The URL can be used to link to this page

Home My WebLink AboutContract 54964-A2 CSC No.54964-A2 SECOND AMENDMENT TO CITY SECRETARY CONTRACT NO. 54964 This Amendment "(Amendment) is entered into by and between the City of Fort Worth ("City") and Fort Worth Housing Solutions("Agency")by the through their respective authorized agents. City and agency may be referred to individually as"Party" and collectively as"Parties." WHEREAS, City and Agency made and entered into City Secretary Contract No. 54964 ("Contract"); WHEREAS, the Contract provides funding to Agency pursuant to a grant received by City from the United States Department of Housing and Urban Development ("HUD") through the Emergency Solutions Grant Program ("ESG"); Program No. S-20-MC-48-0006, Catalog of Federal Domestic Assistance No. 14.231, and the special allocations of funds received for this program known as ESG-CV and ESG-CV2,through the Coronavirus Aid,Relief,and Economic Security(CARES)Act of 2020; WHEREAS,City has received an additional allocation of ESG grant monies under the Coronavirus Aid,Relief,and Economic Security Act("CARES"Act)referenced by HUD as"ESG-CV2"; WHEREAS, the ESG program is intended to provide homeless persons or persons at risk of becoming homeless with financial assistance,basic shelter,essential supportive services,and/or operations, as applicable; WHEREAS, it is the mutual desire of the City and Agency to amend the Contract to decrease the budget by$500,000.00,and adjust budget line items; and WHEREAS, it is the mutual desire of City and Agency to amend the Contract to extend the term through September 30,2022 and revise certain reimbursement provisions in order to complete the Program and meet Contract objectives. NOW,THEREFORE,City and Agency hereby agree to amend the Contract as follows: I. Section 3 TERM is revised as follows;the first sentence is deleted and replaced by the following: "The term of this Contract(Contract Term)begins on the Effective Date and terminates on September 30, 2022 unless earlier terminated as provided in this Contract." II. Section 5.3 PROGRAM PERFORMANCE MILESTONES is revised as follows: the table of milestones under Section 5.3.1 is deleted and replaced with the following table which specifies the dates of program performance milestones and expenditure deadlines for the extended term of the Contract: OFFICIAL RECORD CITY SECRETARY Amendment No.2 to CSC No.54964 FT. WORTH, TX 1 Fort Worth Housing Solutions(ESG-CV2) Month Relative to Date Expenditures Unduplicated Clients as Beginning of Specified in EXHIBIT"A": Contract Term Program Summary Month 3 December 31,2020 15% 15% Month 6 March 31,2021 30% 30% Month 9 June 30,2021 50% 50% Month 12 September 30,2021 65% 65% Month 15 December 30,2021 75% 75% Month 18 March 31,2022 80% 80% Month 21 June 30,2022 90% 90% Month 23 1 September 2,2022 1 100% 1 100% NOTE: If the Contract was executed prior to October 1, 2020 and/or if the Effective Date of the Contract is March 13, 2020, all months prior to December 31, 2020 are included in the Month 3 period. III. Section 9 REIMBURSEMENT REQUIREMENTS is revised as follows: (1) Section 9.2.1.1 is hereby amended to read as follows: 9.2.1.1 Agency must submit a separate invoice for each ESG-CV2-eligible activity type funded through this Contract, i.e. Shelter Operations, Homeless Prevention, Rapid Rehousing, Unsheltered Outreach, Administration, and HMIS. Entries on Attachment II Expenditure Summary must list and designate Administration line items separately from Program costs, with the word `Administration' included in the cost item title." (2) Section 9.4 Final Reimbursement Request is added to the Agreement and will read as follows: "9.4 Final Reimbursement Request 9.4.1 Agency's Final Reimbursement Request must be submitted no later than September 9, 2022. The Final Reimbursement Request must include all program-eligible expenses incurred during August 2022. Agency's Final Reimbursement Request may also include a request for advancement of funds for September program expenses for up to 90%of the monthly average of Agency's standard Program operations expenses (staff salaries, benefits, and related program operational expenses). The monthly average of Agency Program Operations expenses will be based on the Program's prior six months' of such expenses charged to the Contract(February thru July 2022). Agency's Final Reimbursement Request may be submitted with partial Complete Documentation for August or September 2022 expenses if such documentation is not available at the time of submittal, provided that such Complete Documentation will be submitted no later than October 15, 2022. Failure to submit Complete Documentation for August or September 2022 expenses by October 16, 2022 may, in City's sole discretion, be cause for delay or withholding of payment of ESG funds awarded through other City Contracts,or may disqualify Agency for consideration under the future City Requests for Proposals for federal grant funds. 