HomeMy WebLinkAboutContract 54091-R2 CSC No.54091-R2
CITY OF FORT WORTH
CONTRACT RENEWAL NOTICE
April 22, 2022
Bean Electrical Inc.,
Attn: Roy E. Bean II
821 E Enon
Everman, TX 76140
Re: Contract Renewal Notice—2nd Renewal
2020 Traffic Signal and Street Lighting Improvements
Unit Price Construction Contract
Contract CSC No. 54091 (the "Contract")
Original Contract Amount: $1,500,000.00
The above referenced contract with the City of Fort Worth, as renewed and amended,
expires with the expenditure of funds. The funds for the contract have been expended or
programmed. This letter is to inform you that the City has appropriated funding and is exercising
its right to renew the contract for an amount up to $1,500,000.00, which will be effective
immediately upon execution by the designated Assistant City Manager. All other terms and
conditions of the contract,as amended,remain unchanged.Please verify that the original payment,
performance, and maintenance bonds remain active or,if retired,provide updated bonds when you
return this letter. Please sign in the space indicated below and return this document, along
with a copy of your current insurance certificate, to the undersigned.
Please log onto PeopleSoft Purchasing at http://fortworthtexas.gov/purchasing to ensure
that your company information is correct and up-to-date.
If you have any questions concerning this Contract Renewal Notice, please contact me at
the telephone number listed below.
Sincerely,
Engineering Manager
.tie.
(817) 392-2722
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Contract Renewal Page 1 of 2
ACCEPTED AND AGREED:
CITY OF FORT WORTH CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the person
responsible for the monitoring and administration
Dc�nc� Bu�cih�%ff of this contract, including ensuring all
By: Dana Burghdoff(May 4,202214:34CDT) performance and reporting requirements.
Name: Dana Burghdoff
Title: Assistant City Manager
M a 4 2022 ls�G S&yt,!
Date: Y By: Iskal Shrstha(May 2,202209:01 CDT)
Name: Iskat Shrstha
APPROVAL RECOMMENDED: Title: senior Professional Engineer
APPROVED AS TO FORM AND LEGALITY:
By:
Name: William M. Johnson1
Title: Director, Transportation & Public Works By: DBlacl(May4,2022 10:27 CDT)
Department Name: Douglas. W. Black
Title: Sr. Assistant City Attorney
ATTEST:
AUTHORIZATION:
M&C: 20-0428
7Gl`1`IG��G c1 C7000��GG Date Approved: June 16,2020
By: Jannette S.Goodall(May 4,2022 15:27 CDT)
Name: Jannette S. Goodall oa44FORrn�a Form 1295 Certification No.: 2020-6143I7
Title: City Secretary �°°°°°°°°°�'P
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CONTRACTOR: �p�>f o°°° °°° �ICY
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By: 7 �lklt'7o.
Name: Chip Bean
Title: President
Date: May 2,2022
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Contract Renewal Page 2 of 2
M&C Review
Official site of the City of Fort Worth,Texas
CITY COUNCIL AGENDA F0RTW0Rf}I
REFERENCE**M&C 20- LOG 202020 TRAFFIC SIGNAL AND
DATE: 6/16/2020 STREET LIGHTING UNIT PRICE
NO.: 0428 NAME: CONTRACT
CODE: C TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT: Authorize Unit Price Contracts with EAR Telecommunications LLC, d/b/a EARTC, and
Bean Electrical Inc., Each in an Amount Not to Exceed $1,500,000.00, for Task Order
Construction Services for the Installation of Projects Relating to Traffic Signal and
Street Lighting Improvements (2018 Bond Program) (ALL COUNCIL DISTRICTS)
RECOMMENDATION:
It is recommended that the City Council:
1. Authorize a unit price contract with EAR Telecommunications LLC, d/b/a EARTC, in an amount
not to exceed $1,500,000.00 for task order construction services for the installation of traffic signal
and street lighting improvements with up to two renewals; and
2. Authorize a unit price contract with Bean Electrical, Inc. in an amount not to exceed
$1,500,000.00 for task order construction services for the installation of traffic signal and street
lighting improvements with up to two renewals.
