HomeMy WebLinkAboutContract 55956-A1 CSC No.55956-A1
AMENDMENT No.l
TO CITY SECRETARY CONTRACT No. 55956
WHEREAS, the City of Fort Worth (CITY) and Halff Associates, Inc. ,
(ENGINEER) made and entered into City Secretary Contract No. 55956, (the
CONTRACT) which was administratively authorized on the 6th day of July,
2021 in the amount of $ 49, 000 . 00; and
WHEREAS, the CONTRACT involves professional services for the
following project :
Stormwater GIS Data Development, CPN 100429; and
WHEREAS, it has become necessary to execute Amendment No. 1 to the
CONTRACT to include an increased scope of work and revised fee .
NOW THEREFORE, CITY and ENGINEER, acting herein by and through their
duly authorized representatives, enter into the following agreement,
which amends the CONTRACT:
1 .
Article I of the CONTRACT is amended to include the additional
engineering services specified in proposal attached hereto and
incorporated herein. The cost to City for the additional design services
to be performed by Engineer totals $240, 000. 00. (See Attached Funding
Breakdown Sheet, Page -4-)
2 .
Article II of the CONTRACT is amended to provide for an increase in
the fee to be paid to Engineer for all work and services performed under
the Contract, as amended, so that the total fee paid by the City for all
work and services shall be an amount of $289, 000. 00.
3 .
Article III of the CONTRACT is amended to provide for renewals .
This Contract may be renewed up to two (2) additional terms . Total
contract capacity, inclusive of renewals, shall not exceed $769, 000 .
OFFICIAL RECORD
CITY SECRETARY
4 FT.WORTH, TX
City of Fort Worth, Texas 100429/Operating
Prof Services Agreement Amendment Stormwater GIS Data Development
Revision Date: I7ovember 23, 2021
Page 1 of 7
All other provisions of the Contract, which are not expressly
amended herein, shall remain in full force and effect .
EXECUTED and EFFECTIVE as of the date subscribed by the City' s
designated Assistant City Manager.
APPROVED:
City of Fort Worth CONSULTANT
/f Halff Associates, Inc.
n6LYw,L4Z4l'Gf��/TT 2=�Dana Burg hdoff( r 11,20 18:17 CDT)
Dana Burghdoff Matt Stahl
Assistant City Manager GIS Team Lead
DATE : 04/11/22 DATE : 04/06/22
APPROVAL RECOMMENDED:
William Johnson(A 6,2022 16:23 CDT)
William Johnson
Director, Transportation and Public Works Department
Contract Compliance Manager:
By signing, I acknowledge that I am the person responsible for the
monitoring and administration of this contract, including ensuring all
performance and reporting requirements .
Elizabeth dung(Ap 6,t0p 1 :55 CDT)
Elizabeth Young
TPW/Business Process Manager
OFFICIAL RECORD
CITY SECRETARY
FT.WORTH, TX
City of Fort Worth, Texas 100429/Operating
Prof Services Agreement Amendment Stormwater GIS Data Development
Revision Date: I7ovember 23, 2021
Page 2 of 7
APPROVED AS TO FORM AND LEGALITY: M&C : 22 0157
ow Date : 03/08/22
DBlack(Apr 11,202216:46 CDT)
Douglas W. Black
Senior Assistant City Attorney
ATTEST: �
a
o4�7o�°FOR 0 4 a
J ette S.Goodall(Apr 12,2022 08: CDT) T 1. o° �1
Jannette Goodall �t�$ g2d
o °
City Secretary �� o o°O*�d
° °°° �
0
°O00000 d
��nEXASoA 1
OFFICIAL RECORD
CITY SECRETARY
ATTACHMENT"A"
FT.WORTH, TX
Scope for Professional Services for Stormwater GIS Data Development
City of Fort Worth, Texas 100429/Operating
Prof Services Agreement Amendment Stormwater GIS Data Development
Revision Date: I7ovember 23, 2021
Page 3 of 7
The scope set forth herein defines the work to be performed by the ENGINEER in completing the project. Both the CITY and ENGINEER
have attempted to clearly define the work to be performed and address the needs of the Project. Under this scope, "ENGINEER" is
expanded to include any sub-consultant,including surveyor,employed or contracted by the ENGINEER.
OBJECTIVE
ENGINEER will provide GIS data support as directed by the City.
WORK TO BE PERFORMED
Halff will provide GIS data support in the following areas:
1. Plan Set Review Entry—This will involve georeferencing plan sets, related digitization and entry
of attribute data from plan sets in GIS format as required.
a. Budget allocation (projected) = $190,000
2. Easement Review Entry—This will digitization of easement information and related entry of
attribute data from easement documents in GIS format as required.
a. Budget allocation (projected) = $50,000
3. Quality Control —This will involve quality control of existing GIS datasets and databases utilizing
the City's current review procedures and workflows.
a. Task to be performed as part of Plan Set Review Entry and Easement Entry Review Entry
support tasks.
PROFESSIONAL SERVICES FEE
The estimated fee to complete the basic services during Year 1 (FY22) of this contract is not-to-exceed $240,000. Staff hourly rates are
provided in Attachment"B"of the contract.
This contract includes an optional Year 2 (FY23) and Year 3 (FY24) renewal of$240,000 for each additional year and will not exceed the
available budgets of the fiscal year allocations.The total contract not-to-exceed amount is$769,000.
