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Home My WebLink AboutContract 54008-R2 CSC No. 54008-R2 CITY OF FORT WORTH CONTRACT RENEWAL NOTICE March 7, 2022 Lone Star Auctioneers, Inc. 4629 Mark IV Parkway Fort Worth, TX 76106 Re: Contract Renewal Notice Contract No. CSC No. 54008 (the "Contract") Renewal Term No. 2: June 9, 2022 to June 8, 2023 The above referenced Contract with the City of Fort Worth expires on June 8, 2022 (the "Expiration Date"). Pursuant to the Contract, contract renewals are at the sole option of the City. This letter is to inform you that the City is exercising its right to renew the Contract for an additional one (1) year period, which will begin immediately after the Expiration Date. All other terms and conditions of the Contract remain unchanged. Please return this signed acknowledgement letter, along with a copy of your current insurance certificate, to the address set forth below, acknowledging receipt of the Contract Renewal Notice. Failure to provide a signed acknowledgment does not affect the renewal. Please log onto PeopleSoft Purchasing at http://fortworthtexas.gov/purchasing to insure that your company information is correct and up-to-date. If you have any questions concerning this Contract Renewal Notice, please contact me at the telephone number listed below. Sincerely, 84z6lt,� City of Fort Worth, Property Management Department Lolita Brewer Sr. Contract Compliance Specialist (817) 392-6645 OFFICIAL RECORD CITY SECRETARY FT.WORTH, TX Contract Renewal Page 1 of 2 ACCEPTED AND AGREED: CITY OF FORT WORTH CONTRACT COMPLIANCE MANAGER: By signing I acknowledge that I am the person responsible for the monitoring and �c SLL administration of this contract, including By: DanaBarghd off(Mar14,20 11:12CDT ensuring all performance and reporting Name: Dana Burghdoff requirements. Title: Assistant City Manager By. Chris Means(Mar s�15:39 CST) APPROVAL RECOMMENDED: Name: Chris Means Title: Assistant Director, Property Management Department,Fleet Services Ste✓e cooko By. Steve Cooke(MarS,20221559 CST) Name: Steve Cooke APPROVED AS TO FORM AND Title: Director, Property Management LEGALITY: Department ATTEST: By: c,��4 Name: Christopher Austria �a c�s _®�v7a,CG Title: Assistant City Attorney By: Jannette S.Goodall(M 14,202211:19 CDT) Name: Jannette S. Goodall oa�4n�� CONTRACT AUTHORIZATION: 4A' - FORT Title: City Secretary Oo 000�LOa� M&C: 20-0353 o %0.0 Date Approved: 06/02/2020 0.0 0 0vo oZd �pa„�000 0000*�d Form 1295 Certification No.: 2020-575173 da�4 nEXAso�p LONE STAR AUCTIONEERS, INC. M�r."C��v K. 8cc`iaas� By. Mari lyn KMari ur- gess�MartS,202 :3ILS 8CST) Name: Title: CEO/Pres. OFFICIAL RECORD CITY SECRETARY FT.WORTH, TX Contract Renewal Page 2 of 2 Official site of the City of Fort Worth,Texas CITY COUNCIL AGENDA FoRT�� Create New From This M&C DATE: 6/2/2020 REFERENCE **M&C 20- LOG NAME: 13P20-0039 AUCTION SERVICES NO.: 0353 LSJ PMD CODE: P TYPE: CONSENT PUBLIC NO HEARING: SUBJECT. Authorize the Execution of a Revenue Agreement with Lone Star Auctioneers, Inc. for Auction Services of City Owned Vehicles and Equipment and Authorize Four Annual Renewal Options for the Property Management Department (ALL COUNCIL DISTRICTS) RECOMMENDATION: It is recommended that the City Council authorize the execution of a revenue agreement with Lone Star Auctioneers, Inc., for auction services of City owned vehicles and equipment, and authorize four annual renewal options for the Property Management Department. DISCUSSION: The Property Management Department (PMD) approached the Purchasing Division for assistance with securing an agreement for auction services of City-owned vehicles and equipment that will be purchased on an as-needed basis. Purchasing Staff issued an Invitation to Bid (ITB)that consisted of detailed specifications describing services the auctioneer is to perform under this Revenue Agreement(Agreement). The Bid was advertised in the Fort Worth Star-Telegram on December 24, 2019, January 1, 2020, January 8, 2020 January 15, 2020, January 22, 2020 and January 29, 2020. Thirty-six vendors were solicited from the purchasing vendor database and three responses were received. The proposals were reviewed by an evaluation committee consisting of staff from the Police Department and Property Management Department. The evaluation factors included listing, vendors' qualifications and Governmental Auctions Industry References, and experience with auctioning services. The committee provided ratings for all three responses and the bid response from Lone Star Auctioneers, Inc. received the highest ratings and is determined to provide the best value to the City of Fort Worth. Lone Star Auctioneers, Inc. will be required to facilitate the sale of City-owned salvage, operational or non- repairable vehicles, and equipment primarily during online internet auctions and at live public auctions. This is a revenue generating agreement with auction proceeds credited to the appropriate City fund account center. PRICE ANALYSIS - Lone Star Auctioneers, Inc. offers 5\% on the collected selling price of each vehicle. Overall, percentages being recommended are considered fair and reasonable. No guarantee has been made that a specific amount of vehicles and equipment will be sold; however, 375 vehicles were sold in the last two years, which generated a revenue of$1,013,635.00. An administrative change order or increase may be made by the City Manager in an amount up to $50,000.00 and does not require specific City Council approval as long as sufficient funds have been appropriated. M/WBE OFFICE -A waiver of the goal for MBE/SBE subcontracting requirements was requested by the Purchasing Division and approved by the M/WBE Office, in accordance with the BDE Ordinance, because the purchase of goods or services is from sources where subcontracting or supplier opportunities are negligible. Upon City Council approval, the Agreement shall begin upon execution of the Agreement and expire one year from that date. RENEWAL OPTIONS - This Agreement may be renewed for four additional one-year renewal periods. This action does not require specific City Council approval provided that the City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal term. FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that upon approval of the above recommendation and execution of the contract, funds will be deposited to the General Fund. The Property Management Department (and Financial Management Services) is responsible for the collection and deposit of funds due to the City. BQN\\ TO Fund Activity Department Account Project Program Budget Reference# Amount ID I ID I Year I (Chartfield 2) FROM Fund Department Account Project Program Activity Budget Reference# Amount ID ID Year Chartfield 2 Submitted for City Manager's Office by_ Dana Burghdoff (8018) Ori inatin Department Head: Reginald Zeno (8517) —g g—P Steve Cooke (5134) Additional Information Contact: Cynthia Garcia (8525) La'Kita Slack-Johnson (8314) ATTACHMENTS AUCTIONEER SERVICE EVALUATION.pdf (CFW Internal) ITB 20-0039 Approved Waiver.pdf (CFW Internal) Lone Star Auctioneers 1295.pdf (CFW Internal) Lone Star Auctioneers Inc Sams.pdf (CFW Internal) Lone Star FID table.xlsx (CFW Internal)