
27. Ownership of Work Product. City shall be the sole and exclusive owner of all reports,
work papers, procedures, guides, and documentation, created, published, displayed, and/or produced in
conjunction with the services provided under this Agreement(collectively, "Work Product"). Further,City
shall be the sole and exclusive owner of all copyright,patent,trademark,trade secret and other proprietary
rights in and to the Work Product. Ownership of the Work Product shall inure to the benefit of City from
the date of conception, creation or fixation of the Work Product in a tangible medium of expression
(whichever occurs first).Each copyrightable aspect of the Work Product shall be considered a"work-made-
for-hire" within the meaning of the Copyright Act of 1976, as amended. If and to the extent such Work
Product,or any part thereof,is not considered a"work-made-for-hire"within the meaning of the Copyright
Act of 1976, as amended, Vendor hereby expressly assigns to City all exclusive right,title and interest in
and to the Work Product,and all copies thereof,and in and to the copyright,patent,trademark,trade secret,
and all other proprietary rights therein, that City may have or obtain, without further consideration, free
from any claim,lien for balance due,or rights of retention thereto on the part of City.
28. Signature Authority. The person signing this Agreement hereby warrants that he/she has
the legal authority to execute this Agreement on behalf of the respective party, and that such binding
authority has been granted by proper order,resolution,ordinance or other authorization of the entity. This
Agreement and any amendment hereto,may be executed by any authorized representative of Vendor whose
name, title and signature is affixed on the Verification of Signature Authority Form, which is attached
hereto as Exhibit"C".Each party is fully entitled to rely on these warranties and representations in entering
into this Agreement or any amendment hereto.
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29. Change in Company Name or Ownership. Vendor shall notify City's Purchasing
Manager, in writing, of a company name, ownership, or address change for the purpose of maintaining
updated City records.The president of Vendor or authorized official must sign the letter.A letter indicating
changes in a company name or ownership must be accompanied with supporting legal documentation such
as an updated W-9, documents filed with the state indicating such change, copy of the board of director's
resolution approving the action, or an executed merger or acquisition agreement. Failure to provide the
specified documentation so may adversely impact future invoice payments.
30. No Boycott of Israel. If Vendor has fewer than 10 employees or this Agreement is for
less than $100,000, this section does not apply. Vendor acknowledges that in accordance with Chapter
2270 of the Texas Government Code,the City is prohibited from entering into a contract with a company
for goods or services unless the contract contains a written verification from the company that it: (1)does
not boycott Israel;and(2)will not boycott Israel during the term of the contract. The terms"boycott Israel"
and "company" shall have the meanings ascribed to those terms in Section 808.001 of the Texas
Government Code. By signing this contract,Vendor certifies that Vendor's signature provides written
verification to the City that Vendor: (1)does not boycott Israel; and(2)will not boycott Israel during
the term of the contract.
31. Prohibition on Boycotting Energy Companies.Vendor acknowledges that in accordance
with Chapter 2274 of the Texas Government Code (as added by Acts 2021, 87th Leg.,R.S., S.B. 13, § 2),
the City is prohibited from entering into a contract for goods or services that has a value of$100,000 or
more,which will be paid wholly or partly from public funds of the City,with a company(with 10 or more
full-time employees)unless the contract contains a written verification from the company that it: (1)does
not boycott energy companies; and (2) will not boycott energy companies during the term of the
contract. The terms "boycott energy company" and "company" have the meaning ascribed to those terms
by Chapter 2274 of the Texas Government Code(as added by Acts 2021, 87th Leg.,R.S., S.B. 13, §2). To
the extent that Chapter 2274 of the Government Code is applicable to this Agreement,by signing this
Agreement, Vendor certifies that Vendor's signature provides written verification to the City that
Vendor: (1)does not boycott energy companies; and(2)will not boycott energy companies during the
term of this Agreement.
32. Prohibition on Discrimination Against Firearm and Ammunition Industries.Vendor
acknowledges that except as otherwise provided by Chapter 2274 of the Texas Government Code(as added
by Acts 2021, 87th Leg., R.S., S.B. 19, § 1),the City is prohibited from entering into a contract for goods
or services that has a value of$100,000 or more which will be paid wholly or partly from public funds of
the City, with a company (with 10 or more full-time employees) unless the contract contains a written
verification from the company that it: (1) does not have a practice, policy, guidance, or directive that
discriminates against a firearm entity or firearm trade association; and(2)will not discriminate during the
term of the contract against a firearm entity or firearm trade association. The terms"discriminate,""firearm
entity" and "firearm trade association" have the meaning ascribed to those terms by Chapter 2274 of the
Texas Government Code (as added by Acts 2021, 87th Leg., R.S., S.B. 19, § 1). To the extent that
Chapter 2274 of the Government Code is applicable to this Agreement, by signing this Agreement,
Vendor certifies that Vendor's signature provides written verification to the City that Vendor: (1)
does not have a practice,policy,guidance, or directive that discriminates against a firearm entity or
firearm trade association; and (2) will not discriminate against a firearm entity or firearm trade
association during the term of this Agreement.
33. Payment Bonds and Performance Bonds.For construction costs of individual Purchase
Orders in excess of$25,000 and that utilize subcontractors, the Vendor will be required to give the City
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surety in a sum equal to the amount of the Purchase Order awarded. The form of the bond shall be as
provided by the City and the surety shall be acceptable to the City. All bonds furnished hereunder shall
meet the requirements of Texas Government Code Section 2253,as amended.
In order for a surety to be acceptable to the City,the surety must(1)hold a certificate of authority from the
United States Secretary of the Treasury to qualify as a surety on obligations permitted or required under
federal law;or(2)have obtained reinsurance for any liability in excess of$100,000 from a reinsurer that is
authorized and admitted as a reinsurer in the State of Texas and is the holder of a certificate of authority
from the United States Secretary of the Treasury to qualify as a surety on obligations permitted or required
under federal law. Satisfactory proof of any such reinsurance shall be provided to the City upon request.
The City,in its sole discretion,will determine the adequacy of the proof required herein.
No sureties will be accepted by the City that are at the time in default or delinquent on any bonds or which
are interested in any litigation against the City. Should any surety on the contract be determined
unsatisfactory at any time by the City,notice will be given to the contractor to that effect and the contractor
shall immediately provide a new surety satisfactory to the City.
If the construction cost for a Purchase Order is $25,000 or less, payment to the Vendor shall be made in
one lump sum.Payment shall not be made for a period of 45 calendar days from the date the work has been
completed and accepted by the City.
If the construction cost of the Purchase Order is in excess of$25,000 and subcontractors are utilized, a
Payment Bond shall be executed, in the amount of the Purchase Order, solely for the protection of all
claimants supplying labor and materials in the prosecution of the work.
If the construction cost of the Purchase Order is in excess of$100,000, a Performance Bond shall also be
provided, in the amount of the Purchase Order, conditioned on the faithful performance of the work in
accordance with the plans,specification,and contract documents. Said bond shall be solely for the protection
of the City.
34. Permits. Vendor shall apply for all City of Fort Worth Permits and for any other permits
required by the specific Purchase Order projects. City of Fort Worth Building and Trade Permit fees are
waived. Separate permits may be required for each work location. Permit fees shall be reimbursed at the
actual cost of the permit fee.
35. Wage Rates.Not less than the prevailing wage rates must be paid for the specific Purchase
Order project. On Purchase Orders where special wage rates (e. g. Davis-Bacon) apply, then the Vendor
must meet all requirements of such programs.
36. Workers' Compensation Insurance. Vendor will be required to demonstrate that
Workers Compensation Insurance coverage is in effect at time of issuance of each Purchase Order. A
Certificate of Insurance or other proof will be required.
37. Taxes.Equipment and materials not consumed by or incorporated into the work are subject
to State sales taxes.
38. Utilities and Impact Fees. The City will pay water and sewer utility tap fees and impact
fees. Unless shown otherwise,the City will coordinate and pay for water and sewer taps and meters to the
property line.The Vendor will include all remaining fees from the electrical and gas companies in the base
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bid. The Vendor will be responsible for coordinating with City and utility companies for installation of
utilities.Unless indicated otherwise on the plans,the Vendor will be responsible for costs and installations
from the building side of the water meter and sewer tap.
39. Testine Services. The City shall provide for, independently of the Contractor, the
inspection services,the testing of construction materials engineering, and the verification testing services
necessary for the acceptance of the construction work.
40. Warranty of Construction. The Vendor shall warrant that all work performed conforms
to the Purchase Order requirements and is free of any defect in equipment, material, design furnished, or
workmanship performed by the Vendor or any of its design professionals, subcontractors or suppliers at
any tier. All work provided by the Vendor shall be warranted for a minimum period of one (1) year from
the date of final acceptance of the Purchase Order work.
41. City Inspection and Acceptance. Inspection and acceptance shall be as stated in the
specific Purchase Order. City hereby reserves the right to perform inspections of the work and any and all
inspections performed by the City or by others for the City shall be for the sole benefit of the City. The
presence or absence of a City inspector does not relieve the Vendor from any contract requirement,nor is the
inspector authorized to change any term or condition of this Agreement or a Purchase Order without the City's
written authorization. Quality control for the work is the responsibility of Vendor. Vendor shall, without
charge,replace or correct work found by the City not to conform to the contract requirements,unless in the
public interest,the City consents to accept the work with an appropriate adjustment in Purchase Order price.
IN WITNESS WHEREOF,the parties hereto have executed this Agreement in multiples.
(signature page follows)
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ACCEPTED AND AGREED:
City: Lookup Properties,Inc.
RM"-6-CG 8n'e-
By: Dana Burghd off(Jan 26,20 17:47 CST)/Z/ By: Russell Broome(Jan 26,202211:35 CST)
Name: Dana Burghdoff Name: Russell Broome
Title: Assistant City Manager Title: CEO
Date: Jan 26, 2022 Date: Jan 26,2022
CITY OF FORT WORTH INTERNAL ROUTING PROCESS:
Approval Recommended: Contract Compliance Manager:
By signing I acknowledge that I am the person
responsible for the monitoring and administration
A. of this contract,including ensuring all
By: Steve ,20221 3 performance and reporting requirements.
Name: Steve Cooke
Title: Director,Property Management
Department 41an f Shuior
By: Alan H.Shuror(Jan 26,202213:09 CST)
Name: Alan Shuror
Approved as to Form and Legality: Title: Assistant Director,Property Management
Department
oa F 0 as
of°°°°°°°°°0 a
By: � t°` City Secretary: a 0O�f�
Name: Matthew Murray 0 v o S=
Title: Assistant City Attorney o d
°y
By: Jannette S.Goodall(Jan 27,2022 07:33 CST) �� o o° *'d
Name: Jannette S.Goodall �TEX 00
Contract Authorization: Title: City Secretary '4bualnb
M&C: 22-0061
1295 Certification No.: 2021-833750
OFFICIAL RECORD
CITY SECRETARY
Remodeling Services Agreement FT.WORTH, TX
Lookup Properties,Inc.
