HomeMy WebLinkAboutContract 56194-A1 CSC No.56194-A1
AMENDMENT NO. 1
TO
CITY OF FORT WORTH CONTRACT NO. 56194
This Amendment is entered into by and between the City of Fort Worth (hereafter
'Buyer"), a home rule municipality, with its principal place of business at 200 Texas Street, Fort
Worth, Texas, and World Wide Technology, LLC ("Vendor'), Buyer and Vendor may be
referred to individually as a Party and collectively as the Parties.
WHEREAS, the Parties entered into an Agreement identified as Fort Worth City
Secretary Contract No. 56194 beginning August 19, 2021 ("Agrccment/Contract");
WHEREAS, the Parties wish to amend the Agreement to include additional scope of
work described as Nexus 7702 OTV MDS Deployment, replace compensation language and align
the contract expiration date with City Council approval pursuant to M&C 21-0753.
NOW, THEREFORE, the Parties, acting herein by the through their duly authorized
representatives, enter into the following agreement:
1.
AMENDMENTS
1. The Agreement is hereby amended by adding Exhibit C-1, attached to this First
Amendment, as additions item to Exhibit C of the Agreement.
2. Replace the fourth paragraph on page 1 in its entirety with the following:
Buyer shall pay Seller in accordance with the fee schedule in Exhibit C and in
accordance with the provisions of this Agreement. Total payment made under
this Agreement for the first year by Buyer shall be in the amount of six million,
nine hundred and thirty-four thousand Dollars ($6,934,000.00). Seller shall not
provide any additional items or services or bill for expenses incurred for Buyer
not specified by this Agreement unless Buyer requests and approves in writing
the additional costs for such services. Buyer shall not be liable for any
additional expenses of Seller not specified by this Agreement unless Buyer first
approves such expenses in writing.
3. Replace the fifth paragraph on page 1 in its entirety with the following:
The term of this Agreement is effective beginning on the date signed by the
Assistant City Manager below("Effective Date") and expires on September 27,
2022. City shall be able to renew this agreement for 1 one-year renewal options
by written agreement of the parties.
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
2.
ALL OTHER TERMS SHALL REMAIN THE SAME
All other provisions of the Agreement which are not expressly amended herein shall
remain in full force and effect.
3.
ELECTRONIC SIGNATURE
This Amendment may be executed in multiple counterparts, each of which shall be
an original and all of which shall constitute one and the same instrument. A facsimile copy
or computer image, such as a PDF or tiff image, or a signature, shall be treated as and shall
have the same effect as an original.
ACCEPTED AND AGREED:
CITY OF FORT WORTH:
CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the person
responsible for the monitoring and administration
By Valerie Washington(Mar3,202217:31 CST) of this contract,including ensuring all
Name: Valerie Washington performance and reporting requirements.
Title: Assistant City Manager
Date: Mar 3,2022
By:
Bobby (�,2022 1as9 CST)
APPROVAL RECOMMENDED: Name: Bobby Lee
Title: Sr. IT Solutions Manager
APPROVED AS TO FORM AND LEGALITY:
By:
Name: Kevin Gunn
Title: IT Solutions Director By:
Name: Taylor Paris
ATTEST: Title: Assistant City Attorney
CONTRACT AUTHORIZATION:
By J��e M&C: 21-0753 9/28/2021
etteS.Goodall(Mar4,202211: ST) 1295:Name: Jannette Goodall
Title: City Secretary p��i........
F.....A d
d
a J°° `0
�vo o=d
PP o o C)"
°°OO°°°°°°° b
World Wide Technology,LLC a�44?*X0o4o
By:
Name: Gregory Brush
Title: Area VP Public Sector
Date: February 17,2022
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
veWorld Wide
Technology
City of Fort Worth
Nexus 7702 OTV MDS Deployment
January 28, 2022
PRESENTED BY
Jake Henne
Account Manager
World Wide Technology, LLC
(215) 375-8200
Jake.Henne@wwt.com
www.wwt.com
XWAdOF World Wide City of Fort Worth
Technology Nexus 7702 CTV MDS Deployment I January 2022
Table of Contents
1 Project Scope.........................................................................................................................3
1.1 Project Description.................................................................................................................3
1.2 Deliverables............................................................................................................................3
1.3 Project Planning......................................................................................................................3
1.3.1 Project Sites................................................................................................................4
1.4 Design.....................................................................................................................................4
1.4.1 Integration and Configuration Documentation..........................................................4
1.5 Project Tasks...........................................................................................................................4
1.5.1 Nexus 7702 Planning Tasks.........................................................................................4
1.5.2 MDS Planning Tasks....................................................................................................5
1.5.3 Nexus 7702 Design Tasks............................................................................................5
1.5.4 Implementation..........................................................................................................5
1.5.5 Testing........................................................................................................................6
1.5.6 Cutover Procedures....................................................................................................6
1.6 Documentation.......................................................................................................................6
1.7 Out of Scope...........................................................................................................................6
2 Customer Responsibilities......................................................................................................7
3 Assumptions..........................................................................................................................8
4 Pricing Summary..................................................................................................................10
4.1 Firm Fixed Price Project Change Control..............................................................................10
Appendix 1:Approval to Proceed with Project............................................................................11
Appendix 2: Project Completion.................................................................................................12
PROPRIETARY NOTICE The information contained in this statement of work is the confidential information of World Wide Technology,
LLC.This statement of work and the information contained herein shall not be disclosed outside the company named above,and shall not
be duplicated,used,or disclosed in whole or in part for any purpose other than to evaluate this statement of work.
� World Wide City of Fort Worth
IC Technology Nexus 7702 CTV MDS Deployment I January 2022
1 Project Scope
This Statement of Work (SOW) defines the services that World Wide Technology, LLC(WWT), will
deliver to City of Fort Worth (Fort Worth or Customer). Each of the parties' responsibilities is
defined to provide a clear understanding of the scope of Nexus 7702 OTV MDS Deployment services.
The pricing submitted with this SOW reflects the services and responsibilities described herein.
WWT will strive to meet Fort Worth schedule requirements; however, actual project dates will be
subject to availability of materials and resources and Fort Worth attention to its responsibilities.
All terms and conditions of the State of Texas Department of Information Resources (DIR) —Cisco
Products and Related Services Reseller Agent Contract DIR-TSO-4167 are incorporated by reference.
