HomeMy WebLinkAboutContract 56870-A1 AMENDMENT NO. 1 TO AGREEMENT
STANDARD AGREEMENT FOR PROFESSIONAL SERVICES
OLD HEMPHILL DROP-OFF STATION
SCRAP METAL AREA MODIFICATIONS
STATE OF TEXAS 56870-A1
CITY SECRETARY CONTRACT NO.
COUNTY OF TARRANT
WHEREAS, The City of Fort Worth and Elements of Architecture, Inc., (Consultant)
made and entered into City Secretary Contract No. 56870 (The Contract) which was
administratively authorized for $39,410.00 for design services and did not include
the reimbursable expenses as noted in Consultant's proposal, the 17th day of
December, 2021 , for Scrap Metal Area Modifications at the Old Hemphill Drop-Off
Station; and
WHEREAS, further amendment is necessary to reimburse the Consultant as part of the
design services agreement for Consultant's reimbursable expenses that were not
included in the original Agreement for the Scrap Metal Area Modifications.
NOW THEREFORE, City and Consultant, acting herein by and through their duly
authorized representatives, enter into the following agreement which amends the
Contract:
1 .
Article I — Scope of Services, Paragraph (3) shall be added to read as follows:
(3) In addition to the original Agreement's scope of work, reimbursable expenses
shall be included in the total cost of design services. The cost of the
reimbursable expenses that was noted in the original Agreement is $3,200.00.
The scope of services is described more fully in Elements of Architecture, Inc.'s
Letter dated Revised November 01 , 2021 subject: Proposal for A/E Services —
Hemphill Drop-Off Center, Scrap Yard Modifications.
2.
Article II — Compensation, first paragraph, is amended as follows:
"Consultant shall be compensated in accordance with the Fee Schedule shown
in Attachment "A". Payment shall be considered full compensation for all labor,
materials, supplies, and equipment necessary to complete the services
described in Attachment "A". However, the total fee paid by the City shall not
exceed a total of $42,610.00 unless the City and the Consultant mutually agree
upon a fee amount for additional services and amend this Agreement
accordingly."
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
CFW-Standard Agreement for Professional Services AMENDMENT(Rev.20Mar2O2O) Page 1 of 2
EOA, Inc. -Old Hemphill DOS Scrap Metal Area Modifications, PMD2021-08 February 2022
Executed effective as of the date signed by the Assistant City Manager below.
FORT WORTH:
City of Fort Worth: Contract Compliance Manager:
By signing I acknowledge that I am the person
responsible for the monitoring and
Z5 BA administration of this contract, including
By: Dana Bllrghdoff( 21,20 17:40CST) ensuring all performance and reporting
Name: Dana Burghdoff, AICP requirements.
Title: Assistant City Manager
Date: Feb 21, 2022
Approval Recommended: Name: Brian Glass
Title: City Architect
0 Approved as to Form and Legality:
By:
Steve o ke(Feb 17,2022 15:13 CST)
Name: Steve Cooke
Title: Director, Property Management Dept.
By: Q
Attest: Name: John B. Strong
Title: Assistant City Attorney
Contract Authorization: Not Required
By: ette S.Goodall(Feb 22 202208 CST) M&C: N/A
Name: Jannette Goodall p FORT
Title: City Secretary �dd
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Elements of Architecture, Inc. ����EXASba
By:
Name: Debbie Fulwiler
Title: President
Date:
Feb 3, 2022
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
CFW-Standard Agreement for Professional Services AMENDMENT(Rev.20Mar2O2O) Page 2 of 2
EOA, Inc. -Old Hemphill DOS Scrap Metal Area Modifications, PMD2021-08 February 2022
Cof�
EMENTS ATTACHMENT "A"
chitecture,, Inc.
Revised November 01, 2021
Mr.Alfonso Meza
City of Fort Worth
401 West 13th Street
Fort Worth,TX 76102
Re: Proposal forA/E Services—Hemphill Drop Off Center
ScrapYard Modifications
Dear Alfonso;
Elements is pleased to provide to you this proposal for A/E services associated with the Scrap Metal Yard
improvements including the new retaining wall, heavy duty equipment parking & paving, as well as
Landscape/Irrigation/Urban Forestry improvements. Elements will revise the design documents to
remove the work performed by Basecom Inc. under the previous construction contract. The revised
construction documents will incorporateanyAs-Built documentation provided byBasecom thatmayaffect
the improvements within the Scrap Metal Yard. We understand this project will be bid and thus have included
our typical CA Phase services.This revised proposal also incorporates an additional cost estimate for the
proposed work given the timing since the original pricing by Basecom. We have defined ourscope of services
for this project as follows:
SCOPE OF SERVICES
Construction Documents Phase
1. Revise the original Old Hemphill Drop Off Station construction documents (drawings &
specifications),to develop a newset of construction documents that reflect the remaining Scrap
Metal Yard improvements perour current understanding of the project.
2. Provide an estimate of probable construction costs.
3. Submit construction documents for review only.
4. Modify documents as required per City review.
5. Final Construction Documents and provideto the cityfor distribution.
Submittal/Bidding Phase
1. Submit documents forTDLR review.
2. Submit documents for permittingto the city and coordinate this effort through receipt of building permit
forgeneral construction.
3. Attend a Pre-Bid meeting
4. Provide any addenda for clarification to the documents.
5. Review bids and evaluate 3 best bidders.
6. Review meeting for GC selection with the City and stakeholders.
Page 1 of 2
Elementsof Architecture,Inc. 1 120161hAvenue,Suite 100, Fort Worth,Texas 76104 817.333.2880
Construction Administration Phase
1. Bi-weekly OAC meetings during construction with an assumption of 4 months of construction for a total of
8 meetings.
2. Respond to RFI's for clarification to the documents.
3. Review of Shop Drawings and other submittals as stipulated in the construction documents.
4. Review of testing laboratory reports.
5. Punchlist to review conditions and generate a list of deficiencies to design intent.
6. Prepare record documents from as-built documents and review of closeout documents by the contractor.
Exclusions and Qualifications to This Proposal:
1. Proposals for civil and structural consultants are attached with the information included as if provided
within this proposal.
2. We have not included MEP Engineering,nor do we believe these are required forthis project. lfwesee
thatthese are needed,wewilI provide proposal fortheseservices.
PROPOSED FEE
Labor
Weproposeto provide ourservicesas identified in this proposal forthe lump sum amount asfollows:
Architectural Services $19,500
CD Phase-$3,000
Submittal/Bidding Phase- $4,500
CA Phase - $12,000
Structural Engineering (2,400 x 1.1) $ 2,640
Civil Engineering (13,000 x 1.1) $14,300
CD Phase - $4,000
Permitting-$3,500
CA Phase - $5,500
Estimating Services ($2,700 x 1.1) 2,970
PROJECT LABOR TOTAL $39,410
Expenses
Reimbursableexpenses are in addition to the laborfees listed above and includecosts incurred as requi redfor
the project such asTDLR submittal,Permit application,pri nti ng costs,etc. Expenses are estimated at$3,200.
Thesewill be invoiced based on costs incurred with a 10%markupfor processing.
Ifyou have any questions or need to discuss,pleasecall me.Thankyou forth isopportunityto provide our services
toyouandwe lookforward toworkingwith you on this project.
Sincerely,
Debbie Fulwiler,AIA
President
Attachments: Structural Engineering Proposal by RLWA
Civil Engineering Proposal by Carrillo