HomeMy WebLinkAboutContract 57376 City Secretary Contract No. 57376
FORT WORTH.
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NON-EXCLUSIVE ELEVATOR AND ESCALATOR MAINTENANCE AND REPAIR SERVICES
AGREEMENT
This NON-EXCLUSIVE ELEVATOR AND ESCALATOR MAINTENANCE AND REPAIR
SERVICES AGREEMENT("Agreement")is made and entered into by and between the CITY OF FORT
WORTH("City"), a Texas home rule municipal corporation and American Elevator Technologies, LLC
("Vendor"),a Texas Limited Liability Company,each individually referred to as a"party"and collectively
referred to as the "parties."
AGREEMENT DOCUMENTS:
The Agreement documents shall include the following:
1. This Non-Exclusive Elevator and Escalator Maintenance and Repair Services Agreement;
2. Exhibit A—Scope of Services;
3. Exhibit B—Price Schedule;and
4. Exhibit C—Verification of Signature Authority Form.
Exhibits A,B and C,which are attached hereto and incorporated herein,are made a part of this Agreement
for all purposes. In the event of any conflict between the terms and conditions of Exhibits A, B or C and
the terms and conditions set forth in the body of this Agreement,the terms and conditions of this Agreement
shall control.
1. Scope of Services.Elevator and escalator maintenance and repair.Exhibit"A,"- Scope of
Services more specifically describes the services to be provided hereunder.
2. Term. This Agreement shall begin on the date signed by the Assistant City Manager below
("Effective Date") and shall expire on March 30, 2023. ("Expiration Date"), unless terminated earlier in
accordance with this Agreement("Initial Term"). City shall have the option,in its sole discretion,to renew
this Agreement under the same terms and conditions,for up to four(4)one-year renewal options.
3. Compensation. City shall pay Vendor an amount not to exceed Three Hundred and
Fifty-Nine Thousand Three Hundred Two Dollars and 00/100 ($359,302.00) in accordance with the
provisions of this Agreement and Exhibit `B," Payment Schedule, which is attached hereto and
incorporated herein for all purposes. Vendor shall not perform any additional services for the City not
specified by this Agreement unless the City requests and approves in writing the additional costs for such
services. City shall not be liable for any additional expenses of Vendor not specified by this Agreement
unless City first approves such expenses in writing. City agrees to pay all invoices of Vendor within thirty
(30)days of receipt of such invoice. The City makes no promise or guarantee of the total amount of
work that will be assigned to Vendor under this Agreement.
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
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4. Termination.
4.1. Written Notice. City or Vendor may terminate this Agreement at any time and for
any reason by providing the other party with 30 days' written notice of termination.
4.2 Non-appropriation of Funds. In the event no funds or insufficient funds are
appropriated by City in any fiscal period for any payments due hereunder,City will notify Vendor
of such occurrence and this Agreement shall terminate on the last day of the fiscal period for which
appropriations were received without penalty or expense to City of any kind whatsoever,except as
to the portions of the payments herein agreed upon for which funds have been appropriated.
4.3 Duties and Obligations of the Parties. In the event that this Agreement is
terminated prior to the Expiration Date,City shall pay Vendor for services actually rendered up to
the effective date of termination and Vendor shall continue to provide City with services requested
by City and in accordance with this Agreement up to the effective date of termination. Upon
termination of this Agreement for any reason, Vendor shall provide City with copies of all
completed or partially completed documents prepared under this Agreement. In the event Vendor
has received access to City Information or data as a requirement to perform services hereunder,
Vendor shall return all City provided data to City in a machine readable format or other format
deemed acceptable to City.
5. Disclosure of Conflicts and Confidential Information.
5.1 Disclosure of Conflicts. Vendor hereby warrants to City that Vendor has
made full disclosure in writing of any existing or potential conflicts of interest related to Vendor's
services under this Agreement. In the event that any conflicts of interest arise after the Effective
Date of this Agreement, Vendor hereby agrees immediately to make full disclosure to City in
writing.
5.2 Confidential Information.Vendor,for itself and its officers,agents and employees,
agrees that it shall treat all information provided to it by City("City Information") as confidential
and shall not disclose any such information to a third party without the prior written approval of
City.
5.3 Public Information Act. City is a government entity under the laws of the State of
Texas and all documents held or maintained by City are subject to disclosure under the Texas Public
Information Act.In the event there is a request for information marked Confidential or Proprietary,
City shall promptly notify Seller. It will be the responsibility of Seller to submit reasons objecting
to disclosure. A determination on whether such reasons are sufficient will not be decided by City,
but by the Office of the Attorney General of the State of Texas or by a court of competent
jurisdiction.
5.3 Unauthorized Access.Vendor shall store and maintain City Information in a secure
manner and shall not allow unauthorized users to access,modify, delete or otherwise corrupt City
Information in any way. Vendor shall notify City immediately if the security or integrity of any
City Information has been compromised or is believed to have been compromised,in which event,
Vendor shall, in good faith, use all commercially reasonable efforts to cooperate with City in
identifying what information has been accessed by unauthorized means and shall fully cooperate
with City to protect such City Information from further unauthorized disclosure.
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6. Rieht to Audit. Vendor agrees that City shall,until the expiration of three (3)years after
final payment under this Agreement,or the final conclusion of any audit commenced during the said three
years,have access to and the right to examine at reasonable times any directly pertinent books,documents,
papers and records, including, but not limited to, all electronic records, of Vendor involving transactions
relating to this Agreement at no additional cost to City. Vendor agrees that City shall have access during
normal working hours to all necessary Vendor facilities and shall be provided adequate and appropriate
work space in order to conduct audits in compliance with the provisions of this section. City shall give
Vendor reasonable advance notice of intended audits.
7. Independent Contractor. It is expressly understood and agreed that Vendor shall operate
as an independent contractor as to all rights and privileges and work performed under this Agreement, and
not as agent, representative or employee of City. Subject to and in accordance with the conditions and
provisions of this Agreement,Vendor shall have the exclusive right to control the details of its operations
and activities and be solely responsible for the acts and omissions of its officers, agents, servants,
employees,Vendors and sub Vendors.Vendor acknowledges that the doctrine of respondent superior shall
not apply as between City, its officers, agents, servants and employees, and Vendor, its officers, agents,
employees, servants, Vendors and sub Vendors. Vendor further agrees that nothing herein shall be
construed as the creation of a partnership or joint enterprise between City and Vendor. It is further
understood that City shall in no way be considered a Co-employer or a Joint employer of Vendor or any
officers, agents, servants, employees or sub Vendor of Vendor. Neither Vendor,nor any officers, agents,
servants, employees or sub Vendor of Vendor shall be entitled to any employment benefits from City.
Vendor shall be responsible and liable for any and all payment and reporting of taxes on behalf of itself,
and any of its officers,agents, servants,employees or sub Vendor.
8. Liability and Indemnification.
8.1 LIABILITY- VENDOR SHALL BE LIABLE AND RESPONSIBLE FOR ANY
AND ALL PROPERTY LOSS, PROPERTY DAMAGE AND/OR PERSONAL INJURY,
INCLUDING DEATH, TO ANY AND ALL PERSONS, OF ANY KIND OR CHARACTER,
WHETHER REAL OR ASSERTED, TO THE EXTENT CAUSED BY THE NEGLIGENT
ACT(S) OR OMISSION(S), MALFEASANCE OR INTENTIONAL MISCONDUCT OF
VENDOR,ITS OFFICERS,AGENTS,SERVANTS OR EMPLOYEES.
8.2 GENERAL INDEMNIFICATION- VENDOR HEREBY COVENANTS AND
AGREES TO INDEMNIFY, HOLD HARMLESS AND DEFEND CITY, ITS OFFICERS,
AGENTS,SERVANTSAND EMPLOYEES,FROMAND AGAINST ANYAND ALL CLAIMS
OR LAWSUITS OFANYKIND OR CHARACTER, WHETHER REAL OR ASSERTED,FOR
EITHER PROPERTY DAMAGE OR LOSS AND/OR PERSONAL INJURY, INCLUDING
DEATH, TO ANY AND ALL PERSONS, ARISING OUT OF OR IN CONNECTION WITH
THIS AGREEMENT, TO THE EXTENT CAUSED BY THE NEGLIGENT ACTS OR
OMISSIONS OR MALFEASANCE OF VENDOR, ITS OFFICERS, AGENTS, SERVANTS
OR EMPLOYEES.
8.3 INTELLECTUAL PROPERTY INDEMNIFICATION — Vendor agrees to
defend, settle, or pay, at its own cost and expense, any claim or action against City for
infringement of any patent, copyright, trade mark, trade secret, or similar property right
arising from City's use of the software and/or documentation in accordance with this
Agreement,it being understood that this agreement to defend,settle or pay shall not apply if
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City modifies or misuses the software and/or documentation. So long as Vendor bears the
cost and expense of payment for claims or actions against City pursuant to this section,
Vendor shall have the right to conduct the defense of any such claim or action and all
negotiations for its settlement or compromise and to settle or compromise any such claim;
however, City shall have the right to fully participate in any and all such settlement,
negotiations, or lawsuit as necessary to protect City's interest, and City agrees to cooperate
with Vendor in doing so. In the event City, for whatever reason, assumes the responsibility
for payment of costs and expenses for any claim or action brought against City for
infringement arising under this Agreement, City shall have the sole right to conduct the
defense of any such claim or action and all negotiations for its settlement or compromise and
to settle or compromise any such claim; however, Vendor shall fully participate and
cooperate with City in defense of such claim or action. City agrees to give Vendor timely
written notice of any such claim or action,with copies of all papers City may receive relating
thereto. Notwithstanding the foregoing, City's assumption of payment of costs or expenses
shall not eliminate Vendor's duty to indemnify City under this Agreement. If the software
and/or documentation or any part thereof is held to infringe and the use thereof is enjoined
or restrained or,if as a result of a settlement or compromise,such use is materially adversely
restricted,Vendor shall, at its own expense and as City's sole remedy, either: (a)procure for
City the right to continue to use the software and/or documentation; or (b) modify the
software and/or documentation to make it non-infringing, provided that such modification
does not materially adversely affect City's authorized use of the software and/or
documentation; or (c) replace the software and/or documentation with equally suitable,
compatible,and functionally equivalent non-infringing software and/or documentation at no
additional charge to City; or (d)if none of the foregoing alternatives is reasonably available
to Vendor terminate this Agreement, and refund all amounts paid to Vendor by City,
subsequent to which termination City may seek any and all remedies available to City under
law.
9. Assignment and Subcontracting.
9.1 Assignment. Vendor shall not assign or subcontract any of its duties, obligations
or rights under this Agreement without the prior written consent of City. If City grants consent to
an assignment,the assignee shall execute a written agreement with City and Vendor under which
the assignee agrees to be bound by the duties and obligations of Vendor under this Agreement.
Vendor and Assignee shall be jointly liable for all obligations of Vendor under this Agreement
prior to the effective date of the assignment.
9.2 Subcontract. If City grants consent to a subcontract, sub Vendor shall execute a
written agreement with Vendor referencing this Agreement under which sub Vendor shall agree to
be bound by the duties and obligations of Vendor under this Agreement as such duties and
obligations may apply. Vendor shall provide City with a fully executed copy of any such
subcontract.
10. Insurance. Vendor shall provide City with certificate(s) of insurance documenting
policies of the following types and minimum coverage limits that are to be in effect prior to commencement
of any work pursuant to this Agreement:
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10.1 Coverage and Limits
(a) Commercial General Liability:
$1,000,000- Each Occurrence
$2,000,000- Aggregate
(b) Automobile Liability:
$1,000,000- Each occurrence on a combined single limit basis
Coverage shall be on any vehicle used by Vendor, its employees, agents,
representatives in the course of providing services under this Agreement. "Any
vehicle" shall be any vehicle owned,hired and non-owned.
(c) Worker's Compensation:
Statutory limits according to the Texas Workers' Compensation Act or any other
state workers' compensation laws where the work is being performed
Employers' liability
$100,000- Bodily Injury by accident;each accident/occurrence
$100,000- Bodily Injury by disease;each employee
$500,000- Bodily Injury by disease;policy limit
(d) Professional Liability(Errors&Omissions):
$1,000,000- Each Claim Limit
$1,000,000- Aggregate Limit
Professional Liability coverage may be provided through an endorsement to the
Commercial General Liability (CGL) policy, or a separate policy specific to
Professional E&O. Either is acceptable if coverage meets all other requirements.
Coverage shall be claims-made,and maintained for the duration of the contractual
agreement and for two (2) years following completion of services provided. An
annual certificate of insurance shall be submitted to City to evidence coverage.
10.2 General Requirements
(a) The commercial general liability and automobile liability policies shall
name City as an additional insured thereon, as its interests may appear. The term
City shall include its employees, officers, officials, agents, and volunteers in
respect to the contracted services.
(b) The workers' compensation policy shall include a Waiver of Subrogation
(Right of Recovery)in favor of City.
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(c) A minimum of Thirty (30) days' notice of cancellation or reduction in
limits of coverage shall be provided to City. Ten (10) days' notice shall be
acceptable in the event of non-payment of premium.Notice shall be sent to the
Risk Manager, City of Fort Worth, 200 Texas Street, Fort Worth, Texas 76102,
with copies to the Fort Worth City Attorney at the same address.
(d) The insurers for all policies must be licensed and/or approved to do
business in the State of Texas.All insurers must have a minimum rating of A-VII
in the current A.M.Best Key Rating Guide,or have reasonably equivalent financial
strength and solvency to the satisfaction of Risk Management. If the rating is
below that required,written approval of Risk Management is required.
(e) Any failure on the part of City to request required insurance
documentation shall not constitute a waiver of the insurance requirement.