WWT will not be bound by any conflicting terms that may appear in any Customer Purchase Order
or any other Customer documentation.
1.1 Project Description
Fort Worth is requesting deployment services to stand up a pair of Nexus 7702 switches as data
center interconnects and a pair of MDS switches for fiber channel storage connectivity.
1.2 Deliverables
Activities related to scheduled tasks will support the deliverables necessary for a successful project
■ Project Initiation/Project Kick Off
Low-Level Design (LLD)
Acceptance Testing Procedures (ATP)
■ As-Built Documentation
■ Up to five (5) cutover(s) or migration window(s)through the duration of this project
Customer has full ownership rights to the Deliverables set out above. Notwithstanding any contrary
or contradictory terms in any other contract, agreement or otherwise, no other intellectual property
is transferred hereunder. For purposes of clarity, WWT retains all rights to its intellectual property
including, but not limited to, skill sets, tools, know-how, methodologies, processes, and any
improvements, enhancements, and other modifications thereto.
1.3 Project Planning
WWT follows a project initiation process that begins with planning the project with the key
stakeholders.The process begins with planning a project initiation with Fort Worth during which all
requirements, dependencies, success criteria, as well as challenges and risks to the project will be
identified and planned.
The project initiation will consist of the following tasks:
Internal Request#R-00647650 v1.1
Page 1 3
Ny� World Wide City of Fort Worth
Technology Nexus 7702 CTV MDS Deployment I January 2022
Define roles and responsibilities of the project core team
Articulate project objectives, priorities,technologies being deployed, and key deliverables
Identify the work required to achieve the project goals
Establish a high-level schedule for the project
Develop strategies for mitigating major project risks
Plan the project success criteria
Understand project dependencies
WWT and Fort Worth will jointly define the due dates for Fort Worth owned prerequisites.
Fort Worth understands these dates are required to achieve the project outcome and may
trigger changes to the project scope
1.3.1 Project Sites
The below site(s) are in scope for this service offering. Modifications to sites, scope or level of effort
will be managed through the Change Control process.
Work will be performed remotely
1.4 Design
In the Design Phase,WWT identifies the components necessary to meet the project requirements.
Once the needed information is gathered, diagrams of the solution will be provided and modified as
needed in the LLD process.The LLD will take the high-level information and create applicable
templates for the design components and applications that will be used in the implementation
phase of the project. Once the LLD is complete,the templates created from that process will be used
to implement the solution.
1.4.1 Integration and Configuration Documentation
In the configuration management stage, WWT engineers will utilize the templates generated in the
LLD process to furnish a comprehensive set of configurations that can be applied to the components
of the solution.
1.5 Project Tasks
1.5.1 Nexus 7702 Planning Tasks
Conduct Configuration and Infrastructure Assessment of the WAN between three (3) DCs including
City Hall, Eagle Mountain, and Bolt DC2:
Discuss and assess the current network architecture and design
Discuss and assess the layer 2 network configuration and design
Discuss and assess the layer 3 network configuration and design
Discuss and assess traffic flows between data centers that are within the scope of this SOW
Discuss and assess existing OTV configuration: Eagle Mountain and City Hall
Discuss and assess new OTV configuration and requirements between Bolt DC2 and City Hall
Internal Request#R-00647650 v1.1
Page 14
World Wide City of Fort Worth
IC Technology Nexus 7702 OTV MDS Deployment I January 2022
At Bolt DC: Migrate L2/L3 services from legacy Catalyst 4500s to 2 x Nexus 7702s
Between Bolt DC and City Hall: OTV turn up on Nexus 7702s and Catalyst 6807s
■ Document and submit all notes Discuss and assess traffic flow to/from the data center
from/to campus/user base
Discuss and assess the turn up and migration options
1.5.2 MDS Planning Tasks
Scope is two (2) switches per site at three (3) sites:
Validate host and storage multi-path connectivity across fabrics
Discuss and assess new configuration for MDS switches and migration path
1.5.3 Nexus 7702 Design Tasks
Develop LLD based on planning sessions with Fort Worth
Develop migration plan
Develop ATP based on planning sessions with Fort Worth
MDS Design will mirror existing MDS design at Fort Worth sites (no design required)
1.5.4 Implementation
Installation of Nexus 7702s (pair) hardware and cabling as per LLD at Bolt data center will be
Fort Worth's responsibility
Implement OTV configuration between Bolt DC2 and City Hall locations and test with test
VLAN (assumption is one (1) cutover window for migration connections)
Connect new Nexus 7702s to legacy core to provide migration path for L2/L3 services
Test the connectivity between legacy core and new Nexus 7702s
Execute ATP for OTV Test and Migration connections
Migrate L2/L3 services from legacy Catalyst 4500s to two (2) Nexus 7702s
Assumption is one (1) cutover window
MDS Implementation Tasks
Installation of new MDS hardware and cabling as per LLD will be Forth Worth's
responsibility
Perform basic switch configuration
Set domain ID to ensure principal switch status
SNMP strings
Admin accounts
Configure management interface
Connect new MDS switches to existing switches to import fabric database
Validate zoning and zone configuration
Migrate connections from existing switches to new switches—per fabric
Assumption—one (1) cutover per site;total three (3) sites
Execute MDS ATP
Validate host and storage multi-pathing after migrating connections across each fabric
Save zone and zone configuration
Remove connections between legacy and new MDS switches
Provide Nexus Day-2 support for migration to new Nexus 7702s for up to eight(8) hours
Internal Request#R-00647650 v1.1
Page 1 5
Ny� World Wide City of Fort Worth
Technology Nexus 7702 CTV MDS Deployment I January 2022
Provide MDS Day-2 support for up to eight (8) hours each cutover
1.5.5 Testing
Utilizing the data obtained in the project initiation meeting, WWT will develop an ATP
documentation package.The ATP package will include a document detailing test resource
requirements, procedures, and expected results.The test plan document package will be reviewed
by Fort Worth to confirm both parties agree to the test plan criteria and methodologies. After
reaching agreement, major changes to the ATP package as a result of a feature, application, or
design change will go through a change control process to ensure no changes are implemented
without having an agreed upon ATP.
1.5.6 Cutover Procedures
WWT will formally turn the site over to Fort Worth for daily operational support after the successful
testing of the solution. As-Built documentation will be provided for each installation as it is turned
over, including e.g., design documents, configuration files, and diagrams.The actual As-Built
deliverables and format will be determined during the Planning Phase.
