HomeMy WebLinkAboutContract 55818-A1 03/29/22 CSC No.55818-A1
1:30 pm
FIRST AMENDMENT TO CITY SECRETARY CONTRACT NUMBER 55818
A COMMUNITY FACILITIES AGREEMENT BETWEEN
THE CITY OF FORT WORTH AND D.R. HORTON—TEXAS,LTD.
This FIRST AMENDMENT TO CITY SECRETARY CONTRACT NUMBER
55818 ("First Amendment") is made and entered into by and between the City of Fort Worth,
a home-rule municipal corporation of the State of Texas ("City"), and D.R. Horton — Texas,
LTD. a Texas limited partnership ("Developer").
WHEREAS, on December 15, 2020, through M&C 20-0927, the City Council
authorized execution of a Community Facilities Agreement with Developer with City
Participation in an amount not to exceed$1,600,000.00; and
WHEREAS, the City Participation was based on an engineer's estimate of probable
costs; and
WHEREAS, the City and Developer entered into a Community Facilities Agreement,
City for the construction of public infrastructure improvements along Amber Ridge Drive and
Academy Drive, City Secretary Contract Number 55818 ("CFA"); and
WHEREAS, the actual cost of the public infrastructure exceeded the engineer's
estimate of probable costs; and
WHEREAS, on June 22, 2021, through M&C 21-0442, the City Council authorized
additional City Participation in the CFA in an amount not to exceed $492,083.00;
NOW THEREFORE, City and Developer, acting herein by and through their duly
authorized representatives, enter into the following agreement, which amends City Secretary
Contract Number 55818:
1.
The sixth recital of the CFA which reads "WHEREAS, the City's participation in this
Agreement shall be in an amount not to exceed$1,344,975.33 as authorized by the City Council
through approval of M&C 20-0927 on December 15, 2020 ("City Participation"); and" is
amended in its entirety to be and read:
WHEREAS, the City's participation in this Agreement shall be in an amount not to
exceed$2,092,083.00 as authorized by the City Council through approval of M&C 20-
0927 on December 15,2020 and M&C 21-0441 on June 22,2021 ("City Participation");
and
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
City of Fort Worth,Texas
Amendment No. 1 to City Secretary Contract No.55818
Page 1 of 6
2.
The seventh recital of the CFA which reads "WHEREAS, the City Participation
includes reimbursement to Developer in an amount not to exceed $1,269,975.33 for
construction costs, $43,228.30 for engineering costs, and $32,523.12 for right-of-way costs.
The City Participation shall not include any obligation by the City to reimburse Developer for
material testing costs, or to pay for any construction inspection fees, administrative material
testing costs, or water lab testing fees; and"is amended in its entirety to be and read:
WHEREAS,the City Participation includes reimbursement to Developer in an amount
not to exceed $1,834,535.09 for construction costs, $169,159.91 for engineering costs, and
$88,388.00 for right-of-way costs. The City Participation shall not include any obligation by
the City to reimburse Developer for material testing costs, or to pay for any construction
inspection fees, administrative material testing costs, or water lab testing fees; and
3.
Section 34 of the CFA is amendment in its entirety to be and read as follows:
34.
City Participation; Fiscal Funding Limitation
(a) The City shall reimburse Developer for construction costs in an amount not to exceed
$1,834,535.09 for items eligible to be paid with transportation impact fees. The City
Participation shall not include any reimbursement to Developer for material testing fees,
construction inspection fees, administrative material testing fees, or water testing fees.
During construction of the Improvements, Developer will receive applications for
payment from Developer's contractors. Developer shall verify that each application for
payment is due and payable under the construction contracts between Developer and
the contractors and that the Improvements that are the subject of the application for
payment have been constructed. Developer shall submit payment requests to the City,
in the form of an invoice, no more frequently than one time per month to obtain
reimbursement of the City Participation (each a "Payment Request"). Each Payment
Request shall be delivered to the City by email with the subject reading"Reimbursement
Request Chapel Creek Phase 5 CPN 102048" delivered to
Mirian.Spencer@fortworthtexas.gov. Each Payment Requested submitted by
Developer shall be accompanied with proof that Developer has paid the contractors for
the amount included in the Payment Request, and an affidavit and lien release from the
contractors indicating that Developer has paid the contractors in full for the amount
included in each Payment Request and the contractors have paid all subcontractors and
material suppliers in full. City will withhold 5% retainage for each payment of City
Participation made by the City to Developer. The retainage shall be paid to Developer
after construction of the Improvements is completed and the City has accepted the
Improvements by executing the green sheet for the Improvements.