(f) Certificates of Insurance evidencing that Vendor has obtained all required
insurance shall be delivered to the City prior to Vendor proceeding with any work
pursuant to this Agreement.
11. Compliance with Laws,Ordinances,Rules and Reeulations. Vendor agrees that in the
performance of its obligations hereunder, it shall comply with all applicable federal, state and local laws,
ordinances,rules and regulations and that any work it produces in connection with this Agreement will also
comply with all applicable federal, state and local laws, ordinances,rules and regulations. If City notifies
Vendor of any violation of such laws, ordinances, rules or regulations, Vendor shall immediately desist
from and correct the violation.
12. Non-Discrimination Covenant. Vendor, for itself, its personal representatives, assigns,
sub Vendors and successors in interest, as part of the consideration herein, agrees that in the performance
of Vendor's duties and obligations hereunder, it shall not discriminate in the treatment or employment of
any individual or group of individuals on any basis prohibited by law.IF ANY CLAIM ARISES FROM
AN ALLEGED VIOLATION OF THIS NON-DISCRIMINATION COVENANT BY VENDOR,ITS
PERSONAL REPRESENTATIVES, ASSIGNS, SUBVENDORSS OR SUCCESSORS IN
INTEREST, VENDOR AGREES TO ASSUME SUCH LIABILITY AND TO INDEMNIFY AND
DEFEND CITY AND HOLD CITY HARMLESS FROM SUCH CLAIM.
13. Notices. Notices required pursuant to the provisions of this Agreement shall be
conclusively determined to have been delivered when (1) hand-delivered to the other party, its agents,
employees, servants or representatives, (2) delivered by facsimile with electronic confirmation of the
transmission,or(3)received by the other party by United States Mail,registered,return receipt requested,
addressed as follows:
To CITY: To VENDOR:
City of Fort Worth American Elevator Technologies,LLC
Attn: Assistant City Manager John Suarez,VP of Sales
200 Texas Street 600 W 6' Street 4t1i Floor
Fort Worth,TX 76102-6314 Fort Worth,TX 76102
Facsimile: (817)392-8654 Facsimile:N/A
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With copy to Fort Worth City Attorney's Office at
same address
14. Solicitation of Employees. Neither City nor Vendor shall, during the term of this
Agreement and additionally for a period of one year after its termination,solicit for employment or employ,
whether as employee or independent contractor, any person who is or has been employed by the other
during the term of this Agreement, without the prior written consent of the person's employer.
Notwithstanding the foregoing,this provision shall not apply to an employee of either party who responds
to a general solicitation of advertisement of employment by either party.
15. Governmental Powers. It is understood and agreed that by execution of this Agreement,
City does not waive or surrender any of its governmental powers or immunities.
16. No Waiver. The failure of City or Vendor to insist upon the performance of any term or
provision of this Agreement or to exercise any right granted herein shall not constitute a waiver of City's or
Vendor's respective right to insist upon appropriate performance or to assert any such right on any future
occasion.
17. Governing Law/Venue. This Agreement shall be construed in accordance with the laws
of the State of Texas. If any action,whether real or asserted,at law or in equity,is brought pursuant to this
Agreement, venue for such action shall lie in state courts located in Tarrant County, Texas or the United
States District Court for the Northern District of Texas,Fort Worth Division.
18. Severability. If any provision of this Agreement is held to be invalid, illegal or
unenforceable,the validity,legality and enforceability of the remaining provisions shall not in any way be
affected or impaired.
19. Force Maieure. City and Vendor shall exercise their best efforts to meet their respective
duties and obligations as set forth in this Agreement,but shall not be held liable for any delay or omission
in performance due to force majeure or other causes beyond their reasonable control, including, but not
limited to, compliance with any government law, ordinance or regulation, acts of God, acts of the public
enemy, fires, strikes, lockouts, natural disasters, wars, riots, material or labor restrictions by any
governmental authority,transportation problems and/or any other similar causes.
20. Headings not Controlling. Headings and titles used in this Agreement are for reference
purposes only, shall not be deemed a part of this Agreement, and are not intended to define or limit the
scope of any provision of this Agreement.
21. Review of Counsel. The parties acknowledge that each party and its counsel have
reviewed and revised this Agreement and that the normal rules of construction to the effect that any
ambiguities are to be resolved against the drafting party shall not be employed in the interpretation of this
Agreement or Exhibits A,B,and C.
22. Amendments/Modifications/Extensions. No amendment, modification, or extension
of this Agreement shall be binding upon a party hereto unless set forth in a written instrument, which is
executed by an authorized representative of each party.
23. Entirety of Agreement. This Agreement, including Exhibits A, B and C, contains the
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entire understanding and agreement between City and Vendor, their assigns and successors in interest, as
to the matters contained herein.Any prior or contemporaneous oral or written agreement is hereby declared
null and void to the extent in conflict with any provision of this Agreement.
24. Counterparts. This Agreement may be executed in one or more counterparts and each
counterpart shall,for all purposes,be deemed an original,but all such counterparts shall together constitute
one and the same instrument.
25. Warranty of Services. Vendor warrants that its services will be of a high quality and
conform to generally prevailing industry standards. City must give written notice of any breach of this
warranty within thirty (30) days from the date that the services are completed. In such event, at Vendor's
option,Vendor shall either(a)use commercially reasonable efforts to re-perform the services in a manner
that conforms with the warranty, or (b) refund the fees paid by City to Vendor for the nonconforming
services.
26. Immigration Nationality Act. Vendor shall verify the identity and employment eligibility
of its employees who perform work under this Agreement, including completing the Employment
Eligibility Verification Form(I-9). Upon request by City,Vendor shall provide City with copies of all I-9
forms and supporting eligibility documentation for each employee who performs work under this
Agreement. Vendor shall adhere to all Federal and State laws as well as establish appropriate procedures
and controls so that no services will be performed by any Vendor employee who is not legally eligible to
perform such services. VENDOR SHALL INDEMNIFY CITY AND HOLD CITY HARMLESS
FROM ANY PENALTIES, LIABILITIES, OR LOSSES DUE TO VIOLATIONS OF THIS
PARAGRAPH BY VENDOR, VENDOR'S EMPLOYEES, SUBCONTRACTORS, AGENTS, OR
LICENSEES. City, upon written notice to Vendor, shall have the right to immediately terminate this
Agreement for violations of this provision by Vendor.
27. Ownership of Work Product. City shall be the sole and exclusive owner of all reports,
work papers, procedures, guides, and documentation, created, published, displayed, and/or produced in
conjunction with the services provided under this Agreement(collectively,"Work Product"). Further,City
shall be the sole and exclusive owner of all copyright,patent,trademark,trade secret and other proprietary
rights in and to the Work Product. Ownership of the Work Product shall inure to the benefit of City from
the date of conception, creation or fixation of the Work Product in a tangible medium of expression
(whichever occurs first).Each copyrightable aspect of the Work Product shall be considered a"work-made-
for-hire" within the meaning of the Copyright Act of 1976, as amended. If and to the extent such Work
Product,or any part thereof,is not considered a"work-made-for-hire"within the meaning of the Copyright
Act of 1976, as amended,Vendor hereby expressly assigns to City all exclusive right,title and interest in
and to the Work Product,and all copies thereof,and in and to the copyright,patent,trademark,trade secret,
and all other proprietary rights therein, that City may have or obtain, without further consideration, free
from any claim,lien for balance due,or rights of retention thereto on the part of City.
28. Signature Authority. The person signing this Agreement hereby warrants that he/she has
the legal authority to execute this Agreement on behalf of the respective party, and that such binding
authority has been granted by proper order,resolution,ordinance or other authorization of the entity. This
Agreement and any amendment hereto,may be executed by any authorized representative of Vendor whose
name, title and signature is affixed on the Verification of Signature Authority Form, which is attached
hereto as Exhibit"C".Each parry is fully entitled to rely on these warranties and representations in entering
into this Agreement or any amendment hereto.
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29. Change in Company Name or Ownership. Vendor shall notify City's Purchasing
Manager, in writing, of a company name, ownership, or address change for the purpose of maintaining
updated City records.The president of Vendor or authorized official must sign the letter.A letter indicating
changes in a company name or ownership must be accompanied with supporting legal documentation such
as an updated W-9, documents filed with the state indicating such change, copy of the board of director's
resolution approving the action, or an executed merger or acquisition agreement. Failure to provide the
specified documentation so may adversely impact future invoice payments.
30. No Bovcott of Israel. If Vendor has fewer than 10 employees or this Agreement is for
less than $100,000, this section does not apply. Vendor acknowledges that in accordance with Chapter
2270 of the Texas Government Code,the City is prohibited from entering into a contract with a company
for goods or services unless the contract contains a written verification from the company that it: (1) does
not boycott Israel;and(2)will not boycott Israel during the term of the contract. The terms"boycott Israel"
and "company" shall have the meanings ascribed to those terms in Section 808.001 of the Texas
Government Code. By signing this contract,Vendor certifies that Vendor's signature provides written
verification to the City that Vendor: (1)does not boycott Israel; and(2)will not boycott Israel during
the term of the contract.
31. Prohibition on Boycotting Enerev Companies.Vendor acknowledges that in accordance
with Chapter 2274 of the Texas Government Code (as added by Acts 2021, 87th Leg.,R.S., S.B. 13, § 2),
the City is prohibited from entering into a contract for goods or services that has a value of$100,000 or
more,which will be paid wholly or partly from public funds of the City,with a company(with 10 or more
full-time employees)unless the contract contains a written verification from the company that it: (1) does
not boycott energy companies; and (2) will not boycott energy companies during the term of the
contract.The terms "boycott energy company" and "company" have the meaning ascribed to those terms
by Chapter 2274 of the Texas Government Code(as added by Acts 2021, 87th Leg.,R.S., S.B. 13, §2).To
the extent that Chapter 2274 of the Government Code is applicable to this Agreement,by signing this
Agreement, Vendor certifies that Vendor's signature provides written verification to the City that
Vendor: (1)does not boycott energy companies; and(2)will not boycott energy companies during the
term of this Agreement.
32. Prohibition on Discrimination Against Firearm and Ammunition Industries.Vendor
acknowledges that except as otherwise provided by Chapter 2274 of the Texas Government Code(as added
by Acts 2021, 87th Leg., R.S., S.B. 19, § 1),the City is prohibited from entering into a contract for goods
or services that has a value of$100,000 or more which will be paid wholly or partly from public funds of
the City, with a company (with 10 or more full-time employees) unless the contract contains a written
verification from the company that it: (1) does not have a practice, policy, guidance, or directive that
discriminates against a firearm entity or firearm trade association; and(2)will not discriminate during the
term of the contract against a firearm entity or firearm trade association. The terms"discriminate,""firearm
entity" and "firearm trade association" have the meaning ascribed to those terms by Chapter 2274 of the
Texas Government Code (as added by Acts 2021, 87th Leg., R.S., S.B. 19, § 1). To the extent that
Chapter 2274 of the Government Code is applicable to this Agreement, by signing this Agreement,
Vendor certifies that Vendor's signature provides written verification to the City that Vendor: (1)
does not have a practice,policy,guidance, or directive that discriminates against a firearm entity or
firearm trade association; and (2) will not discriminate against a firearm entity or firearm trade
association during the term of this Agreement.
IN WITNESS WHEREOF,the parties hereto have executed this Agreement in multiples.
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ACCEPTED AND AGREED:
City: Vendor:American Elevator Technologies,LLC
nay vlt
By: Dana Burghd off(A r7,202 5:38CDT) By:
Name: Dana Burghdoff Name: aohn 3tiGtW���
Title: Assistant City Manager Title: O da
Date: Apr 7,2022 Date:
CITY OF FORT WORTH INTERNAL ROUTING PROCESS:
Approval Recommended: Contract Compliance Manager:
By signing I acknowledge that I am the person
responsible for the monitoring and administration
of this contract,including ensuring all
By: Ste�Etie(Apr 5,202216:37CDT) performance and reporting requirements.
Name: Steve Cooke I
Title: Property Management Director
f{GGIGI l`f cSGIGII�OI�
� Alan H.Shuror(Apr 5,2022 12:08 CDT)By:
Approved as to Form and Legality: Name: Alan Shuror
Title: Asst.Property Management Director
p�F°FORT '
° d By: City Secretary: ��00 °+0
Name: Matthew A.Murray /.o
Title: Assistant City Attorney v o 00.T
0
dd �(° oyy d
J ette S.Goodall(Apr 7,2022 16:0 DT) T °° 000 O T
Contract Authorization: Name: Jannette S. Goodall �1 °O0000
M&C: 22-0200 Title: City Secretary ��nEX 45�aa
1295 Certilacatlon No: 2022-847250
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
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EXHIBIT A
SCOPE OF SERVICES
1.0 SCOPE
1.1 Elevator and escalator services will be purchased on an as-needed basis.
1.2 Unit prices will include all costs associated with the specified work,including but not
limited to handling, delivery, fuel charges, fees and certifications fees. No additional
charges will be accepted or paid by the City.
1.3 All items supplied resulting from this Agreement will be of recent production,unused,
and suitable for their intended purpose.
2.0 DEFINITIONS
2.1 Approved:As approved and accepted by the City of Fort Worth.
2.2 Callback: Any vertical transportation equipment failure that results either a passenger
entrapment or loss of property use due to component failure or temporary malfunction.
2.3 Vendor or Contractor: The person or company to perform specified work contained
herein.
2.4 "Contract" or"Contract Documents": Consists of the Agreement terms, Conditions of
Contract, Specifications,and Addenda.
2.5 Contract Award: Refers to the City's award for the specified work.
2.6 Property Management Department (PMD): The person, company or appointed
representative(s) representing the City at property in which the specified work is to
be performed.