1.6 Documentation
WWT employs a formal documentation development process, which utilizes a document change
management tool to protect and control content production and editing. All documentation will be
considered confidential and available for official use only, and with contributing staff unable to
share data outside the project's Information Technology(IT) domain.
1.7 Out of Scope
The following items have been determined to be out of scope relative to this SOW and are identified
in order to avoid any confusion.
WWT does not require access to or receipt of any personally identifiable information,
protected health information, sensitive Customer information or other structured personal
or sensitive information as defined by applicable data protection laws ("Protected Data") in
its performance of the Services hereunder. Access to or receipt of any Protected Data is
expressly out of scope under this SOW.As such, Customer will not provide WWT with
Protected Data or access to Protected Data hereunder and any such receipt or access will
require prior agreement by both parties to determine applicable controls, processes,
security measures, or other requirements
Any work not specifically listed as a task in this document is considered out of scope
No formal training will be provided
Internal Request#R-00647650 v1.1
Page 1 6
Ny� World Wide City of Fort Worth
Technology Nexus 7702 OTV MDS Deployment I January 2022
2 Customer Responsibilities
All services performed by WWT will be based on the following assumptions and Customer
responsibilities:
Fort Worth will designate a single point of contact to whom all WWT communications may
be addressed and who has the authority to act on all aspects of the services throughout the
duration of the project; such contact shall be available during normal hours of business
(Monday through Friday, 8:00am to 5:00pm local time, excluding holidays)
Fort Worth will have suitable technical staff as mutually agreed upon by both parties
available for the duration of the engagement as defined by the project schedule.The Fort
Worth staff will need to participate in and support the various tasks of the project as
required as defined by the project schedule or other tasks not directly stated, but have a
direct impact on completion of this project
Fort Worth is responsible for the identification and interpretation of, and ensuring
compliance with, all laws, statutes, rules, regulations and standards applicable to its or its
affiliates' business or operations
Fort Worth will on-board WWT employees based on identified need, including remote
access, as mutually agreed by both parties during the course of the project
Fort Worth and WWT will jointly define standard configuration templates by the mutually
agreed upon date defined during the project kick-off and documented in the project plan of
record
Fort Worth and WWT will jointly define the required physical and logical site information by
the mutually agreed upon date defined during the project kick-off and documented in the
project plan of record
Fort Worth will have five(5) days to provide written feedback on all project artifacts,
documents, or presentations developed or updated by WWT. If no feedback is provided,the
item will be considered accepted by Fort Worth. If possible, WWT will continue with other
work on the project while waiting for comments or acceptance
Fort Worth will be required to provide an HLD/reference architecture including a high level
definition (ten words or less) within five (5) business days of WWT's written request
Fort Worth will supply access information and credentials to the engineer(s)for any Fort
Worth tools and all existing equipment that needs to be configured or may need to be
modified within five (5) business days of WWT's written request for access
Fort Worth will confirm site readiness including circuits, cabling, power, cooling, and rack
space in accordance with the agreed upon project schedule
Fort Worth will specify physical and logical network topology for existing network
infrastructure and identify connectivity requirements for other network-attached devices
Fort Worth will install and verify the operation of all equipment not provided by WWT;this
equipment will be installed,tested, and operational in accordance with the agreed upon
project schedule
Fort Worth will provide all cabling (i.e. infrastructure, patch, and workstation) required to
complete the installation that is not included with the project equipment or listed on WWT
quote; cabling will be delivered and/or installed
Fort Worth is responsible for all server and network security definitions and it is assumed
that the WWT technical resources will have appropriate configuration requirements prior to
the design and implementation commencing
Internal Request#R-00647650 v1.1
Page 1 7
� World Wide City of Fort Worth
IC Technology Nexus 7702 CTV MDS Deployment I January 2022
■ Fort Worth will provide all security lockdowns required for any deployed systems prior to
scheduling resources to arrive on-site. Fort Worth will provide timely technical assistance in
the event a lockdown prevents a deployed solution from functioning properly. In the event
that a solution cannot be found without impacting the schedule, Fort Worth and WWT will
document the solution and determine to extend the timeline or back-out the lockdown until
the solution works. Lockdowns will not be required or implemented for virtual appliances
Fort Worth will provide Virtual Private Network (VPN) or other remote access and
appropriate credentials in order to complete this project
Fort Worth is responsible for rack/stack and cabling of new hardware
Note: Success of the project is dependent on the responsibilities above. If responsibilities indicated
above are not completed prior to the deployment date,the project timelines may need to be
rescheduled based on WWT engineering availability.
3 Assumptions
In preparing this SOW,WWT made certain assumptions for items not expressly documented during
discussions with Fort Worth. Changes to these assumptions may affect scope and cost.
WWT will not be responsible for any project delays or costs caused by failure to deliver or by
delayed provision of information, systems, or feedback from Fort Worth or third party
vendors
Tasks will be completed during normal business hours between 8:00 a.m. and 5:00 p.m.