(b) The City shall reimburse Developer for engineering costs in the amount of$169,159.91
City of Fort Worth,Texas
Amendment No. 1 to City Secretary Contract No.55818
Page 2 of 6
and right-of-way costs in the amount of$88,388.00 after Developer delivers an invoice
to the City,with proof of the costs and Developer's payment of the costs,by email with
the subject reading "Reimbursement Request Chapel Creek Phase 5 CPN 102048"
delivered to Mirian.Spencer@fortworthtexas.gov.
(c) In the event no funds or insufficient funds are appropriated and budgeted or are
otherwise unavailable by any means whatsoever in any fiscal period for payments due
under this Agreement, then the City will immediately notify Developer of such
occurrence and this Agreement shall be terminated on the last day of the fiscal period
for which appropriations were received without penalty or expense to the City of any
kind whatsoever, except to the portions of annual payments herein agreed upon for
which funds shall have been appropriated.
City of Fort Worth,Texas
Amendment No. 1 to City Secretary Contract No.55818
Page 3 of 6
4.
ion 35 of the CFA is amended in its entirety to be and read as follows:
ITEMS DEVELOPER'S CITY COST TOTAL COST
COST
A. Water& Sewer Construction
1. Water Construction $860,955.00 $0.00 $860,955.00
2. Sewer Construction $1,174,180.00 $0.00 $1,174,180.00
SUB-TOTAL WATER& SEWER $2,035,135.00 $2,035,135.00
CONSTRUCTION $0.00
B. TPW Construction
1. City Paving 6,7190.36 $1,384,495.14 1,451,685.50
2. Arterial Paving $1,288,461.75 $0 $1,288,461.75
3. Local Paving $1,656,129.50 $0 $1,656,129.50
4. Public Storm Drain $1,578,793.54 $353,304.46 $1,932,098.00
5. City Street Lights $15,243.35 $96,735.49 $111,978.84
6. Arterial Street Lights $250,312.00 $0 $250,312.00
7. Local Street Lights $182,732.17 $0 $182,732.17
SUB-TOTAL TPW CONSTRUCTION COSTS $5,038,862.67 $1,834,535.09 $6,873,397.76
TOTAL CONSTRUCTION COST $7,073,997.67 $1,834,535.09 $8,908,532.76
Construction Fees
C. Construction Inspection Fee $101,500.00 $0 $101,500.00
D. Administrative Material Testing Service Fee $63,700.00 $0 $63,700.00
E. Water Testing Lab Fee $2,400.00 $0 $2,400.00
SUB-TOTAL CONSTRUCTION FEES $167,600.00 $0 $167,600.00
Other Costs
F. Design $0 $169,159.91 $169,159.91
G. ROW Acquisition $0 $88,388.00 $88,388.00
SUB-TOTAL OTHER COSTS $0 $257,547.91 $257,547.91
TOTAL PROJECT COST $7,241,597.67 $2,092,083.00 $9,333,680.67
Choice
Financial Guarantee Options, choose one Amount (Mark one)
Bond= 100% $ 9,000,000.00 x
City of Fort Worth,Texas
Amendment No. 1 to City Secretary Contract No.55818
Page 4of6
5.
a. All other provisions of the CFA, which are not expressly amended herein, shall remain
in full force and effect.
b. All terms in this First Amendment that are capitalized but not defined shall have the
meanings ascribed to those terms in the CFA.
[SIGNATURES ON FOLLOWING PAGE]
City of Fort Worth,Texas
Amendment No. 1 to City Secretary Contract No.55818
Page 5 of 6
IN TESTIMONY WHEREOF, the City and Developer have executed this instrument by
their duly authorized representatives to be effective on the date signed by the City's Assistant City
Manager.
CITY OF FORT WORTH DEVELOPER
D.R. Horton-Texas, LTD.,
a Texas limited partnership
Dana Burghdoff(Mar 28,20 09:41 CDT By: D.R. Horton, Inc.
Dana Burghdoff a Delaware corporation,
Assistant City Manager its Authorized Agent
Date: M a r 28,2022
Name: Justin Bosworth
Recommended by: Title: Assistant Secretary
N Date: Mar 24,2022
Evelyn Ro its(Mar 24,202215:54 CDT)
Evelyn Roberts/Jennifer Ezernack
Contract Compliance Specialist Contract Compliance Manager:
Development Services By signing, I acknowledge that I am the
person responsible for the monitoring and
administration of this contract, including all
Approved as to Form & Legality: performance and reporting requirements.
yanie scarlett Morales
Richard A.McCracken(Mar 26,2022 11:18 CDT) Janie Scarlett Morales(Mar 25,2022 13:46 CDT)
Richard A. McCracken Janie Scarlett Morales
Sr. Assistant City Attorney Development Manager
M&C No: 21-0442
Date: 6/22/21
Form 1295: 2021-756623 aq FOR?