2.7 Maintenance:The process of routine examination,lubrication,cleaning and adjustment
of parts,components,and/or subsystems to ensure performance in accordance with the
latest adopted edition of American Society of Mechanical Engineers (ASME) A17.1
Code requirements,at a minimum.
2.8 Mean Time between Callbacks (MTBC): Is defined as the average amount of time
that a vertical transportation unit functions before failing and/or Property no longer has
use of said unit. This unit of measurement includes only operational time between
failures and does not include repair(scheduled or unscheduled) times, assuming the
item is repaired, and property regains complete use of said unit.
2.9 Normal Building Hours: The hours between 7:00 a.m.and 6:00 p.m.,Monday through
Friday and Saturdays 8:00 a.m. and 4:00 p.m.
2.10 City: City of Fort Worth
2.11 Property: The physical building where the vertical transportation equipment resides.
2.12 Vertical Transportation Availability: Any loss of equipment uses by Property due to
callback,component failure and/or repairs(scheduled or unscheduled).
3.0 VENDOR RESPONSIBILTIES
Elevator and Escalator Maintenance and Repair Services Agreement
American Elevator Technologies,LLC
Exhibit A Page 11 of 50
City Secretary Contract No.
3.1 Vendor will furnish all material,labor,necessary tools,lubricants and parts/equipment
to comply with all requirements of these specifications and theAmerican National
Standards Institute (ANSI) Safety Regulations for Elevators,Dumbwaiters, Escalators
and Moving Sidewalks,ANSI A17.1,latest edition or revisions.
3.2 Vendor will have available full-time repair technicians within 25 miles from City Hall,
200 Texas Street Fort Worth,TX 76102
3.3 Vendor will examine the conditions under which the elevators/escalators are to be
operated to insure compliance with applicable codes and regulations and will notify
the authorized City employee for that facility in writing of any improper conditions.
3.4 Vendor will be responsible for maintaining the vertical transportation equipment and
all associated components(collectively,the "Equipment").
3.5 Vendor will agree that all Services will be performed by and under the supervision of
skilled, experienced, elevator service and repair personnel directly employed, trained
and supervised by the Vendor.
3.6 Such employees will be qualified to keep the equipment properly adjusted and use the
utmost care to maintain the elevator equipment and machinery spaces in a professional
manner.
3.7 All employees performing work under this Service Agreement will be satisfactory to
the City.
3.8 Vendor agrees that the cost of any alternate source,modification or addition of parts
or equipment purchased by the Vendor pursuant to this Agreement will be included
in the monthly Agreement price paid by the City to the Vendor and will not be an
additional charge to the City.
3.9 Vendor will make no alterations and/or deletions to the equipment without prior
written approval from the City.
3.10 A request to make alterations and/or additions or deletions will state the reason why
the Vendor wishes to change a component,complete information on the proposed new
component and a guarantee of the responsibility by the Vendor for said component
change.
3.11 Vendor will provide and perform all maintenance and testing of all equipment,
including but not limited to Periodic Test Requirements - Category 1, Periodic Test
Requirements-Category 3 and Periodic Test Requirements-Category 5,all as required
by the latest adopted edition of ASME A17.1 Safety Code for Elevators and Escalators.
3.12 Vendor will perform all monthly and annual firefighter service operational tests and
after-hours standby emergency generator power tests, all as required by the latest
adopted edition of ASME A17.1 Safety Code for Elevators and Escalators at no
additional cost to the City.
3.13 Vendor agrees that if any of the Category 1, Category 3 and/or Category 5 tests result
in a need for re-calibration, re-adjustment and/or repair of the vertical transportation
equipment (and/or any peripheral devices such as the governors, safeties, load-
weighing devices, etc.)to maintain its OEM design criteria, the Vendor will perform
Elevator and Escalator Maintenance and Repair Services Agreement
American Elevator Technologies,LLC
Exhibit A Page 12 of 50
City Secretary Contract No.
the re-calibration,re-adjustment and/or repairs at no additional cost to the City.
3.14 Written reports of all tests described above will be submitted concurrently to the City
and the Authority Having Jurisdiction(AHJ)upon completion.
3.15 Vendor will schedule all tests with the City or City Representative (Elevator
Consultant)so that a Representative of the City will witness said test,if desired.
3.16 Vendor will not be required to install new attachments or perform tests as will be
recommended or directed by inspecting entities, insurance companies, and federal,
state or municipal governmental authorities after the date of this Service Agreement,
unless compensated for such tests,installation or services.
4.0 INDEPENDENT CONTRACTOR
4.1 The parties will acknowledge that the Vendor is an independent contractor,and neither
the Vendor nor any of its employees,agents or Subcontractors are employees of either
the City or Manager.
4.2 Except as specifically limited herein, the Vendor will have control over the manner
and method of performing the Services contracted for and by this Agreement.
4.3 All persons used by the Vendor to perform the Services will be employees, agents or
Subcontractors of the Contractor, and are subject to the direct supervision and control
of the Contractor.
4.4 Vendor acknowledges,understands and agrees that neither it nor any of its employees,
agents or Subcontractors are or will be covered by any such workers' compensation
insurance of or by the City or Manager, and that any such workers' compensation
insurance will be the sole responsibility of the Contractor.
5.0 ELEVATOR SERVICE AND INSPECTION REQUIREMENTS
5.1. Vendor will perform routine cleaning and maintenance services,repairs, and perform
inspections at not less than the intervals specified and as often as necessary to keep all
elevators, traction and hydraulic, and escalators maintained in first-class operating
conditions at all times.
5.2. All parts and lubricants will meet or exceed original manufacturer's specifications. If
parts and lubricants are utilized on City's equipment, documentation will be provided
to City to show proof of meeting original specifications.
5.3. Vendor will regularly, periodically, and systematically service, adjust the complete
elevator installation for proper operation and where malfunction or improper operation,
broken or missing parts are found,will then make corrections and/or repairs.
5.4. Vendor will weekly and systematically, according to the approved "Preventive
Maintenance Checklist",examine,adjust,lubricate as required and if necessary,repair
or replace:
5.4.1 Hoist-machine, ring and/or worm gear, thrust bearings, drive sheave, shaft
bearings, drive-belts, tach-generators, velocity and/or position encoders,
brake assembly and brake coil,contacts,linings and components parts.
5.4.2 Hoist-motor and motor generator, motor windings, field coils, rotating
Elevator and Escalator Maintenance and Repair Services Agreement
American Elevator Technologies,LLC
Exhibit A Page 13 of 50
City Secretary Contract No.
elements,commutator,brushes,brush holders and bearings.
5.4.3 Hydraulic pump,motor,rotating elements,control valve,oil coolers,muffler,
shut- off valves, couplings, flexible hoses,jack packing seals and hydraulic
fluid.
5.4.4 Silicon Control Rectifiers (SCR), Insulated Gate Bipolar Transistor(IGBT)
modules, motor-drives, ACVF drives, inverters/convertors, reactors, filters,
heat sinks,amp traps,line-starters,transducers,printed circuit boards,cabinet
and controller fans,fuses and control components.
5.4.5 Controller, selector and dispatching equipment, all relays, solid state
components, printed circuit boards, resistors, condensers, transformers,
contacts, leads, dashpots, timing devices, computer devices, steel selector
tape,traveling cable and other mechanical or electrical operating equipment.
5.4.6 Governor, governor sheave and shaft assembly, position and velocity
encoders,bearings,contacts,governor jaws,governor cable and car safeties.
5.4.7 Unintended car movement devices and ascending car over speed protection
devices.
5.4.8 Deflector or secondary sheaves,deflector or secondary shaft bearings,car and
counterweight buffers, car and counterweight guide rails, top and bottom
limit switches, governor tension sheave assembly, compensating and car
roller guides and/or slide guides, hoist ropes, suspension means, governor
ropes, compensating ropes and/or chains and related guides and/or
dampening system, load weighing equipment, car frame, car safety
mechanism,platform,hoist-way and car sills.
5.4.9 Door operator assemblies, clutch assemblies, pick-up rollers, interlocks, car
and/or hoist-way door hanger rollers, door tracks and/or liners, up- thrusts,
car and/or hoist-way bottom door guides/gibs, safety edges, door detectors,
printed circuit boards,electric eyes,astragals,auxiliary door closing devices,
hatch inductors and vanes,access switches and inspection stations.
5.4.10 Signal system devices and fixtures, signal devices including hall buttons,
printed circuit boards, hall lanterns, operating panels, intercommunications
system, telephones, position indicators, dials, bells, buzzers, gongs, chimes,
light bulbs and light emitting diodes(LED).
5.4.11 In-car emergency lighting,bulbs,batteries,trickle charger and related wiring
and components.
5.4.12 In-car exhaust/ventilation fans.
5.4.13 Elevator operating devices for fire emergency operation.
5.4.14 Elevator operating devices for emergency power operation.
5.4.15 Suspension means monitoring systems.
5.4.16 Machine room and/or on-site remote diagnostic monitoring or destination
oriented.
Elevator and Escalator Maintenance and Repair Services Agreement
American Elevator Technologies,LLC
Exhibit A Page 14 of 50
City Secretary Contract No.
5.4.17 Based computer systems including each associated monitor and printer.
6.0 ESCALATORS
6.1 Vendor will repair or replace any worn and/or defective equipment, including,but not
limited to,the following:
6.1.1 Driving machine, worm, gear, external gearing, drive chain, thrust bearing,
main bearings,and brake assembly,coil,linings and component parts.
6.1.2 Drive motor,motor windings,rotating elements and bearings.
6.1.3 Controller, all relays, contacts, starter assemblies, coils, resistance for
operating and motor circuits,operating transformers,and operating rectifiers.
6.1.4 Handrail,handrail drive chains,handrail brush guards,handrail guide rollers,
alignment devices, steps, step tread, step wheels, step chains, step axle
bushings,comb plates,floor plates and tracks.
6.1.5 Upper drive, upper drive bearings, tension sprocket bearings, upper newel
bearings and/or rollers and lower newel bearings and/or rollers.
6.1.6 All balustrades,deck, skirt and trim fastenings(screws,clips,etc.)
6.1.7 Under step lighting.
6.1.8 Vendor will periodically examine all safety devices,including but not limited
to skirt switches, emergency step switches,handrail switches, stop switches,
broken chain switches, step out of position switches,missing step detectors,
step up-thrust safety switches,etc.
6.1.9 Furnish lubricants selected by the Vendor to meet the specific requirements
of the equipment. Annually remove all gearbox lubricant and replace with
OEM approved or superior lubricant.
7.0 PARTS INVENTORY
7.1 Vendor will maintain an ample supply of contacts, relays, coils, shunts, hoist-motor
and generator brushes,fuses,amp-traps,car and hoist-way door rollers,spirators,pick-
up rollers,electrical switches/lights,lubricants,wiping cloths and other minor parts in
each elevator machine room and stored in a metal fire resistant cabinet for the term of
the Service Agreement.
7.2 Vendor agrees to keep in inventory all printed circuit boards, motor drives, ACVF
drives,modules and component parts to replace and/or repair any of these units should
failure occur.In cooperation with the building Manager the vendor will be responsible
for compiling an inventory list for each elevator.
7.3 Vendor will maintain an ample supply of OEM spare exchange and replacement parts
in its warehouse (local or national) inventory and available forovernight delivery to
building.
7.3.1 The inventory will include, but not be limited to door operator motors,
brake magnets, switch contacts, solid state and/or microprocessor
components, selector tapes and/or cables, door hangers, rollers and
terminal limit and/or speed reducing switches.
7.4 Vendor agrees that no elevator will be out of service more than forty-eight (48)
Elevator and Escalator Maintenance and Repair Services Agreement
American Elevator Technologies,LLC
Exhibit A Page 15 of 50
City Secretary Contract No.
hours due to a lack of spare parts inventory.
7.5 If the Vendor fails to maintain ample spare part inventory, the City, at their sole
discretion, will reduce monthly Agreement amount by two-hundred fifty dollars
per day, per occurrence ($250.00 per day/ per occurrence). Cumulative penalties
will not exceed 75% of the monthly contract value,per month.
7.6 Consideration will be given at the City's sole discretion, for extenuating
circumstances beyond the control of the Vendor.
7.7 Vendor agrees that if motor and generator armatures are not maintained in stock,
field coils and armatures will be rewound or repaired by a qualified motor rewind
shop, immediately, at any time.
7.8 Vendor is solely responsible for the payment of the cost of premium work,
provided that the City will reimburse the Vendor for the difference between the
cost of such work at regular billing rates and the cost of the premium work.
7.9 Should the Vendor fail to obtain the City's written approval prior to employing a
motor rewind shop to perform premium work,then the City will not be required to
reimburse the Vendor any amount of such premium work.
7.10 Vendor agrees that if it does maintain (local or national) stock of machine gears,
frames, sheaves,cabs,rails,chains,handrails,steps,drive chains and similar major
equipment components, the Vendor will provide City procurement information
related to the sources of the parts inventory items.
7.11 Vendor will maintain a supply of replacement parts in local warehouse inventory
and will include, but not limited to the following: Generator Rotating Elements,
Door Operator Motors, Brake Magnets, Generator and Motor Brushes, Controller
Switch Contacts, Selector Switch Contacts,Solid State Components, Selector Tape
or Cables, Door Hangers, Rollers, Hoist-way Limit Switches, etc.
7.12 Any parts not warehoused in Fort Worth will be available for shipment to arrive in
Fort Worth within twenty-four (24) hours of failure of the part. If a part is not in
current supply or normal production the Vendor will make every effort to promptly
fabricate, and will notify City, as to the source of supply and anticipated delivery
and repair completion date.