DISCUSSION:
The contracts will provide for construction services on an as-needed (task order) basis for the
construction of capital projects relating to traffic signal and street lighting improvements. Each
contract amount is capped at $1,500,000.00. Each contract may be renewed for up to two (2)
additional terms at the earlier of the expiration of contract funds or contract time under the same
terms, conditions, and unit prices. The project was bid in a low bid format to determine unit prices to
be paid when task orders are issued and the bidders were made aware of the contract cap amount.
The contract was advertised in the Fort Worth Star-Telegram on January 16, 2020 and January 23,
2020. On February 13, 2020, two companies submitted the following bids:
CONTRACTOR BID
EARTC $22,855,564.65
Bean Electrical, Inc. $27,425,586.10
The unit prices were compared to other similar projects and were determined to be fair and
competitive. Task orders will be paid at the established unit prices. No guarantee was made that a
specific amount of services would be purchased.
Projects identified initially include: N. Main St. and E. Long Ave Traffic Signal Improvements (City
Project No. (CPN) 101369), Camp Bowie and Van Cliburn Way Traffic Signal Improvements (CPN
101369), E. Rosedale Street Lights (CPN 102183), North Ridglea Street Lights (CPN 101871),
Sendera Ranch and Diamondback Lane Traffic Signal Improvements (CPN 102036) and W. Vickery
Boulevard and Riverbend Traffic Signal Improvements (CPN 102598).
A portion of this contract may be paid with proceeds from the 2018 bond program. Available
resources within the General Fund will be used to provide interim financing until debt is issued.
Once debt associated with the project is sold, bond proceeds will reimburse the General Fund, in
http://apps.cfwnet.org/council__packet/mc review.asp?ID=27997&councildate=6/16/2020[6/17/2021 1:28:39 PM]
M&C Review
accordance with the statement expressing official Intent to Reimburse that was adopted as part of
the ordinance canvassing the bond election (Ordinance No. 23209-05-2018) and the subsequent
actions taken by the Mayor and Council.
EAR Telecommunications LLC, d/b/a EARTC, is in compliance with the City's BDE Ordinance by
committing to 10\% MBE participation on this project. The City's MBE goal on this project is 10\%.
Bean Electrical, Inc. is in compliance with the City's BDE Ordinance by committing to 10\% MBE
participation on this project. The City's MBE goal on this project is 10\%.
Projects are located in ALL COUNCIL DISTRICTS.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that funds are available in the current capital budgets, as
previously appropriated, in various Capital Funds to support the approval of the recommendations
and award of the contracts. Prior to any expenditure being incurred, the Transportation & Public
Works Department has the responsibility to validate the availability of funds.
TO
Fund Department Account Project Program Activity Budget Reference# Amount
ID ID Year (Chartfield 2)
FROM
Fund Department Account Project Program Activity Budget Reference# Amount
ID ID I I Year (Chartfield 2)
Submitted for City Manager's Office by: Dana Burghdoff(8018)
Originating Department Head: William Johnson (7801)
Additional Information Contact: Monty Hall (8662)
ATTACHMENTS
http://apps.cfwnet.org/council__packet/mc review.asp?ID=27997&councildate=6/16/2020[6/17/2021 1:28:39 PM]
CS54091 -CN RN-2020 Traffic Signal and Street
Lighting Improvements Unit Price Construction
Contract — Renewal and Amendment Notice
Final Audit Report 2022-05-03
Created: 2022-05-01
By: Andrea Munoz(Andrea.Munoz@fortworthtexas.gov)
Status: Canceled/Declined
Transaction ID: CBJCHBCAABAAuGbbSYLi2t< z3PJWTxo3te6wxVrhzExl
"CS54091 -CNRN-2020 Traffic Signal and Street Lighting Improv
ements Unit Price Construction Contract — Renewal and Amend
ment Notice" History
Document created by Andrea Munoz (Andrea.Munoz@fortworthtexas.gov)
2022-05-01 -3:23:54 AM GMT-IP address:209.194.29.100
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FORT WORTH, RE
AdIE
obe Sign
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FORT WORTH,
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