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Jannette S.Goodall(Mar 28,2022 15:47 CDT)
Janette S. Goodall/Ronald P. Gonzales
City Secretary/Assistant City Secretary
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
City of Fort Worth,Texas
Amendment No. 1 to City Secretary Contract No.55818
Page 6 of 6
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M&C Review Page 1 of 2
Official site of the City of Fort Worth,Texas
CITY COUNCIL AGENDA FORS
REFERENCE **M&C 21- 06CHAPEL CREEK PH. 5
DATE: 6/22/2021 NO.: 0442 LOG NAME: ADDITIONAL IMPACT FEE
FUNDING
CODE: C TYPE: CONSENT PUBLIC NO
NO
SUBJECT: (CD 3) Authorize Execution of Amendment No. 1 to the Community Facilities Agreement
with D.R. Horton -Texas, Ltd, to Increase City Participation in an Amount Not to Exceed
$492,083.00, to Construct Off-Premise Arterials, Adopt Attached Appropriation Ordinance
and Amend the Fiscal Years 2021-2025 Capital Improvement Program
RECOMMENDATION:
It is recommended that the City Council:
1. Authorize the execution of Amendment No. 1 to the Community Facilities Agreement with
D.R. Horton - Texas, Ltd, to include additional City participation in an amount not to exceed
$492,083.00 to construct off-premise arterial sections adjacent to Chapel Creek Phase 5;
2. Adopt the attached appropriation ordinance increasing receipts and appropriations in
the Transportation Impact Fee Capital Fund in the amount of $492,083.00 for the purpose of
funding the Community Facilities Agreement Chapel Creek Phase 5 project (City Project No.
102048) from available funds in the Revenue - Service Area S - Transportation Impact Fee
project (City Project No. UN9922); and
3. Amend the Fiscal Years 2021-2025 Capital Improvement Program.
DISCUSSION:
On December 15, 2020, the City Council authorized the execution of a community facilities
agreement (CFA) with D.R. Horton - Texas, Ltd., with City participation in an amount up to
$1,600,000.00 for the over sizing of arterials adjacent to the Chapel Creek Phase 5
development (Mayor and Council Communication (M&C) 20-0927). The amount of the City's
participation was based on the engineer's estimate of construction costs, including a 20 percent
contingency. The project was privately bid and the final bid amount was $492,083.00 above the
engineer's estimate for items the City agreed to fund.
This M&C is to authorize the execution of Amendment No. 1 to the CFA that will increase the total
amount of City participation to reflect the actual bid amounts. This amendment provides for additional
City participation up to $492,083.00, of which $234,534.00 is for construction costs, $88,389.00 is for
right-of-way acquisition, and $169,160.00 is for engineering services. The developer is providing the
initial funding for the construction and the City is reimbursing its share of the construction costs
through periodic draws. Any residual funds remaining after project closure are to be returned to the
Revenue - Service Area S -Transportation Impact Fees project.
The additional funding for this project was not included in the FY2021-2025 Capital Improvement
Program due to final bid amount was higher than the engineer's estimate. The action in this M&C will
amend the FY2021-2025 Capital Improvement Program as approved in connection with Ordinance
24446-09-2020.
This project is located in COUNCIL DISTRICT 3.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that funds are available in the Revenue - SA S - Transp Imp Fees
within the Transportation Impact Fee Cap Fund and upon approval of the above recommendations
http://apps.cfwnet.org/council_packet/me_review.asp?ID=28991&councildate=6/22/2021 12/6/2021
M&C Review Page 2 of 2
and adoption of the attached appropriation ordinance, funds will be available in the Transportation
Impact Fee Cap Fund for the CFA-Chapel Creek Phase 5 project to support the approval of the
above recommendations and execution of the amendment to the community facilities agreement.
Prior to an expenditure being incurred, the Transportation and Public Works Department has the
responsibility of verifying the availability of funds.
TO _
Fund Department Account Project Program Activity Budget Reference# Amount
ID ID Year (Chartfield 2)
FROM
Fund Department Account Project Program Activity Budget Reference# Amount
ID I ID I Year (Chartfield 2)
Submitted for City Manager's Office by: Dana Burghdoff(8018)
Originating Department Head: D.J. Harrell (8032)
Additional Information Contact: Mirian Spencer(2677)
ATTACHMENTS
06CHAPEL CREEK PH. 5 ADDITIONAL IMPACT FEE FUND 30108 (1).docx
http://apps.cfwnet.org/council_packet/mc—review.asp?ID=28991&council date=6/22/2021 12/6/2021