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Home My WebLink AboutContract 54227-R1 CSC No.54227-R1 CITY OF FORT WORTH SECRETARY CONTRACT NO. 54227 RENEWAL NOTICE April 7, 2022 Level 3 Telcom Holdings, LLC Attn: Legal Department 1025 Eldorado Boulevard Broomfield CO 80021 Re: Secretary Contract No. 54227 Renewal Notice City of Fort Worth Contract No. CSC No. 54227 (the "Contract") Renewal Term No. 1: March 18, 2022 to March 17, 2023 The City of Fort Worth's internal Secretary Contract expires on March 17, 2022 (the "Expiration Date"). Pursuant to this Contract, contract renewals are at the sole option of the City. This letter is to inform you that the City is exercising its right to renew its Contract for an additional one (1) year period, which will begin immediately after the Expiration Date. All existing Level 3 Telcom Holdings, LLC orders and quotes ("Orders") remain unchanged, including the term on these Orders and any other terms and conditions of the Orders . Please return this signed acknowledgement letter and current insurance certificate, to the address set forth below, acknowledging receipt of the Contract Renewal Notice. To ensure that your company information is correct and up-to-date, please log onto PeopleSoft Purchasing at https://www.fortworthtexas.gov/departments/finance/purchasing. If you have any questions concerning this Contract Renewal Notice, please contact me at the telephone number listed below. Sincerely, Kathy Agee-Dow Sr. Contract Compliance Specialist 200 Texas Street Fort Worth, TX, 76102 Kathryn.Aee-Dow(a�fortworthtexas. og_v (817) 392 - 8461 OFFICIAL RECORD CITY SECRETARY FT.WORTH, TX Contract Renewal Page 1 of 2 [Executed effective as of the date signed by the Assistant City Manager below.] / [ACCEPTED AND AGREED:] City: Vendor: Level 3 Telecom Holdings, LLC ��°'�� Sfe✓e�}rvreson By: y• Valerie Washington(Apr 26,202211:38 CDT) B Steve Arneson(Apr7,2o2216:41 CDT) Name: Valerie Washington Name: Steve Arneson Title: Assistant City Manager Title: Manager-Offer Management(R368050) Date: Apr 26, 2022 Date:Apr 7,2022 CITY OF FORT WORTH INTERNAL ROUTING PROCESS: Approval Recommended: Contract Compliance Manager: By signing I acknowledge that I am the person responsible for the monitoring and administration 7,,. �_-- of this contract,including ensuring all By: performance and reporting requirements. Name: Kevin Gunn Title: Director, IT Solutions „1,JIIrL By: Bobby Lee(Apr 11,202218:32 CDT) Approved as to Form and Legality: Name: Bobby Lee ��oonu�� Title: Sr. IT Solutions Manager o�oFORrad -� �� 0 g�1d By: City Secretary: �t�g o X0 Name: Taylor Paris �P�*, oQoo*�d Title: Assistant City Attorney daa�nEXp►Sgaa By: J a n nette S.Goodall(Apr 26,202214:15 CDT) Contract Authorization: Name: Jannette Goodall M&C: 20-0389 Title: City Secretary Approved: June 16,2020 OFFICIAL RECORD CITY SECRETARY FT.WORTH, TX Contract Renewal Page 2 of 2 CITY OF FORT WORTH SECRETARY CONTRACT NO. 54227 RENEWAL NOTICE Final Audit Report 2022-04-07 Created: 2022-04-07 By: Allan Rush(allan.rush@lumen.com) Status: Signed Transaction ID: CBJCHBCAABAAMc1EEx0_PTdmXGb6DwsujwtOnanc-Qbj "CITY OF FORT WORTH SECRETARY CONTRACT NO. 5422 7 RENEWAL NOTICE" History Document created by Allan Rush (allan.rush@lumen.com) 2022-04-07-7:49:17 PM GMT-IP address: 155.70.52.172 Document emailed to Steve Arneson (pomdirectorsignature@lumen.com)for signature 2022-04-07-7:50:09 PM GMT Email viewed by Steve Arneson (pomdirectorsignature@lumen.com) 2022-04-07-8:02:56 PM GMT-IP address:4.68.43.226 Document e-signed by Steve Arneson (pomdirectorsignature@lumen.com) Signature Date:2022-04-07-9:41:50 PM GMT-Time Source:server-IP address: 155.70.52.165 Agreement completed. 2022-04-07-9:41:50 PM GMT Powered by LUMEN Adobe Acrobat Sign Official site of the City of Fort Worth,Texas CITY COUNCIL AGENDA Fo�11 Create New From This M&C DATE: 6/16/2020 REFERENCE **M&C 20- LOG NAME: 04LEVEL 3 VOICE AND INTERNET NO.: 0389 SERVICES CODE: P TYPE: CONSENT PUBLIC NO HEARING: SUBJECT: Ratify Expenditures and Authorize the Execution of an Agreement with Level 3 Telecom Holdings, LLC Using a Cooperative Agreement for Continued Telecommunications Services at an Annual Cost of$423,329.13 and Authorize Four Annual Renewal Options (ALL COUNCIL DISTRICTS) RECOMMENDATION: It is recommended that the City Council: 1. Ratify expenditures in the amount of $659,300.07 incurred by the City of