project site local time, Monday through Friday, excluding WWT-observed holidays, unless
otherwise negotiated and noted in this SOW
Changes to the scope of work identified during the project will require a Change Order Form
that could affect the schedule, milestone, or cost of the project
WWT will assign all staff resources as to best-fit total requirements and no individual
employee is being specifically promised or quoted for this project
WWT shall rely upon any standard operating procedures or practices of Fort Worth and any
direction or regulatory or other guidance provided by Fort Worth as agreed to during the
project kickoff
Any configuration or modification made by WWT to any third party software or materials
provided by Fort Worth or work incorporating such items will be subject to the ownership
and other rights agreed to by Fort Worth with the applicable third party. Fort Worth
understands any such configuration or modification may negate the third party warranty
and/or support, and WWT will hold no liability for any configuration or modification
performed at Fort Worth's direction
WWT is not providing any warranty regarding, and is not liable for, any third party or Fort
Worth software, documentation, equipment,tools or other products or materials, even if
recommended by WWT
Time estimates for the implementation of the solution do not include time required for
Customer change control processes. Any change control process delays that impact the time
and level of effort to deliver the solution will incur a change order for the time difference
WWT may deliver the Services through a combination of employees, contractors, and
subcontractors working under WWT's direction, at WWT's discretion
Internal Request#R-00647650 v1.1
Page 18
NY� World Wide City of Fort Worth
Technology Nexus 7702 CTV MDS Deployment I January 2022
The services may include advice and recommendations, but all decisions in connection with
the implementation of such advice and recommendations will be the responsibility of, and
made by, Fort Worth
All business days worked as part of this project will be consecutive unless agreed to in
advance by both Fort Worth and WWT
Upon completion of installation and configuration of the solution, WWT will present Fort
Worth with an ATP. Both parties will complete the ATP with identified representatives
signing off on each portion of testing,validating the successful certification of each task
documented in the ATP document
Fort Worth is capable of receiving equipment and transporting it to the install location.This
could involve multiple racks
Knowledge transfer will not include any courseware or formal lab manuals. It will be hands-
on knowledge transfer on the deployed solution within the Fort Worth environment.This is
an informal sharing of information between technical peers and is intended to supplement
but not replace any manufacturer's formal system implementation or administration
classes. Formal classroom offerings may be offered and scheduled through WWT
If at anytime,the United States Government or its duly appointed representatives issues a
safety,terrorism,tariff, or other legally binding statement that impacts WWT's ability to
transact business in the effected country,WWT reserves the right to defer or exclude scope
obligations for the countries impacted. WWT will reduce the cost commensurate with the
reduced scope
The pricing and effort represented in this SOW is based upon five (5) change window(s) and
eight (8) hours per change window as confirmed during the project kickoff. Any changes to
this will be managed through the Change Control process
One (1) cutover for new nexus hardware configuration, OTV Test and migration connections
turn up
One (1) cutover for L2/L3 migration from legacy to new Nexus 7702s
One (1) cutover per site for MDS migration.Total three (3) cuts
In addition to and notwithstanding any contrary provisions in the Master Agreement including,
but not limited to,any Force Majeure clause,the parties agree to work in good faith to address
any direct or indirect impacts to the Services or Deliverables due to COVID-19.Such impacts may
include, but are not limited to, quarantine restrictions or other restrictions, requirements,or
recommendations from federal, state, or local health agencies or other advisory or regulatory
entities.Without limiting the foregoing,WWT reserves the right to submit a Change Request to
Customer if, at any time, COVID-19 impacts WWT's activities and/or rights and obligations-
financial, operational, or otherwise-contemplated under this SOW. Impacts may include, but are
not limited to,the inability to access and perform onsite services,travel and logistical
complications,delays,cost increases,or changes or reductions in scope. Customer's approval of
such Change Requests shall not be unreasonably withheld. While WWT will reduce costs
commensurate with any reduction in scope,WWT shall not be liable for any claims or damages of
any kind due to any inability to perform the Services or provide the Deliverables.The parties
agree to work in good faith to reduce any disruption to the Services.Where feasible and
reasonable, Customer agrees to provide access sufficient to allow WWT to perform Services
remotely and/or waive or reschedule applicable training and other on-site requirements.
Internal Request#R-00647650 v1.1
Page 19
Ny� World Wide City of Fort Worth
Technology Nexus 7702 OTV MDS Deployment I January 2022
4 Pricing Summary
This is a Firm Fixed price project as described above. Costs for hardware and software are not
included in WWT's fees.
Work will be performed remotely.
Please see WWT quote for Professional Services pricing.
Note:
Pricing shown in U.S. dollars. Pricing is valid for ninety(90) days from the date of the SOW
Taxes are not included in the above pricing
An invoice will be generated upon completion of the project as described above and
following acceptance by Fort Worth
Payment Terms are net-30 days from WWT invoice date
4.1 Firm Fixed Price Project Change Control
If Fort Worth requests a change in the project schedule after the schedule has been
mutually agreed upon between Fort Worth and WWT, a change order will be required to
proceed as follows:
If a project schedule delay is requested during the course of the project,then Fort
Worth will be subject to a change order. If the change order impacts the budget, a fixed-
price change order commensurate with the cost impact will presented by the WWT
Project Manager
If the project is suspended or delayed for more than two (2)weeks during the course of
the project,then Fort Worth may be subject to a change order. If the change order
impacts the budget, a fixed-price change order commensurate with the cost impact will
be presented by the WWT Project Manager. Project resumption will occur in a date
mutually agreed upon between WWT and Fort Worth
Only changes that materially impact the project scope or schedule will be billable to Fort
Worth
All change orders will be presented and explained by the WWT Project Manager.All
billable change orders will be a fixed-price commensurate with the cost impact of the
scope and/or schedule changes
If the project is delayed for thirty(30) days or more for reasons outside of WWT's
control,WWT reserves the right to invoice Fort Worth for work performed up to the
date of the delay
Internal Request#R-00647650 v1.1
Page 1 10
Ny� World Wide City of Fort Worth
Technology Nexus 7702 CTV MDS Deployment I January 2022
Appendix 1: Approval to Proceed with Project
The undersigned parties each understand and agree that this SOW accurately sets forth the services
that WWT will provide Fort Worth.
Following receipt of signed SOW and Fort Worth's Purchase Order*, a WWT Project Manager will be
in contact to discuss next steps. WWT requires a minimum of four(4)weeks' notice to begin project
implementation from date of receipt of signed SOW and Fort Worth's Purchase Order*. WWT price
quote is valid for ninety(90) days from date of this SOW.
Valerie Washington Mar24 2022
V.1%ri. h[mg-(M.r24,�2211:11CDT) _
(Signature) (Print Name) Date
City of Fort Worth
oustzn ffa>niiton Dustin Hamilton Mar22 2022
Dustin Hamilton(Mar22,202218:23 PDT) J
(Signature) (Print Name) Date
World Wide Technology, LLC
Please return all pages of this signed SOW and Purchase Order* to your WWT Account Manager.
Customer Contact Name _
Customer Contact Title
Customer Phone Number
Customer Email Address
Project Site Address _
*If this form is not accompanied by a Purchase Order, please complete the information below:
Customer Bill to Address
Customer A/P Representative Name
Customer A/P Representative Email
Reference#(for invoicing) if not Purchase
Order
Internal Request#R-00647650 v1.1
Page 1 11
� World Wide City of Fort Worth
IC Technology Nexus 7702 CTV MDS Deployment I January 2022
Appendix 2: Project Completion
The project contracted to WWT has been successfully completed. Fort Worth has inspected the
work of WWT and has determined that all assigned tasks,tests, and deliverables have been
completed in a professional and quality manner.
