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Home My WebLink AboutContract 54924-A1 CSC No.54924-A1 FIRST AMENDMENT TO CITY SECRETARY CONTRACT NO. 54924 This Amendment("Amendment") is entered into by and between the City of Fort Worth ("City") and Center for Transforming Lives ("Agency")by and through their respective duly authorized agents. City and Agency may be referred to individually as "Party" and collectively as"Parties." WHEREAS, City receives grant monies from the United States Department of Housing and Urban Development ("HUD") through the Emergency Solutions Grant Program ("ESG"), Program No. E-20-MW-48-0006, Catalog of Federal Domestic Assistance No. 14.231; WHEREAS, Section 5.2.2.2. the Contract permits Agency to request an amendment of the budget, subject to written approval by the Director of the City's Neighborhood Services Department; WHEREAS, the Agency requested a term amendment from City in order to adjust the budget line items to include additional funds, and to extend the term of the agreement through September 30, 2022; WHEREAS, City believes that the requested amendment will help Agency meet the program's goals and further the interests of both Agency and City; and WHEREAS, it is the mutual desire of City and Agency to amend the Contract to complete the Program and meet Contract objectives. NOW, THEREFORE, City and Agency hereby agree to amend the Contract as follows: I. EXHIBIT"A"—PROGRAM SUMMARY,and EXHIBIT"B"attached to the Contract are hereby amended and replaced in its entirety with EXHIBIT "A" and EXHIBIT "B" Revised 1/27/2022, attached hereto. II. This amendment is effective as of October 1,2021 and Agency may request reimbursement for allowable costs, including pre-award costs, directly related to implementation of the Rapid Rehousing Program. III. All terms and conditions of the Contract not amended herein remain unaffected and in full force and effect, are binding on the Parties and are hereby ratified by the Parties. Capitalized terms not defined herein shall have the meanings assigned to them in the Contract. OFFICIAL RECORD Amendment No. 1 to CSC No. 54924 CITY SECRETARY Center for Transforming Lives 100%(ESG) FT. WORTH, TX [SIGNATURES APPEAR ON FOLLOWING PAGE] Amendment No. 1 to CSC No. 54924 Center for Transforming Lives 100%(ESG) Page 2 ACCEPTED AND AGREED: CENTER FOR TRANSFORMING LIVES CITY OF FORT WORTH By: Carol Klocek(Feb 2,2022 17:21 CST) By: Carol Klocek,Chief Executive Officer Fernando Costa,Assistant City Manager ,o4�nan�� as FORT a O(�O°°°°°°°O`yaa ATTEST: pro° °��1�d APPROVE AS TO FORM AND 0v0 0 LEGALITY: (� $ °° G °OOO°°°°°�� °°°aQ Tgnne�fte S. Goo�gll rEXp►S-oAp By: Jannette S.Goodall(Feb 3,202210:24 CST) -tj Ex By: Jannette Goodall,City Secretary Taylor Paris M&C: 20-0497 Assistant City Attorney 1295 Certification No.2020-635672 Date: August 4,2020 RECOMMENDED: By: Victor Turner,Neighborhood Services Director CONTRACT COMPLIANCE MANAGER: By signing, I acknowledge that I am the person responsible for the monitoring and administration of this contract,including ensuring all performance and reporting requirements Charletta Moaning, Senior Contract Specialist OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Amendment No. I to CSC No. 54924 Center for Transforming Lives 100%(ESG) Page 3 CENTER FOR TRANSFORMING LIVES EXHIBIT "A" Rapid Rehousing PROGRAM SUMMARY PROGRAM SUMMARY (ESG) October 1, 2021 to September 30, 2022 $100,000.00 PERIOD AMOUNT Capitalized terms not defined herein shall have meanings assigned them in the Contract. PROGRAM: The Program provides housing relocation and stabilization services including intensive case management, housing placement services, family stabilization, employment and education assistance and referrals. These services must be provided in support of and in conjunction with rental and utility support that is provided through other funding sources:Directions Home Housing First-RRH; MHMR HOPES; VOCA Child Violence and Trauma