EXHIBIT A
SCOPE OF SERVICES
1.0 SCOPE
1.1 Vendor understands and agrees that additional services of the same general category that could
have been encompassed in the Agreement, and that are not already on the Agreement,may be
added based on the discount and price sheet.
1.2 Vendor understands and agrees that any services that have been omitted from this scope that
are clearly necessary or in conformance shall be considered a requirement although not directly
specified or called for in the scope of services.
2.0 DEFINITIONS
2.1 Department Contract Compliance Manager shall mean a City of Fort Worth employee
assigned to manage the compliance,oversight,or administration of the contract or project for
their department of employment.
2.2 Designee shall mean a City of Fort Worth employee assigned by the Department Contract
Compliance Manager to assist with the compliance,oversight,or administration of the contract
or project for their department of employment.
2.3 Expedited or Emergency Services shall mean the delivery of parts, equipment, materials, or
services that address a threat to public safety,health or real property, and includes restoration
of services following a catastrophic event,theft,intentional or accident damage.
2.4 Minor Repairs and Remodeling shall mean repair,replacement,or alteration of an existing part
or parts of a structure, parking lot, sidewalk, fence, wall, HVAC, Electrical, or Plumbing
System,etc.
3.0 CONTRACTOR RESPONSIBILITIES
3.1 Supervision -Vendor shall,during all periods of contract performance,provide competent
supervision of its employees to assure complete and satisfactory fulfillment of the work and
the terms of this Agreement. The vendor or a capable,fully authorized representative must be
immediately available during all work activities to receive any and all special instructions
from the Purchasing Manager or designee.
3.2 Safety-Vendor shall be thoroughly familiar with all prevailing safety measures pertinent to its
operations.This shall include,but not necessarily be limited to,Environmental Health Agency
(EPA)regulations,Fort Worth City Ordinances(FWCO), and Occupational Safety and Health
Agency(OSHA)regulations.In addition,the Vendor shall be wholly responsible for instructing
its employees in these safety measures and seeing that they are fully complied with in every
respect.
3.3 Vendor shall ensure the safety of their employees,City employees,and the general public
during the performance of all services under this Agreement. The Vendor shall ensure that all
crews are fully and properly equipped to perform services promptly and safely.
3.4 Vendor shall have employees or technicians with a minimum of two(2)years of experience
working with carpentry,paving,concrete work,masonry,painting and performing other
miscellaneous minor repair services.
3.5 Vendor shall have employees or technicians that can perform as supervisors with a minimum
of five (5) years of supervisory experience working in the carpentry, paving, concrete work,
masonry,painting and other miscellaneous minor repair services.
3.6 Vendor shall have and operate a full-time,permanent business address with the ability to be
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reached by email or telephone.
3.7 Vendor shall provide and maintain a telephone dispatch system that is operational during
normal business hours,Monday—Friday from 8:OOAM to 5:OOPM
4.0 HOURS OF SERVICE
4.1 Vendor understands and agrees that non-expedited service requests shall be scheduled
between normal business hours,Monday through Friday 8:00am to 5:00pm.Any adjustments
will be communicated in writing to the Vendor at least one (1)business day before work is to
begin.
4.2 If the Vendor is unable to provide these services during the designated regular hours,the
Vendor shall obtain written approval from the Department Contract Manager or designee to
perform the services during non-regular hours. Work performed during non-regular hours
shall be billed at the Regular Labor Rate as listed in the Bid Line Items.
4.2.1 If the Vendor wishes to schedule work after hours,the Vendor shall provide a
written request to the Department Contract Manager for the Department that
issued the Purchase Order or designee at least three (3)business days prior to the
scheduled work.
4.2.1.1 If after hours work is approved,after hours shall be 5:01PM to 7:59AM,
Monday through Thursday.
4.2.2 If the Vendor wishes to schedule work on the weekend,the Vendor shall provide a
written request to the Department Contract Manager for the Department that issued
the Purchase Order or designee at least three(3)business days prior to the scheduled
work.
4.2.2.1 If weekend work is approved,weekend hours shall be 5:01PM to 7:59AM,
Friday through Monday.
4.3 Vendor shall perform service requests during non-regular hours, which is defined as Monday
through Friday from 5:01pm to 7:59am,weekends, and official City holidays, if requested by
the City. The Vendor shall not invoice the non-regular labor rate for services unless requested
and approved in writing by the Department Contract Manager or designee prior to starting the
work.
4.3.1 City Observed Holiday
4.3.1.1 New Year's Day
4.3.1.2 Marin Luther King,Jr Day
4.3.1.3 Memorial Day
4.3.1.4 June 19t`
4.3.1.5 July 4''`
4.3.1.6 Labor Day
4.3.1.7 Thanksgiving and the following Friday
4.3.1.8 Christmas
4.4 Vendor shall not charge an overtime labor rate due to lack of available staff for services
performed during non-regular hours that could reasonably be completed during regular
business hours. Vendor's lack of available staff to perform services shall not require the City
to pay a higher rate or to pay Vendor's employee for overtime.The City shall not be responsible
for paying overtime to Vendor's employees.
4.5 Vendor shall perform emergency service requests during non-regular hours,which are defined
as Monday through Friday from 5:01pm to 7:59am, weekends, and official City holidays, if
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requested by the City. The Vendor shall not invoice the non-regular labor rate for services
unless requested and approved in writing by the Department Contract Manager or designee
prior to starting the work.
5.0 EXPEDITED OR EMERGENCY SERVICES
5.1 Vendor understands and agrees that the City may require expedited or emergency services.
5.2 Vendor shall be available to perform expedited or emergency services twenty-four(24)hours
per day,three hundred sixty-five (365)days per year.
5.3 Vendor understands and agrees that the Department Contract Manager or designee shall have
the sole and final authority in determining when services will be designated as expedited or
emergency.
5.4 Vendor shall acknowledge an expedited request within two(2)hours or less and be onsite within
four(4)hours unless otherwise approved or agreed upon by the Department Contract Manager
or designee. The response time shall begin at the time the call is made and end at the time the
appropriate Vendor's employee signs in at the work site.
5.5 Vendor shall provide a complete fixed-price quote with an estimated completion time to the
Department Contract Manager or designee within two(2)hours of arrival to the job site. If two
(2)hours is not enough time to complete the quote,Vendor shall notify the Department Contract
Manager to request additional time or to request a verbal quote to be provided.The Vendor and
Department Contract Manager or designee may mutually agree that a verbal quote for expedited
services will meet the needs of the City. Verbal quotes shall not release the Vendor from its
responsibilities as described by this Agreement.
5.5.1 If providing a verbal fixed-price quote for expedited services, Vendor shall provide
the Department Contract Manager or designee with a written fixed-price quote, and
summary of the services performed within two (2) business days of the request for
expedited services,unless otherwise requested or specified by the Department Contract
Manager or designee the terms of this Contract.
5.6 Vendor understands and agrees that the City reserves the right to contact other vendors to fulfill
the requirements of the expedited services in the event the Vendor cannot respond to the
expedited repair as required by this Scope of Work.
6.0 REMODELING SCOPE OF WORK
6.1 Vendor shall assist City crews in making minor alternations and repairs to City buildings or
private residences.The work may include carpentry,paving,concrete work,masonry,painting,
electrical,HVAC,plumbing, and other miscellaneous minor repair services.
6.2 Vendor understands and agrees that repairs or remodels shall be based on the size of the project,
City Department personnel's ability to perform tasks, and the City Department's staffing
availability.
6.3 Vendor understands and agrees that materials and services under this Agreement support all
City-owned facilities,varying in size,on an as-needed basis.
6.4 Vendor understands and agrees that all materials shall be delivered and services shall be rendered
at the location specified on the Purchase Order.
6.5 Vendor understands and agrees City of Fort Worth permit fees shall be reimbursed at the actual
cost of the permit fee.
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6.6 Vendor understands and agrees that all work shall meet building codes, shall be permitted, and
shall be inspected as required by the City of Fort Worth.
6.7 Vendor shall be responsible for performing services on an as-needed basis for all City locations
6.8 Vendor shall provide all maintenance manuals for installations and repairs.
6.9 Vendor shall ensure that all installations are in full compliance with the Americans With
Disabilities Act
6.10 Work Performance
6.10.1 Demolition
6.10.1.1 Vendor shall not perform demolition services until asbestos clearance has been
communicated in writing to the Vendor by the Department Contract Manager
or designee.
6.10.1.2 Vendor shall remove existing surface coverings,glues,adhesives, and other
materials to bring surfaces to as close to a"like new"condition as reasonably
possible.
6.10.1.3 Vendor shall use best sustainable practices to remove glue, adhesives,and any
other materials with the least amount of chemicals,VOCs, and business
interruption.
6.10.1.4 Vendor shall work with the Department Contract Manager or designee to
coordinate furniture or electronic moves as required.Furniture moving shall be
included in the price.
6.10.1.5 Vendor shall determine structural integrity of the surfaces following removal
of the surface coverings.Any damages created by the Vendor during
demolition,not approved by the Department Contract Manager or designee,
shall be repaired at no cost to the City.
6.10.2 Preparations
6.10.2.1 Vendor shall ensure that surfaces are clean and free from moisture,grease,wax,
paint or other foreign substances and use best sustainable practices to remove
substances.
6.10.2.2 Vendor shall ensure repair and replacement work is completed in accordance
with all Federal, State, and local laws,City Ordinances,rules and regulations.
6.10.2.3 Vendor shall perform any required tests prior to installation and in compliance
with applicable manufacturers' guidelines.
6.10.2.4 Vendor shall understand the Department Contract Manager or designee may
inspect the subsurface to confirm that any irregularities have been removed
prior to installation.
6.10.2.5 Vendor shall ensure that all materials used in preparation and repair shall be
recommended by the manufacturer and shall be chemically and physically
compatible with the install.
6.10.2.6 Vendor shall work with Department Contract Manager or designee to coordinate
furniture or electronic moves as required. Furniture moving shall be included
in the price.
6.10.2.7 Vendor shall determine structural integrity of the surfaces following removal of
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the surface coverings. Any damages created by the Vendor during demolition,
not approved by the Department Contract Manager or designee, shall be
repaired at no cost to the City.