ProjectWWT
Project#TBD
Site: Customer Contact:
Overview:Project
Nexus 7702 OTV MDS Deployment
Please sign this document at the completion of the project if properly completed in accordance with
the SOW,thereby releasing WWT from any responsibility(outside any other existing contract
coverage or warranties)of the project.
(Signature) (Print Name) Date
City of Fort Worth
ous-hn ffgmiifoh Mar 22 2022
Dustin Hamilton(Mar22,202218:23 PDT)
(Signature) (Print Name) Date
World Wide Technology, LLC
Please return this form to your WWT Project Manager
Internal Request#R-00647650 v1.1
Page 1 12
City of Fort Worth, Texas
Mayor and Council Communication
DATE: 09/28/21 M&C FILE NUMBER: M&C 21-0753
LOG NAME: 13PINFRASTRUCTURE MULTI-COOP ITS ADK
SUBJECT
(ALL)Authorize Non-Exclusive Purchase Agreements for Information Technology Infrastructure,with Netsync Network Solutions, Inc., Presidio
Networked Solutions Group, LLC, Future Com, LTD.,and World Wide Technology LLC using Multiple State of Texas Department of Information
Resources(DIR)and The Interlocal Purchasing System Cooperative Contracts(TIPS)with a Combined Annual Amount up to$6,934,000.00, and
Five One-Year Renewal Options with DIR in the Amount of$5,534,000.00 for the First Renewal, $5,184,000.00 for the Second Renewal,
$4,434,000.00 for the Remainder Renewals and Two One-Year Renewal Options for TIPS and Ratify Expenditures in the Amount of$70,200.00 for
the Information Technology Solutions Department(ITS)
RECOMMENDATION:
It is recommended to authorize non-exclusive purchase agreements for Information Technology Infrastructure with Netsync Network Solutions, Inc.,
Presidio Networked Solutions Group, LLC, Future Com, LTD., and World Wide Technology LLC using Multiple State of Texas Department of
Information Resources(DIR)and The Interlocal Purchasing System Cooperative Contracts(TIPS)with a combined annual amount up to
$6,934,000.00, and Five one-year renewal options with DIR in the amount of$5,534,000.00 for the first renewal, $5,184,000.00 for the second
renewal,$4,434,000.00 for the remainder renewals and two one-year renewal options for TIPS and ratify expenditures in the amount of
$70,200.00 for the Information Technology Solutions Department(ITS).
DISCUSSION:
The Information Technology Solutions Department(ITS)will use these agreements to purchase equipment and services from Netsync Network
Solutions, Inc., Presidio Networked Solutions Group, LLC, Future Com., LTD and World Wide Technology LLC.to support the City's information
technology infrastructure.This infrastructure includes equipment and software supporting the City's servers,data storage,virtual desktop
environment,and network and telephone systems.These agreements will be used to support the refreshes for the equipment that has reached
the end of life cycle as well as new projects for City departments using the following cooperative contracts:
Vendor Co-op Expiration RFO Published Responses Due
Date
DIR-TSO-
VW T 4135 5/2/2022 5/23/2016 6/23/2016
WWT, Presidio, DIR-TSO-
Netsync 4167 7/3/2023 12/20/2017 2/5/2018
WWT, Presidio, DIR-TSO-
Netsync 3763 1/10/2024 9/12/2016 10/13/2016
WWT, Presidio, DIR-TSO-
Netsync 4299 12/17/2023 3/20/2018 5/4/2018
DIR-TSO-
VW T, Future Com 4160 10/2/2024 1/12/20111 2/26/2018
DIR-TSO-
Presidio, Future Com 4288 2/21/2025 2/26/2018 4/9/2018
Future Com TIPS 200105 5/31/2023 1/9/2020 2/21/2020
On September 15,2020, City Council approved M&C 20-0650 authorizing similar agreements for information technology infrastructure purchases.
Due to unanticipated projects related to COVID and a new City Hall additional spending authority is being requested.To avoid any confusion,
approval of this M&C will eliminate prior spending authority and contracts authorized under Mayor and Council Communication P-12248, 19-0123,
19-0270 and 20-0650.
In the previous years,the Information Technology Solutions Department spent approximately$1.7 million in authorized expenditures out of the
operating and capital fund.Approval of this M&C will allow a total of$6,934,000.00 in expenditures for the initial year, $5,534,000.00 for the first
renewal, $5,184,000.00 for the second renewal, $4,434,000.00 for the remainder renewals for projects such as safety and security, new building
projects, building upgrades, building renovations and building expansion projects. Staff anticipate additional needs with the purchase of a new City
Hall building and the technology upgrade project at the Fort Worth Convention Center.These agreements and spending authority will be made
available to Radio Services, Desktop, Hardware and Security divisions to purchase hardware and software for City departments as requested.
It is requested that City Council ratify expenditures in the amount of$70,200.00. In anticipation of a new M&C, ITS staff executed a contract with
Word Wide Technology LLC in the amount of$70,200.00.This expenditure was for professional services needed to upgrade our Unified
Communications platforms.The platform was overdue for security and performance updates and there was limited in house experience. The
quick turnaround was based on FY21 operational spend timelines.
ITS Department will ensure that each vendor is given equal opportunity to earn a minimum of 10% of the business. No specific contract amount is
guaranteed.
PRICE ANALYSIS-The Texas Department of Information Resources Contracts(DIR)and The Interlocal Purchasing System Cooperative
Contracts offer discounted pricing. Staff has reviewed the pricing and determined it to be fair and reasonable.
COOPERATIVE PURCHASE-State law provides that a local government purchasing an item under a cooperative purchasing agreement
satisfies any state law requiring that the local government seek competitive bids for the purchase of items. DIR and TIPS Contracts are
competitively bid to increase and simplify the purchasing power of government entities.
M/WBE- An MBE/SBE goal is not assigned when purchasing from an approved purchasing cooperative or public entity.
ADMINISTRATIVE CHANGE ORDER:An administrative change order or increase may be made by the City Manager up to the amount allowed
by relevant law and the Fort Worth City Code and does not require specific City Council approval as long as sufficient funds have been
appropriated.
