HomeMy WebLinkAboutContract 53867-R2 CSC No.53867-R2
CITY OF FORT WORTH
CONTRACT RENEWAL NOTICE
March 15, 2022
Halff Associates, Inc.
Attn: Mr. Matt Stahl
4000 Fossil Creek Blvd
Fort Worth, Texas 76137
Re: Contract Renewal Notice—2nd Renewal
Storm Drain Condition Assessment Services
Contract No. CSC No. 53867
Renewal Amount: $600,000
The above referenced contract with the City of Fort Worth expires with the expenditure of
funds. The funds for the contract have been programmed. This letter is to inform you that the City
is exercising its right to renew the contract for an amount up to $ 600,000,which will be effective
immediately upon execution by the designated Assistant City Manager. All other terms and
conditions of the contract remain unchanged. Please sign and return the second page of this
letter, along with a copy of your current insurance certificate,to the undersigned.
Please log onto PeopleSoft Purchasing at hLtp://fortworthtexas.gov/purchasing to ensure
that your company information is correct and up-to-date.
If you have any questions concerning this Contract Renewal Notice, please contact me at
the telephone number listed below.
Sincerely,
Cannon R. Henry, P. ., CFM
Storm�7ater Infrastructure Manager
(817) 392-2587
OFFICIAL RECORD
CITY SECRETARY
FT.WORTH, TX
Contract Renewal Page 1 of 2
CSC No. 53867
ACCEPTED AND AGREED:
CITY OF FORT WORTH CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the person
responsible for the monitoring and administration
19ana 24L( hdoAc of this contract,including ensuring all
By: Dana Burghdoff pr4,202214:17CDT) performance and reporting requirements.
Name: Dana Burghdoff
Title: Assistant City Manager
Date: Apr 4,2022
By:
Name: Cannon R. H nry, P. ., CFM
APPROVAL RECOMMENDED: Title: Stormivater Infrastructure Manager
APPROVED AS TO FORM AND LEGALITY:
By: Wj(M a r31,202215: CDT)
Name: William M. Johnson WWI
Title: Director, Transportation & Public Works By: DBlack(Apr 1,202217:19 CDT)
Department 444�onnn Name: Douglas.W.Black
�boFoFORr�ap Title: Sr.Assistant City Attorney
ATTEST: ajo o;0.
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o o AUTHORIZATION:
spa o000 �° M&C: 20-0259
7Gl`I`IG��G c1 C7000��GG a�an rExA IV
sapp Date Approved: 04/21/2020
bnnaa4�'
BY: Jannette S.Goodall(Apr4,202216:36 CDT)
Name: Jannette Goodall Form 1295 Certification No.: N/A
Title: City Secretary
CONTRACTOR:
By: 4&__2k'__
Name: Matt Stahl, PE, CFM
Title: Team Leader/Authorized Agent
Date: 2022-03-15
OFFICIAL RECORD
CITY SECRETARY
FT.WORTH, TX
Contract Renewal Page 2 of 2
M&C Review Page 1 of 2
Official site of the City of Fort Worth,Texas
CITY COUNCIL AGENDA FTTIi
DATE: 4/21/2020 REFERENCE NO.:**M&C 20- LOG NAME: 20SD REHAB PROG -
0259 COND ASSESS
CODE: C TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT: Authorize Execution of a Engineering Agreement with Halff Associates, Inc., in an
Amount Up to $951,899.46 for Storm Drain Condition Assessment Services (ALL
COUNCIL DISTRICTS)
RECOMMENDATION:
It is recommended that the City Council authorize the execution of an agreement for
engineering services with Halff Associates, Inc., in an amount up to $951,899.46 with two
additional renewal options each in an amount up to $600,000.00 for Storm Drain Condition
Assessment Services (SWS-086)
DISCUSSION:
The Agreement recommended by this Mayor and Council Communication will provide
engineering services to assist the City in the implementation of the Stormwater Management
Program's Storm Drain Rehabilitation Program by providing the following: storm drain condition
assessment services; evaluation of the condition findings to identify and prioritize corrective rehab
measures and finalize development of a strategic, long term Stormwater Management Pipe
Assessment and Condition Program (PACP) A strategic, long term PACP is important to ensure
critical pipe systems function as designed and to avoid catastrophic failures that could pose a danger
to the public.
The development of a Storm Drain Rehabilitation Program is a Level 1 Priority Key Initiative included
in the 2018 Council adopted Stormwater Management Program Master Plan. Storm drain
rehabilitation is one of the Stormwater Program's top priorities due to the life safety risk that can
happen when deteriorating storm drainpipes fail.
From a Request for Qualifications (RFQ) for Pipe Assessment and Condition Program Services dated
March 12, 2018, four firms were short-listed. Halff Associates, Inc., was selected as the most qualified
consultant for this work based on published selection criteria and their submitted specific proposal to
provide Pipe Assessment and Condition program services. Halff Associates, Inc. proposes to perform
the scope of work for this contract for a not-to-exceed fee of$951,899.46. The City will issue
individual task orders to authorize the consultant to perform work under this Agreement until such time
as the contract funds have been expended. The City, at its sole option, may renew this contract two
times for an additional $600,000.00 each under the same terms and conditions. Staff considers the
fee to be fair and reasonable for the anticipated services to be performed.
This contract will not result in any additional annual operating cost for the Transportation and Public
Works (TPW) Stormwater Management Division.
M/WBE Office - Halff Associates, Inc., is in compliance with the City's BDE Ordinance by committing
to 10 percent SBE Participation. The City's SBE goal on this project is 10 percent.
This Stormwater Contract area is located in (ALL COUNCIL DISTRICTS)
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that funds are available in the current capital budget, as previously
appropriated, in the Stormwater Capital Projects Fund for the SW Pipe Condition &Assessment
Project, to support the approval of the above recommendation and the execution of the agreement.
Prior to any expenditure being incurred, the Transportation & Public Works Department has the
http://apps.cfwnet.org/council_packet/mc_review.asp?ID=27828&councildate=4/21/2020 4/16/2021
M&C Review Page 2 of 2
responsibility to validate the availability of funds.
TO _
Fund Department Account Project Program Activity Budget Reference# Amount
ID ID Year (ChartField 2)
FROM
Fund Department Account Project Program Activity Budget Fkeference# Amount
ID ID Year I (ChartField 2)
Submitted for City Manager's Office by: Dana Burghdoff(8018)
Originating Department Head: William Johnson (7801)
Additional Information Contact: Michael Owen (8079)
ATTACHMENTS
http://apps.cfwnet.org/council_packet/mc_review.asp?ID=27828&councildate=4/21/2020 4/16/2021