7.13 Vendor will be required to submit an inventory of parts warehoused locally and in
other cities to the City prior to award of this contract and at any time during the
duration of this contract.The City or designated representative will visit warehouse
locations during normal working hours to verify the inventory submitted.
8.0 ELEVATOR PARTS
8.1 The following replacement parts are to be stocked for each type of elevator covered by
these specifications:
8.1.1 Coils;minimum of one(1)for each type relay or Vendor used.
8.1.2 Contacts;minimum of three (3)of each type used.
8.1.3 Motor brushes;minimum of one(1)set of each type used.
8.1.4 Supply of lubricants and hydraulic oil for each requirement.
8.1.5 Supply of fuses.
Elevator and Escalator Maintenance and Repair Services Agreement
American Elevator Technologies,LLC
Exhibit A Page 16 of 50
City Secretary Contract No.
8.1.6 Interlock rollers and contacts;minimum of two(2)of each type.
8.1.7 Car and hoist-way door hanger rollers;minimum of two(2)of each type.
8.1.8 Car and hoist-way door gibs;minimum of one(1)set of each type.
8.1.9 Car and hoist-way door closer parts(Springs,spirators,etc.).
8.1.10 Door operator belts,chains,and brushes;minimum of one(1)set of each.
8.1.11 Photo electric tubes;minimum of one(1)of each type.
8.1.12 Landing switch equipment and magnetic inductors; minimum of one (1) of
each type.
8.1.13 Solid state timers and printed circuit door boards,car and corridor call board
position indicators boards, mother boards, controller boards, regulator
boards,etc.; minimum of one(1)of each type.
8.1.14 Safety edge pivot arm assembly and switch;minimum of one(1)of each type.
8.1.15 Signal fixture-lamps;minimum of five(5)of each type.
8.1.16 Selector cams and contact assemblies;minimum of one(1)of each type.
8.1.17 Brake contact;minimum of one(1)of each type.
8.1.18 Normal renewal parts peculiar to equipment covered by this specification.
9.0 ESCALATOR PARTS
9.1 The following replacement parts are to be stocked on each job for each type of escalator
covered by these specifications:
9.1.1 Coils: minimum of two(2)for each type relay or contactor used.
9.1.2 Contacts: minimum of ten(10)of each type used.
9.1.3 Comb finger sections: minimum of ten(10)of each typed used.
9.1.4 Rollers: minimum of twenty(20)of each type used.
9.1.5 Supply of lubricants for each requirement.
9.1.6 Supply of fuses.
9.2 The following parts will be owned by the Vendor and stored within two(2)hours travel
time from the job:
9.2.1 Stop tread inserts(if renewable)or step assemblies.
9.2.2 Brake shoe and lining(or disc and pad)assemblies.
9.2.3 The following replacement parts will be owned by the Vendor and ready for
immediate shipment within twenty-four(24)hours.
9.2.4 Drive motor of each type and size used.
9.2.5 Modular reducer(if so equipped).
9.2.6 Complete step assemblies.
9.3 In the event of a nonfunctional Original Equipment Manufacturer (O.E.M.) part or
component becoming obsolete and/or unavailable for purchase from either the O.E.M.
Elevator and Escalator Maintenance and Repair Services Agreement
American Elevator Technologies,LLC
Exhibit A Page 17 of 50
City Secretary Contract No.
or a reputableindustry source,and not available on the shelf,City agrees to compensate
Elevator Vendor for the difference in cost between the latest known or published price
of O.E.M. part or component and the actual material cost for upgrading, modifying or
re-manufacturing said nonfunctional O.E.M.part or component.
9.3.1 Elevator Vendor bears the responsibility to provide the City all supporting
pricing documentation.
9.3.2 City agrees that "unavailable" includes any/all parts that are no longer
manufactured from either the O.E.M.or a reputable industry source.
9.3.3 If any part or component is required to be fabricated for availability,it will
be deemed obsolete.
9.4 If a part or component is no longer manufactured by the O.E.M. or a reputable industry
source, and must be fabricated, Elevator Vendor will offer City the option of repairing
the existing component prior to having said component fabricated.The aforementioned
repairs or additional replacement labor will be billed per hour,at the hourly rate included
inthis Service Agreement, and, should a third-party vendor be required to repair the
component, the repair cost will be billed at the cost of the repair by the third-party
vendor plus a Fifteen percent(15%)mark-up. Invoices from the third-party vendor will
be providedupon request of City.
9.5 Rotating equipment such as motors, armatures, stators, field and/or brake coils are
excluded from "obsolescence," as local, regional and/or national electric motor shops
routinely dip, bake, rewind and/or rebuild these components for the elevator industry.
In addition, Solid-State Printed Circuit Boards will be able to be "repaired" by any
qualifiedlocal,regional and/or national reputable industry source.
9.6 Maintenance and repair situations in which parts are unavailable due to obsolescence
will be handled as an alteration to the affected elevator that is outside the scope of the
monthly charge.
9.7 The Vendor will be required to submit a written quote detailing the parts needed and
the work to be performed to the affected facility's manager and obtain authorization to
proceed prior to performing such alterations.
10.0 MAINTENANCE REQUIREMENTS
10.1 Vendor will,in accordance with the maintenance schedule and State requirements,clean
machine rooms, car tops and pits,ride each elevator, check and replace all burned out
indicator lights, check for proper leveling, note any unusual elevator operation in the
Service Log Book and complete and sign the Maintenance Service Checklist and the
Service Log Book.
10.2 Vendor will examine periodically all safety devices,governors,and conduct annual no-
load safety test.Annual tests will be conducted in the first quarter of each year.
10.3 Perform a full-load, full speed test of safety mechanism, over-speed governors, check
car and counterweight buffers,car balance will be checked and the governor set;
10.4 The governor will be re-calibrated for proper tripping speed and sealed, and the new
seal number will be recorded on the test report submitted to the City.
10.5 Testing will be made every 5 years and if there are no records of the last five-year test,
a test will be made in the first quarter of the due year. A copy of the annual and five-
Elevator and Escalator Maintenance and Repair Services Agreement
American Elevator Technologies,LLC
Exhibit A Page 18 of 50
City Secretary Contract No.
year test report will be furnished by the City.
10.6 Tests will be performed in accordance with the latest edition of ANSI A17.1.
10.7 Vendors will designate a dedicated team of maintenance technicians to service all City
buildings. Vendor will specify the size of their maintenance technician team on their
Agreement response.
10.8 All work will be performed during regular working days unless otherwise specified.
10.9 All calls will be answered in one hour or less. If a call is not answered in one hour the
City will contact other elevator companies to answer the call and charge the cost thereof
to the Vendor.
10.10 All annual and full-load test inspection and certification as required by Texas
Department of Labor and Standards will be performed as a part of this contract.Any fee
imposed by the Department of Labor and Standard will be paid by the City.
10.10.1 The City will provide the Qualified Elevator Inspector(QEI)
10.11 Elevator emergency battery lighting will be tested on a quarterly basis. Emergency
power batteries will be replaced every two (2) years with a copy of the test results
forwarded to the authorized City contact.
10.12 Vendor will keep the escalators properly lubricated at all times and will periodically
examine escalators when conditions warrant replace step rollers to provide smooth and
quiet operation.
10.13 Vendor will monthly, weekly, regularly and systematically examine, clean, lubricate,
adjust and, when conditions warrant, repair or replace the following, using genuine
original manufacturer's parts:
10.13.1 Escalator Machines or Drive Units, Step Chains or Links, Main Drive
Chains or Belts,Handrail Drive Chains or Belts,Tracks,Sprockets,and parts
thereof,including:
10.13.1.1 Drive motors
10.13.1.2 Worms and gears
10.13.1.3 Reducers
10.13.1.4 Bearings
10.13.1.5 Rotating elements
10.13.1.6 Brake magnet coils or solenoids
10.13.1.7 Brake shoes,linings,discs and pads
10.13.1.8 Windings and coils
10.13.1.9 Contacts and relays
10.13.1.10 Resistors and transformers
10.13.1.11 Solid state devices
10.13.1.12 Windings and coils
10.13.1.13 Contacts and relays
Elevator and Escalator Maintenance and Repair Services Agreement
American Elevator Technologies,LLC
Exhibit A Page 19 of 50
City Secretary Contract No.
10.13.1.14 Resistors and transformers
10.13.1.15 Solid state devices
10.14 The following maintenance is to be completed on a yearly basis:
10.14.1 Vendor will tighten all electrical connections, terminals and lugs; megger
motor,generator and windings and provide City with a writtenreport.
10.14.2 Blow out generator with compressed air.
10.14.3 Renew all wire ropes as often as is necessary to maintain an adequate factor of
safety as per the ANSI A17.1 or latest edition.
10.14.4 Equalize the tension on all hoisting ropes;replace conductor cables and hoist-
way and machine room elevator wiring as necessary.
10.14.5 Furnish suggest manufactures' lubricants compounded for elevator
specifications.
10.15 Vendor will examine,clean,adjust,and when conditions warrant,repair or
replacement the following operating and safety devices:
10.15.1 Stop buttons
10.15.2 Brake on main drive sprocket
10.15.3 Slack step chain/link switches
10.15.4 Skirt safety switches
10.15.5 Governor switches
10.15.6 Other switches as installed on the escalators
10.16 Vendor will test all operating and safety devices as required by ANSI A17.1 code and
furnish lubricants compounded to manufacturer's specifications.Weekly/monthly
examine,adjust and,when conditions warrant,repair or replace the following parts:
10.16.1 Step treads
10.16.2 Comb-plate finger sections
10.16.3 Handrails
10.16.4 Handrail guides
11.0 CITY RESPONSIBLITIES FOR ITEMS NOT INCLUDED UNDER THIS
AGREEMENT
11.1 Exterior panels
11.2 Skirt and deck panels
11.3 Balustrades
11.4 Re-lamp of illuminated balustrades
11.5 Power switches,fuses and feeders to controllers
11.6 Cleaning of exposed surfaces
12.0 TEST AND INSPECTIONS
Elevator and Escalator Maintenance and Repair Services Agreement
American Elevator Technologies,LLC
Exhibit A Page 20 of 50
City Secretary Contract No.
12.1 The importance of the elevators covered by these specifications demands that they be
maintained in a satisfactory and safe operating condition in accordance with the
requirements of these specifications, and be kept capable of providing their initial
maximum capacity, speed and performance.
12.2 The City reserves the right to make any tests deemed advisable to ascertain the
requirements of these conditions are being fulfilled. Should it be found that the
standards herein specified are not being satisfactorily maintained, the City will
immediately demand that the Vendor place the elevator in condition to meet these
requirements.
12.3 Contractor's failure to comply with such a demand within a reasonable time, as
specified in the demand, will constitute a material breach and the City will terminate
the Agreement.
12.4 If the demand is not complied within the time specified, the City will enter into an
Agreement with others to perform such work and charge the total cost thereof to the
Contractor.
13.0 PERFORMANCE
13.1 Vendor will maintain the original speed in feet per minute,performance time,including
acceleration and retardation as designed and installed by the Manufacturer of the
equipment, andwill make the necessary adjustments as required to maintain the
original door opening and closing time,within limits of applicable codes
14.0 JOB MATERIAL INVENTORY
14.1 Vendor will maintain a supply of Contacts, Coils, Leads and Generator Brushes,
Lubricants,Wiping Clothes, and other minor parts in each elevator machine room for
the performance of routine and preventive maintenance.
15.0 PREVENTATIVE MAINTENANCE PROGRAM
15.1 A preventive maintenance schedule will be established and adhered to by the Vendor
and a copy of the proposed preventive maintenance program will besubmitted to the
City for approval prior to any payment under this Agreement. Vendor will provide a
Maintenance Control Plan(MCP)as required by StateCode.
15.2 This program will include a preventive maintenance checklist for each elevator ateach
location and a Service Log Book for each machine room covered by this contract.The
preventive maintenance checklists and service log book will be permanently
maintained in each machine room covered by this contract and will become the
property of the City.
15.3 There will be a separate preventive maintenance checklist for each elevator which
contains the following information:Name of building,elevator type,elevator number,
and elevator serial number, specific items of maintenance, frequency for each
maintenance item,date maintenance performed and initials of the service mechanic.
15.4 A bound service log book will be maintained in each machine room covered by this
contract with the following information:
15.4.1 Name of the building, elevator type(s); serial number of each elevator
served by that machine room, and space for the mechanic to record each
Elevator and Escalator Maintenance and Repair Services Agreement
American Elevator Technologies,LLC
Exhibit A Page 21 of 50
City Secretary Contract No.
visit to the machine room.
15.4.2 An entry is required for each visit to the machine room which will include
the following information;name and signature of the service mechanic;
date,time and duration of visit;
15.4.2.1.1 The City will also make entries in the service log book.
15.4.3 A written certification that the preventive maintenance has been
completed according to the checklist will be submitted monthly to the
City or designated representative. Payment will be withheld on any unit
if scheduled maintenance is not performed and/or certification is not
submitted as specified.
15.4.4 It is the intent of the preventive maintenance program that all components
and systems of each elevator will be visually inspected and cleaned
regularly. It is further intended that all components and systems of each
elevator will be cleaned, lubricated and adjusted to manufacturers'
specifications at the manufacturers'recommended frequency or once per
year,whichever is the shorter period.
16.0 VENDOR SUPERVISION
16.1 Vendor will designate a supervisor for this Agreement who will visit all job sites
covered by this contract at least monthly.Additional visits will be required if requested
by the City and each visit the Contractor's supervisor will ride each car and inspect
each elevator machine room at the job site visited.The visit will be documented in the
service log book and will require all applicable entries as required for visits by the
service mechanic. The Contractor's supervisor will contact the City's designated
representative prior to each visit
17.0 VENDOR CONDUCT-The Vendor and all personnel are expected to adhere to the
following:
17.1 No throwing or dropping materials or tools on the floor.
17.2 Radios playing music or other programming are strictly prohibited.
17.3 Be courteous to tenants and visitors.
17.4 Vendor personnel will use the service elevator for transporting all materials, tools and
equipment.
