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Home My WebLink AboutContract 56190-A1 CSC No. 56190-A1 FIRST AMENDMENT TO CITY SECRETARY CONTRACT NO.56190, A MANAGEMENT AND IMPROVEMENT SERVICES AGREEMENT Fort Worth Public Improvement District No. 19(Historic Camp Bowie) This FIRST AMENDMENT TO CITY SECRETARY CONTRACT NUMBER 56190("First Amendment")is made and entered into by and between the CITY OF FORT WORTH("City"),a home- rule municipal corporation organized under the laws of the State of Texas, acting by and through its duly authorized Assistant City Manager,and CAMP BOWIE DISTRICT INC.,a Texas nonprofit corporation, ("Contractor")acting by and through its duly authorized representative. WHEREAS, the City and Contractor are parties to a Management and Improvement Services Agreement for Fort Worth Public Improvement District No. 19, the same being City Secretary Contract Number 56190("Agreement"); WHEREAS, Contractor identified a mid-year adjustment to reflect changes to the current budget and 5-year service plan,including an increase to the management fee; WHEREAS, on April 12, 2022, the City Council adopted an ordinance revising the Fiscal Year 2021-2022 budget and five-year service plan,taking into account the budgetary adjustments; WHEREAS,the parties wish to amend the Agreement to incorporate the revised budget and five- year service plan; and NOW,THEREFORE,for and in consideration of the mutual covenants,promises,and agreements contained herein,the City and Contractor do hereby covenant and agree to amend the Agreement as follows: 1. Exhibit A to the Agreement concerning the Budget and Service Plan for the District is replaced with, and superseded by, a new Exhibit A that is attached to this First Amendment, which is incorporated into the Agreement for all purposes. 2. All terms of this First Amendment that are capitalized but not defined have the meanings assigned to them in the Agreement. 3. All terms and conditions of the Agreement that are not expressly amended pursuant to this First Amendment will remain in full force and effect. IN WITNESS WHEREOF,the undersigned have caused this First Amendment to be executed in Fort Worth,Tarrant County,Texas. CITY OF FORT WORTH: CAMP BOWIE DISTRICT INC., a Texas nonprofit corporation: / -I L4fcli t Gazi�clo kip (aw By:Reginald Zeno(May 10,2022 14:47 CDT) By.Ly-dia Guaiardo Rickad(May 10,2022 08:50 CDT) Reginald Zeno Lydia Rickard Interim Assistant City Manager Executive Director Date: May 10, 2022 Date: May 10, 2022 OFFICIAL RECORD CITY SECRETARY FT.WORTH, TX First Amendment to CSC 56190 1 of 3 paa oR �aa F F°°°°r ATTEST: 0*- -0, ��° o��d Tgnnette S. Goo�gll t)o0 °=d By:Jannette S.Goodall(May 11,2022 07:35 CDT) °° yJannette Goodall aa O°o°°°°° *A City Secretary aa'�nEXpSoap APPROVED AS TO FORM AND LEGALITY: By:OO Tyler F. Wallach Senior Assistant City Attorney Contract Compliant Manager: By signing, I acknowledge that I am the person responsible for the monitoring and administration of this contract,including ensuring all performance and reporting requirements. Crystal Hinojosa Sr.Contract Compliance Specialist M&Cs: 21-0708(September 21,2021);22-0251 (April 12,2022) Form 1295: 2021-795559 OFFICIAL RECORD CITY SECRETARY FT.WORTH, TX First Amendment to CSC 56190 2 of 3 Exhibit "A" City of Fort Worth Mid-Year}Five Year Service Plan-FY 2022-FY26 Public Improvement District No.19-Historic Camp Bowie FYE 21122 FYE 22123 FYE 23124 FYE 24125 FYE 25126 REVENUES PID Assessments $ 446,156 $ 464,002 $ 482,562 $ 501,864 $521,939 COFW Payment in lieu of Services 17,791 17,791 17,791 17,791 17,791 PID Generated Revenue Budget Revenues $ 463,947 $ 481,793 $ 500,353 $ 519,655 $ 539,730 Use of Funds Balance 93,460 3,914 3,913 3,912 3,911 Total Revenues $ 557,407 $ 485,707 $ 504,266 $ 523,567 $ 543,641 EXPENSES Management Fee $ 92,789 $ 96,359 $ 100,071 $ 103,931 $ 107,946 Beautification(Currently Undesignated) 58,595 - 61,794 65,474 $ 59,301 Green Ribbon Funding - 52,000 - - - Beautification-Utilities 20,000 20,000 20,000 20,000 20,000 Beautification-Maintenance 116,124 120,154 124,960 129,958 135,156 Litter Abatement 83,400 86,736 90,205 93,813 97,566 Security 48,000 27,256 28,346 29,480 30,659 Economic Development 38,250 6,255 - - - Marketing&Promotion 38,750 28,000 28,000 28,000 28,000 Communication 40,970 8,885 9,240 9,610 9,994 Insurance - 20,800 21,632 22,497 23,397 Audit 8,750 6,760 7,030 7,311 7,603 City Administrative Fee 9,279 2,866 10,007 - 10,393 10,795 City Administrative Audit 2,500 9,636 2,981 3,100 3,224 Total Budget Expenses $ 557,407 $ 485,7D7 $ 5114,266 $ 523,567 $ 543,641 Contribution to Fund Balance - $ - $ $ - - Total Expenses S 557,407 S 485,707 S 504,266 S 523,567 $ 543,641 Net Change in Fund Balance S (93,460) S (3,914) S (3,913) S (3,912) S (3,911) Beginning Fund Balance,Estimated(Yrs 2-5) 253,207 159,747 155,833 151,920 148,008 Estimated Fund