6.10.3 Carpentry
6.10.3.1 Carpentry shall include,but is not limited to,metal framing,drywall,installation
and repair of doors,windows,cabinets, and counter tops.
6.10.3.2 Vendor shall not perform demolition services until asbestos clearance has been
communicated in writing to the Vendor by the Department Contract Manager or
designee.
6.10.3.3 Vendor shall ensure installations and repairs are completed in accordance with
all current Federal,State and local laws,City Ordinances,rules and regulations.
6.10.3.4 Vendor shall ensure all installations and repairs are completed in strict
accordance to industry standards.
6.10.4.5 Vendor shall ensure installation of metal framing, drywall, doors, windows,
cabinets,countertops, and other related installations are on an even plane.
6.10.4 Paving
6.10.4.1 Paving shall include, but is not limited to, concrete and asphalt parking lot
repairs and replacements, sidewalk repairs and replacements, striping, signage,
as well as other paving related tasks
6.10.4.2 Vendor shall ensure repair and replacement work is completed in accordance
with all current Federal, State and local laws, City Ordinances, rules and
regulations.
6.10.4.3 Vendor shall ensure all installations and repairs are completed in strict
accordance to industry standards.
6.10.4.4 Vendor shall ensure that any artwork,lines,and markings are restored to match
existing work. This may include reproducing distinctive marks such as
identification markings and logos. The Department Contract Manager or
designee shall provide written verification and approval of all markings before
installation.
6.10.4.5 Vendor shall ensure proper storage of all materials in strict accordance with
manufacturer's instructions and specifications,and in accordance with industry
standards.
6.10.4.6 Vendor shall ensure proper drainage system has been used to minimize
impervious area.
6.10.4.7 Vendor shall secure the area and allow surfaces to properly cure.
6.10.5 Concreate Work
6.10.5.1 Concrete work shall include,but is not limited to sidewalk and parking
lot repairs and replacements,interior repair and replacement of concrete,
as well as any other related concrete tasks.
6.10.5.2 Vendor shall ensure repair and replacement work is completed in
accordance with all current Federal, State and local laws, City
Ordinances,rules and regulations.
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6.10.5.3 Vendor shall ensure all installations and repairs are completed in strict
accordance to industry standards.
6.10.5.4 Vendor shall apply finishing and sealing products in strict accordance
with manufacturer's instructions and specifications, and in accordance
with industry standards.
6.10.5.5 Vendor shall ensure that any artwork, lines, and markings are restored
to match existing work.This may include reproducing distinctive marks
such as identification markings and logos. The Department Contract
Manager or designee shall provide written verification and approval of
all markings before installation.
6.10.5.6 Vendor shall ensure proper drainage system has been used to minimize
impervious area.
6.10.5.7 Vendor shall secure the area and allow surfaces to properly cure.
6.10.6 Masonry
6.10.6.1 Masonry work shall include, but is not limited to, cinder block, brick,
and stone repairs and replacements, as well as other masonry related
repairs.
6.10.6.2 Vendor shall ensure repair and replacement work is completed in
accordance with all current Federal, State and local laws, City
Ordinances,rules and regulations.
6.10.6.3 Vendor shall ensure all installations and repairs are completed in strict
accordance to industry standards.
6.10.6.4 Vendor shall apply finishing and sealing products in strict accordance
with manufacturer's instructions and specifications, and in accordance
with industry standards.
6.10.6.5 Vendor shall ensure that any artwork, lines, and markings are restored
to match existing work. This may include reproducing distinctive
marks such as identification markings and logos. The Department
Contract Manager or designee shall provide written verification and
approval of all markings before installation.
6.10.6.6 Vendor shall ensure proper storage of materials in strict accordance with
manufacturer's instructions and specifications, and in accordance with
industry standards
6.10.6.7 Vendor shall secure area to allow surfaces to properly cure.
6.10.7 Painting
6.10.7.1 Painting shall include,but is not limited to, drywall finishing(tape and
bed),sanding,preparing surfaces and painting one or more coats as well
as any other painting related tasks.
6.10.7.2 Vendor shall ensure repair and replacement work is completed in
accordance with all current Federal, State and local laws, City
Ordinances,rules and regulations.
6.10.7.3 Vendor shall ensure all installations and repairs are completed in strict
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accordance to industry standards.
6.10.7.4 Vendor shall apply preparation,finishing and sealing products in strict
accordance with manufacturer's instructions and specifications and in
accordance with industry standards.
6.10.7.5 Vendor shall secure the area and allow surfaces to properly cure.
6.10.8 Electrical
6.10.8.1 Electrical work shall include, but is not limited to, pulling of wire,
running circuits, installing outlets, in addition to any other electrical
related tasks.
6.10.8.2 Vendor shall ensure work is completed or supervised by a licensed
electricians.
6.10.8.3 Vendor shall ensure repair and replacement work is completed in
accordance with all current Federal, State and local laws, City
ordinances,rules and regulations.
6.10.8.4 Vendor shall ensure all work is completed in strict accordance to
industry standards.
6.10.8.5 Vendor shall secure the area for Vendor employees,City employees and
general public safety.
6.10.9 HVAC
6.10.9.1 HVAC shall include, but it not limited to, setting HVAC units, install
and repair,thermostats,ductwork,supply and return registers in addition
to any other HVAC related tasks.
6.10.9.2 Vendor shall ensure work is completed or supervised by a licensed
HVAC technicians.
6.10.9.3 Vendor shall ensure repair and replacement work is completed in
accordance with all current Federal, State and local laws, City
ordinances,rules and regulations.
6.10.9.4 Vendor shall ensure all work is completed in strict accordance to
industry standards.
6.10.9.5 Vendor shall secure the area for Vendor employee, City employee and
general public safety.
6.10.10 Plumbing
6.10.10.1 Plumbing shall include, but is not limited to, installation and repair of
water and waste lines, repair and installation of bathroom fixtures,
sinks,toilets,urinals,in addition to other plumbing related tasks.
6.10.10.2 Vendor shall ensure work is completed or supervised by a licensed
Journeyman Plumbing Technicians.
6.10.10.3 Vendor shall ensure repair and replacement work is completed in
accordance with all current Federal, State and local laws, City
ordinances,rules and regulations.
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6.10.10.4 Vendor shall ensure all work is completed in strict accordance to
industry standards.
6.10.10.5 Vendor shall secure the area for Vendor employee, City employee and
general public safety.
6.11 Additional Water Department Specifications
6.11.1 Work may be performed in areas requiring Criminal Justice Information
System (CJIS) clearance and the Vendor shall have the ability to obtain
CJIS Clearance. Vendor shall be responsible for having workers
fingerprinted and cleared through the Fort Worth Police Department.
Vendor shall furnish a list of employees who have been CJIS cleared.
Under no circumstances shall a worker who has not been CJIS cleared be
allowed to work without a CJIS cleared escort in areas where CJIS
clearance is required.
6.12 Additional Code Department Specifications
6.12.1 The Solid Waste Drop-Off Station (DOS) offices need minor remodeling. Minor
remodeling shall include,but not be limited to:
6.12.1.1 Drywall repair including patching and painting to match the current color
scheme
6.12.1.2 Trim
6.12.1.3 Baseboards
6.12.1.4 New Shelving
6.12.1.5 Creating storage
6.12.1.6 Repairs may take place in the following locations
6.12.1.7 DOS#1 =2400 Brennan Ave
6.12.1.8 DOS#2=5150 MLK Jr Freeway
6.12.1.9 DOS#3 =6260 Old Hemphill Road
6.12.2 The Chuck Silcox Animal Care and Control(ACC)needs repairs,as well as construction
of carport kits. Repairs shall include,but not be limited to:
6.12.2.1 Drywall repair minimum of four(4) walls that need repaired due to broken
sheet rock and pest damage.
6.12.2.2 Replace and provide CMU repair to damaged doors minimum of seven (7)
doors that need repair due to broken frames and rust.All walls and doors will
need to be painted to match the existing color scheme.
6.12.2.3 Installation and construction of four(4)Mueller carport kits at ACC.
6.12.2.4 All repairs and remodeling shall take place during business hours Monday
through Friday, 8:OOam to S:OOpm. Vendor shall clean and clear all debris
and materials from the work site.
6.12.3 Permits
6.12.3.1 Vendor shall be responsible for obtaining required permits and
inspections
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6.12.3.2 Vendor shall understand permits may be billed to the city,no markup
or costs will be permitted
6.13 Other Miscellaneous Services
6.13.1 The City may request other related work or services that are not specified herein. The
Vendor shall perform requested miscellaneous services after the Department Contract
Manager or designee authorizes such services, in writing,by issuing a Purchase Order.
These related services shall be performed in accordance with all provisions of this
Contract including the Project Quote Process.
7.0 VENDOR LABOR AND PESONNEL
7.1 Vendor shall be responsible for ensuring the safety of their employees,City employees, and
the general public during performance of all services under this Agreement.
7.2 Vendor shall ensure that all crews are fully and properly equipped to perform services
promptly and safely.
7.3 Vendor shall comply with all provisions of the OSHA to protect the life and health of
employees and other persons;to prevent damage to property,materials, supplies,and
equipment; and to avoid work interruptions.
7.4 Vendor shall comply with the latest version of the 29 CFR 1910,OSHA Standards.
Compliance with OSHA and other applicable laws and regulations for the protection of
employees is exclusively the obligation of Vendor,and the City assumes no liability or
responsibility for Vendor's compliance or noncompliance with such responsibilities.
7.5 Vendor shall comply with all OSHA reporting requirements for record keeping and reporting.
Vendor shall provide a verbal report of any accidents to the City immediately,and shall provide
a written report no later than one(1)business day of the occurrence.The Vendor shall cooperate
with the City and provide any written documentation and information required for record
keeping purposes.
7.6 Vendor shall ensure that all employees are continuously trained to meet the latest technology,
industry standards, and safe use of substances identified as health or physical hazards by
OSHA. The Vendor shall submit proof of employee training and experience within five (5)
business days upon request by the Department Contract Manager or designee.
7.7 Vendor shall not require any person to work in surroundings or under working conditions that
are unsanitary,hazardous,or dangerous to their health or safety.
7.8 Vendor shall require all individuals assigned to the project to wear necessary personal
protective equipment required by industry standards.
7.9 Vendor shall require the Vendor employees with a uniform, or at the minimum, a company
issued identification badge.
7.10 Vendor shall ensure that only authorized Vendor employees performing work under the
Agreement are on the worksite.No acquaintances, family members, or any other person shall
accompany a Vendor employee in the work area. Vendor shall ensure that all employees
maintain good discipline and professionalism while preforming services for the City.