17.5 Vendor Supervisory personnel will use the passenger elevators with prior approval
from the City.
17.6 No activities are permitted during normal business hours which result in noxious fumes
or vapors.
17.7 The use of oil-based paints, solvents, sealants, etc., must be scheduled with PMD on
an after-hours basis.
17.8 Any requirements to shut off any building water or electrical services must first be
approved by the Building Manager.
17.9 The building Manager will coordinate work required in existing offices to facilitate
any Vendor work.
Elevator and Escalator Maintenance and Repair Services Agreement
American Elevator Technologies,LLC
Exhibit A Page 22 of 50
City Secretary Contract No.
17.10 Access to building mechanical and electrical rooms is granted only upon approval from
the Building Manager.
17.11 Contact the Building Manager during normal business hours for access authorization.
17.12 Access to roof areas is restricted.
17.13 Contact the Building Manager for policies involving access authorization.
17.14 Any Vendor personnel caught using tools to open a locked building door will be
permanently dismissed from the building and will be fined or prosecuted.
17.15 Any Vendor personnel found roaming building areas, will be dismissed from the
building.
17.16 No parking is allowed on the loading dock at 100 Energy way unless approved by the
Building Manager.
17.17 Elevator repair equipment is not to be stored in corridors.
17.18 Never store flammable materials in the building (i.e., gas cans, flammable paints and
cleaners,etc.).
17.19 Do not prop open stairwell doors.
17.20 Defacing or destruction of City owned facilities will result in permanent dismissal from
the building.
17.21 Causing a fire alarm without proper notification will result in permanent dismissal from
the building.A willful false alarm is a criminal offense and will result in prosecution.
17.22 All sprinkler or fire alarm work must be pre-approved by the City.Remove debris/trash
daily.
17.23 Keep construction areas clean,especially mechanical rooms and stairwells.
17.24 Trash and debris materials will be removed from the building.
17.25 Any Vendor found removing unauthorized building materials or City owned
furnishings will be subject to prosecution.
17.26 After-hours or weekend building access must be previously approved by the PMD.All
elevator maintenance and repair work will comply with local and state building and
fire safety Codes.
17.27 Vendor will always post the proper permit sign in construction areas. Violations will
be reported to the appropriate authorities.
17.28 Proper dress is required,preferably company uniforms.No sleeveless shirts,tank tops,
shorts or torn jeans allowed.
17.29 The use of profanity is strictly prohibited.
17.30 Loud noise is a major concern. Our tenants must not be disturbed by unnecessary or
excessive loud noise. The following are guidelines for keeping noise to a minimum
during normal building hours(7:00 a.m.to 6:00 p.m.,Monday through Friday).
17.31 No hammer or core drilling allowed.
17.32 No smoking is permitted in any location of the facility.
17.33 Any unprofessional conduct and/or smoking on the premises will be grounds for
Elevator and Escalator Maintenance and Repair Services Agreement
American Elevator Technologies,LLC
Exhibit A Page 23 of 50
City Secretary Contract No.
permanent removal from the job site.
17.34 Carefully follow the check-in procedures for the facility. Proper identification badges
must be worn always while in the building.Keys must be signed out and returned daily.
17.35 Chewing tobacco is strictly prohibited.
17.36 Vendor and Elevator subcontractor employees and/or agents will be instructed to
refrain from unprofessional conduct while at the Property.
17.37 The City respects the needs of the Vendor and asks that the Vendor respect our needs,
as well. Please contact the Contract or Facilities Manager with any questions.
17.37.1 Facilities Managers:
17.37.1.1 Aviation—Ricardo Barcelo
17.37.1.2 Property Management—Aaron Cutaiar or Mike Pease
17.37.1.3 TPW—Peter Elliott
17.37.2 These rules are intended to facilitate Vendor activities while maintaining a
safe and comfortable working environment.
18.0 CALL BACKS
18.1 For the purpose of evaluating performance under this contract,a callback is defined as
any malfunction of an elevator which is caused by failure or malfunction of a part
which is covered by this contract; however,failure of items such as lights,alarms and
other components which do not actually cause the elevator car to function improperly
will not becounted as a callback unless the same item is reported for two consecutive
weeks.Malfunctions which are caused by physical damage,misuse,or other excluded
items will not be counted as callbacks.
18.2 Vendor will maintain a complete, orderly written record of all callbacks and repairs.
These records will indicate the time, day, difficulty reported and corrective measures
taken to eliminate all difficulties.Online callback reports will be made available to the
City 24/7.If requested by the City,Vendor will furnish hard copies of these reports.
19.0 SERVICE MECHANIC
19.1 The service mechanic's work will be defined as preventive maintenance, minor
adjustments,answering trouble calls,minor repairs which do not exceed 4 man-hours
work. Major repairs will be performed by a Service Crew and are defined as, but not
limited to all hoist cable shortening or replacements,five-year safety tests,and all other
repairs that exceed 4 man-hours.When requiredthe vendor will retrieve objects which
have fallen into elevator pits billed as a separate service charge.
20.0 CITY SUPERVISION AND INSPECTION
20.1 All work performed under this contract is subject to inspection by the City or a
specialist designated by the City at any time to insure compliance with all terms and
conditions of this Agreement and Local, State,and Federal requirements.
20.2 A joint inspection of all equipment will take place every three (3)months or four(4)
times each year of the contract by the City&representative of the Contractor.
20.3 Record of discrepancies found will be made by the Vendor and all discrepancies will
be corrected within sixty(60)days of the inspection.
20.4 Payment will be withheld after the sixty (60) day period on any elevator for which
corrections have not been made.
Elevator and Escalator Maintenance and Repair Services Agreement
American Elevator Technologies,LLC
Exhibit A Page 24 of 50
City Secretary Contract No.
20.5 Annual Inspections with the City's QEI will be conducted as required by the State of
Texas.
21.0 FAILURE TO PERFORM
21.1 In the event the Vendor fails to perform in accordance with any of the special and
general conditions and specifications of the Agreement, the City will demand
performancein writing to the Vendor and Surety stating the specific items of non-
performance.
21.2 If the Contractor's performance does not improve to the minimums set forth in this
Agreement within thirty(30)days,the City will demand performance from the Surety.
21.3 Failure of the City to insist in any one or more instances upon performance of any of
theterms and conditions of this Agreement will not be construed as a waiver or
relinquishment of the future performance of any terms and conditions,but the Vendor's
obligation with respect to such performance will continue in full force and effect.
22.0 OUT OF SERVICE ELEVATORS AND ESCALATORS
22.1 Any time an elevator is put out of service by the Contractor, a printed (8 '/z" x 11")
"OUT OFSERVICE" sign with the Contractors company name on it will be placed on
each elevator hall door.
22.2 All major repairs will be completed and the elevator returned to service within seventy-
two(72)hours of the time the elevator fails or is taken out of service unless the Vendor
has received prior written approval for additional time.
22.3 To receive a time extension, the Vendor will notify the building Manager for the
requested time extension.
22.4 The City will request any additional information deemed necessary to make a decision
regarding the time extension.
22.5 If Major repairs have not been completed in the seventy-two(72)hour period,the City
will engage other parties to complete elevator repair and charge the cost thereof to the
Contractor.
22.6 The Vendor will man all major repair jobs 24 hours per day, 7 days per week until the
elevator is returned to service.
23.0 EXCLUSIONS
23.1 The following items of elevator equipment are excluded from the contract including
23.1.1 Car Enclosure
23.1.2 Floor Covering
23.1.3 Door Panels
23.1.4 Plenum Chambers
23.1.5 Hung Ceilings
23.1.6 Light Diffusers
23.1.7 Handrails
Elevator and Escalator Maintenance and Repair Services Agreement
American Elevator Technologies,LLC
Exhibit A Page 25 of 50
City Secretary Contract No.
23.1.8 Mirrors
23.1.9 Carpets
23.1.10 Hoist-way Enclosure
23.1.11 Hoist-way Gates
23.1.12 Doors,Frames, Sills
23.1.13 Underground Piping
23.1.14 Jack Casing
23.2. Work performed that is not associated with maintenance requirements,but is the result
ofabuse,physical damage,etc.,is excluded from this maintenance contract.The burden
ofproof that the cause of elevator malfunction was due to the above will be on the
Contractor.
23.3. The elevator will be cut off until the City's representative inspects the damages and
authorizes the work to be completed.
24.0 HOURS AND DAYS FOR PERFORMANCE OF SERVICE
24.1. For the purpose of this Agreement, regular working hours will be defined 7:00 a.m.
to 6:OOp.m., Monday through Friday of each week and Saturdays 8:00 a.m. to 4:00
p.m.
24.2. Holidays will be excluded from the maintenance schedule unless the Vendor is
notifiedtwenty-four hours in advance by the user departments.
24.2.1. The following holidays are recognized: New Year's Day, Martin Luther
King JuniorDay, Memorial Day, July 4th, Labor Day, Thanksgiving and
Christmas Day.
24.3. In addition to normal maintenance work, Vendor is required to furnish, when
requested, emergency services including call back services during and after regular
working hours at no additional cost to the City.
24.4. After hour emergency service will be required when, in the opinion of the City, the
elevator must be returned to service immediately rather than the next regular working
day.
24.5. After notification of an emergency call, the Vendor will take no longer than fifteen
(15)minutes to respond and no longer than one(1)hour arrive at the building.
24.6. Should the City request regular examinations, cleaning, lubrication, adjustments,
repairs or replacements be performed on other than regular working hours of regular
working days, Vendor will absorb the straight-time labor charges and City will
compensate Vendor for the overtime/after-hours services at the Contractors normal
overtime/after-hour rates.
24.7. At a minimum,the Vendor agrees to furnish a qualified mechanic,trained to provide
service for routine preventive maintenance procedures(exclusive of emergency call-
backs, scheduled or unscheduled repair work or work not covered by this Service
Agreement)the specified minimum for each building should be 40 monthly hours.
24.8. If the Vendor fails to meet/provide the specified minimum preventative maintenance
hours shown above (exclusive of emergency call-backs, Category 1 or Category 5
Elevator and Escalator Maintenance and Repair Services Agreement
American Elevator Technologies,LLC
Exhibit A Page 26 of 50
City Secretary Contract No.
testing, scheduled or unscheduled repair work or work not covered by this Service
Agreement), the City, at its sole discretion, will reduce the monthly Agreement
amount by two hundred fifty dollars ($250.00) for every hour not provided by the
Contractor. Cumulative penalties will not exceed 75%of the monthly contract value,
per month.
24.9. Vendor will provide and maintain a Maintenance Control Program and maintenance
records as specified in the latest adopted edition of ASME A17.1 -8.6.1.2 through
8.6.1.4, and as otherwise required by the Authority Having Jurisdiction. All
maintenance tasks and/or procedures will be documented recorded specific to the
individual elevator's maintenance control plan (MCP).
24.10. As a minimum, or as conditions warrant, the Vendor will perform routine and
systematic maintenance work as follows:
24.10.1.1 TRACTION ELEVATOR SCHEDULED MAINTENANCE:
Every General Replace any/all nonfunctional signal fixture light bulbs
Visit: and/orLED's from a City-generated list.
Every Check for leveling tripping hazards.
Four Check door closing force.
Weeks: Inspect position and direction indicators for proper functionality.
• Check the alarm bell for functionality.
Cab • Check the emergency lighting for functionality.
• Check the in-car two-way communication device.
• Clean the door protection device lenses.
• Examine handrails and ceiling panels,replace ceiling fixture light
bulbs as necessary.
• Visually inspect all controllers and line starters.
• Examine the governors and lubricate as necessary.
• Thoroughly clean the machine room floor and all controllers.
• Examine the bearings for heat,noises and wear,lubricate as
Machine necessary.
Room . Examine the brushes'wear pattern and commutator for proper
glazing and replace brushes as necessary.
• Examine the brake assembly for proper functionality.
• Geared Units: Inspect the oil level in the gearbox and worm gear
assembly.
• Examine the roller guides for proper tracking and tension,adjust
as necessary.
Car Top . Examine the roller guides bearings,lubricate as necessary.
• Examine,clean and lubricate the car top sheave.
Elevator and Escalator Maintenance and Repair Services Agreement
American Elevator Technologies,LLC
Exhibit A Page 27 of 50
City Secretary Contract No.
• Examine the cab steadiers,replace if damaged or worn and adjust
as necessary.
• Thoroughly clean the car top and associated equipment.
• Examine the exhaust fan and lubricate if necessary.
Every
• Examine the safety operated switch,leveling devices,tape and/or
Four
Fo hitches,repair/adjust as necessary.
Weeks: • Examine the door operator operation,repair/adjust as needed.
• Examine,thoroughly clean and lubricate the car door rollers,
linkages,tracks,up-thrust rollers and relating cables,repair/adjust
as necessary.
• Examine the suspension means for wear and proper equalization,
repair/adjust as necessary.
FRHoist-way Examine both car and hoist-way: door sills,deflectors
and counterweight sheaves,repair/adjust as necessary.
• Examine the overhead deflector sheave bearings for heat,noises
or wear,lubricate and/or replace as needed.
• Examine the door interlock and pick-up roller assemblies
Every Four andreplace any/all missing/worn parts as needed.
(4)Weeks: Pit Clean the pit floor and pit equipment.
• Replace pit light bulbs as required.
• Examine the door gibs and door restrictor device and replace
any/all missing/worn parts as needed.
General Items Test Fire Service Phase I&II monthly and log the results in
the City's Firefighters'logbook.