9.4.2 All Contract funds not requested by Agency as of September 10, 2022 will be subject to immediate recapture by City." IV. Amendment No.2 to CSC No.54964 Page 2 Fort Worth Housing Solutions(ESG-CV2) Section 17 INSURANCE AND BONDING is revised as follows; the first sentence is deleted and replaced by the following: "Agency will maintain coverage in the form of insurance or bond in the amount of$1,309,477.00 to insure against loss from the fraud,theft or dishonesty of any Agency's officers,agents,trustees, directors,representatives,or employees." IV. EXHIBIT"A"—Program Summary to the Contract is hereby replaced in its entirety with the revised EXHIBIT"A"—Program Summary attached. EXHIBIT `B"—Budget to the Contract is hereby replaced in its entirety with the revised EXHIBIT "B"-Budget, attached. V. Unless otherwise specified,this amendment is effective as of the Effective Date of the Contract. VI. All terms and conditions of the Contract not amended herein remain unaffected and in full force and effect,are binding on the Parties and are hereby ratified by the Parties. Capitalized terms not defined herein shall have the meanings assigned to them in the Contract. [SIGNATURES APPEAR ON FOLLOWING PAGE] Amendment No.2 to CSC No.54964 Page 3 Fort Worth Housing Solutions(ESG-CV2) AGREED AND ACCEPTED: FORT WORTH HOUSING SOLUTIONS CITY OF FORT WORTH By: Mary-P rgare Le ns(Mar 29,202213:49 CDT) By: Mary-Margaret Lemons,President/CEO Fernando Costa,Assistant City Manager IFORr d ATTEST: �o 0��d APPROVE AS TO FORM AND 0,000 a00 =� LEGALITY: pd Tgnnette S. Goo�%ll �aa��EXp5�a,d V By: Jannette S.Goodall(Apr 7,2022 06:53 CDT) By: Jannette Goodall,City Secretary Jessika Williams,Assistant City Attorney M&C: G-20-0657 1295 Certification No.2020-661865 Date: September 15,2020 RECON VOENDED BY: By: Victor Turner,Director—Neighborhood Services Department CONTRACT COMPLIANCE MANAGER: By signing,I acknowledge that I am the person responsible for the monitoring and administration of this contract,including ensuring all performance and reporting requirements Charletta Moaning, Senior Contract Compliance Specialist OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Amendment No.2 to CSC No.54964 Page 4 Fort Worth Housing Solutions(ESG-CV2) Fort Worth Housing Solutions EXHIBIT "A" Rapid Re-Housing-CV2 PROGRAM SUMMARY PROGRAM SUMMARY (ESG-CV) October 1,2020- September 30,2022 $1,309,477.00 PERIOD AMOUNT Capitalized terms not defined herein shall have meanings assigned them in the Contract. PROGRAM: The Program combines rental assistance subsidies with case management for supportive services. The program will assist homeless individuals and/or families with the transition from homelessness to stable housing in an effort to reduce the spread of COVIDI9. Client assistance will include rental assistance, security and utility deposits and to ensure a successful transition to stable and permanent housing. Participants in the program will receive intensive case management. ESG Funds will pay for two full-time case managers and a full-time Housing Counselor and fringe benefits. Additional service costs include office supplies, contractual services and telephone services and other administrative fees. Client assistance will include rent, security and utility deposits. Program services will be available Monday — Friday from 8:00 a.m.-5:00 p.m., at the following locations: Fort Worth Housing Solutions: 1201 East 13th Street Fort Worth,TX 76102 REGULATORY CLASSIFICATION: Service Category (if more than one category, specify amount for each): ESG Emergency Shelter Component Regulatory Citation(s): 24 CFR 576.102 Coronavirus Aid, Relief, and Economic Security Act of 2020 Agency will maintain documentation that 100% of clients served meet the criteria under paragraph (1)of the homeless definition in 24 CFR 576.2 or meet the criteria in paragraph(4)of the homeless definition and live in an emergency shelter or other place described in paragraph (1) of the homeless definition. Agency will also maintain documentation on eligibility for the housing unit ESG RRH CV2—EXHIBIT"A"—PROGRAM SUMMARY Page 1 Fort Worth Housing Solutions for which financial assistance is provided, including rental amounts and compliance with ESG Minimum Habitability Standards. PROGRAM GOALS: Minimum Number of Clients to be Served: The Program must serve a minimum of 75 Unduplicated Clients as shown by the monthly Attachment III and yearly SAGE(HMIS reporting). Timely,accurate, and