7.11 Vendor understands and agrees that the scheduling of events at City facilities takes precedence
over any scheduled service requests agreed to by the Vendor and Department Contract Manager
or designee. The Vendor shall not hold the City liable, financially or otherwise, if the City
needs to reschedule services with the Vendor due to a new event scheduled at a City facility.
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The Department Contract Manager or designee will make every reasonable effort to
immediately notify the Vendor of changes in the City's schedule of events which may have an
impact on scheduled services.
7.11.1 Vendor shall perform services in a manner as not to interrupt or interfere with the
operation of any existing activity on the premises or with the work of another
vendor. Vendor shall provide all transportation required to perform the work.
Vendor shall park its vehicles in areas designated by the City,if available. In the
event the City cannot make parking arrangements for the Vendor, the Vendor
shall be responsible for parking fees and fines. All vehicles parked on City
property shall be clearly marked with the Vendor's or subcontractor's name on
both sides of each vehicle.Magnetic signs are acceptable.
7.12 Vendor shall provide ample advance notice of the need for any utility service cut-off,which
will be scheduled at the convenience of the City.
7.13 Vendor shall provide all equipment, materials, furniture moving, labor, tools, permits,
incidentals, expendable items, personal protective equipment, and transportation, including
electricity and water,if not available on site,for proper execution and completion of the service
request. The materials and services provided by the Vendor shall comply with all current
Federal, State and local laws,City ordinances,rules and regulations.
7.14 Vendor understands and agrees that storage of apparatus, materials, supplies, and equipment
shall be in an orderly fashion at the worksite in a manner that will not interfere with the progress
of the Vendor's work of any other vendor's work.
7.15 Vendor shall clean up all refuse, rubbish, scrap materials, and debris caused by the Vendor's
operations on a daily basis. Work site shall present a neat, orderly, and workmanlike
appearance.No such refuse,rubbish,scrap material,or debris shall be left within the completed
work nor buried on the building site or any City premises,but shall be removed from the site
by Vendor.
7.16 Vendor shall complete all clean up prior to payment being made for the service request. This
shall include the removal of all surplus material, temporary structures, and debris of every
nature resulting from the Vendor's operations, to return the worksite in a neat, orderly
condition. Vendor shall thoroughly clean and leave the worksite reasonably dust free.Vendor
shall clean all finished surfaces including all equipment, piping, etc., on the interior of any
buildings affected by the service. If Vendor fails to clean up at the completion of the work,the
City may clean the property and deduct the cost from any payments owed to Vendor or bill the
Vendor to recover costs if no payments are owed.
7.7.17 Vendor shall note and report any damage found prior to any work at a job site to the
Department Contract Manager or designee.
7.18 Vendor understands and agrees that all work is subject to inspection and acceptance by the
Department Contract Manager or designee.
7.19 Vendor shall not perform outside what was requested for a specific service request without first
having written approval from the Department Contract Manager or designee.
7.20 Vendor shall perform work under this contract in a manner that will not adversely affect the
integrity of any building's structural, mechanical, electrical, fire protection, and life safety
systems or any other building features that will overload or render useless any portion of the
facility.
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7.21 Vendor shall ensure the proper preparation of surfaces to be worked on including, protection
of all non-movable items or equipment, and the proper application of all materials.
7.22 Vendor shall store,handle, and install all materials as per manufacturer's specifications.
7.23 Vendor shall inform the Department Contract Manager or designee whenever work is expected
to be hazardous to the City employees,City property,the general public,or to City operations.
7.24 Vendor shall notify the Department Contract Manager or designee when work is to begin at the
worksite and post warning signs and/or barriers when necessary. The Vendor and Vendor's
employees shall exercise a particularly high level of discipline, safety and cooperation at all
times while on the worksite.
7.25 Vendor shall coordinate the timing and transportation of equipment or materials to the work
area with the Department Contract Manager or designee.
7.26 Vendor understands and agrees that if transportation through the interior of a facility is required,
the Vendor shall take every precaution to ensure public safety. Under no circumstances shall
the Vendor transport equipment or materials through the interior of a facility without prior
written approval and coordination with the Department Contract Manager or designee.
7.27 Vendor shall notify City of any and all damage to Vendor's or City equipment or property as
a direct result of Vendor's equipment, employees,or Vendor's subcontractor's actions.
7.28 If damage occurs to the City's equipment or property, Vendor shall notify the Department
Contract Manager or designee immediately in writing. Surfaces, fixtures, or furnishings
damaged by the Vendor's employees shall be replaced or repaired to the satisfaction of the City
by the Vendor, and at no cost to the City. The City may, however, at its sole discretion, elect
to make repairs or replacements of damaged property and deduct the cost from any payments
owed to Vendor or to recover costs if no payments are owed.Vendor agrees that the set-up area
shall be protected to prevent damage to the site grounds. This protection may be, but is not
limited to, laying out tarps or other protective materials. The Vendor shall be responsible for
any damage to surrounding building walls,landscaping,parking lots, and sidewalks.
7.29 Vendor shall adhere to Safety Data Sheet(SDS)guidelines on any applicable items and be
able to install accordingly.
7.30 Background Investigations — Due to working in facilities subject to federal Criminal Justice
Information System requirements, contract workers shall be fingerprinted and shall be able to
pass a criminal background check and drug screen.This must be done at:
7.30.1 Vendor's expense and verification of a clear background must be given to the
Department Contract Manager or designee before the Vendor's employees are
allowed to work in a building which falls under this requirement.
7.30.2 Under no circumstances shall any Vendor personnel having any convictions or
pending criminal hearings be assigned to the City agreement.
7.31 Single Point of Contact(SPOC)
7.31.1 Vendor shall provide a SPOC,who is able to communicate with the Department
Contract Manager or designee and is skilled,knowledgeable, and experienced in
providing the types of services listed in this Scope of Work. The SPOC shall be
available and on-call twenty-four (24) hours a day, while the Vendor is
performing services on City property.
7.31.2 The SPOC shall inspect,monitor,and supervise the Vendor's employees;ensuring
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adherence to the work schedule, safety requirements, and quality of work.
7.31.3 During times the SPOC is unavailable(due to vacation,travel,etc.,for example),
the Vendor shall provide a designee for the SPOC. The designee shall meet the
same requirements as specified for the SPOC within this Agreement.
7.32 Onsite Supervisor
7.32.1 Vendor shall have a qualified working supervisor at the worksite at all times while
services are being performed.
7.32.2 The working supervisor shall perform service requests tasks,have the authority to
act on behalf of the Vendor, and be responsible for the conduct and performance
of the Vendor's employees.
7.32.3 The supervisor may also serve as the Vendor's SPOC.
7.32.4 The supervisor shall report to the Department Contract Manager or designee daily
when work is being performed on this contract, or on at a time that is mutually
agreed between the Vendor and Department Contract Manager or designee.
7.33 Job Site Conditions
7.33.1 Vendor shall clean job sites on a daily basis and keep work areas in an uncluttered
condition. Upon completion and prior to final inspection of a project,the Vendor
shall be responsible for the removal of all debris and unused material from City
premises, at the Vendor's expense. The Vendor shall leave work areas in a
condition similar to or better than the condition of the area before any work was
performed.
7.33.2 At job completion,Vendor shall remove any drips of adhesives,paint, oil, or any
other materials from all walls, floors, and other finished surfaces that were not
present before work commenced. Failure to do so when asked by the City will
result in the work being done by the City and charged to the Vendor.
7.33.3 Vendor agrees that work performed is subject to inspection and approval by the
Department Contract Manager or designee upon completion of a project. Payment
will not be made for any service until all clean-up requirements have been met and
the Department Contract Manager or designee has approved acceptance of
services,both to the standards discussed during the job inspection or quote and as
specified in this Agreement.
8.0 PROJECT BASED REQUEST FOR QUOTES
8.1 A Request for Quote shall be issued to each Vendor for projects estimated to be Five Thousand
Dollars($5,000.00)or more. Projects that are less than Five Thousand Dollars($5,000.00)will
be assigned to Vendors on a rotational basis. The amount of work assigned to the Vendor is
variable and no amount of work is guaranteed.
8.2 Vendor agrees that individual project awards shall be based on the lowest fixed finn price
quotation meeting the project scope of work requirements.
8.3 Project Quote Process
8.3.1 Labor shall be charged at fixed hourly rate.
8.3.2 Time shall begin upon arrival at jobsite,no travel will be charged.
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8.3.3 Vendor shall sign in and out with a City representative.
8.4 Equipment rental fees shall be included on the estimate provided to requestor.
8.5 Vendor shall acknowledge receipt of a standard service request notification within two (2)
business days by responding via phone or email to the Department Contract Manager or
designee.
8.6 The Department Contract Manager or designee will provide the Vendor with the location,onsite
contact,and a general description of the service request.
8.7 For each project,Vendor shall submit a firm fixed price quotation to the Department Contract
Manager or designee within five(5)business days of notification for review by the Department
Contract Manager or designee, or at a time mutually agreed to between the Vendor and the
Department Contract Manager or designee.Jobs shall be scheduled within five(5)business days
after receipt of Purchase Order.
8.8 Vendor agrees that the quote will be evaluated for accuracy,demonstrated understanding of the
project scope of work,schedule and price and shall be awarded to the vendor meeting the project
requirements at the lowest price.
8.9 Jobs require a firm-fixed price quote.
8.9.1 Vendor shall provide a written firm-fixed price quote,based on the labor rates listed
Exhibit B—Price Schedule.
8.9.1.1 The firm-fixed price quote shall include:
8.9.1.1.1 Description of the work to be performed including the type of
service or products to be provided.
8.9.1.1.2 Itemized estimate of the materials including associated percent
markup.
8.9.1.1.3 Itemized estimate of any rental equipment required,markup will
not be permitted.
8.9.1.1.4 Rental equipment may include,but is not limited to,aerial lifts,
earth moving equipment, forklifts, specialty construction tools,
concrete and masonry mixers.
8.9.1.1.5 Labor costs including number of hours, pay rates and worker
classifications.
8.9.1.1.6 A timeline,including proposed start and finish dates.
8.9.2Vendor agrees that submitting a firm fixed price quotation is evidence that the
Vendor has familiarized itself with the nature and extent of the work and any local
conditions that may,in any manner,affect the scope of the work to be done,and the
equipment, materials, labor required No variation in price or conditions shall be
permitted based on the claim of ignorance,negligence,or false representation.
8.9.4 Vendor shall understand that the Department Contract Manager or designee will
review the quotations and,if approved,will issue a Department Purchase Order(PO)
to the vendor who submitted the lowest firm fixed price quote that meets the project
scope of work requirements.
