HomeMy WebLinkAboutContract 56423-R1 CSC No.56423-R1
CITY OF FORT WORTH
CONTRACT RENEWAL NOTICE
January 26, 2022
Critical Start
Attn: Justin Bacon
6100 Tennyson
Parkway Suite 200
Plano Texas 75024
Re: Contract Renewal Notice
Contract No. CSC No. 56423 (the"Contract")
Renewal Term No. 1: January 25,2022 to January 24,2023
The above referenced Contract with the City of Fort Worth expires on January 24,2022
(the "Expiration Date"). Pursuant to the Contract, contract renewals are at the sole option of the
City. This letter is to inform you that the City is exercising its right to renew the Contract for an
additional one (1) year period, which will begin immediately after the Expiration Date. All other
terms and conditions of the Contract remain unchanged. Please return this signed
acknowledgement letter, along with your quote for charges for the new renewal term, and
current insurance certificate, to the address set forth below, acknowledging receipt of the
Contract Renewal Notice.
To ensure that your company information is correct and up-to-date,please log onto PeopleSoft
Purchasing at https://www.fortworthtexas. og v/departments/finance/purchasing
If you have any questions concerning this Contract Renewal Notice, please contact me at
the telephone number listed below.
Sincerely,
Teresa Pepperell
Contracts
200 Texas Street
Fort Worth, TX, 76102
T ere s a.P epp erel l 2 f ortworthtex as.g ov
(817) 392 - 2473
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Contract Renewal Page 1 of 2
[Executed effective as of the date signed by the Assistant City Manager below.] / [ACCEPTED
AND AGREED:]
City: Vendor: Critical Start
UocuSigned by:
By: Valerie Washington(Feb 1,2022 15:00 CST) By. 5nAA79R5,QA674AF
Name: Valerie Washington Name: Alese W. Pantalion
Title: Assistant City Manager Title: Sr. Contract Administrator
Date: Feb 1, 2022 Date: 01/18/2022
CITY OF FORT WORTH INTERNAL ROUTING PROCESS:
Approval Recommended: Contract Compliance Manager:
By signing I acknowledge that I am the person
responsible for the monitoring and administration
of this contract,including ensuring all
By: performance and reporting requirements.
Name: Kevin Gunn
Title: Director,IT Solutions
By: G
Approved as to Form and Legality: Name: Justin Grace
Title: Sr. IT Solutions Manager 40o4�nu��
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By: City Secretary: %�
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Name: Taylor Paris 03 °o o ad
Title: Assistant City Attorney �d °°°°°°°°°° ° y
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By: Jannette S.Goodall(Feb 1,202216:13 CST)
Contract Authorization: Name: Jannette Goodall
M&C: 21-0752 Title: City Secretary
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Contract Renewal Page 2 of 2
9/29/21, 10:56 AM M&C Review
Official site of the City of Fort Worth,Texas
CITY COUNCIL AGENDA F°RT�1'
DATE: 9/28/2021 REFERENCE **M&C 21- LOG NAME: 13PCRITICAL START SOFTWARE
NO.: 0752 ITS ADK
CODE: P TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT: (ALL) Authorize the Execution of a Service Agreement with Critical Start, Inc.
Utilizing Texas Department of Information Resources Cooperative Contract DIR-TSO-4074
for Implementation, Configuration, Software Support, and Related Services in an Annual
Amount of$186,250.00 with Five Renewal Options in the Same Annual Amount for the
Information Technology Solutions Department
RECOMMENDATION:
It is recommended that City Council authorize the execution of a service agreement with Critical Start,
Inc. utilizing Texas Department of Information Resources cooperative contract DIR-TSO-4074 for
implementation, configuration, software support, and related services in an annual amount of
$186,250.00 with five renewal options in the same annual amount for the Information Technology
Solutions Department.
DISCUSSION:
Critical Start, Inc. will provide implementation, configuration, and continued cyber security support
services for the City of Fort Worth's (City) Security Information and Event Management (SIEM)
systems in order to replace the current system and add additional monitoring services. This project will
provide for extended accessible storage, increase our incident response capabilities and provide in
depth historical details and trends to better scope future IT efforts.
Request for Offer DIR-TSO-TMP-398 was published on February 16, 2017 and responses were
opened on March 16, 2017.
PRICE ANALYSIS - The Department of Information Resources (DIR) contract offers fixed discounts.
Staff reviewed the pricing and determined it to be fair and reasonable.
COOPERATIVE PURCHASE - State law provides that a local government purchasing an item under a
cooperative purchasing agreement satisfies any state law requiring that the local government seek
competitive bids for purchase of the item. DIR contracts are competitively bid to increase and simplify
the purchasing power of government entities across the State of Texas.
OFFICE OF BUSINESS DIVERSITY (OBD): A waiver of the goal for M/WBE subcontracting
requirements is approved by the OBD, in accordance with the BDE Ordinance, because the
application of the purchase of goods or services is from sources where sub-contracting or supplier
opportunities are negligible.
AGREEMENT TERM - Upon City Council's approval, this agreement will commence upon execution
and expire on January 24, 2022 in accordance with the DIR contract.
SUCCESSOR CONTRACTS - The City will initially use the DIR Contract to make purchases
authorized by this Mayor and Council Communication (M&C). The Cooperative Contract is set to
expire on January 24, 2023. If DIR-TSO-4074 is extended, this M&C authorizes the City to purchase
similar equipment and supplies under the extended contract. If DIR-TSO-4074 is not extended but
DIR executes a new cooperative contract with Critical Start, Inc. and with substantially similar terms,
this M&C authorizes the City to purchase the equipment and supplies under the new DIR contract. If
this occurs, in no event will the City continue to purchase goods and services under the new
agreement for more than 4 years without seeking Council approval.
RENEWAL OPTIONS -This agreement may be renewed for five (5) one-year renewals in accordance
with DIR-TSO-4074 or applicable successor contract. This action does not require specific City
Council approval provided that the City Council has appropriated sufficient funds to satisfy the City's
obligations during the renewal term.
apps.cfwnet.org/council_packet/mc_review.asp?ID=29300&councildate=9/28/2021 1/2
9/29/21, 10:56 AM M&C Review
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that funds are available in the current operating budget, as
previously appropriated, in the participating departments' Operating Funds to support the approval of
the above recommendation and execution of the purchase agreement. Prior to an expenditure being
made, the participating departments have the responsibility to validate the availability of funds.
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Submitted for City Manager's Office by_ Jay Chapa (5804)
Valerie Washington (6192)
Originating Department Head: Reginald Zeno (8517)
—g g—P Kevin Gunn (2015)
Additional Information Contact: Cynthia Garcia (8525)
Ashley Kadva (2047)
ATTACHMENTS
apps.cfwnet.org/council_packet/mc_review.asp?ID=29300&councildate=9/28/2021 2/2