Intervention; City of Arlington (ESG);Tarrant County TBLA 114;HUD CoC;UWTC Arlington Homeless Designation,and CTL private donations and fundraising. Clients will receive re-housing within 60 days after eligibility has been determined by the Agency. Agency will verify and document all client and housing unit eligibility as defined in 24 CFR 576.2 paragraphs 1 and 4(definition of homelessness) and 24 CFR 576.104 (Rapid-Rehousing Component). ESG Funds will be used to pay for the salaries and fringe benefits for Program employees. The Fort Worth Shelter clients participating in the Program shall be cost allocated in accordance with the amount applicable to the ESG-funded Program. Agency's Program office and services will be available at 512 W.41h Street,Fort Worth,TX 76102, Monday through Friday, 8:00 AM to 5:00 PM. Home visits are conducted at least monthly. REGULATORY CLASSIFICATION: Service Category (if more than one category, specify amount for each): ESG Relocation and Stabilization Services in Support of Rapid Rehousing Regulatory Citation(s): 24 CFR 576.104, 24 CFR 576.105, and 24 CFR 576.106 Agency will maintain documentation that 100% of clients served are homeless at the time of Program entry in accordance with the ESG Regulations and that the client lacks sufficient resources and support networks to obtain housing. Agency will also maintain documentation on eligibility for the housing unit for which financial assistance is provided, including rental amounts and compliance with applicable ESG Minimum Habitability Standards. ESG PSA CONTRACT 2021-2022—EXHIBIT"A"—PROGRAM SUMMARY Page 1 Center for Transforming Lives PROGRAM GOALS: Minimum Number of Fort Worth Clients to be Served: The Program must serve a minimum of 55 Unduplicated Clients as shown by the monthly Attachment III and yearly SAGE (HMIS reporting). Timely, accurate, and complete information should always be reported, but not be limited,to the following number and percentage goals of those clients served: A. Those who exited to permanent housing at exit: 44 80_0/0 B. Those who have non-cash benefits at exit: 10 200/0 C. Those who have cash income at exit: 29 56 %% D. Number of persons served less than 60 days between project entry and move-in: 53 ; 97 E. Number of persons served that spent greater than 60+days between project entry and move- in: 2 3 0/0 ESG PSA CONTRACT 2021-2022—EXHIBIT"A"—PROGRAM SUMMARY Page 2 Center for Transforming Lives EXHIBIT"B"-BUDGET Account Grant Budget A B C Total EMERGENCY SHELTER ESSENTIAL SERVICES Salaries 1001 S - FICA 1002 S - Life/Disability Insurance 1003 S - Health/DentalInsurance 1004 S - Unemployment-State 1005 S - Worker's Compensation 1006 S - Office Supplies 1007 S - Food Supplies 1008 S - Insurance 1009 S - Accounting 1010 S - Contract Labor S ecurity(City needs copy of contract before expenses can be reimbursed) 1011 S - OtherQ 1012 S - SHELTER OPERATIONS Maintenance 2001 S - Security 2002 S - Insurance 2003 S - Utilities 2004 S - Supplies 2005 S - Repairs 2006 S - Other(meals) 2007 S - SUBTOTAL EMERGENCY SHELTER $ $ $ S S HOUSING RELOCATION AND STABILIZATION PREVENTION Salaries 3001 S - FICA 3002 S Life/DisabilityInsurance 3003 S - Health/DentalInsurance 3004 S - Unemploym®t-State 3005 S - Worker's Compensation 3006 S - OtherQ 3007 S - REHOUSING Salaries 4001 $ 84,553.09 $ 363,559.00 $ 448,112.09 FICA 4002 $ 6,003.92 $ 16,621.00 S 22,624.92 Life/Disability Insumnce 4003 S - Health/Dental Insurance 4004 $ 6,414.37 $ 38,263.00 S 44,677.37 Unemploym®t-State 4005 $ 378.00 $ 1,818.00 S 2,196.00 Worker's Compensation 4006 $ - S - HRA 4007 S - Retirem®t 4008 $ 2,650.62 S 2,650.62 Parking 4009 $ - Mileage 4010 $ - Rental Asistance/SecurityDeposits $ 469,106.00 $ 82,000.00 $ 551,106.00 Utility Deposits/Paymmts $ 77,000.00 $ 18,000.00 $ 95,000.00 Other:(Program supplies and admin):Food; postage;telephone/network/mt m t;occupancy; mileage;training and professional development; other direct client and supportive services; equipment