8.9.5 Vendor agrees that the Vendor shall not begin work without a Purchase Order from
the City.
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8.9.6 Vendor agrees that the City reserves the right to reject any and all quotes. If the
Department Contract Manager or designee does not agree with the lowest fixed-price
quote as presented, the Department Contract Manager or designee may contact the
Vendor to discuss and resolve.Once in agreement,the Vendor shall submit a revised
fixed-price quote for approval to the Department Contract Manager or designee in
one (1) business day, or at a time mutually agreed to between the Vendor and the
Department Contract Manger or designee. The City may elect to reject the lowest
fixed-price quote that does not meet project scope requirements and award to the
next lowest fixed-price quote which meets the project scope of work.
8.9.7 Vendor shall acknowledge receipt of the PO by contacting the Department Contract
Manager or designee by email or phone within two (2)business days to schedule a
start date. Services shall start within ten (10) business days of written approval by
the City, or at a time mutually agreed to between the Vendor and Department
Contract Manager or designee.
8.9.8 Vendor shall complete the work within the time stated in the firm fixed price
quotation
8.9.9 Vendor shall notify the Department Contract Manager of designee upon completion
of the services
8.9.10 Vendor shall request additional time, in writing, if the Vendor determines the
services being performed cannot be completed as specified in the firm fixed price
quotation.
8.9.11 Vendor shall not increase the original fixed price quote for any Vendor requested
time extension due to delays caused by the vendor.
8.10 Changes to the Project Quotes
8.10.1 Vendor shall acknowledge and understand that the firm fixed price quote is the
maximum amount the City will pay for the service,regardless of increases in labor,
equipment or materials initiated by the Vendor. Vendor changes to the approved
firm fixed price quotation shall not increase the total dollar amount of fixed price
quotation.
8.10.2 Vendor shall immediately notify the Department Contract Manager or designee in
writing (or by email) if additions, deletions, or revisions to a job assignment are
needed.
8.10.3 Within one (1) business day of verbal notification, the Vendor shall submit a
written Project Quotation Change Request to the Department Contract Manager or
designee.The City reserves the right to reject any changes to the project firm fixed
price quotation requested by the Vendor. Under no circumstances shall Vendor
proceed with changes to the project firm fixed price quotation without written
approval from the Department Contract Manager or designee.
8.10.4 The Project Quotation Changes shall include the following:
8.10.4.1 The adjustment in the project time,if applicable.
8.10.4.2 If the City requests to change a fixed-price quote due to a change in
the scope of work that would increase the number of labor hours
required or the amount of materials required,the Vendor shall amend
the original amount and, upon approval and acceptance by the
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Department Contract Manager or designee, of the amended fixed-
price quote, shall be reimbursed for the changes.
8.11 Charges
8.11.1 Vendor shall submit an invoice that matches the firm fixed price quotation in
accordance with the Price Schedule pricing and copy if the invoice(s) that shows
the price the Vendor paid for the materials. FAILURE TO PROVIDE A COPY
OF THE ORIGINAL INVOICE FOR THE MATERIALS SHALL RESULT IN
VENDOR NOT BEING PAID FOR THE MATERIALS UNTIL IT IS
RECEIVED.
8.11.2 Vendor shall provide an itemized invoice that contains,at a minimum,the
following:
8.11.2.1 Address of work performed;
8.11.2.2 City of Fort Worth Contract Number;
8.11.2.3 City of Fort Worth Purchase Order Number;
8.11.2.4 Vendor's unique invoice number and date;
8.11.2.5 Beginning and Ending dates of services rendered;
8.11.2.6 Vendor's unique quotation number
8.11.2.7 Proof of all permit charges and permit closeout documentation are
required with the invoice if applicable, and within five (5) business
days upon the request of the City.
9.0 CITY REQUIREMENTS AND RESERVATIONS
9.1 The City will identify the location, City contact, and description of the service request to the
Vendor.
9.2 The City will provide a purchase order number before the commencement of any service.
9.3 The City reserves the right to immediately dismiss workers provided by the Vendor,if the City
becomes dissatisfied with the service for any reason.
9.4 The City reserves the right to reject workers provided by the successful Vendor if they are found
to be unacceptable before or after starting on the job to which they have been assigned.
9.5 Should the City wish to hire an individual who has been working with the City for remodeling
services,neither the individual nor the City will be required to pay a placement fee.
10.0 MATERIAL REQUIREMENTS
10.1 The City reserves the right to supply all or part of the material or equipment for all jobs.
10.1.1 The City may request the Vendor to purchase material and bill the City at Vendor's
cost plus the percentage markup as stated in this Agreement.Vendor shall furnish
proof of the cost(copies of invoices)for any material charged to the City.
10.2 Vendor shall use parts and materials that are factory new, free of defects in materials and
workmanship, compatible with existing materials of the building involved, and comply with
all applicable laws,ordinances,rules,regulations,codes as approved by the City's Department
Contract Manager or designee.
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10.3 Vendor shall use materials that are new, unopened, and well-marked packaging showing
product and manufacturer's name. Damaged or unlabeled materials will not be accepted.
Product shall not be diluted or reduced.
10.4 Vendor shall deliver materials to the worksite in sufficient quantity to allow for continuity of
work.
10.5 Vendor shall be responsible for all materials delivered and the work performed until the City's
acceptance of the work.
10.6 Vendor shall comply with manufacturer's recommendations as to environmental conditions
under which material installations may be made.
10.7 Manufacturers
10.7.1 Vendor shall understand references to brands and manufacturer's names are for
purposes of brevity in establishing type and quality of materials required and is not
meant to exclude other products of equal or greater quality and characteristics.
11.0 EQUIPMENT REQUIREMENTS
11.1 Vendor shall provide all equipment,in sufficient quantities to adequately perform all services,
and made available to the Vendor's employees at all times.
11.2 Vendor shall ensure all equipment is in good operating condition and shall meet or exceed
OSHA industry standards.
11.3 Vendor agrees that storage of equipment on the City premises will not be permitted,except that
equipment may temporarily be left in buildings while work is being performed.
11.4 Vendor shall ensure that any motorized or mechanical equipment such as lifts, booms,
scaffolds,etc. shall be approved by the Department Contract Manager or designee before use.
The City reserves the right to inspect equipment before use at City facilities.
11.5 Vendor agrees that no gasoline, natural gas, diesel, or propane-powered equipment shall be
allowed inside a facility without the written permission of the Department Contract Manager
or designee.
11.6 Vendor agrees that non-marking tires shall be cleaned before entry into the facility.In addition,
the City may require a covering be laid on the floor to protect the floor from the equipment.
11.7 Vendor shall be responsible for any damage resulting from tire burns, battery leaks, oil or
hydraulic leaks, scrapes or scratches.
11.8 The City may stop work at any time if inferior equipment(such as leaking solvents,safety risk,
creating hazardous conditions, damaging City property, etc.) is in use by the Vendor. The City
shall have the sole and final authority in determining if Vendor's equipment is inferior. The
Vendor shall be responsible for any loss or damage to rented or owned equipment used while
performing services under this contract. The Vendor shall not charge the City for expenses
incurred by Vendor or its subcontractor for loss or damage to equipment or tools rented or
Vendor owned equipment.
12.0 HAZARDOUS CONDITIONS
12.1 Vendor shall notify the City immediately of any hazardous conditions or damage to any
property.
12.2 Vendor shall handle hazardous materials with care and workers shall wear Personal Protective
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Equipment(PPE)while handling hazardous material. If there are questions regarding how to
dispose of materials,the Vendor shall contact City of Fort Worth Code Compliance at 817-
392-1234.
13.0 DISPOSAL OF PARTS,MATERIALS,NON-HAZARDOUS AND HAZARDOUS
MATERIALS
13.1 Vendor shall be responsible for handling,transporting,and disposing of all material waste,oils
and solvents, in accordance with all applicable laws,rules and regulations so as to ensure the
highest level of safety to the environment and public health at no additional cost to the City.
13.2 Vendor shall recycle all waste and scraps as appropriate and account for with disposal receipts
for verification.Vendor shall be responsible for any hazardous materials brought to the site by
the Vendor.
13.3 Vendor shall immediately notify the Department Contract Manager or designee of any
suspected hazardous materials encountered before or during performance of work and shall
take all necessary precautions to avoid further disturbance of the materials. The City will be
responsible for any hazardous material uncovered or revealed at the site which was not shown,
indicated,or identified previously.
13.4 Vendor shall resume work at the affected area of the Project only after the Department Contract
Manager or designee provides written certification that the Hazardous Materials have been
removed or rendered harmless and all necessary approvals have been obtained from all
government and quasi-government entities having jurisdiction over the project or site. The
Vendor shall be responsible for continuing the work in the unaffected portion of the project
and site.
13.5 Vendor shall provide the manifest ticket for hazardous materials or other proof of proper
disposal within ten (10) business days upon the request of the Department Contract Manager
or designee
14.0 DELIVERY
14.1 Vendor shall understand delivery shall be F.O.B. Destination and all other delivery charges
shall be included in the unit price. The person placing the order will provide delivery and
billing information. No additional charges for expenses, freight, mileage, time, or similar
items will be accepted or paid by the City. There may be instances when the Vendor may be
asked to accelerate delivery of an order due to extenuating circumstances. When this occurs
and there is an additional cost, the Vendor must receive written approval from Department
Contract Manager or designee in order to order the materials. If written approval is not
received from the Department Contract Manager or designee,City shall not be liable for any
costs.
14.2 Vendor agrees that in the event the Vendor is unable to meet the original delivery dates, the
City must be contacted immediately, but prior to the due date, and seek an extension of
delivery time. Failure to comply with the delivery terms may be legal grounds for canceling
an order,or the entire Agreement.
14.2 Vendor agrees that if delivered items that are determined to be defective or not meeting
specifications,items shall be picked up and replaced by the Vendor,or the Vendor's designee,
at no cost to the City. If the items are not picked up within one(1)week after notification,the
items shall become a donation to the City for disposition.
15.0 QUALITY ASSURANCE
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15.1 Vendor shall provide the City the ability to perform quantitative and qualitative examination
of the Vendor's materials or methods related to any request for service under the terms of this
Agreement. The City may perform tests for film thickness,chemical resistance,color match,
flame spread, grout composition, and mastic volatility, but these are not all inclusive of the
tests that may be required.The City will,to the best of its ability,specify any testing required
in the request for services.
15.2 Vendor shall make available all supplies to the City for inspection and approval for use by the
Department Contract Manager or designee.
15.3 Vendor shall understand that work performed is subject to inspection and approval by the
Department Contract Manager or designee upon completion of a project.Payment will not be
made for any service until all clean-up requirements have been met and the Department
Contract Manager or designee has approved acceptance of service as to contract compliance.
