HomeMy WebLinkAboutContract 53814-R2A2 DocuSign Envelope ID: B72B2DDE-EC00-4AD1-80B4-F509053A678C
CSC No. 53814-R2A2
SECOND AMENDMENT AND SECOND RENEWAL OF
CITY SECRETARY CONTRACT NO. 53814
A VENDOR SERVICES AGREEMENT BETWEEN
THE CITY OF FORT WORTH AND US FOODS,INC.
This SECOND AMENDMENT AND SECOND RENEWAL("Second Amendment and Second
Renewal")is made and entered into by and between the CITY OF FORT WORTH("City"),a home-rule
municipal corporation and US FOODS,INC. ("Vendor"), each individually referred to as a("Party") and
collectively as the("Parties").
WHEREAS, on April 20, 2020, the Parties entered into a Vendor Services Agreement to allow
Vendor to provide the City with perishable and non-perishable food items on an as-needed basis for various
City functions,including both big and small events and cooking classes offered at City-owned and operated
facilities,the same being City Secretary Contract("CSC")Number 53814("Agreement");
WHEREAS,the Agreement provides and initial term of five months and four(4)one-year renewal
periods to annually expire on September 30th(each a"Renewal Term");
WHEREAS, on November 4, 2020, the Parties amended the Agreement to provide an updated
scope of services and exercised the First Renewal Term;
WHEREAS,the First Renewal Term has expired;
WHEREAS, the Parties desire to amend the Agreement to provide an updated scope of services
and exercise the Second Renewal Term; and
NOW,THEREFORE,in consideration of the mutual covenants and agreements contained herein,
the City and the Vendor do mutually covenant and agree to amend and renew and extend the Agreement as
follows:
I.
The City and Vendor hereby agree to amend the Agreement to provide an updated scope of services,
as set forth in Exhibit A-1, attached hereto and incorporated herein by referenced.
II.
The City and Vendor hereby agree to renew and extend the Agreement for a one-year period,
effective beginning on October 1,2021 and expiring on September 30,2022("Second Renewal Term").
III.
1. All terms in this Second Amendment and Second Renewal that are capitalized but not
defined shall have the same meanings assigned to them in the Agreement.
2. All terms and conditions of the Agreement that are not expressly amended pursuant to this
Second Amendment and Second Renewal shall remain in full force and effect.
(Signature page follows)
OFFICIAL RECORD
CITY SECRETARY
Second Amendment and Second Renewal of CSC 53814 FT. WORTH, TX
DocuSign Envelope ID: B72B2DDE-EC00-4AD1-80B4-F509053A678C
IN WITNESS WHEREOF,the Parties hereto have executed this Second Amendment and Second
Renewal in multiples in Tarrant County,Fort Worth,Texas.
CITY OF FORT WORTH
Contract Compliance Manager:
By signing I acknowledge that I am the person
responsible for the monitoring and administration
By: Valerie Washington(Feb 9,202212:34CST) of this contract,including ensuring all
Name: Valerie Washington performance and reporting requirements.
Title: Assistant City Manager
Date: Feb 9, 2022
By:
Name: Sheri Endsley
Approval Recommended: Title: District Superintendent
Park&Recreation Department
RIChaild Zavala
BY: Richard Zava la(Feb 9,202211:33 CST)
Name: Richard Zavala
Title: Director Approved as to Form and Legality:
Park&Recreation Department
By: Nico Ariat(Dk13,202117:07 CST)
By: Sandra Youn d(Dec 14,2021 11:16 CST) Name: Nico Arias
Name: Sandra Youngblood Title: Assistant City Attorney
Title: Assistant Director
Park&Recreation Department
Attest: Contract Authorization:
M&C: 19-0366
7G1�'l�'IG��G GDOcIa�G Form 1295: 2019-549147
By: Jannette S.Goodall(Feb 9,202214:03 CST) g444an���
Name: Jannette Goodall �o0�°FOR 00 0
Title: City Secretary �p�►o° °io
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VENDOR: a��� EXpSoAp�
US Foods,Inc.
L0. gned by:
Ms
Name: Mike Walls
Title: Vice President National Sales
OFFICIAL RECORD
CITY SECRETARY
Second Amendment and Second Renewal of CSC 53814 FT. WORTH, TX
DocuSign Envelope ID: B72B2DDE-EC00-4AD1-80B4-F509053A678C
EXHIBIT A-1
SCOPE OF SERVICES
The vendor shall provide perishable and non-perishable food items to the City of Fort Worth on an as-
needed basis for various City functions,including both big and small events and cooking classes offered at
City owned and operated facilities.Vendor agrees to make deliveries to the following City locations:
PHONE
CENTER CENTER ADDRESS SUPERVISOR NUMBER
Victory Forest 3427 Hemphill St. 76110 Monica Lara 817 392-8200
Northside 1801 Harrington 76106 Eric Lo ez 817 392-5992
Central Library 500 W. 3rd St. 76102 Terri Buehler 817 392-7704
For delivery, all orders shall be delivered inside the building. Vendor's minimum order size shall be
$600.00. This equates to approximately 22 cases of products.