complete information should always be reported,but not be limited,to the following number and percentage goals of those clients served: A. Those who exited to permanent housing: 85% B. Those who have non-cash benefits at exit: 20% C. Those who have income at exit: 60% D. Number of persons served less than 60 days between project entry and move in: 95% E. Number of persons served that spent greater than 60 plus days between project entry and move in: 5% ESG RRH CV2—EXHIBIT"A"—PROGRAM SUMMARY Page 2 Fort Worth Housing Solutions ESG-CV2 Program Budget Request Form Grant Budget Total Program Account Request Increase Decrease Budget EMERGENCY SHELTER AND STREET OUTREACH ESSENTIAL SERVICES or OUTREACH Salaries 1001 FICA 1002 Health/DentalInsuIance 1003 Unemployment Insurance-State 1004 Worker's Compensation Insurance 1005 Employee Benefits-Other 1006 Office Supplies 1007 Office Rent 1008 Contractual Services 1009 Transportation 1010 Communications-Telephone etc. 1011 Other( ) 1012 SHELTER OPERATIONS Maintenance 2001 Security 2002 Insurance 2003 Utilities 2004 Supplies 2005 Repairs 2006 Contractual Services(Security Etc.) 2007 Insurance-Liability etc. 2008 Other( ) 2009 SUBTOTAL,SHELTER/OUTREACH HOUSING RELOCATION AND STABILIZATION HOMELESSNESS PREVENTION Salaries 3001 FICA 3002 Health/DentalInsuIance 3003 Unemployment-State 3004 Worker's Compensation 3005 Employee Benefits-Other 3006 Other: Postage;telephone/internet;occupancy; training and professional development;etc. 3007 RAPID REHOUSING Salaries 4001 $ 195,000.00 $ 59,000.00 $ 254,000.00 FICA 4002 $ 14,917.50 $ 4,000.00 $ 18,917.50 Health/DentalInsuIance 4003 $ 21,450.00 $ 33,907.00 $ 55,357.00 Unemployment-State 4004 $ 390.00 $ 1,900.00 $ 2,290.00 Worker's Compensation 4005 $ 702.00 $ 702.00 Employee Benefits-Other 4006 Other: (Other-Administratvie fee-see DETAIL for breakdown) $ 141,931.00 $ 141,931.00 SUBTOTAL R&S $ 374,390.50 $ 98,807.00 $ $ 473,197.50 DIRECT CLIENT FINANCIAL ASSISTANCE HOMELESSNESS PREVENTION Rental Assistance 5001 Utility Payments 5002 RAPID REHOUSING Rental Assistance 6001 $ 1,318,186.50 $ 591,907.00 $ 726,279.50 Security Deposits 6002 $ 95,000.00 $ 95,000.00 Utility Deposits 6003 $ 20,000.00 $ 5,000.00 $ 15,000.00 Other( ) 6004 Other( ) 6005 SUBTOTAL FINANCIAL ASSISTANCE $ $ 596,907.00 $ 836,279.50 HOMELESS MANAGEMENT INFORMATION SYSTEM(TI IIS) HMIS Fees and Related Costs 7001 $ 1,900.00 $ 1,900.00 SUBTOTAL TIMIS BUDGET TOTAL $ 98,807.00 $ 596,907.00 $ 1,309,477.00 *Identify all additional sources offundingfor the proposed program below. FUNDING A: FUNDING B: FUNDING C: Page 1 The following tables were created for the purpose of preparing,negotiating, and determining the cost reasonableness and cost allocation method used by the Agency for the line item budget represented on the first page of this year one and year two proposal budget. The information reflected in the tables is to be considered part of the terms and conditions of the Contract. Agency must have prior written approval by the City to make changes to any line item in the Budget as outlined in Section 5.2.2 in the Contract. The deadline to make changes to the proposed budget is December 31,2021. SALARY DETAIL Est. Percent to Amount to Position Title Annual Salary Grant Grant Housing Counselor $ 82,057.00 100.0% $ 82,057.00 Case Manager $ 85,971.50 100.0% $ 85,971.50 Case Manager $85,971.50 100.0% $85,971.50 TOTAL $ 254,000.00 1 100.0%1 $ 254,000.00 FRINGE/EMPLOYEE BENEFITS DETAIL Percent of Est. Percent to Amount to Payroll Amount Grant Grant FICA 7.65% $ 18,917.50 100.0% $ 18,917.50 Health/DentalInsurance 11.00% $ 55,357.00 100.0% $ 55,357.00 Unemployment-State 0.20% $ 2,290.00 100.0% $ 2,290.00 Worker's Compensation 0.36% $ 702.00 100.0% $ 702.00 Employee Benefits, Other Other( ) Other( ) TOTAL $ 77,266.50 100.0% $ 77,266.50 MISCELLANEOUS- Other Admin Fees Est. Percent to Amount to Total Budget Grant Grant Sr. VP $ 148,124.00 25% $ 37,031.00 Director $ 123,750.00 20% $ 24,750.00 HMIS clerk $ 35,000.00 25% $ 8,750.00 inspections 75 units $ 11,000.00 Mgmt fee $ 450.00 75 units $ 30,375.00 training $ 5,000.00 supplies $ 13,775.00 Screening fee $ 150.00 75 units $ 11,250.00 TOTAL $ 307,474.00 $ 141,931.00 Page 2 SHELTER OPERATIONS Est. Percent to Amount to Total Budget Grant Grant Maintenance Security Insurance Utilities Supplies Repairs Other( ) TOTAL FINANCIAL ASSISTANCE Est. Percent to Amount to Total Budget Grant Grant Rental Assistance $ 726,279.50 100.0% $ 726,279.50 Security Deposits $ 95,000.00 100% $ 95,000.00 Utility Payments Utility Deposits $ 15,000.00 $ 15,000.00 Other( ) Other( ) TOTAL $ 836,279.50 $ 836,279.50 HMIS Est. Percent to Amount to Total Budget Grant Grant HMIS Software Costs TOTAL Page 3