16.0 WARRANTY
16.1 Vendor shall provide documentation of manufacturer's warranty along with the final invoice.
16.2 Vendor shall provide the Department Contract Manager or designee a written warranty for all
parts,labor,and workmanship upon completion of each job.Vendor shall warrant that,unless
otherwise specified, all materials and equipment incorporated in the work under the contract
shall be new,in first class condition,and in accordance with the contract documents.
16.3 Vendor shall further warrant that all workmanship shall be of the highest quality,in accordance
with the Agreement documents,and shall be performed by persons qualified at their respective
trades.
16.4 Vendor agrees that work not conforming to these warranties shall be considered defective.
16.5 Vendor agrees that this warranty of materials and workmanship is separate and independent
from and in addition to any of the Vendor's other guarantees or obligations in this
Agreement.
16.6 Vendor shall,except as otherwise specified,guaranteed all work by the Vendor against defects
resulting from the use of inferior materials,equipment,or workmanship for one(1)year from
the date of final acceptance of the entire project by the City in writing. Equipment and
facilities,which have seasonal limitations on their operation, shall be guaranteed for one (1)
full year from the date of seasonally appropriate tests and acceptance,in writing,by the City.
16.7 Vendor shall provide a warranty to include at a minimum,but not limited to the following:
16.7.1 Vendor shall repair or replace promptly, on a one-for-one basis without additional
cost to the City of Fort Worth, any and all defective work and products.
16.7.2 The City defines"prompt"repair or replacement to be within twenty-four(24)hours
after notification by authorized City Personnel or as agreed by City and Vendor.
16.7.3 Vendor shall remedy at the Vendor's expense any non-conforming or defective
products or work. In addition, the Vendor shall remedy at Vendor's expense any
damage to real or personal property owned by the City of Fort Worth, when that
damage is the result of a defect of products furnished.
16.7.4 If Vendor fails to remedy any failure,defect,or damage within a reasonable time
after receipt of notice,the City of Fort Worth shall have the right to replace,
repair,or otherwise remedy the failure, defect,or damage at the Vendor's
expense.
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16.8 Vendor agrees that this warranty shall not include failures attributable to accident,fire,or
negligence on the part of City personnel.
16.9 Vendor shall obtain all warranties that would be obtained in normal commercial practice.
16.10 Vendor shall enforce all warranties for the benefit of the City of Fort Worth.
17.0 UNIT PRICE ADJUSTMENT
17.1 Vendor understands and agrees that the quantities listed are only estimates based on previous
usage and do not indicate intent to purchase or a guarantee of future business. The City is
obligated to pay for only those services actually ordered by an authorized City employee and
then received as required and accepted by the City.
17.2 Vendor agrees that the unit prices may be adjusted for increases or decreases in Vendor's cost
during the renewal period but before the effective date of the renewal upon written request
from the Vendor.
17.3 Vendor shall submit its price adjustment request,in writing,at least 60 days before the
renewal effective period. The Vendor shall provide written proof of cost increases with
price adjustment request.
17.4 Vendor agrees that if the City concludes that the rate increase being requested is exorbitant,
the City reserves the right to adjust the rate request,or reject the rate request in its entirety
and allow the contract to expire at the end of the contract term. If the City elects not to
exercise the renewal option,the Purchasing Division will issue a new solicitation.
17.5 Vendor agrees that prices shall remain firm for each one-year term of the Agreement and
shall include all associated freight and delivery costs.
17.6 Vendor agrees that prices shall be used for analysis and Agreement pricing. In cases of errors
in extensions or totals,the unit prices offered will govern.
17.7 Vendor agrees that goods or services shall not be suspended by the Vendor without a 30-day
prior written notice to the City.
17.8 Vendor agrees that unit prices shall include all costs associated with the specified work,
including but not limited to handling,delivery,fuel charges,fees and certifications fees. NO
ADDITIONAL CHARGES WILL BE ACCEPTED OR PAID BY THE CITY.
18.0 INVOICING REQUIREMENTS
18.1 The City of Fort Worth has begun implementing an automated invoicing system.
18.2 Vendor shall send invoices electronically to our centralized Accounts Payable department
invoice email address: supplierinvoices@fortworthtexas.gov. This email address is not
monitored so please do not send correspondence to this email address. The sole purpose of
the supplier invoices email address is to receipt and process supplier invoices.
18.3 Vendor shall include the following on the subject line of your e-mail: vendor name,invoice
number, and PO number, separated by an underscore(ex: Example,Inc._123456_FW013-
0000001234)
18.4 Vendor shall adhere to the following requirements:
18.4.1 All invoices must be either a PDF or TIFF format.
18.4.2 Image quality must be at least 300 DPI(dots per inch).
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18.4.3 Invoices must be sent as an attachment(i.e.no invoice in the body of the email).
18.4.4 One invoice per attachment(includes PDFs).Multiple attachments per email is
acceptable but each invoice must be a separate attachment.
18.4.5 Please do not send handwritten invoices or invoices that contain handwritten
notes.
18.4.6 Dot matrix invoice format is not accepted.
18.4.7 The invoice must contain the following information:
18.4.7.1 Supplier Name and Address;
18.4.7.2 Remit to Supplier Name and Address, if different;
18.4.7.3Applicable City Department business unit#(i.e.FW013)
18.4.7.4 Complete City of Fort Worth PO number(i.e.the PO number must
contain all preceding zeros);
18.4.7.5 Invoice number;
18.4.7.6 Invoice date; and
18.4.7.7 Invoices should be submitted after delivery of the goods or services.
18.5 Vendor shall not send invoices by mail and email and please do not send the same invoice
more than once by email to supplierinvoiceskfortworthtexas.gov. To check on the status of
an invoice,please contact the City Department ordering the goods/services or the Central
Accounts Payable Department by email at: ZZ FIN_AccountsPa. ablekfortworthtexas.gov.
18.6 If you are unable to send your invoice as outlined above at this time,Vendor shall send
invoice to our centralized Accounts Payable department instead of directly to the individual
city department. This will allow the city staff to digitize the invoice for faster processing.
18.7 If electronic invoicing is not possible,vendor shall send paper invoice to:
City of Fort Worth Attn:
FMS Central Accounts Payable
200 Texas Street
Fort Worth,Texas,76102
The City's goal is to receive 100% of invoices electronically so that all supplier payments
are processed efficiently. To achieve this goal,we need the Vendor's support.
If Vendor has any questions,please contact the Accounts Payable team at(817) 392-2451
or by email to ZZ FIN AccountsPa, ablekfortworthtexas.gov.
18.8 Vendor shall not include Federal, State of City sales tax in its invoices. City shall furnish a
tax exemption certificate upon Vendor's request.
19.0 CONTACT ADMINISTRATION
19.1 Contract administration will be performed by various City departments. In the event the
Vendor fails to perform according to the terms of the agreement,The Department head or
designee will notify the Vendor,in writing,of its failures.A meeting may be arranged to
discuss the Vendor's deficiencies. A written cure notice may be prepared giving the Vendor
14 calendar days to cure any deficiency.
19.2 In the event the Vendor continues with unsatisfactory performance, the department will
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promptly notify the Purchasing Manager who will take appropriate action to cure the
performance problems,which could include cancellation,termination for convenience,or
default.
20.DEPARTMENT CONTRACT MANAGERS
20.1 The following individuals are designated by the City as Department Contract Compliance
Managers under this Agreement:
Department Department Contract Title Department Contract Manager Department Contract
Manager Name Email Manager
Phone
Parks Rebekah Doyle Sr. Contract rebekah.do lekfortworthtexas.gov 817-392-5722
Compliance
Specialist
Water Maenica Berry Purchasing maenica.berrYkfortworthtexas.gov 817-392-8198
Manager
PMD Aaron Cutaiar Facilities aaron.cutaiar(a�fortworthtexas.gov 817- 392-7864
Superintendent
Aviation Ricardo Barcelo Administrative ricardo.barcelo(c�fortworthtexas.gov 817-392-7864
Services Manager
20.2 The City may,with written notice to Vendor, add or remove Department Contract Managers
at any time.
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EXHIBIT B
PRICE SCHEDULE
FORT WORTH.
BID 50LICATION
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Llne: 5
Description: ON tkrlt 11r1bPrice TOW
Helper-Hourly Rafe(Attu Hours•5:01 t00 00 HR T
P.m to 7 59 a m Monday-M riper Minlmun 0 4 r
Criarge Of fir]_r10iI8 per personpp o , cill
Line: 7
Descopum mpg
Comma Tecn HVAC•Hourly Fiala(WeekO ids 100.00 HR
501 P.m-Friday-7:59 a m Monday) MNrnum
Chew Pt-.?_hours Pa Personk per Gal /, _
Line: a --'—�F�--�-�
DM plan: WLilt u
Lroansed HVAC Labor-Hourly pate(Weekends 20.U0 NA
hS p.m.Friday-7-5959 a m nday} Mrlmum
C �]
Aarpe of�hours per perer son-per call r
Vendor Services Agreement—Exhibit B
Lookup Properties,Inc. Page 34 of 43
City Secretary Contract No.
FOR]WORTII.
BID SOLICATION
Ewrri i0 Pape Invited: EVENT DETAILS
crx9�_ _9994- 4
EM Rend Version Submit To: City of Fort Worth
FINANCIAL MANAGEMENT SERVICES
Evmd tome 1 FINANCE-Purchasing
Ill 20D Texas St-(Lower Level,South)
8eert Tlme A Ri►ieln Time Fort Worth TX 76102
t0 L7:ov rpo CDTLL39100 c United States
Email: FMGFurchas,ngResponsesefortwortntexas.gov
Line: 9
HV�-Hmwy RaM(Weekends SOt p m 2p�yq T
0161
Friday-7:59 a.rn Monday) Minimum Charge of
r nours per pwaan,per call �J
Line: 10
oescapoon:
Conwd Tern HVAC•Howfy Rate lHoiday� MR
Toed
pwsF krnum Charge of _Inoue;per
person-Per cak
Lift: 11
De"rloliaa:
Lx:enae0 HVACHVAC Tabor•Hourty Raft(i Wllde�• 2D.00 MR
unum Tom
pe n. I.Rnarrum Ctwye of rro„ra per
person.aNr fall
une: 12
HVAC rletper•Hoully aM(leorday-Ile a>n -20.00 OL mamma
Mirrmum Charge of ttoilrs PK Parson.P®+
Cal
Line: 13
Unit 5Master
fiber Heplatr Mot"(SOD&.m- 400 00 HPI L1nItPr
Tale!
p. nosy-Friday)
une: 14
Descrveon: QI _ unr U nifPrlee Tout _
eyman Plumpw Regular Hours {a:OU a.m. 400 Ott MR
-5:00 5:00 p m A+bebaY .Frdey)
Line: 15
PescrlpOarl:
Plumps*HNper Regular H (8{8.00 a.m.- 4OQOO H
500 P m 1.landay -Friday} L� ,^
urge: 15
Aestri�lion:
Master Plumber-Hourry Rath{After Hours-
5'01 P.m.to 7 59 a m Monday•Tk*Uay) 19ROG MR
Mrrmum Charge a s Pw posse,per
can
Remodeling Services Agreement Page 35 of 43
Lookup Properties,Inc.