SUCCESSOR LANGUAGE: The City will initially use these DIR Contracts to make purchases authorized by this M&C. The Cooperative
Contracts are set to expire on various dates. If the DIR contracts are extended,this M&C authorizes the City to purchase similar equipment and
supplies under the extended contract. If the DIR contracts are not extended, but DIR executes new cooperative contracts with substantially similar
terms,this M&C authorizes the City to purchase the same equipment and supplies under the new DIR contracts. If this occurs, in no event will the
City continue to purchase goods and services under the new DIR agreements past 2026 without seeking Council approval.
AGREEMENT TERM: Upon City Council's approval,these agreements will be executed and continue for a term of 12 months in accordance with
approval date of this request.The agreements will renew on an annual basis thereafter.The renewals do not require specific City Council approval
as long as sufficient funds have been appropriated.
RENEWAL TERMS-The Texas Department of Information Resources Contracts(DIR)Agreement may be renewed annually for five(5)one-year
terms for the same annual amount.The Interlocal Purchasing System Cooperative Contracts may be renewed for one-year for the same annual
amount.The renewals do not require specific City Council approval as long as sufficient funds have been appropriated.
FISCAL INFORMATION /CERTIFICATION:
The Director of Finance certifies that funds are available in the current capital and operating budgets, as previously appropriated, in the ITS
Capital&Culture&Tourism Cap Projects Funds for the Technology Infrastructure-IT&Technology SCN FWCC projects and the General Fund to
support the approval of the above recommendation and exection of the purchase agreements. Prior to any expenditure being incurred,the
Information Technology Services Department has the responsibility to validate the availability of funds.
Submitted for City Manager's Office by. Jay Chapa 5804
Valerie Washington 6192
Originating Business Unit Head: Reginald Zeno 8517
Kevin Gunn 2015
Additional Information Contact: Cynthia Garcia 8525
Ashley Kadva 2047
Expedited
W
w � CA N W
O, O p 00 M O O O
O cp
F !A N M
J L
J Ln
�a 10
O 10
O s
H p
N u
a a O N W M N O O O
'6 O D. O O O O. O O O
d 6
131 14
ru N1 p 3 c v w
r cn
W
U O � O O M O O O
M0 m Ln N
N
J
V' W 44 4R
O
x
X
Q)
a W
O F J
O p W
yy J
L� U
J a)
O
0 0
0
N u m -0 N N N N N
L
C
O
2
10
co
aJ C
C O
C
aJ O
0
i
m wai
o
a- LL 9 c
a in d a u d a d a C a
m N M c O O O O O O O o O
N tJ O L ti � °° vUi
ON
A� a - _ U 0 U X U U U U U U U
U U W
N
`O N + u
V w
wLf) Qv~i
� � } N fl_ )
z c1 ci1 N
O O 'L O O O + O O U O
N Q cQ V u n m V n V n o o
L U m U m U U U X U U p U X
OJ l7 w w
u N ai N ai
M 6
>, CN 3 3 t r
N + O +
u UCO w W U y0
OO1 -0 ML 06 N O"
O M m o >
m o w r o
O N N N i Z a v Z
r M M M m D Q O- Q
ft .O H H Z Ln w to LL
in ^ F Cy N N X o_ N o_ N
N N L p n m N II N LLU X Q ,My QMy
Q� 01 cc)
O O = La YLO
Ln � ix W N CW O LU CW c ulaij
N W Z o O
Lp � Z o mv Z w
OZ m p I 01
1 c c 1 Ln u
m QLu X � O X a O O O Ln O
OO
n w W aLp M MQ? L c O Z 4;) H U Z U U U D] H U
v Q v d Ln ar O ai Ln w Ln ai cn 0 Q w U) Q
o 0 o u o 0 0 0 0 0 o u o 0 0
cr a
c
N �* n 0 Z u
a) ai
c6 0 0 .Q 3 c
t/� O O' w O' u
WCI4 00
u O O O O N O^ ^ O N � 00 O O
O O I-� N O] n v) O N
n n 0� O cq V 01 01 O O
XV� CI) N ll1 cy bR N U CI) c-i bR fPr
W
fA fH *Pr W Vf Eq +R ER V4
W
u Ln Ln
a' O O Ln M W cl� O N 00 M N O O
O M O O a o o Ln a rn 00 o o a w
w a. ti
u
LLI O O O
U O O .Np O V O O 00 O P 00 O O
CCI) 04I)
Lfl
N ^ Ic Ow
y} CI) -4 QO cli IA 4R Yfl
J {q
cW
00
J J
Q c-I c-I c-I M U c-I O U U
a
W
J
N N N N N N N N N N V N
cr
L
C
O �
O
10
M `O
M
C
O =
O
p
7
O Q
N
u N
'] u
N i N
Lr) (V N O
CC CC c-i U LL CC >+'T
d d d d d d f6 D_ d vl 0- _ d U d d d d rz
O O N O O O O .o O O > O O O O O O o
u u u u u u .-y u u > u '^ u 00 u u u u u
u u v u a v u v v � v X
V) Vl NV) V) C V)LLIO V) N v) V) H V) N v) S V) v) V) V)
u + ate., w L)
w w w w w w w u
u F F F F = F > F p F F F O F F F F F
>- v, 0 >- >- v >- >- cn +' � v) a cn cn a
> > o > > o > u > E > a > C > > > > > > cn
jU) Vl V) U) V7 m V) !6 U) c Ln LL U) 9- UI > Ln LL VI Ln Ln Ln Cy
Z O O Ln O O O O .O O JO O O O O O
a N ) au uc u u u u � u u u u Q(n L n in m
O u
in in
u u u z u v v v Q v v v °� u v u x u u o
w
c_l .o +a ao w D u N v N
p .V V) W O LL F L L
Y u N w u u 11 w O w u
T i N O aj
CI) —a)
LL D` '6 O.