Every Examine the controller's and motor drive's relays, solid-state
Sixteen electronic boards,transformers,capacitors,etc.,repair/replace as
(16) necessary.
Weeks Examine all controller contacts and adjust as needed.
• Examine the main contacting contactors and adjust or replace as
needed.
Machin Check the controller motor overloads.
eRoom
• Clean the hoist motor brush rigging and commutator.
• Examine the velocity encoder(transducer)connections and
coupling device,tighten as needed.
• Examine the position encoder(transducer)connections and
coupling device,tighten as needed.
• Clean and lubricate the brake pins and linkages.
Elevator and Escalator Maintenance and Repair Services Agreement
American Elevator Technologies,LLC
Exhibit A Page 28 of 50
City Secretary Contract No.
Every • Check the roller guides for equalization and adjust if needed.
Sixteen • Inspect the door operator bearings for noises,heat and wear,
(16) lubricate and/or replace as needed.
Weeks
• Examine the door operator belts,adjust or replace as needed.
• Examine the traveling cables for tracking and wear.
Car Top . Examine the suspension means'shackles and springs,
repair/replace as necessary.
• Examine terminal limit and slow down switches,adjust and
lubricate as required.
• Examine the elevator cab's emergency light,replace any/all
inoperative com onents as needed.
• Thoroughly examine,clean and lubricate the counter
weight sheave bearing.
Hoist-way • Examine all spirators for noise,replace as necessary.
• Examine the pickup rollers for freeness and damage,replace as
necessary.
• Examine the governor tail sheave bearing,lubricate as needed
• Examine the governor tail sheave tensioning and adjust as
Pit necessary.
• Examine the pit terminal switches,repair/replace or adjust as
needed.
• Examine the level of the oil in the buffer and fill as needed.
Every
Twenty- Cab Examine the car door gibs and replace as needed.
Six(26)
Weeks
• Tighten all controller connections.
• Clean the fuses and fuse holder.
• Examine the resistor tubes and replace as needed.
40 Machine • Examine the controller timers,repair/replace or adjust as
Room necessary.
Every • Examine the governor for proper operation and adjust/repair as
Twenty- necessary.
Six(26) • Examine the sheave and its cable grooves for cracks,repair/replace
Weeks as needed.
• Examine the door operator motor's commutator and
brushes,repair/replace as needed.
Car Top • Examine the door operator's clutch assembly and repair/replace
or adjust as needed.
• Examine the suspension means for wear and proper equalization.
Elevator and Escalator Maintenance and Repair Services Agreement
American Elevator Technologies,LLC
Exhibit A Page 29 of 50
City Secretary Contract No.
• Examine the governor rope for wear and proper equalization.
• Examine the compensation ropes for wear and proper
equalization.
• Examine the suspension means,governor and compensation
ropes shackles,hitches and "S"hooks and repair/replace as
necessary.
• Examine the overhead deflector cable sheave and its grooves
for cracks and repair/replace as needed.
Hoist-way
• Examine the deflector sheaves bearings,lubricate if necessary
or replace as needed.
Every Examine the door protection devices for functionality and repair
Fifty- Cab
as necessary.
Two(52)
Weeks Tighten all controller terminal block connections.
• Thoroughly clean the controller(s)(relays, solid-state electronic
boards,transformers,etc.)free of any/all contaminants.
• Examine and adjust all controller relay contacts.
• Examine the resistor tubes,tighten connections and replace as
Machine needed.
Room . Check the power supply voltages in the controller.
• Comprehensively disassemble the motor-drive assembly,clean
the motor-drive assembly,re-new worn components if needed,
reassemble,readjust and torque as per OEM specifications.
• Perform and record meg-ohmmeter readings for the hoist motor
armature and motor fields.
Elevator and Escalator Maintenance and Repair Services Agreement
American Elevator Technologies,LLC
Exhibit A Page 30 of 50
City Secretary Contract No.
• Comprehensively clean the hoist-motor free of any/all
contaminants.
• Examine all hoist motor connections and tighten if loose or
warm to the touch.
Every • Examine the hoist machine drive sheave for any wear
Fifty- and/or cracks.
Two(52) • Change the geared hoist machine's gearbox oil.
Weeks
• Examine and lubricate the sleeve bearings as necessary.
• Examine and test the governor for proper operation.
Car Top • Examine and lubricate the governor roller bearings(if
applicable).
• Comprehensively disassemble the brake assembly;the
scope of work should include but not be limited to freeing
all the removable pins,removing the brake core assembly,
re-greasing the core and plunger piece and removing all
paint and/or grease buildup from said brake assembly and
its affiliated components. Perform and record in
Maintenance Records all required ASME A17.1 brake-
related tests.
• Examine the deflector sheaves and their cable grooves for
cracks and repair/replace as needed
Elevator and Escalator Maintenance and Repair Services Agreement
American Elevator Technologies,LLC
Exhibit A Page 31 of 50
City Secretary Contract No.
• Thoroughly and professionally clean the machine room floor and
paint said floor as needed.
• Examine and lubricate the roller guide bearings,if required.
• Thoroughly clean and lubricate the car top sheave.
• Examine the cab steadiers and adjust if necessary.
Every • Thoroughly clean the car top and repaint if necessary.
Fifty-
Two(52) • Examine,thoroughly clean and lubricate the safety linkages,
Weeks guides and steadiers.
• Examine the switches,leveling devices,tape and hitches and
adjust/replace as necessary.
• Thoroughly clean and lubricate,as necessary,the door operating
assembly and adjust the tension of the drive belt(s)as needed.
• Tighten all electrical connections including terminals and resistor.
• Verify proper door operator switch functionality.
• Examine,thoroughly clean and lubricate the rollers,tracks,up
thrust rollers and relating cables.
• Examine the suspension means for wear and proper equalization.
• Examine the governor rope for wear and proper equalization.
• Examine the compensation ropes for wear and proper equalization.
• Examine the suspension means,governor,compensation ropes
shackles,hitches and "S" hooks and repair/replace as necessary.
• Examine the overhead deflector sheave and its cable grooves for
cracks and repair/replace as needed.
• Examine the deflector sheaves bearings,lubricate/replace as
needed.
Hoist-Way
• Disassemble the interlock assemblies,renew worn components
and readjust accordingly.
• Check the spirators for noise and proper tensioning and
replace/readjust accordingly.
• Check pickup roller assemblies for freeness;remove,renew and
adjust pickup roller assemblies accordingly.
• Check hoist-way door relating cable assemblies,replace any/all
worn components, adjust and/or lubricate accordingly.
• Examine and lubricate the overhead terminal switches and
repair/replace as needed.
Elevator and Escalator Maintenance and Repair Services Agreement
American Elevator Technologies,LLC
Exhibit A Page 32 of 50
City Secretary Contract No.
Every • Examine,thoroughly clean and lubricate the car safety devices.
Fifty-
Two(52) • Examine,thoroughly clean and lubricate the safety linkages
Weeks andcar roller guides.
• Examine the safety-operated switches for full functionality.
Pit • Examine and test the load weighing device(s) for functionality.
• Thoroughly and professionally clean the pit then paint the pit
floor and equipment as needed.
• Examine the pit safety devices(run/stop,compensation,
buffer,etc.)for full functionality.
• Examine the traveling cable hitch and loop and adjust
as necessary.
• Check and test both Fire Service Phase I&II,including the
General Items machine room,main floor and alternate floor smoke detector
recallsystems.
• Check and test the emergency ower operation,if applicable.
24.11 HYDRAULIC ELEVATOR SCHEDULED MAINTENANCE:
Every Cab • Check for leveling tripping hazards.
Four • Check door closing force.
Weeks: • Inspect position and direction indicators for proper functionality.
• Check the alarm bell for functionality.
• Check the emergency lighting for functionality.
• Check the in-car two-way communication device.
• Clean the door protection device lenses.
• Examine handrails and ceiling panels,replace ceiling fixture
light bulbs as necessary.
• Visually inspect of all controllers and line starters.
• Clean and inspect the power unit,control,valves,motor and
belts.
• Thoroughly clean the machine room floor and all controllers.
• Examine the roller guides for proper tracking and tension,
adjust as necessary.
Machine Room
• Examine the roller guides bearings,lubricate as necessary.
• Examine,clean and lubricate the car top sheave.
• Examine the cab steadiers,replace if damaged or worn and
adjust as necessary.
Elevator and Escalator Maintenance and Repair Services Agreement
American Elevator Technologies,LLC
Exhibit A Page 33 of 50
City Secretary Contract No.
• Thoroughly clean the car top and associated equipment.
Every • Examine the exhaust fan and lubricate if necessary.
Four
(4)
Weeks:
CarTop • Examine the safety-operated switch where provided,
leveling devices,tape and/or hitches,repair/adjust as
necessary.
• Examine the door operator operation,repair/adjust as needed.
• Examine,thoroughly clean and lubricate the car door rollers,
linkages,tracks,up-thrust rollers and relating cables,
repair/adjustas necessary.
• Examine the suspension means for wear and proper
equalization,repair/adjust as necessary.
Hoist-way • Examine both car and hoist-way doorsills and clean/repair as
necessary.
• Examine the door interlock and pick-up roller assemblies
and replace any/all missing/worn parts as needed.
• Examine the door gibs and door restrictor device and replace
any/all missing/worn parts as needed.
Pit • Clean the pit floor and pit equipment.
• Replace pit light bulbs as necessarily required.
• Clean and inspect buffers and jack packing;clean the pit and
check the travel cable loop.
General Items • Replace any and/or all signal fixture light bulbs and/or LED's
from a City generated list.
• Test Fire Service Phase I&II monthly and log the results in the
Ci 's Fire Fighter's logbook.
Every
Sixteen • Examine power drive(belts and coupling)and pump.
(16) • Examine all controller contacts and adjust as needed.
Weeks
Machine Room . Examine the main contacting contactors and adjust/replace as
needed.
616 • Check controller motor-overloads
Elevator and Escalator Maintenance and Repair Services Agreement
American Elevator Technologies,LLC
Exhibit A Page 34 of 50
City Secretary Contract No.
• Check the roller guides for equalization and adjust if needed.
• Examine the door operator bearings for noises,heat and wear,
lubricate and/or replace as needed.
Car Top • Examine the door operator belts,adjust/replace as needed.
Every • Examine the traveling cables for tracking and wear.
Sixteen(16) • Examine the suspension means shackles and springs (if
Weeks applicable).
• Examine the spirators for noise and replace as needed.
Hoist-way
• Examine the pickup rollers for freeness and damage and replace
Pit • Examine the pit terminal switches,repair/replace or adjust as
needed.
Cab • Examine the car door gibs and replace as needed.
Every • Tighten all controller connections.
Twenty- Machine Room • Clean the fuses and fuse holder.
Six(26)
Weeks • Examine the resistor tubes and replace as needed.
Car Top • Examine the door operator motor's commutator and brushes and
repair/replace as needed.
• Examine the door operator's clutch assembly and repair/replace
or adjust as needed.
• Examine the suspension means(if applicable)for wear and
Hoist-way proper equalization.
• Examine the suspension means'shackles hitches and "S" hooks
(if applicable).
• Examine the overhead deflector cable grooves and sheaves for
cracks and repair/replace as needed(if applicable).
• Examine the door protection devices for functionality and
Cab repair as needed.
• Tighten all controller terminal block connections.
Every • Thoroughly clean the controller(s)(relays, solid-state
Fifty-Two
ift-TWO Machine Room electronic boards,transformers,etc.)free of any/all
Weeks contaminants.
• Examine and adjust as necessary all controller relay contacts.
Elevator and Escalator Maintenance and Repair Services Agreement
American Elevator Technologies,LLC
Exhibit A Page 35 of 50
City Secretary Contract No.
• Examine the resistor tubes,tighten their connections and
replace as needed.
• Check the power supply voltages in the controller.
Every • Check drive belt tension and adjust the valves as necessary.
Fifty-Two • Filter the hydraulic oil.
(52)
Weeks • Perform and annual valve control adjustment and check logic
• Examine and lubricate the roller/slide guides if required.
• Examine the cab steadices and adjust if necessary.
Car Top • Thoroughly clean the car top and repaint if necessary.
• Thoroughly clean and lubricate (as necessary)the door operating
assembly and adjust the tension of the drive belt(s)as needed.
Car Top Continued
• Check and tighten all electrical connections(including terminals
and resistor).
• Check and verify proper door operator switch functionality.
• Examine,thoroughly clean and lubricate the rollers,tracks,up
thrust rollers and relating cables.
• Inspect the suspension means(if applicable) for wear and
proper equalization.
• Disassemble the interlock assemblies,renew worn components
and readjust as necessary.
Every Fifty- • Check the spirators for noise and proper tensioning and
Two (52) replace/readjust accordingly.
Weeks Hoist-way •Check the pickup roller assemblies for freeness,remove,
renew and adjust said pickup roller assemblies
accordingly.
• Check hoist-way door relating cable assemblies and adjust
and/or lubricate accordingly.
• Examine and lubricate the overhead terminal switches and
repair/replace as needed.
• Examine the traveling cable hitch and loop and adjust as
necessary.
Pit • Thoroughly and professionally clean the pit and paint pit floor
and equipment as needed.
-Examine the pit safety devices for full functionality.
Elevator and Escalator Maintenance and Repair Services Agreement
American Elevator Technologies,LLC
Exhibit A Page 36 of 50
City Secretary Contract No.
General Items
• Check and test both Fire Service Phase I& II,including the
machine room,main floor and alternate floor smoke detector
recallsystems.
• Check and test standby battery lowering operation(if
applicable).
24.12 ESCALATOR SCHEDULED MAINTENANCE:
• Check all stop/start and key switches for proper functionality.