City of Fort Worth, Texas 100429/Operating
Pror Services Agreement Amendment Stormwater GIS Data Development
Revision Date: I7ovember 23, 2021
Page 4 of 7
FUNDING BREAKDOWN SHEET
City Secretary No. 55956
Amendment No. 1
Department Fund-Account-Center Amount
TPW 52002-5330500-0200431-100429 190, 000
TPW 52001-5330500-0209003 50, 000
Total :
City of Fort Worth, Texas 100429/Operating
Prof Services Agreement Amendment Stormwater GIS Data Development
Revision Date: November 23, 2021
Page 5 of 7
4/7/22,4:54 PM M&C Review
Official site of the City of Fort Worth,Texas
CITY COUNCIL AGENDA FoRT�Il
Create New From This MSC
DATE: 3/8/2022 REFERENCE **M&C 22- LOG NAME: 20STORM WATER GIS DATA
NO.: 0157 DEVELOPMENT
CODE: C TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT. (ALL) Authorize Execution of Amendment 1 in the Amount of$240,000.00 to
a Professional Services Agreement with Halff Associates, Inc., for Geographic Information
Systems Services for the Transportation and Public Works Department, Stormwater
Management Division, for a Revised Contract Amount of$289,000.00 and Provide for
Two Renewal Options
RECOMMENDATION:
It is recommended that the City Council authorize execution of Amendment 1 to City Secretary
Contract Number 55956, in the amount of$240,000.00, with Halff Associates, Inc., for
a revised contract amount of$289,000.00 for Geographic Information Services.
DISCUSSION:
Approval of this Mayor& Council Communication (M&C) will authorize execution of Amendment 1 in
the amount of$240,000.00, to a professional services agreement with Halff Associates, Inc., to
provide Geographic Information Services (GIS) data support and authorize up to two renewals. Staff
considers this cost to be fair and reasonable for the desired scope of services.
On July 6, 2021 the Transportation and Public Works Department, Stormwater Management Division
(SWMD) administratively executed an agreement with Halff Associates, Inc., in the amount of$49,000
to begin to provide (GIS) data support in the following areas:
1. Data Entry - This involved entry of attribute data from plan sets and related digitization of
plan set information in GIS format as required;
2. Quality Control - This involved quality control of existing GIS datasets and database utilizing
the City's current review procedures and workflows
3. Training - This involved training of City staff on current database workflows and
procedures
SWMD currently has approximately 200,000 assets in its inventory including inlets, manholes, pipes,
channels, culverts, infalls, and outfalls. Updating the location and specific information of these
assets will help the City track maintenance needs and make
informeddecisions regarding existing infrastructure improvement needs. In order
to help City staff keep up with the growth in Fort Worth, Halff Associates, Inc. will provide plan set
review entry. This will involve geo-referencing plan sets, additional related digitization and entry of
attribute data from plan sets in GIS format.
Additionally, Halff Associates, Inc. will assist SWMD identify easement information for assets
and provide data entry in the (GIS). Easements are needed to help define who is
responsible for an asset and ensure accuracy in project planning. This information is crucial
in the maintenance of storm water infrastructure. Easement Review Entry will digitize easement
information and related attribute data in GIS. Halff will also continue to oversee quality control of
existing GIS datasets and databases utilizing the City's current review procedures and workflows.
Halff Associates, Inc., was selected from the consultant pool established based on the 2018 RFQ for
various professional services. Should the contract be renewed both times, the overall cost is expected
not to exceed $769,000.00.
apps.cfwnet.org/council_packet/mc_review.asp?ID=29709&councildate=3/8/2022 1/2
4/7/22,4:54 PM M&C Review
Funding is budgeted in the Consultant & Other Professional Service account of the TPW IT Services
and TPW Dept Highway & Streets Department's Stormwater Utilities and Stormwater Capital Projects
Fund.
RENEWAL OPTIONS -This contract may be renewed for two additional terms at the City's option.
This action does not require specific City Council approval, provided that the City Council has
appropriated sufficient funds to satisfy the City's obligations during the renewal term.
M/WBE Office - Halff Associates, Inc. received a waiver for SBE participation.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that funds are available in the current capital/operating budget, as
previously appropriated, in the Stormwater Utility Fund and Stormwater Capital Projects Fund for the
Data Collection &Asset Mgm C project to support the approval of the above recommendation and
award of the contract. Prior to any expenditure being incurred, the Transportation and Public Works
Department has the responsibility to validate the availability of funds.
TO
Fund Department Account Project Program Activity Budget Reference# Amount
ID ID Year (Chartfield 2)
FROM
epartment Account Project Program Activity Budget Reference# Amount�t�
ID I ID Year Chartfield 2
Submitted for City Manager's Office by: Dana Burghdoff(8018)
Originating Department Head: William Johnson (7801)
Additional Information Contact: Elizabeth Young (6785)
ATTACHMENTS
1295 Form.pdf (CFW Internal)
20STORMWATER GIS DATA DEVELOPMENT.docx (CFW Internal)
SAM Halff01242022.PNG (CFW Internal)
SWGIS FID TABLE.XLSX (CFW Internal)
Waiver 2021 GISDataDevelopment 12.21.21.pdf (CFW Internal)
apps.cfwnet.org/council_packet/mc_review.asp?ID=29709&councildate=3/8/2022 2/2