City Secretary Contract No.
FORT WORTH.
BID SOLICATIQN
Er�rrtl0 ^� Invited: EVENT DETAILS
cex"-1240Q4 Si
E1ront t4auib Version Submit To: ,^.i:y of Fort Wolih
1 - r FINANCIAL MANAGEMENT SERVICES
Ewers!Name FINANCE•Purchasing
ITa atxc.6rlin4 Services 200 Toxas St.(Lower Level.South)
StsrtTlrrta Finish Tina Fort Worth TX 75102
to�x6�xoxi Zjip9s00 CM i1/]70/2021 11=Ioi00 CST United States
Email: FMSParchasmgRssponsesoloetwo-rthtexas gov
Line: 17
Qly Win Ur>iPrlee
J"fliftrrwrl PIFolft•Hourly Rate(Alfer Hours
-5'M P-M le 70 Lm.Monday-Tilursaay) 15000 HR �
Ilirlimen Charpa 0111 hows per person.per
canr3. saa
une: ,8
Pgenber Helps•Hbur[Y Rate(A ekende 5 01 2W-00 HR
it — TaIN
Chap 0 -7 59 a m Monday) .pej um
Charge pl t.S hpurE per person.per Lail
Line: 19
DeqctgM
?.Faster Plumber•HOur,y PAw fwawcenm 5 61— 1150-OD HR UgllPrlca TOW
p.m.Friday 7 AAoridrs ra Mmum
o I
Ctlargo of 2 h h oursurs par parson,per call y
Una: 20
TOM
Jourverm Plumber.Hourly Rats['+V ends 150 00 HR
5.01 p.m-Friday-7 W a.in Monday[ A lnlrnum
Charge d-,:?_hate per person,per call 4
Lute: 2t
DeaorlpUpn: _ _
Unl! _ UnkPrlce Total
Maier Plumper-Hourly Rate IHdlday-All
Day} Mrhmum Charge or_2_spurs per '} 4 f, ,e
person per�1l D _�� el e� :
Mine: 22
Deecriptlbn;__. Unidba ?Coo
Journeyman Plumber Labor.µayry Rate 150.0o Hp!
(Holiday-Ar aayl IAmlmurn Charge of
hours per person.per CMJ
Una, 23
D"VIV9drt: � Unit UnnP►iee Told
Plumber Helper-Houry AMW IR664ny-All 15o.00 HR
Mintmurn Charge of ha,rs per porn harg '
Parspn,per Cad
Line- 24
DeacrtDtlbn aY Unit unitPric Total
Supermsor El- •H Rate(S)00 400 00 HR
a m -5.00 p-m.lAanday •F,i0ey1 95— `
Remodeling Services Agreement Page 36 of 43
Lookup Properties,Inc.
City Secretary Contract No.
FORT WORTH.
'141� BID SOLICATIQN
E"erit 10 Pop Inviked: EVENT DETAILS
crwot-22-cQu4
Event Round Version 5u6rttit To: City of Fort worm
1 i FINANCIAL MANAGEMENT SERVICES
E►rsrn lawns FINANCE-Purchasing
Sau Servic*r. 2DD Texas St.{Lower Level,South)
4�7921
Flnith TansFort Worm TX 7610217 z DOz DO CpT 1119I2021 13 r rya csz Uni*d States
ErnWI: FMSPurchasmg Responses(LDfortworthlexas.go,.
Line: 25
90GORMi Ur1it _ linitPrloe. _ Total
a M.-5:00n E-manan•Hourly-FARills IS OD 400 OO HR
a M.•5:00 p-m-Monday •Fiidsy)
Lint: 28
Oesoj 9;. . 9lY- Ung UnnPrIpe Toed
Ekcmcran 1 44"•Hmoy Rate($00 9.m T 400.00 Hk
5:00 p m k4or y Friday) '—
Line: 27
Oescdptwln---- _ ary Unh UnnPrice
Supernsor Elwrxun-Hourly Rah►(Armor
Hour$.5 01 p m.10 159 a-m.MOrrday- 20000 HR
Thursday) Mnim rn Charge of-tt-hours per 7�r 1
person,per Call / 1
Line: 28
TOW—R-1 1h711 Linl�riDt Total
Journeyman Elecuician-Hourly Raleµfha -
Hours-5 01 p m 10 7 59 a.m.h WXW- 2MOO HR
Thursday) all ged Char + haws per
p -- ^
persoson,.pWEr gall G1
Line: 29
po?4ripti0n; _ Q1L— unit
EieonCran Helper_Hourly Rate(Afler Hours
-5:01 p m to 7 59 a.rr Monday-Thursday) 2OD.00 HR
Mr.-mom Charge of--tL hors per person-per
col
r,1
Lure: 30
Osscripdon:
Supervisor beeana Mhw Rate(Weekends - 100.OD Fria
$:01 p m Fnday•7 59 Mondry) Mrwnum
Charge or- �Hours Per
on personr per can r
Line: 31
D�eser�4^__.T _ Ot
JOumeympn E1ectnc n.Houny Rate iWeekends 10000 HR
Charge of�heurs per person,per call ,z
Lint: 32
Dwriptian; _ _ Ott URN Tom
w Eleann Helper-Hourly pate(WaskRros ti0 00 � HR
Sot p.m.Fritlly-7:59 a m Monday) Min
cw mum
C7rsrpe of�hours P�person.pdr rare I�I�LI�)JI
Remodeling Services Agreement Page 37 of 43
Lookup Properties,Inc.
City Secretary Contract No.
FORT WORTH.
`-''� BID SOLIDATION
Event ID Page invited' EVENT DETAILS
ck-srol-2s-0004
Evan!Round Version Submit To: City of Fort Worth
FINANCIAL MANAGEMENT SERVICES
Ewnf Name FINANCE-Purchasing
f ITN Reaodelinq 5ervjces 200 Texas St-[Lower Level,South]
arr lime FtnieA TYee Fort Worth TX 76102
S t
1b,1IT" 21 17200=9-0 CDT: 11/1e1202]_j)g3O;OP CST UnrledStates
Email: FMS Purchasing Responses 0forhvorth texas.gov
Une: 33
Ug:crIR1I9R: TOUT
$UPn-Hourly
-All D.i3a NO*nun Charge
—IL-holiddy 8000 }{p
-All�W 1A1111ifllrrl Charge IX�hours par
person.per cal
Line: 3.4
P!MGrippon: t7tY U Tale!
Jaurnayrnan Elatmdan uow-Hourly Rabe 50.00 HR
urs p pan par call
Dayl Minvrium CTlar9!of_
hours .r parso call
ho J Tf
Line: 35
dp on Uniopme TOW
E*Wkian Helper-Hourly Rase(Hodily- 40-00 HR
All o Aenirnirri Ct+erge or}hors par
person,
per cos `-
Line: 36
O—Wl"19-R; Total_
Super nsor General Labor Aeguiar hours(am 1500000 HR
a rri •5.00 p-m-Monday •Friday)
C.;s 0_.
Line: 37
beacrip6pQl_ CAV T
OO
Skilled General Laborer Regular Hours Ili 00� 14000,00 FIR T
a m -5 Dp p m Monday-Friday)
L �LC1l�Jl
LJne: 38
QeaCtl Orr: _ O(y km
Senerar Labor Hader Regular Hours [a 00 14500.00 HR
a.m -5:00 p rn [,ednd:y .Friday
Line: 39Oe-yl I I 1
un
S nnisor GarWW Labor-Houry Raft[Altar — it te
Hours-5:01 p m to 7.59 a.m.Monday• 2500.00 HR
n p MinimumrMinimumCharge of hours par
Perso f.
person,.Per CiR
Llne;
Deecxlation: Oty WWI Linkplil" low
Slated Generai Labor-Hourly Rate(Arter
[•roars-5:01 p in to 7 59 a.m.MoWay
- 2500 DO HR
Tnursoayl rulnirl><nr charge of hours per
person,pRr Call
Remodeling Services Agreement Page 38 of 43
Lookup Properties,Inc.
City Secretary Contract No.
FQR.1' oRT
BID SOLICATION
Event io Fags Invited; EVENT DETAILS
CF-rMb-22-aR04 _ a
Event Round 'Dodo" Submd To; City of Foil Worth
1 1 FI#�A?+ICIAL MANAGEMENT SERVICES
Event Name FINANCE-Pumhagfneyp
ITS Remcd 1 es Texas St.(LQ"'r 4�V 1 SC41t �
Start Time Flnleh Time Fort Wofih Tx 76102
10126f2 #) 17-DQ;UO CDT x 13;30;00 CST unif9d Stales
Erttall; FMSPurchasingResponues4l�?lortworthtexas.gov
Line= 41
❑BBCFiplfon_ ON Unit VrlftPSf" Te"r
General LaWrMelper-Hourly Raba(After
Hours-5:01 p.rn$0 Ch a.m.Monday- 2CigQ.44 HR
person ep) Mrrmum Char d oT hours per
person,peFcall
Line: 42
desedRllon_ _ Unit unnp Tbw
&&-Lumsor Gffwal ultcd-HaidyRibi 110000 HR
(V eekends 5:121 p.ro.F"-7M a.m Nbncay)
Minimun Charge ar h&rr$per parson,per Ai +
Llna: #3
on. cift Lw&k Unlff3FJOL Total
Ski9ed General Lghpr-H r►yRable(Weekends 1100.00 MR 5.01 p.m.Charge
' ey-7-W b,rn Monday) Minirnurn
Charge of hors Pw person,per tall _ ,
Lens; 44
description_ go dolt lJNW .. Taw
General Lamy Helper-Koyily Rapt(Weekends 11Qp.00 HR �}
5,01 p.m.Fri y-7:59 e.m Mo Minimum
rygn.