rental/non-cap;indirect $ 147,877.00 $ 147,877.00 Other(Fringe Benefits):Employee prescreening 4011 $ 9,034.00 $ 9,034.00 SUBTOTAL BR&S $ 100,000.00 $ 1,123,278.00 $ 100,000.00 $ $ 1,323,278.00 FINANCIAL ASSISTANCE PREVENTION Rental Assistance 5001 Utility Payments 5002 REHOUSING Rental Assistance 6001 $ - Security Deposits 6002 Utility Deposits 6003 Utility Payments 6004 Moving Costs 6005 MoteVHotel Vouchers 6006 SUBTOTAL FINANCIAL ASSISTANCE S $ S S HOMELESS MANAGEMENT INFORMATION SYSTEM(BMIS) HMIS Software Costs 7001 S 1,100.00 SUBTOTAL MUS, BUDGET TOTAL $ 100,000.00 $ 1,123,278.00 $ 100,000.00 $ S 1,323,278.00 FUNDING A CF W Directions Home RRH; MHMR HOPES;VOCA Cbild Violence&Trauma Intervention;City of Arlington ES G RRH;Tarrant County TBLA 114;HUD CoC(non-match);CTL private donations and fundraising;U WPC Arlington Homeless Designation FUNDING B:Match-source HUD CoC FUNDING C ESG PSA CONTRACT 2020-2021-EXHIBIT'B"-Center for Transforming Lives Paee 1 The following tables were created for the purpose of preparing, negotiating, and determining the cost reasonableness and cost allocation method used by the Agency for the line item budget represented on the first page of this EXHIBIT `B" — Budget. The information reflected in the tables is to be considered part of the terms and conditions of the Contract. Agency must have prior written approval by the City to make changes to any line item in the Budget as outlined in Section 5.2.2 in the Contract. The deadline to make changes to EXHIBIT `B"—Budget is June 1,2021. SALARY DETAIL Est. Percent to Amount to Position Title Annual Salary Grant Grant Lead Case Manager(CA) $ 53,591.00 50% $ 26,694.26 Case Manager(KG/KW/TS) $ 55,984.91 80% $ 44,787.93 Housing Specialist(VAC) $ 46,817.0 20% $ 9,231.20 Director of Housing Services (ET) $ 73,949.9 5% $ 3,839.70 TOTAL $ 156,392.911 54.1% $ 84,553.09 FRINGE DETAIL Percent of Est. Percent to Amount to Payroll Amount Grant Grant FICA: Lead Case Manager 7.65% $ 4,099.71 46% $ 1,888.95 FICA: Case Manager 7.65% $ 4,282.85 74% $ 3,150.35 FICA: Housing Specialist 7.65% $ 3,581.50 19% $ 670.88 FICA - Dir of Housing Services 7.65% $ 5,657.17 5% $ 293.74 Life/Disability Insurance Health/Dental Insurance: Lead Case Manager 12.22% $ 6,550.08 15% $ 960.00 Health/Dental Insurance: Case Manager 16.38% $ 6,550.08 68% $ 4,468.72 Health/Dental Insurance: Housing Specialist 13.99% $ 6,550.08 15% $ 976.44 Health/Dental Insurance: Dir. Of Housing 8.86% $ 6,550.08 0% $ 9.21 Unemployment-State: Lead Case Manager 0.42% $ 225.00 78% $ 175.50 Unemployment-State: Case Manager 0.56% $ 225.00 80% $ 180.00 Unemployment-State: Housing Specialist 0.48% $ 225.00 10% $ 22.50 Worker's Compensation: Lead Case Manager 1.25% $ 669.89 0% Worker's Compensation: Case Manager 1.25% $ 500.00 0% ESG PSA CONTRACT 2020-2021 -EXHIBIT"B" -BUDGET Agency Name Page 2 Worker's Compensation: Housing Specialist 1.25% $ 585.21 0% HRA Retirement: Lead Case Manager 7.00% $ 3,751.37 53% $ 1,995.83 Retirement: Case Manager 2.00% $ 800.00 58% $ 462.82 Retirement: Housing Specialist 2.00% $ 936.34 21% $ 191.97 Parking Mileage Other TOTAL $ 51,739.36 29.9% $ 15,446.91 SUPPLIES AND SERVICES Est. Percent to Amount to Total Budget Grant Grant Office Supplies Food Supplies TOTAL MISCELLANEOUS Est. Percent to Amount to Total Budget Grant Grant Insurance #DIV/0! Accounting Contract Labor(Security) OtherO TOTAL SHELTER OPERATIONS Est. Percent to Amount to Total Budget Grant Grant Maintenance #DIV/0! Security Insurance Utilities #DIV/0! Supplies #DIV/0! Repairs Other(Meals) #DIV/0! TOTAL $ - FINANCIAL ASSISTANCE Est. Percent to Amount to Total Budget Grant Grant Rental Assistance $ - ESG PSA CONTRACT 2020-2021 -EXHIBIT"B" -BUDGET Agency Name Page 3 Security Deposits Utility Payments Utility Deposits Moving Costs Motel/Hotel Vouchers TOTAL $ - HMIS Est. Percent to Amount to Total Budget Grant Grant HMIS Software Costs TOTAL $ 100,000.00 ESG PSA CONTRACT 2020-2021 -EXHIBIT"B" -BUDGET Agency Name Page 4