Fort Worth for 19 months from December 1, 2018 through June 23, 2020 for internet circuits and telephone services; and 2. Authorize the execution of an agreement with Level 3 Telecom Holdings, LLC for telecommunication services for the Information Technology Solutions Department, using a General Services Administration Contract, at an annual cost of $423,329.13 with four annual renewal options. DISCUSSION: On December 1, 2015, City Council approved M&C C-27542 which authorized a 3-year extension to City Secretary Contract No. 42303 with Level 3 Telecom Holdings, LLC. The M&C expired on November 30, 2018. Since that time, the Information Technology Solutions Department (ITS) has pursued a new multi-year agreement while the existing contract rolled into month-to-month coverage. ITS staff have continued to remit payment on monthly invoices to ensure continuity of services. Staff request that Council ratify expenditures in the amount of$659,300.07. The General Services Administration Contract No. (GSA) GS-35F-0426R offers fixed discounts. Staff reviewed the pricing and found it to be fair and reasonable. State law provides that a local government purchasing an item under a cooperative purchasing agreement satisfies any state law requiring that the local government seek competitive bids for purchase of the item. The GSA contract was competitively bid to increase and simplify the purchasing power of government entities across the State of Texas. A MBW/SBE goal is not assigned when purchasing from an approved purchasing cooperative or public entity. In order for the agreement to align with the City's Fiscal Year, adoption of this Mayor and Council Communication (M&C) technically authorizes (i) a series of purchase agreements, each of which will align to the terms of the respective cooperative contract to ensure legal authority exists for the contract, and (ii) an annual spend amount, future years of which would be subject to City Council appropriation. In the event that a acoperative agreement is not renewed, staff would cease making purchases at the end of the last purchase agreement coinciding with the valid cooperative agreement. If the City Council were to not appropriate funds for a future year, staff would cease making purchases when the last appropriation expires, regardless of whether the then-current purchase agreement has expired. If the cooperative contract is extended, this M&C authorizes the City to purchase similar products and services under the extended contracts. If the cooperative contracts are not extended, but a new cooperative contract is executed with Level 3 Telecom Holding, LLC. with substantially similar terms as the previous cooperative contract, this M&C authorizes the City to purchase the products under the new cooperative contracts. An administrative change order or increase may be made by the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not require specific City Council approval as long as sufficient funds have been appropriated. The current term of the GSA contract is set to expire on March 17, 2025. Upon Council approval, the new purchase agreements will shall become effective and expire on March 17, 2021 in accordance with the GSA contract. This agreement may be renewed for up to four (4) one (1) year renewals in accordance with the terms of the GSA Contract No. GS-35F-0426R or applicable successor contract. FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that funds are available in the current operating budget, as previously appropriated, in the General Fund to support the approval of the above recommendations and execution of the agreement. Prior to any expenditure being incurred, the Information Technology Solutions Department has the responsibility to validate the availability of funds. TO Fund Department Account Project Program Activity Budget Reference# Amount ID ID Year I (Chartfield 2) FROM Fund Department Account Project Program Activity Budget Reference# Amount ID ID Year Chartfield 2 Submitted for City Manager's Office by: Valerie Washington (6192) Originating Department Head: Kevin Gunn (2015) Additional Information Contact: Roger Wright (2230) Anabelle Pannell (8461) ATTACHMENTS 04LEVEL 3 VOICE AND INTERNET SERVICES funds avail.docx (CFW Internal) FID Template Century Link.xlsx (CFW Internal) Level 3 1295 Form 6.1.2020.pdf (CFW Internal) SAMs Report 5.27.20 Level 3.pdf (CFW Internal)