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HomeMy WebLinkAboutContract 55100-R2 CSC No. 55100-R2 CITY OF FORT WORTH CONTRACT RENEWAL NOTICE May 5, 2022 Sunbelt Pools, Inc. Attn: Robert C. Morgan, Jr. 10555 Plano Rd. Dallas, Texas 75238 Re: Contract Renewal Notice Contract No. CSC No. 55100 ("Contract'') Renewal Term No. 2: June 1, 2022 to May 31, 2023 The above referenced Contract with the City of Fort Worth expires on May 31, 2022 (the "Expiration Date"). Pursuant to the Contract, contract renewals are at the sole option of the City. This letter is to inform you that the City is exercising its right to renew the Contract for an additional one (1) year period, which will begin immediately after the Expiration Date. All other terms and conditions of the Contract remain unchanged. Please provide a copy of your current insurance certificate to the Contract Compliance Manager listed below. Once all below signatures are obtained, an electronic copy of the signed acknowledgment letter will be provided. Failure to provide a signed acknowledgment does not affect the renewal. Please log onto PeopleSoft Purchasing at http://fortworthtexas.gov/purchasing to insure that your company information is correct and up-to-date. If you have any questions concerning this Contract Renewal Notice, please contact the Contract Compliance Manger via email at Cory.Stuhmer@fortworthtexas.gov. Sincerely, VAA6%, Valerie Washington(May 16,202215:30 CDT) Valerie Washington,Assistant City Manager OFFICIAL RECORD CITY SECRETARY FT.WORTH, TX Contract Renewal Page 1 of 2 CSC No. 55100-R2 ACCEPTED AND AGREED: CITY OF FORT WORTH CONTRACT COMPLIANCE MANAGER: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract,including ensuring all By: Valerie Washington(May 16,202215:30 CDT) performance and reporting requirements. Name: Valerie Washington Title: Assistant City Manager By: Name: Cory M. Stuhmer APPROVAL RECOMMENDED: Title: Athletics Coordinator Park&Recreation Department APPROVED AS TO FORM AND LEGALITY: BY: Richard Zavala(May 13,2022 17:18 CDT) Name: Richard Zavala Title: Director ALL Park&Recreation Department By: Nico Arias(May 11,202215:05 CDT) �&JjwL Name: Nico Arias By: Title: Assistant City Attorney Name: Kelli Pickard Title: Assistant Director CONTRACT AUTHORIZATION: Park&Recreation Department M&C: 20-0583 Date Approved: August 25,2020 ATTEST: Form 1295 Certification No.: 2020-651688 apF*014�- °°°°0 By: J etteS.Goodall(May17,202207, CDT) 0 00° °oQaa� Name: Jannette S. Goodall 0-0 0 Title: City Secretary o o_ 4� 0 0000000° q' a�nFXpSb�p Sunbelt Pools,Inc. By: k Name: Robert C.Morgan, Jr. Title: President OFFICIAL RECORD CITY SECRETARY FT.WORTH, TX Contract Renewal Page 2 of 2 12/9/2020 M&C Review Official site of the City of Fort Worth,Texas CITY COUNCIL AGENDA FO Tm DATE: 8/25/2020 REFERENCE**M&C 20- LOG 13PSWIMMING POOL CHEMICALS, NO.: 0583 NAME: SUPPLIES, AND EQUIPMENT CODE: P TYPE: CONSENT PUBLIC NO HEARING: SUBJECT: (ALL) Authorize Execution of Agreements with Sunbelt Pools, Inc. and Leslie's Poolmart, Inc. for Swimming Pool Chemicals, Supplies and Equipment for City Departments in a Combined Annual Amount Up to $200,000.00 Using Cooperative Contracts and Authorize Two Annual Renewal Options RECOMMENDATION: It is recommended that the City Council authorize the execution of agreements with Sunbelt Pools, Inc. and Leslie's Poolmart, Inc. for swimming pool chemicals, supplies and equipment for all City Departments in a combined annual amount up to $200,000.00 using Texas Association of School Boards (Buyboard) Contract No. 613-20 and authorize two annual renewal options. DISCUSSION: On May 31, 2020, BuyBoard Contract No. 533-17 for swimming pool chemicals, supplies and equipment expired with no remaining renewals. In lieu of the expired contract, BuyBoard implemented contract no. 613-20. The Purchasing Division contacted all City departments to participate in the new cooperative agreement. The Code Compliance, Parks and Recreation, and Water Departments responded. City Departments will use the new agreement to purchase pool chemicals, supplies and equipment needed for City swimming pools, inspections, and treatment of water chemical tanks on an as needed basis. The contract also includes hourly labor rates for installation and repair services of swimming pools, equipment and supplies. Staff recommends awarding non-exclusive agreements to Sunbelt Pools, Inc. and Leslie's Poolmart, Inc. using Buyboard Contract No. 613-20. No guarantee was made that a specific amount of these goods will be purchased. Fund allocation amongst each vendor will be distributed as listed below: Sunbelt Pools, Inc. 1 $151,000.00 F_ Leslie's Poolmart, Inc F_$40,000.00 A MBE/SBE goal is not assigned when purchasing from an approved purchasing cooperative or public entity. This agreement will commence upon City Council approval and end May 31, 2021, to coincide with Buyboard Contract No. 613-20. State law provides that a local government purchasing an item under a cooperative purchasing agreement satisfies state laws requiring that the local government seek competitive bids for purchase of the item. Texas Association of School Boards Buyboard Contracts have been competitively bid to increase and simplify the purchasing power of government entities. An administrative change order or increase may be made by the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not require specific City Council approval as long as sufficient funds have been appropriated. This agreement may be renewed for up to two additional one year terms in accordance with the terms and conditions of Buyboard Contract No. 613-20 or applicable successive BuyBoard contracts for the same services at the City's option. This action does not require specific City Council approval provided that City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal terms. apps.cfwnet.org/council_packet/mc_review.asp?ID=28152&counciId ate=8/25/2020 1/2 12/9/2020 M&C Review FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that funds are available in the current operating budget, as previously appropriated, in the participating departments' Operating funds to support the approval of the above recommendation and execution of purchase agreement. Prior to any expenditure being incurred, the participating departments have the responsibility to validate the availability of funds. BQN\\ TO Fund Department Account Project Program Activity Budget FReference # Amount ID ID I I I Year (Chartfield 2) FROM Fund Department Account Project Program Activity Budget Reference # Amount ID ID Year (Chartfield 2) Submitted for City Manager's Office by_ Jesus J. Chapa (5804) Originating Department Head: Reginald Zeno (8517) Additional Information Contact: Cynthia Garcia (8285) A'ja Robertson (8585) ATTACHMENTS a pps.cfwnet.o rg/co u ncil_packet/mc_review.asp?I D=28152&cou nci Id ate=8/25/2020 2/2