• Check both the comb and floor plates for wear and possible
tripping/slipping hazards and repair/replace as necessary.
• Check for proper clearance between the step treads and comb
teeth.
Upper/Lower • Check for bent or broken comb teeth and repair/replace as
Landings necessary.
• Check for bent or broken step treads and repair/replace as
necessary.
Every Four • To ensure proper operation,run the escalator in the reverse
(4)Weeks: direction(if possible).
• Check the handrail brush condition and protective action then
clean and/or replace as necessary.
• Perform a general inspection of the machine, sprockets,worm,
gears,motor,brakes,bearings and chain and lubricate as
Machine required.
Room
• Examine machine's brake linings for wear and adjust the brake
/Pit as per OEM tolerances require.
• Examine the oil level in the bull gear oilier and automatic oiler
system and then add oils necessary.
Every Four • Perform a general inspection of the controller,contactors,
(4)Weeks: contacts,connectors and terminals and then clean the
controller of all contaminants.
• Examine the tachometer and its fasteners/tensioning devices.
Interior • Examine the comb plate lighting and replace any bulbs as
needed.
• Lubricate the step chains and wheels as necessary.
Elevator and Escalator Maintenance and Repair Services Agreement
American Elevator Technologies,LLC
Exhibit A Page 37 of 50
City Secretary Contract No.
• Examine for loose screws,breakage and proper illumination on
Every Four the step treads and repair/replace as necessary.
(4)Weeks: • Examine the step risers,balustrade and skirt for proper
clearances and tripping hazards and repair/replace as
necessary.
Exterior
• Examine the balustrade illumination and replace any
inoperative bulbs as needed.
• Examine the overall condition of the handrail(i.e.,cracks,
splits,pinch points,etc.) and replace if necessary.Verify
that the handrail has"adequate" tension.
• Examine the main drive broken chain device,non-reversing
switch and emergency brake switch for proper functionality.
Machine . Examine all controller contacts and adjust as needed.
Room
/Pit - Examine the main contacting contactors and adjust/replaceas
needed.
• Examine controller motor-overloads.
• Examine the step chain and step rollers for wear and replaceas
necessary.
Interior . Examine the settings of both the chain tension device and
the broken chain switch to verify that they are set to OEM
requirements.
25.0 OCCUPANCY DISCOUNT
25.1 Contractor agrees to furnish the City with a light occupancy discount applicable
only for the building located at 100 Energy Way. The occupancy will be
reviewed quarterly to determinethe reduction, which will be applied over the
following subsequent period. The rate of calculation will be the net of occupied
spaces divided by the total net unoccupied spaces, as on the first day of the
quarter.The Contractor shall offer the following percentages for the reduction of
occupancy:
Elevator and Escalator Maintenance and Repair Services Agreement
American Elevator Technologies,LLC
Exhibit A Page 38 of 50
City Secretary Contract No.
PERCENTAGE OF OCCUPANCY DISCOUNT
85 to 100% 0%
75 to 84 % 5%
65 to 74 % 10%
55to64 % 15%
45 to 54 % 20%
35 to 44 % 25%
25 to 34 % 30%
Below25 % 40%
25.2 The minimum allocated hours identified in the "Hours and Manner of Work"
section will beproportionately adjusted to equal the light occupancy discount
percentage.
25.3 All other facilities bid on the 85 to 100%occupancies—0%discount
26.0 ELEVATOR SPEED AND PERFORMANCE REQUIREMENTS
26.1 Traction plus or minus three percent(±3%)of rated speed under any load condition.
26.2 Hydraulic plus or minus ten percent(± 10%)of rated speed under any load condition.
26.3 Maintain Stopping Accuracy plus or minus one-fourth inch(f 1/.i"orf 6.3 mm)
under any load condition.
26.4 Door opening times shall meet OEM and code requirements.
26.4.1 Hydraulic Elevators 15.5 seconds
26.4.2 Machine Room Less Elevators 10.5 seconds
26.4.3 Geared Traction Elevators 10.5 seconds
27.0 ELEVATOR AND ESCALATOR PERFORMANCE REQUIREMENTS
27.1 When the hoist-way doors start to close, elevator making a typical one floor run
(thirteenfoot(13') typical floor height),to within one-fourth inch(1/4" or 6.3mm) at
the floor with elevator car doors two thirds open:
27.1.1 Elevators will have a minimum acceleration &deceleration rate of 3 ft./s2.
27.1.2 Elevators will have a minimum jerk rate of 6 ft./s2.
27.2 Vendor will provide a"comfortable"elevator ride.
27.2.1 A "comfortable" elevator ride is defined as having smooth acceleration and
retardation,a soft and accurate stop,and smooth and efficient door operation
(both car and hoist-way doors).
27.2.2 Vendor will provide a pre-maintenance comprehensive ride quality testing
report (derived from a certified accelerometer device) to determine if the
Elevator and Escalator Maintenance and Repair Services Agreement
American Elevator Technologies,LLC
Exhibit A Page 39 of 50
City Secretary Contract No.
elevator in question has a ride quality that is less than, equal to or greater
than the "Ride Quality Minimum Standard."
27.2.3 "Ride Quality Minimum Standard" Definition: Any periodic motion or
oscillation of an elevator cab's interior platform vibration (measured
horizontally front to back "X-axis", horizontally side to side "Y-axis" and
vertically "Z-axis"), under any ride condition (excluding door operation),
will not exceed fifteen(15)milli-g peak to adjacent peak when measured in
the one to ten hertz(1-10 Hz)range with ISO 8041 filtering weights applied.
27.2.4 "Peak to Adjacent Peak" Definition: The absolute magnitude of a cycle
(adjacent peaks)above and below the reference point.
27.2.5 Should the pre-maintenance ride quality testing readings/findings be outside
of the "acceptable range" of the "Ride Quality Minimum Standard," the
Vendor will provide the City with options that would improve the ride
quality testing readings/findings to a level equal to or better than the "Ride
Quality Minimum Standard."
27.2.6 Vendor will not be responsible for costs associated with "improving" the
pre- modernization ride quality should readings/findings be outside the
acceptable range of the "Ride Quality Minimum Standard."
27.2.7 Should pre-maintenance readings/findings be in the acceptable range of the
"Ride Quality Minimum Standard," the Vendor will maintain the minimum
standard or if conditions warrant,take whatever means necessary to ensure
that the "Ride Quality Minimum Standard" is met.
28.0 DAMAGES
28.1 Vendor will be responsible for all damages to the existing facilities or previously
completed work incurred by his staff. It is the intent of these specifications that any
item affected by the workbe restored to a state equal or better than original condition.
29.0 SAFETY
29.1 All EPA, OSHA, N.E.C., National Standard institute for safety regulations for
elevators,current ANSI A17.1 latest additions or revisions,City and local codes,State
of Texas, allapplicable fire codes and regulations concerning safety, will be adhered
to by the Contractor.
29.2 Vendor will also agree with and abide by the Texas Hazardous Communication Act.
29.2.1 Vendor agrees to provide Material Safety Data Sheets (MSDS) for all
materials/products used on the Properties.
29.2.2 All rubbish and waste materials generated by or from the Services are the
Contractor's property and are to be removed from the Properties for
proper disposal by the Contractor.
29.2.3 Under no circumstances are the Property's waste removal systems to be
used by the Vendor for the disposal of rubbish or waste materials
generated by or from the Services, which are the subject of this
Agreement.
29.2.4 Under no circumstances are any hazardous substances or toxic materials
as regulated by federal, state, local or other environmental laws,rules or
Elevator and Escalator Maintenance and Repair Services Agreement
American Elevator Technologies,LLC
Exhibit A Page 40 of 50
City Secretary Contract No.
regulations, to be brought onto the Properties, used on the Properties or
stored on the Properties without the Manager's prior written consent.It is
understood by all parties that the execution of this Agreement will not
constitute such consent.
29.2.5 Possession of drugs or alcoholic beverages on City-owned/operated
property is strictly prohibited at all times.
29.2.6 All modifications must comply with current Americans with Disabilities
Act(ADA).
30.0 CLEANING
30.1 Vendor will at all-time keep premises clean and free from accumulation of waste
materials or rubbish caused by the work under this contract.
30.2 Vendor is responsible for removal and disposal of all trash and debris. Upon
completion of the project, and prior to the final inspection,the Vendor will have the
premises in a neat and clean condition.
30.3 Elevator mechanical rooms and elevator pits will be kept clean and free of trash.
30.3.1 Sweeping and mopping of floor will be required to keep rooms carbon
free.All cleaning will be approved by building Manager.
30.3.2 Carbon tracking to corridor carpeting will not be permitted. Parts and
materials willnot be stored in hoist-ways and elevator pit lighting will be
maintained by the Contractor.
31.0 ELEVATOR LOCATION AND MANUFACTURER
31.1 This Agreement lists the types, quantities, and manufacturer of elevators and
escalators byfacility that are to be inspected,maintained and serviced by Contractor.
The City reserves the rightto add or to delete service locations in this preventative
maintenance and repair Agreement.
31.2 Vendor will understand there will be no recourse for negligence or oversight for not
conducting a pre-inspection and will in no manner relieve a Vendor from furnishing
materials and parts, or performing any of the work that will be required to carry out
and/orcomplete the Agreement in accordance with the specifications.
32.0 BACKGROUND CHECK REQUIREMENTS
32.1 Due to working in facilities subject to federal Criminal Justice Information System
requirements, contract workers must be fingerprinted and must be able to pass a
criminal background check and drug screen. This must be done at:
32.1.1 Vendor's expense and verification of a clear background must be given to
the contract administrator before the Vendor's employee(s) is allowed to
work in a building which fallsunder this requirement.
32.1.2 Under no circumstances will any Vendor personnel having any
convictions or pendingcriminal hearings be assigned to the City contract.
33.0 CHANGE IN COMPANY NAME OR OWNERSHIP
33.1 The Vendor will notify the City's Purchasing Manager, in writing, of a company
name, ownership,or address change for the purpose of maintaining updated City
Elevator and Escalator Maintenance and Repair Services Agreement
American Elevator Technologies,LLC
Exhibit A Page 41 of 50
City Secretary Contract No.
records. The president of the company or authorized official must sign the letter. A
letter indicating changes in a company nameor ownership must be accompanied with
supporting legal documentation such as an updated W-9,documents filed with the
state indicating such change,copy of the board of director's resolution approving the
action, or an executed merger or acquisition Agreement. Failure to do so will
adversely impact future invoice payments.
34.0 LAWS,REGULATIONS,AND ORDINANCES
34.1 The Vendor will be responsible for meeting all Federal: laws, ordinances and
regulations; State: laws, ordinance and regulations; County: laws, ordinances and
regulations; and City: laws, ordinances, and regulations for safety of people,
environment, and property. This includes, but is not limited to, all Federal, State,
County, and City Agencies, Administrations and Commissions such as the
Environmental Protection Agency (EPA), Occupational Safety and Health
Administration (OSHA), and the Texas Commission on Environmental Quality
(TCEQ). In the eventany law, regulation or ordinance becomes effective after the
start of this Agreement, the Vendor is required to comply with new policy. Any
mandates requiring the City to comply with new guidelineswill also require the
Vendor to comply.
35.0 INVOICING REQUIREMENTS
35.1 The City of Fort Worth has begun implementing an automated invoicing system.
35.2 The Vendor will send invoices electronically to our centralized Accounts Payable
department invoice email address: supplierinvoicesgfortworthtexas.gov.This email
address is not monitored so please do not send correspondence to this email address.
The sole purpose of the supplier invoices email address is to receipt and process
supplier invoices.
35.3 Please include the following on the subject line of your e-mail:vendor name,invoice
number, and PO number, separated by an underscore (ex: Example,
Inc._123456 FW013-0000001234)
35.4 To ensure the system can successfully process your invoice in an expedient manner,
please adhere to the following requirements:
• All invoices must be either a PDF or TIFF format.
• Image quality must be at least 300 DPI(dots per inch).
• Invoices must be sent as an attachment (i.e. no invoice in the body of
theemail).
• One invoice per attachment(includes PDFs).Multiple attachments per email
isacceptable but each invoice must be a separate attachment.
• Please do not send handwritten invoices or invoices that contain
handwrittennotes.
• Dot matrix invoice format is not accepted.
• The invoice must contain the following information:
• Supplier Name and Address;
• Remit to Supplier Name and Address, if different;
Elevator and Escalator Maintenance and Repair Services Agreement
American Elevator Technologies,LLC
Exhibit A Page 42 of 50
City Secretary Contract No.
• Applicable City Department business unit#(i.e.FW013)
• Complete City of Fort Worth PO number (i.e. the PO number
mustcontain all preceding zeros);
• Invoice number;
• Invoice date;and
• Invoices should be submitted after delivery of the goods or services.
35.5 To prevent invoice processing delays,please do not send invoices by mail and email
and please do not send the same invoice more than once by email to
supplierinvoicesgfortworthtexas.gov. To check on the status of an invoice, please
contactthe City Department ordering the goods/services or the Central Accounts
Payable Department by email at: ZZ FIN AccountsPayable@fortworthtexas.gov.
35.6 If you are unable to send your invoice as outlined above at this time, please send
your invoice to our centralized Accounts Payable department instead of directly to
the individualcity department.This will allow the city staff to digitize the invoice for
faster processing.
35.7 If electronic invoicing is not possible,you will send your paper invoice to:
City of Fort Worth
Attn: FMS Central Accounts Payable
200 Texas Street
Fort Worth,Texas,76102
The City's goal is to receive 100% of invoices electronically so that all supplier
payments are processed efficiently. To achieve this goal, we need the Contractor's
support.If Vendor has any questions, please contact the Accounts Payable team
at(817)392-2451 or by email to ZZ FIN AccountsPa, able&fortworthtexas.gov.