O � u O C u O a.+ i a.+ O
> L LL C L LL c-i O O
u cu Q u N x O u N N O Z d N
w m N M M m D a D Q
F � F LL X 4 F F O, X w E
a Ou a a rn01
M u 00 3 0- N � II 0 w 00 Q � Q
a' U LO ati vL Ln 0 N NeM-i N W N N � W ?� W
w O 0 LD 10 II O N O l'7 Z C� .p O� O O M Z 3 O Z
D Y a0 N J In Fua C C - aN C- rl � � O� C uu . C n C n
O O L O O u OIL a O LL O O N O H O ON O O q
� N F U j 14 Ln I.L. a a) Q LLJ a Ln o oa Fa Ln a LL o EL 00
FaO
a d v Ln v m
Ln v O v cn v u w cn v O v cn m Ln v cn m
00
O O O O O N O^ ri O �O IO N CD
O O O n N C6 n p N p
a o 0 o N oci o a a o
H tPr fR !A fR of
x M N In H c-I N �q yq yq
iy W M W 44 y� 4R
W
u Ln
a O O O 10 a0 CV O 00 M Cl)N O
LO (h a Cj ^ O p O of O
D M Pr R R
u
LLI O n O Ln 10
U O O O O O ^ O cq O ol m O
O V Cl) .M-i vi VNV n
w w N O w � V Oco 10Ln
J yq
cW
G
J J
7 J 00 J V
Q c-I c-I c-I c-I Cl) c-I Q c-I p C,
Q U U
W
J
N N O0 N N N N N N N N
cr L
L
C
O �
O
1
co `O
co
O C
O
7
O Q
al
u aJ
'] u
V a )
ci = U = Ili 9-
a a a a a O a a fa a a V) CL n- u 0- a a
O O O N O O O ra O ,o O O O O O O O
U U u U U Q u u c-i U U u 3 U co U u u
V) V) V) V) V) V) V) \ cn V) V) V) V) \ V) V) V)
u u v � u v u v v v u X
V)LLI V) V) a) � � V) o cn V) V) r a, s V) V)
F w w w w w u w a) w 6 w J w 4 w w w w w
> H O H H H O H H H H
V) V) V) V) V) a) V) 'L V) V) +" V) V) CL V) V) V) V)
} } } O } } -0 } u } E }V) Ln Lna } O Ln a- } } } } }
O O Ln O O 6 O 'o O O O O j O L O O (Dc 3
L lnm (nu x U O In Q (n J V) 3 V) \ VI C V) V) U V1 V) VI V) V)
LLJ
w Z U U ++ U U Q u U u U U u x U
a U 1O d d w � 00
\ u N H n
Cl) 7 7
° o " V) CID _0 u v 3 t m
0
O Y u E N w u u w a w
O M Q)cm cm
m O C U C C U T
Z u C1 U N x O U N N co Z CL
v w m v
L Q V) M u Z M Cl)M Z N LQi Ln
~ ~C14 w x 10 of x a- 04 a
K M O M O II w M l7 Ln II W M M Y U M U
Q u N Q N N 3 a N N II LJJ co Q Q
a a a ol rn M u ol o ol
o' W Ln u - " `n N (7 Ln II `n LL v W U " `n w Ln N u w cn La,l
Lu . 0 0 0 .o II 0 N 0 Cl) Z C7 .o C` 0 W in m Z � O LL p � O
w Z 2 ~ 2 N 2 Z " oo 2 M 2 .o .o ti cn 2 2 rL - Z 2 3 -
D a Y J .o o ol o a o
LL c c c u c m c r c c u c c c 1 c c LL c L c
u o o �` o LL o o u O F o LL o o N o F o `D o o `D o
LQi N a m a G a Q N a LL G N o. a o. d a o. a U a N a v a
D Cl) w LL M LL L a a M a
Z U Lu O� N N H uL�i 4 a x N Z Lu N Lu N Lu u Lu Z u`) u u) u Lu U uL�i
0 0 0 0 0 0 0 o o 0 0 0 0 0 0 u 0 0 0 a 0 0 0
cN o o N
Ln o o Ln
Ln 0 0
_ o
LA
V OLfic
O O O O C14 U^ p Np 0 al
a o 0 0 o v o Cl) Ln o E
0 0 0 o p C, E
r" E y
W M W t,H • / -6
°
C Q
ID
E v O
N 7 a
vi N
a1 to al
W p G O
u 10 aJ a) -O
IL' O O O O Ln W p u a c:
N .O 7 m
F O O O O Ln a N s
Ln V} fR fA b? M M N
U 10
_0 u taj
c a
v - O
fm v
+' tJ 0 c
Q o 'a v
O to LLn m Q
LLI Ln E � v
u O O O O � 'Is � L
VI C
a O O O O c4 M O W
°
Ln � w w o ~ 3 L� en
J N h O m
w LU OO C: u
L
C
D ;
W -O O
J N a1
a) O
U O
7 O
� O a
C
u
} m +
F V N N E N N v OLO
cr cmC O
C_ '
O j L
m u
Z a ou
M c
u �
-0 LIT
(a
U
C
m a) O X
L W a�
p J >� b9 v -C
C u
C E t
o 0 0 0 0 N 0 0 o ° ° a a
ai u cu
cUn can V) cUn cUn = o f6 —u 9 y
u u v u v v u a E a' > m ^
U w a) 7 t O
� V) V) V) V V)) v V) Q 2- v
J Q Q O • O U N
LL V}i co N V}i Ln V) Ln V) d 7 1J 7 O
W Q m bL C
z Ln VI J C i N
Z ¢ u u O Q Q O Q Q > 5
a � > L u u� 22 X O N J � v N
u p u X z u u -0 a)
w + n u p u L
N a.) u a _0 M .E m •pa
w
-6 O .v N X vOi O to C O
LO > a) C y
v a' V) w Z v a
O_ Y 7 f6 l] L a)
N T a) a1 �O > 'O ++ L
LO aT+ O C C U twU6 i N C p
C, .L l6 f6 7 l6
N Z u O_ U u W N O
a a a a, ° u ip E o ) °
E w H V 4 - t6 R � O 'O
Cl) Q Cl) O II w II W = O - O ai a) aj a
Q v r U 3 Q 3 Q W '� ° 'no u v u ca u
W 'n U ay N 17 w J ol
v o` y a 3 .Q c
LLI LE Z c Q Q N Q l� .o C7 .o Q ° Fu � E c� c v o
Z 2 Z I •o ti Z a ? o
U c LL c 1 c ° c V c U c c �' v o m d 5 m
u O 1 O O O` O LL O LL O {n O
14 5U a M 0. 14 G N Q LL - LL G W O. p 0 fa v N N OM
Z m `u U ci O� `u H `u `u In �i 0 ci U Q a y N —M - L y
Q 'n H ui O` vi a w H j — u+ '6 N u� ?'