The Vendor shall be open for operation between 8AM and 5PM,Monday through Friday and 8AM to 5PM
on Saturday.
Vendor's Customer Service Department shall be open from 7:30am to S:OOpm Sunday through Friday.
Customer Service is open from 8:OOam to 12:OOpm on Saturday.Vendor's Will Call location shall be open
from 7:30am to 4:30pm Monday through Friday and 8:OOam to 2:OOpm on Saturday's products to be picked
up.
Vendor shall provide delivery service at no additional charge at times as mutually agreed upon by the
parties.
Vendor shall provide each City location with a personalized user ID and password to www.usfoods.com.
Here, each location may create their own shopping list,manage their lists,place orders for deliveries, and
view invoices. Each location must submit their orders online by 5:OOpm cut off time for next day delivery.
Vendor will work with each location to determine the best weekly delivery date and 5 (five)hour window
delivery time.
Vendor shall publish nutritional information, product ingredients and pictures, including allergen and
marketing claims online.
All finished products shall be delivered in a manner which will maintain proper temperatures as dictated
by the local health authority.
The City reserves the right to refuse at time of delivery all products deemed unacceptable or any product
not delivered within specified timeframe.
All payment terms shall be 'Net 30 Days." Vendor shall invoice no more frequently than monthly for
services provided. Invoices shall be submitted to the City department that ordered and received the items
provided.
Second Amendment and Second Renewal of CSC 53814 Page 3 of 3
Docu Sig n Envelope ID: B72B2DDE-EC00-4AD1-80B4-F509053A678C M&C Review
Official site of the City of Fort Worth,Texas
CITY COUNCIL AGENDA FoRTWORTII
REFERENCE**M&C 19- LOG 13P19-0000018 PERISHABLE AND
DATE: 12/10/2019 NO.: 0366 NAME: NON-PERISHABLE FOOD ITEMS CC
PARD
CODE: P TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT: Authorize Execution of an Agreement with US Foods, Inc. in an Annual Amount of Up to
$400,000.00 for Perishable and Non-Perishable Food Items for All City Departments
and Authorize Four Annual Renewal Options (ALL COUNCIL DISTRICTS)
RECOMMENDATION:
It is recommended that the City Council authorize execution of an agreement with US Foods, Inc.
in an annual amount up to $400,000.00 for perishable and non-perishable food items for all City
Departments and authorize four annual renewal options.
DISCUSSION:
The Park & Recreation Department requested that the Purchasing Division issue a Request for
Proposals (RFP) for an agreement for perishable and non-perishable food items. The items being
sought include perishable food, such as fresh fruit and vegetables, and non-perishable food, such as
pancake mix and peanut butter. The items will be used for cooking classes at community centers,
special events, and pre-made food trays. The agreement will also be available for all departments to
purchase food for a variety of meetings, events and programs.
The Bid was advertised in the Fort Worth Star-Telegram on August 7, 2019, August 14, 2019, August
21, 2019 and August 28, 2019. A pre-bid conference was held on August 15, 2019. The City received
one response.
The evaluation committee evaluated the proposal and recommends awarding an one-year agreement
to US Foods, Inc., along with four one-year options to renew. No guarantee was made that a specific
amount of these items will be purchased.
An administrative change order or increase may be made by the City Manager up to the amount
allowed by relevant law and the Fort Worth City Code and does not require specific City Council
approval as long as sufficient funds have been appropriated.
A waiver of the goal for MBE/SBE subcontracting requirements was requested by the Purchasing
Division and approved by the M/WBE Office, in accordance with the BDE Ordinance, because the
purchase of goods or services is from sources where subcontracting or supplier opportunities are
negligible.
Upon City Council approval, the Contract shall begin on execution and end one year from that date.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that upon approval of the recommendations, funds are available in
the current operating budget, as appropriated, in the General Fund and Special Donations Fund.
Prior to an expenditure being incurred, the participating department has the responsibility to validate
the availability of funds.
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apps.cfwnet.org/council_packet/mc_review.asp?ID=27513&councildate=l 2/10/2019 1/2
Docu Sig n Envelope ID: B72B2DDE-EC00-4AD1-80B4-F509053A678C M&C Review
T Fund Department Account Project Program Activity Budget Reference # Amount
I I ID I I I Year (Chartfield 2)
Fund Department Account Project Program Activity Budget Reference # Amount
FROM ID ID Year (Chartfield 2)
Fund Department Account Project Program Activity Budget Reference # Amount
ID ID Year (Chartfield 2)
Submitted for City Manager's Office by_ Kevin Gunn (2015)
Originating Department Head: Reginald Zeno (8517)
Additional Information Contact: Cynthia Garcia (8525)
Cristina Camarillo (8355)
ATTACHMENTS
apps.cfwnet.org/council_packet/mc_review.asp?ID=27513&councildate=l 2/10/2019 2/2