35.8 Vendor will not include Federal, State of City sales tax in its invoices. City will
furnish a tax exemption certificate upon Vendor's request.
36.0 QUANTITIES
36.1 The quantities listed on the Agreement solicitation are only estimates based on
previous usage and do not indicate intent to purchase or a guarantee of future
business. The City of Fort Worth is obligated to pay for only those materials and
services actually ordered by an authorized City employee and then received as
required and accepted by the City.
36.2 The unit prices will be adjusted for increases or decreases in Vendor's cost during
the renewal period but before the effective date of the renewal upon written request
from the Vendor.
36.3 The Vendor must submit its price adjustment request, in writing, at least 60 days
before the renewal effective period. The Vendor will provide written proof of cost
increases with price adjustment request.
36.4 If the City concludes that the rate increase being requested is exorbitant, the City
reserves the right to adjust the rate request, or reject the rate request in its entirety
and allow the contract to expire at the end of the contract term. If the City elects not
Elevator and Escalator Maintenance and Repair Services Agreement
American Elevator Technologies,LLC
Exhibit A Page 43 of 50
City Secretary Contract No.
to exercise the renewal option,the Purchasing Division will issue a new solicitation.
36.5 Prices Agreement will remain firm for each one-year term of the Agreement and will
include all associated freight and delivery costs.
36.6 Prices offered will be used for Agreement analysis and for Agreement pricing. In
cases of errors in extensions or totals,the unit prices offered will govern.
36.7 Upon expiration of the Agreement term the Vendor, agrees to hold over under the
terms and conditions of this Agreement for a reasonable period of time to allow the
city to re-Agreement an Agreement,not to exceed ninety(90) days.Vendor will be
reimbursed for this service at the prior Agreement rate(s). Vendor will remain
obligated to the City under all clauses of this Agreement that expressly or by their
nature extends beyond and survives the expiration or termination of this Agreement.
36.8 Goods and/or services will not be suspended by the Vendor without a 30-day prior
writtennotice to the City.
37.0 UNIT PRICES
37.1 The unit prices will be adjusted for increases or decreases in Vendor's cost during
the renewal period but before the effective date of the renewal upon written request
from theVendor.
37.2 The Vendor must submit its price adjustment request, in writing, at least 60 days
before the renewal effective period. The Vendor will provide written proof of cost
increases with price adjustment request.
37.3 If the City concludes that the rate increase being requested is exorbitant, the City
reserves the right to adjust the rate request, or reject the rate request in its entirety
and allow the contract to expire at the end of the contract term. If the City elects not
to exercise the renewal option,the Purchasing Division will issue a new solicitation.
Prices Agreement will remain firm for each one-year term of the Agreement and will
include all associated freight and delivery costs.
37.4 Prices offered will be used for Agreement analysis and pricing. In cases of errors in
extensions or totals,the unit prices offered will govern.
37.5 Upon expiration of the Agreement term the Vendor, agrees to hold over under the
terms and conditions of this Agreement for a reasonable period of time to allow the
city to re-Agreement an Agreement,not to exceed ninety(90)days. Vendor will be
reimbursed for this service at the prior Agreement rate(s). Vendor will remain
obligated to the City under all clauses of this Agreement that expressly or by their
nature extends beyond and survives the expiration or termination of this Agreement.
37.6 Goods and/or services will not be suspended by the Vendor without a 30-day prior
written notice to the City.
38.0 HAZARDOUS CONDITION
38.1 The Vendor is required to notify the City immediately of any hazardous conditions
and/or damage toCity property.
39.0 COMPLAINTS
39.1 Complaints processed through the City Purchasing Division will be corrected within
fourteen(14)days of formal notice of complaint.Written response to the Purchasing
Elevator and Escalator Maintenance and Repair Services Agreement
American Elevator Technologies,LLC
Exhibit A Page 44 of 50
City Secretary Contract No.
Division is required.
39.2 Failure to properly resolve complaints within the fourteen (14) calendar day time
penodwill result in the cancellation of the applicable line item(s) in the price
Agreement.
Elevator and Escalator Maintenance and Repair Services Agreement
American Elevator Technologies,LLC
Exhibit A Page 45 of 50
EXIIIBIT B
PRICE SCHEDULE
Fof'Wn1t7'H
�'"?' BID SOLICITATION
Event ID Invited: PUBLIC EVENT DETAILS
Cr�Ro�d Mrllnn Suborn To: City of Fon Wonh
FINANCIAL MANAGEMENT SERYICE5
l?w"Ill�r FINANCE-Purchasing
PTB-&LgYAT1!AND&SCAIALTVY EEMCgs 200 Texas SL(LDW Levf,4,SDuth)
8dr1 Time RIIIIII 11" Fart Vk*TX 76102
u s: 0ai ol:ao:oo COT 0.1_}3_20.00 C9r Untied States
Email: EMSPtrehasngRespcnses@brhvonhtexss.got
Line Details
Lino_ I
LICENSa)ACERTTIED TECHNICIAN REGULAR 100.00 MR
"OURS MONDAY-FRIDAY,7:00AM TO 5:00 PM.
SATURDAYS 8:00 AM 104:00 PM $125.06 512,5D0.
LAnB: 2
APPRENTICEMELPER REGULAR HOURS MONDAY-100.00 MR ----
FRIDAY.7:00 AM TO SAW PM.SATURDAYS 9:00 AM
to4A0 PM $6 2507100
LMo: 3
Wsrxluihn: .. .. W. _Unit— Uaw"M Todd
TEAM RATE REPA{R8 REGULAR HOURS MONDAY- a0.00 MR
M A'UO,7 AM TO 9:00 PM.SATURDAY8 5:00 AM 1;187 r10 $11,25D.00
LYE d
ILjCFf1SMKnrWtEDTECHNICWIAFTERHOLM 51.00 ILL
MONDAY-FFMW'rO BAI PM-7L1 AM, _00 $12,754.00
SATUFMYSRUNOAYS 4,01 Pµ.&+9AM
LNG: 5
UrxxYiati - Om Unk _ kkwd d a Tod ----
APPRENTICFhialPER AFTER HOIA9BIAON.Y- 47.8p
FRIDAY TO"I PaF7171 AM.SATURDAYSISUNOAYS 5725.00 �4:01 58,375.U0
PM-659 AM
L Ma: fi
n: Tked
TEAM RATE AFTER HIXIrtS MOFOAY-FR�ILYTp �� N
601 PM_7:01 AM.SATUROAYS=NDAY8 4,01 PM-
esa AM 5375.t10 =f3175.00
Lines .7 .
n:
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�72.6.00 it.�-PO
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Elevator and Escalator Maintenance and Repair Services Agreement
American Elevator Technologies,LLC
Exhibit B
City Secretary Contract No.
FbR-C woH-ru
BID SOLICITATION
Page Invited: PUBLIC EVENT DETMLS
Event Round r,d n Submit To: City of Fort Wo
1 1 FiNAN rth
CIAL MANAGEMENT SERVICES
Event s FINANCE-Porch ing
Imo_ AND gy �R�g� 200 Texas St(L Level,South)
aWj=kstlrt MnW tawh nth. Fort Worth TX 76102
i2 u 1 01.ao�oo CST 12 16 2a23 13Q9.G0 CST Uniw States
Email: FM$PurdtasirgRespanses�totworthts�as.gvy
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HOIAMS-7EAM RATE a.00 HR
$375.40 �3��•�
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MTHLYn MAINTENANCE FEE _ t2.p0 M0
�J4DD lX] ¢56,100.00
Llne: fl
onsr.+l T
PARTSMQUIPMENTHAATERLAL M4R1f UP FOR FOR EA
PROJECTS OUTSIDE THE SCOPE.OF SP"CEs 79oa0 10%a $7546.04
OF THE MAINTENANCE AGREDjV rr
(ADp PERCENTAGE MARK-HP TO QUANTITY-
EX,4A7PLE=T0% $7,500.1 5,000+$7.500 a$82,500)
Tc4W Bid AmauaE $131,525.00
A bid of-O"(zero)will he irMerpro%d by the CRy as a no-chmpe Imo)ilem and the aty will rot-Prod to pay for
that Aern A bld of'no bid-or no response(spurs lug b")w11 pe Inlarpreted by the City twat the Orrergr does
not wlah to bid on that item.Be adv'eed,a"no bld'or no response rosy be—1.ned W nor-roaocrsly and
may"LlIt in dknqua4fcalien of the bK
Elevator and Escalator Maintenance and Repair Services Agreement
American Elevator Technologies,LLC
Exhibit B Page 47 of 50
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EXHIBIT C
VERIFICATION OF SIGNATURE AUTHORITY
AMERICAN ELEV_A'_T0R TECHNOLOGIES
600 W 6 TH S T xT R--Z—2,T�� ,FLO OR
FORT WORTH, TEXAS 76102
Execution of this Signature Verffication Form ("Form") hereby certifies that the following
individuals andlor pos`ions have the authority to legally bind Vendor and to execute any agreement,
amendment or hancre -,--_7e-r on b Irallf of Vendor. Such binding authority has been granted by proper order,
resolution, ordinance od othe-- authorization of Vendor. City is fully entitled to rely on the warranty and
representation set forth in this Forrn in entering into any agreement or amendment with Vendor. Vendor
will submit an Ll-pdatec! Form within ten f10) busiress days if there are any changes to the signatory
authority. City is entitled to rely on any current executed Form until it receives a revised Form that has been
properly executed by Vendor.
M C:
Positio-n
Signatur
2. Tllanie:
Position:
S i gnanare
3. Name:
Position:
si or n a r Lar e
Name:
Signature of P--es i""dent AEO
Other Title: VW^ee
Date: W-sIA-0n,
Elevator and Escalator-Maintenance and Repair Services Agreement
American Elevator Technologies,LLC
Exhibit C
City of Fort Worth, Texas
Mayor and Council Communication
DATE: 03/29/22 M&C FILE NUMBER: M&C 22-0200
LOG NAME: 13P22-0023 ELEVATOR/ESCALATOR SERVICES LSJ PMD
SUBJECT
(ALL)Authorize Purchase Agreement with American Elevator Technologies, LLC for Elevator and Escalator Services for City Facilities, for an
Annual Amount Up to$359,302.00 during the Initial Term and in each of Four, One-Year Renewal Options
RECOMMENDATION:
It is recommended that the City Council authorize a Purchase Agreement with American Elevator Technologies, LLC for elevator and escalator
services for City owned/operated facilities, for an annual amount up to$359,302.00 during the initial term and each of the four, one-year renewal
options.
DISCUSSION:
The Property Management Department approached the Purchasing Division for assistance with securing an agreement for a qualified firm to
perform preventative, routine maintenance and repairs of elevators and escalators located in City of Fort Worth(City)facilities.
Purchasing issued an Invitation to Bid(ITB)that included detailed specifications describing the hours of service as well as types of
elevators requiring services that will be purchased on an"as-needed" basis.
The bid was advertised in the Fort Worth Star-Telegram for seven consecutive Wednesdays beginning on November 24, 2021,through January 5,
2022. The City received seven bids. Otis Elevator Company was deemed non-responsive due to not submitting the required bid solicitation
document.
The bids were evaluated on best-value criteria including bidder's experience, project approach, qualified resources and competitive pricing. An
evaluation committee comprised of City staff from Transportation and Public Works, Aviation and Property Management Departments reviewed
the responses and provided ratings for all six responsive bid. American Elevator Technologies, LLC received the highest ratings and was
determined to provide the best value to the City of Fort Worth. Staff certifies that the bid meets all required specifications
The maximum amount allowed under this agreement citywide will be$359,302.00, however the actual amount used will be based on the need of
the departments and available budget. The annual department allocation for this agreement is:
Estimated
Department :]� Annual F Account Name
Amount
Property Management Other Contractual
Department $311,000.00
Facilities Repairs and
Maintenance Supplies
Aviation $28,302.00 Other Contractual
Transportation and Public $20,000.00 Other Contractual
Works and Public Works
Staff recommends awarding a one-year agreement in an annual amount up to$359,302.00,with four, one-year renewal options for the same
annual amount.
Funding is budgeted in the Other Contractual Services and Facilities Rep/Maintenance Supplies accounts of the Pm Contract Compliance Admin
and Property Management Facilities Maintenance Department's General Fund. Funding is also budgeted in the Other Contractual Services
account of the TPW Taylor Street Parking Garage and Aviation Meachum Admin Building Department's Municipal Parking and Municipal Airport
Fund.
BUSINESS EQUITY-A waiver of the goal for M/WBE subcontracting requirements is approved by the DVIN-BE, in accordance with the BIDE
Ordinance, because the application of the purchase of goods or services is from sources where subcontracting or supplier opportunities are
negligible.
AGREEMENT TERMS-Upon City Council approval,this agreement shall begin upon execution and expire one year from that date.
RENEWAL TERMS-This agreement may be renewed for four additional one-year renewal periods. This action does not require specific City
Council approval provided that the City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal term.
ADMINISTRATIVE CHANGE ORDERS-In addition, an administrative change order or increase may be made by the City Manager up to the
amount allowed by relevant law and the Fort Worth City Code and does not require specific City Council approval.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that funds are available in the current operating budgets, as previously appropriated, in the participating
departments Operating Funds to support the approval of the above recommendation and award of the contract. Prior to an expenditure being
incurred,the participating departments have the responsibility to validate the availability of funds.
Submitted for City Manager's Office by: Reginald Zeno 8517
Dana Burghdoff 8018
Originating Business Unit Head: Anthony Rousseau 8338
Steve Cooke 5134
Additional Information Contact: Cynthia Garcia 8525
LaKita Slack-Johnson 8314
Expedited