Q 4) to al In al aJ In al (n al 4)
_ -g •�, � ca c
'> a u a) a E
o ° ° aXi c aXi
7 Q a
s ° ra u� u i
u u� L , u
m v v u m o E
� �
\ 0
{ » 2
\ \ \ \\
2 ` 5
/ E - \$
) G { \ (
° c £
e
\ o \ \ \
_ - { e
{ , _
\ \
- ) 2 u \
k \ \ { /
} -
\o
\ \\
j o § 2
o } z /
Fu
/
o 3 2
lu
\ \ 1E /
} \ IS } [
ƒ _ \ 2 e
\ )
§ f � =
-aj to [® {
\ \ cL _ \ 2 /
o -
\ a) u \ >
bn cL ƒ% \ \ ) § ¥{ /
% � \\ \ \ D \
{ \ _ / $ _
e ) - cL \ § / \ )
_ »aj K \ \ \
� C \ \ � �\ � \\ \
, : g 142 D
cL \ � \\ \\ / �\ >
± k ) » ./ - cr
| § 2 = §
\ :
_ )2 77 »
a - \
\ ) \ (\ 11
- 2cr }
2za = 256;;2< }
From: Estrada,Angela
To: Soto.Vania Elizabeth
Subject: FW: World Wide Tech PO(Internal Service Request Ticket#120625)
Date: Thursday, March 24, 2022 2:53:19 PM
Attachments: image002.pno
imaae004.pna
image005.png
imaae006.pna
image007.png
imaae008.pna
image009.png
Per your requets
From: Paris,Taylor
Sent: Friday, March 11, 2022 2:51 PM
To: Estrada, Angela <Angela.Estrada @fortworthtexas.gov>
Subject: RE: World Wide Tech PO(InternaI Service Request Ticket#120625)
1 think you can just route the SOW for signature.
Taylor C. Paris
Assistant City Attorney
200 Texas Street
Fort Worth,Texas 76102
Tel:817-392-6285
Taylor_Paris4fortworthtexas_gov
City of Fort Worth Working together to build a strong community.
1bu%buH.
RECIPIENTS-PLEASE CONTACT ME PRIOR TO FORWARDING MESSAGES DESIGNATED AS ATTORNEY-CLIENT
COMMUNICATIONS.
This e-mail and any files transmitted with it are confidential and are intended solely for the use of the individual or entity to which they
are addressed.This communication may contain material protected by the attorney-client privilege.If you are not the intended recipient
or the person responsible for delivering the e-mail to the intended recipient,be advised that you have received this e-mail in error and that
any use,dissemination,forwarding,printing,or copying of this e-mail is strictly prohibited.If you have received this e-mail in error,
please immediately notify Taylor C.Paris at the City of Fort Worth City Attorney's Office(817)392-6285.
From: Estrada, Angela <Angela.Estrada CcDfortworthtexas.gov>
Sent: Friday, March 11, 2022 2:16 PM
To: Paris,Taylor<Taylor.ParisPfortworthtexas.gov>
Subject: FW: World Wide Tech PO(Internal Service Request Ticket#120625)
Taylor, the vendor is telling me the SOW page needs signature and it was missed during routing. Do I
have to do another amendment to get signature?
CSCO 56194 and 56412
Thanks,
Angela Estrada
From: Giddings,Tabitha A
Sent: Friday, March 11, 2022 2:11 PM
To: Estrada, Angela <Angela.Estrada laDfortworthtexas.gov>
Subject: FW: World Wide Tech PO(Internal Service Request Ticket#120625)
From: Henne,Jake [mailto:Jake.HennePwwt.com]
Sent: Friday, March 11, 2022 2:02 PM
To: Giddings,Tabitha A<Tabitha.Giddings(@fortworthtexas.gov>
Cc: Lee, Bobby<Bobby11eePfortworthtexas.gov>
Subject: Re: World Wide Tech PO(Internal Service Request Ticket#120625)
CAUTION:This email originated from outside of the City of Fort Worth email system. Do not click any links or open
attachments unless you recognize the sender and know the content is safe.
Good Morning Tabitha,
I noticed after opening the documents that the Statement of Work (SOW) is not signed. Can you
please have the SOW signed?This is required to acknowledge customer agreement to the specific
terms of this engagement.
Regards,
Jake
Jake Henne
Client Manager I TX SLED
World Wide Technology
7600 Windrose Ave, Suite G230 I Plano,TX 75024
215-375-8200
lake.hennen-wwt.com
QQ00
From:Jacob Henne <Jake.Henne(@wwt.com>
Date: Friday, March 11, 2022 at 8:58 AM
To: "Giddings, Tabitha A" <Tabitha.Giddings(@fortworthtexas.gov>
Cc: "Lee, Bobby" <Bobb)l.Lee(cDfortworthtexas.gov>
Subject: Re: World Wide Tech PO(Internal Service Request Ticket#120625)
Good Morning Tabitha,
Thank you! Confirming receipt of the PO.
Regards,
Jake
VAFO 4F Jake Henne
Client Manager I TX SLED
World Wide Technology
7600 Windrose Ave, Suite G230 I Plano,TX 75024
215-375-8200
iake.henne cni wwt.com
u
From: "Giddings, Tabitha A" <Tabitha.Giddings(cDfortworthtexas.gov>
Date: Friday, March 11, 2022 at 8:41 AM
To:Jacob Henne <Jake.Hennena wwt.com>
Cc: "Lee, Bobby" <Bobby.Lee(@fortworthtexas.gov>
Subject: World Wide Tech PO(Internal Service Request Ticket#120625)
Good morning,
I am following up with you to ensure you received the attached Purchase
Order(s).
Please find the purchase order(s) requested above as a back up to ensure the
order is received.
• 2 attachments totaled
***Please forward all invoices with the full PO (purchase order)
number (i.e. FW004-000000xxxx)
listed on the invoice to Suaglierinvoices aafortworthtexas.gov and
copy Tabitha.gid�dingsafortworthtexas.gov.******
Tabitha Giddings
Administrative Technician
Department of Information Technology Solutions-Finance
275 W. 13" St.
Fort Worth, TX 76102
Phone (817) 392-6056
Email Tabitha._iddinasQfortworthtexas.aovov
City of Fort Worth— Working together to build a strong community
FoRTWORTH,