Balance,End of Year 159,747 155,833 151,920 148,008 144,097 Reserve Requirement 80,967 84,061 87,279 90,625 90,625 -Over(Under)Reserve S 78,780 S 71,772 S 64,641 $ 57,383 S 53,472 FY2022 Assessment Rate=$.10 First Amendment to CSC 56190 3 of 3 City of Fort Worth, Texas Mayor and Council Communication DATE: 04/12/22 M&C FILE NUMBER: M&C 22-0251 LOG NAME: 17PID19 MIDYEARFY22 SUBJECT (CD 3 and CD 7)Adopt Attached Ordinance Amending the Fiscal Year 2021-2022 Adopted Budget and Five-Year Service Plan for Public Improvement District 19—Historic Camp Bowie and Adopt Attached Appropriation Ordinance RECOMMENDATION: It is recommended that the City Council: 1. Adopt the attached ordinance amending the Fiscal Year 2021-2022 Budget and Five-Year Service Plan for Public Improvement District 19— Historic Camp Bowie to reflect amendments associated with a mid-year review and direct the City Secretary to record the same in the real property records of Tarrant County,Texas no later than the seventh(7th)day after adoption by the City Council; and 2. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the Fort Worth Public Improvement District 19—Historic Camp Bowie Fund in the amount of$10,000.00, from available, unreserved fund balance, for the purpose of funding mid-year budget adjustments. DISCUSSION: The City of Fort Worth's Department of Economic Development administers the City's Public Improvement Districts(PIDs). The City's PID Policy outlines the need to proactively work with the City's PID management companies to oversee the services being provided within each of the PIDs. PID 19—Historic Camp Bowie(or the Historic Camp Bowie PID) is managed by Camp Bowie District Inc., (CBDI). On September 21, 2021, City Council adopted Ordinance No. 25091-09-2021, approving the fiscal year(FY)2021-2022 Budget, Five-Year Service Plan, Assessment Plan, and Tax Year 2021 Assessment Roll for the Historic Camp Bowie PID. After conducting a mid-year review of the Historic Camp Bowie PID's budget, City staff and CBDI have identified the need to increase the Historic Camp Bowie PID Budget by$10,000.00 to align expenses with actual activities that are attributable primiarily with reductions in Green Ribbon Funding, Economic Development, and Insurance to accommodate and increase in beautification, security, marketing&promotion, and communication line items. Changes to the budget can be primarily attributed to a change in management and priorities. Revenue adjustments: Line Items to Previously Recommended Amended be Adjusted Approved FY22 Mid-Year FY22 Budget Budget Item Adjustment Item PID $446,156.00 $0.00 $446,156.00 Assessments COFW Payment in lieu $17,791.00 $0.00 $17,791.00 of Services Use of Fund $83,460.00 $10,000.00 $93,460.00 Balance Totals =1 $547,407.00 $10,000.00 $557,407.00 Expenditure adjustments: Line Items to Previously Recommended Amended be Adjusted Approved FY22 Mid-Year FY22 Budget Budget Item Adjustment Item Beautification $25,486.00 $33,109.00 $58,595.00 Green Ribbon $60,000.00 ($60,000.00) $0.00 Funding Beautification- $105,868.00 $10,256.00 $116,124.00 Maintenance Security =1 $26,208.00 $21,792.00 $48,000.00 Economic $55,000.00 ($161750.00) $38,250.00 Development Marketing& $28,000.00 $10,750.00 $38,750.00 Promotion Communication $12,121.00 $28,849.00 $40,970.00 Insurance $20,000.00 ($20,000.00) $0.00 Audit $6,500.001 $2,250.00 $8,750.00 Totals =1 $341,939.00 1 $10,000.00 $351,939.00 All other previously approved line items not mentioned above remain the same. Upon approval of the above recommendations, the total budgeted expenses for FY 2021-2022 will be$557,407.00. This mid-year budget adjustment will decrease the unaudited, unassigned fund balance by a total of$10,000.00. The revised Budget and Five-Year Service Plan will take effect upon approval by City Council. The City and CBDI will update the existing contract to reflect the mid-year adjustment(City Secretary Contract No. 56190). Funding is available for appropriation in the fund balance of the FWPID#19-Historic Camp Bowie Fund. The beginning balance is$253,207.30 after this M&C available balance will be$159,747.30. The Historic Camp Bowie PID is located in COUNCIL DISTRICTS 3&7. A Form 1295 is not required because: This M&C does not request approval of a contract with a business entity. FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that upon approval of the above recommendations and adoption of the attached appropriation ordinance, funds will be available in the current operating budget, as appropriated, in the FWPID#19—Historic Camp Bowie Fund. Prior to any expenditure being incurred,the Economic Development Department has the responsibility to validate the availability of funds. Submitted for City Manager's Office by: Reginald Zeno 8517 Originating Business Unit Head: Robert Sturns 2663 Additional Information Contact: Crystal Hinojosa 7808 Expedited