Chrrga of hours per pen,per call
Limn 445
Dksjcri on: unit nl P _ Total
(Holiday-All Day) MlnlrnWm Charp Uf
^+0..rt3;Mr person,per cad
Line- 4$
PewiAtion; llnl TeRed
Sw!eo General Labor-Horny P,ehe(Holday- T100.gq MR
All A n) r Call
Charge oi hpyr per
person.per all
Line_ 47
oesCri tiM.' an wit Umitprioe Taal
General Laor Helper-Hourly Fte*(1-101h ay- 1100.00 HR
pAlle p n. Minimum Charge of hpyrS per '�'7
peFspn.percall �� 1
unc; 4s
t]eserlpmlon ENV _2911 WrtPYi TOW
Mvdmun Serv"Charge 7&,DD EA y
Remodeling Services Agreement Page 39 of 43
Lookup Properties,Inc.
City Secretary Contract No.
FORT WORTH_.
�aT'r CITY OF FORT WORTH BID OFFER
Event ID Papr Invtted: EVENT DETAILS
cr.rol-xx-aao,} y
Ever"Round Version Submit To: City of Fort WoM
? 1 FINANCIAL MANAGEMENT SERVICES
ent Is Evarne FINANCE-Purchasing
._I710 Rernodeline Services 200 Texas St(Lower Level,South)
Stan Una Firer Two Fort Worth TX 76102
1.9-4 414021 17ZOQIDO COT _ 11/18/2021 1300:00 CST United Stale$
Email: FMSPurch"rsgResPonsesMortwonhtexas.gov
Total aid fount.-
Subcontractor Afark-op percemage over Contractor s cost is.. % Coritr&=to
proOde prod of hislher costs
sMatenals Mark-up percentage over Contractors cost is_ % Contractor to pravda
a list of owni ed matenaf and prod or hdlhar opsts
A bid of'0'(zero)wil be interpreted br the Chit as a no.Jrnpe&")"m and ale
Crry*9 riot exppa w pay far Met Item.A bid d'no bid'or no response{space left
Wank vall be interpreted by they Chryy that ties oliaror doss not wish to bid on that
item Be advised,a'no bmr or no response pray be corlaldded as non-mwensme
anC may fesO in disqualification of"W
10%MARK UP ON SUBCONTRACTORS AND MATERIALS
Remodeling Services Agreement Page 40 of 43
Lookup Properties,Inc.
EXHIBIT C
VERIFICATION OF SIGNATURE AUTHORITY
LOOKUP PROPERTIES,INC.
3350 CROSS TIMBER RD
BURLESON,TX 76028
Execution of this Signature Verification Form ("Form") hereby certifies that the following
individuals and/or positions have the authority to legally bind Vendor and to execute any agreement,
amendment or change order on behalf of Vendor. Such binding authority has been granted by proper order,
resolution, ordinance or other authorization of Vendor. City is fully entitled to rely on the warranty and
representation set forth in this Form in entering into any agreement or amendment with Vendor. Vendor
will submit an updated Form within ten (10) business days if there are any changes to the signatory
authority.City is entitled to rely on any current executed Form until it receives a revised Form that has been
properly executed by Vendor.
1. Name:
Position:
RAG 8r&&O o-
R-11 B,,,,,(Jan 26,202211:35 CST)
Signature
2. Name:
Position:
Signature
3. Name:
Position:
Signature
Name: Russell Broome
Ru"&CG Brellrl
Russell Broome(Jan 26,2022 11:35 CST)
Signature of President/CEO
Other Title:
Date: J an 26,2022
Vendor Services Agreement-Exhibit C
Lookup Properties,Inc. Page 41 of 43
City Secretary Contract No.
EXHIBIT D
AVIATION CONCRETE SPECIFICATIONS
Nx=•[• v SYMBOLSr.xPm+srn
a �dam' a 4 _ u 4 w s.mwc nx. - nuu
ax xao e.sa�r w,[x+c
- 'a e �c,mm coL atsiu[xr
n
_' w•GeO A tnx,5 K x wwrtwix 0 xr-�s ,tau up.e .._......._........_ ....
�rn�c"rtx,rcu
OOWEL BAR SPECIFICATIONS
_..r...
m... ..�,�• � ssx xs�xrexcsusxr ve.c rax s
REINFORCEMENT SPECIRGAMONS
4. a ,cx m,nsu "x dd
iRAILA-,A r ss zse E sum x°xe x
yyE;: ,w[,nuo sa.t�eF[ais,wc aws wxxw[cx,urnt'.0 tl
DETAIL B-FULL DEPTH CONCRETE SLAB REPLACEMENT DETAIL TIE-SAR REINFORCEMENT SPEg 9CATIONS
M
a<w
a
xxxx",rws"°'`,`,,x°xx
c xeeEii �Y W
�r
,rc uiu. wcorswxcc _ anw�,xi.rt
w cwx xvsc xn,Exw '�E - M1VMETMNCE
DETP15
ss-xx, .KcaAa. c"nx`ix DETAIL D-CONSTRUCTION JOfNTS
ss-zm
DETAIL E-DOWEL OARS AT SLAB CORNEPS(PLAN\ArM DETAIL C-HMA SURFACE REPLACEMENT DETAIL
I
Remodeling Services Agreement Page 42 of 43
Lookup Properties,Inc.
City Secretary Contract No.
EXHIBIT E
VENDOR CONTACT INFORMATION
Vendor'S NaMe:
Vendor's Local Address: '' A-4 yt ^7 CP c;. $-
Phone; 7 - Fax:
Email: J.SS L oo ,i j coil 3 C '
Name of persons to contact when requesting services or billing questions:
NamelTdie U f S 0 t
Phone: I-T- !S Fax:
Email —SS-e- IL Al a , s
NamelTitle j
M a n a OLP
Phone: CiJ- (�- S$'1 '� Fax.
Email: i is i l l i,6MQ Z o o fv m c eS t c c; v,rN
Namerritle 6?
Phone: 3 Fax:
Email:
Will your company accept P-card payrnents7 Yes _!�o
Signature Printed Marne Date
Remodeling Services Agreement Page 43 of 43
Lookup Properties,Inc.
1/21/22, 1:54 PM M&C Review
Official site of the City of Fort Worth,Texas
CITY COUNCIL AGENDA FOT Wow
Create New From This M&C
DATE: 1/25/2022 REFERENCE **M&C 22- LOG NAME: 13P 22-0004 REMODELING
NO.: 0061 SERVICES JC PMD
CODE: P TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT: (ALL) Authorize Non-Exclusive Purchase Agreements for Remodeling Services with
Lookup Properties Inc., NWI Construction, Real Networks Service, Inc., and Gomez Floor
Covering, Inc. dba GFC Contracting for an Initial One-Year Term in a Combined Amount of
$3,068,406.00 and Authorize Four Consecutive One-Year Renewal Options in the Same
Amount for City Departments
RECOMMENDATION:
It is recommended that the City Council authorize non-exclusive purchase agreements for remodeling
services with Lookup Properties Inc., NWI Construction, Real Networks Service, Inc., and Gomez
Floor Covering, Inc. dba GFC Contracting for an initial one-year term in a combined amount of
$3,068,406.00 and authorize four consecutive one-year renewal options in the same amount for City
Departments.
DISCUSSION:
Property Management, along with five other City Departments, approached the Purchasing Divison to
issue a bid for remodeling services for various city buildings. The Purchasing Division issued an
Invitation to Bid (ITB) 22-0004 on October 26, 2021 with submissions due by November 18, 2021. The
bid detailed specifications regarding types of services, performance expectations, required experience,
scheduling, and supervision requirements.
The ITB was advertised in the Fort Worth Star-Telegram every Wednesday from October 27, 2021
through November 17, 2021; Six responses were received. Airika Candel Tech, Inc. and DTM Heating
&AC were deemed non-responsive due to not submitting all the required documentation.
Proposals were evaluated on best value criteria including the price, contractor qualifications,
experience, and references, sample estimates, proof of ability to obtain permits, and proof of company
years of service. Staff from Property Management, Water, Parks and Recreation, and the Aviation
Departments evaluated the proposals submitted and recommends awarding to multiple vendors to
ensure the City has adequate coverage. No guarantee was made that a specific amount of these
services will be purchased in any year.
AGREEMENT TERMS: Upon City Council's approval, this agreement shall begin upon execution and
expire one year from that date. The contract contains provisions that no guarantee is made that a
specific amount of services will be purchased and the city departments will acquire the services on an
"as needed" basis.
RENEWAL TERMS: The agreement may be renewed for four additional one-year renewal
options. The renewal action does not require specific City Council approval provided that the City
Council has appropriated sufficient funds to satisfy the City's obligations during the renewal term.
BUSINESS EQUITY: DVIN\ BE will advertise this opportunity directly to M/WBEs because the work is
on an as-needed basis and there are qualified M/WBEs who can bid on this project as a prime.
ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by
the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not
require specific City Council approval as long as sufficient funds have been appropriated.
FISCAL INFORMATION/CERTIFICATION:
apps.cfwnet.org/council_packet/mc_review.asp?ID=2961 Mcouncildate=1/25/2022 1/2
1/21/22, 1:54 PM M&C Review
The Director of Finance certifies that funds are available in the current operating budget, as previously
appropriated, in the participating department's Operating Funds to support the approval of the above
recommendation and execution of the purchase agreements. Prior to any expenditure being incurred,
the participating departments have the responsibility to validate the availability of funds.
BQN\\
TO
Fund Department Account ProjectFO rogram Activity Budget Reference # Amount
ID ID Year (Chartfield 2)
FROM
Fund Department Account Project Program Activity Budget Reference # Amount
ID I ID I I Year (Chartfield 2)
Submitted for City Manager's Office by_ Reginald Zeno (8517)
Dana Burghdoff(8018)
Originating Department Head: Tony Rousseau (8338)
g g—p Steve Cooke (5134)
Additional Information Contact: Cynthia Garcia (8525)
Jeff Cope (8313)
ATTACHMENTS
Form 1295- LookUp Properties Inc.pdf (CFW Internal)
Form 1295- NWI Construction.pdf (CFW Internal)
Form 1295- Real Network Services, Inc..pdf (CFW Internal)
Form 1295-Gomez Floor Covering.pdf (CFW Internal)
SAMs dba GFC Contraction.pdf (CFW Internal)
SAMs Gomez Floor Covering, Inc.pdf (CFW Internal)
SAMs Look up Properties Inc.pdf (CFW Internal)
SAMs NWI Construction.pdf (CFW Internal)
SAMs Real Networks Service, Inc.pdf (CFW Internal)
Signed MWBE Waiver or Goal.pdf (CFW Internal)
apps.cfwnet.org/council_packet/mc_review.asp?ID=29613&councildate=1/25/2022 2/2