HomeMy WebLinkAboutContract 56807-R1 CSC No. 56807-R1
CITY OF FORT WORTH
CONTRACT RENEWAL NOTICE
May 12, 2022
Leslie's Poolmart, Inc.
Attn: Brian Agnew
2005 E. Indian School Rd.
Phoenix,AZ 85016
Re: Contract Renewal Notice
Contract No. CSC No. 56807 ("Contract") Renewal
Term No. 1: June 1, 2022 to May 31, 2023
The above referenced Contract with the City of Fort Worth expires on May 31, 2022 (the
"Expiration Date"). Pursuant to the Contract, contract renewals are at the sole option of the City.
This letter is to inform you that the City is exercising its right to renew the Contract for an
additional one (1) year period, which will begin immediately after the Expiration Date. All other
terms and conditions of the Contract remain unchanged. Please provide a copy of
your current insurance certificate to the Contract Compliance Manager listed below. Once
all below signatures are obtained, an electronic copy of the signed acknowledgment letter
will be provided. Failure to provide a signed acknowledgment does not affect the renewal.
Please log onto PeopleSoft Purchasing at http://fortworthtexas.gov/purchasing to insure
that your company information is correct and up-to-date.
If you have any questions concerning this Contract Renewal Notice, please contact the
Contract Compliance Manger via email at Cory.Stuhmer@fortworthtexas.gov.
Sincerely,
Valerie Washington(May 16,202215:29 CDT)
Valerie Washington,Assistant City Manager
OFFICIAL RECORD
CITY SECRETARY
FT.WORTH, TX
Contract Renewal Page 1 of 2
CSC No.
ACCEPTED AND AGREED:
CITY OF FORT WORTH CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the person
responsible for the monitoring and administration
of this contract,including ensuring all
By: Valerie Washington(May 16,202215:29 CDT) performance and reporting requirements.
Name: Valerie Washington
Title: Assistant City Manager
BY: ry Co M.Stuhmer(May 13,202213:44 CDT)
Name: Cory M. Stuhmer
APPROVAL RECOMMENDED: Title: Athletics Coordinator
Park&Recreation Department
RCdw,"d zAva& APPROVED AS TO FORM AND LEGALITY:
By: Richard Zavala(May 13,2022 17:20 CDT)
Name: Richard Zavala
Title: Director ALL
Park&Recreation Department By: Nico Arias(May 12,202212:10 CDT)
L
Name: Nico Arias
By: Title: Assistant City Attorney
Name: Kelli Pickard
Title: Assistant Director CONTRACT AUTHORIZATION:
Park&Recreation Department M&C: 20-0583
Date Approved: August 25,2020
ATTEST:
Form 1295 Certification No.: 2020-646001
By: J etteS.Goodall(May17,202207• CDT) OsOppOOpO 0;0
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Name: Jannette S. Goodall �tio
Title: City Secretary 000 S=d
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Leslie's Poolmart Inc.
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By: Brian Agnew( ay 13,202213:52 PDT)
Name: Brian Agnew
Title: Senior Vice President
Leslie's Pro Commercial
OFFICIAL RECORD
CITY SECRETARY
FT.WORTH, TX
Contract Renewal Page 2 of 2
12/9/2020 M&C Review
Official site of the City of Fort Worth,Texas
CITY COUNCIL AGENDA FO Tm
DATE: 8/25/2020 REFERENCE**M&C 20- LOG 13PSWIMMING POOL CHEMICALS,
NO.: 0583 NAME: SUPPLIES, AND EQUIPMENT
CODE: P TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT: (ALL) Authorize Execution of Agreements with Sunbelt Pools, Inc. and Leslie's Poolmart,
Inc. for Swimming Pool Chemicals, Supplies and Equipment for City Departments in a
Combined Annual Amount Up to $200,000.00 Using Cooperative Contracts and Authorize
Two Annual Renewal Options
RECOMMENDATION:
It is recommended that the City Council authorize the execution of agreements with Sunbelt Pools,
Inc. and Leslie's Poolmart, Inc. for swimming pool chemicals, supplies and equipment for all City
Departments in a combined annual amount up to $200,000.00 using Texas Association of School
Boards (Buyboard) Contract No. 613-20 and authorize two annual renewal options.
DISCUSSION:
On May 31, 2020, BuyBoard Contract No. 533-17 for swimming pool chemicals, supplies and
equipment expired with no remaining renewals. In lieu of the expired contract, BuyBoard implemented
contract no. 613-20.
The Purchasing Division contacted all City departments to participate in the new cooperative
agreement. The Code Compliance, Parks and Recreation, and Water Departments responded. City
Departments will use the new agreement to purchase pool chemicals, supplies and equipment needed
for City swimming pools, inspections, and treatment of water chemical tanks on an as needed basis.
The contract also includes hourly labor rates for installation and repair services of swimming pools,
equipment and supplies.
Staff recommends awarding non-exclusive agreements to Sunbelt Pools, Inc. and Leslie's Poolmart,
Inc. using Buyboard Contract No. 613-20. No guarantee was made that a specific amount of these
goods will be purchased.
Fund allocation amongst each vendor will be distributed as listed below:
Sunbelt Pools, Inc. 1 $151,000.00
F_ Leslie's Poolmart, Inc F_$40,000.00
A MBE/SBE goal is not assigned when purchasing from an approved purchasing cooperative or public
entity.
This agreement will commence upon City Council approval and end May 31, 2021, to coincide with
Buyboard Contract No. 613-20.
State law provides that a local government purchasing an item under a cooperative purchasing
agreement satisfies state laws requiring that the local government seek competitive bids for purchase
of the item. Texas Association of School Boards Buyboard Contracts have been competitively bid to
increase and simplify the purchasing power of government entities.
An administrative change order or increase may be made by the City Manager up to the amount
allowed by relevant law and the Fort Worth City Code and does not require specific City Council
approval as long as sufficient funds have been appropriated.
This agreement may be renewed for up to two additional one year terms in accordance with the terms
and conditions of Buyboard Contract No. 613-20 or applicable successive BuyBoard contracts for the
same services at the City's option. This action does not require specific City Council approval provided
that City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal
terms.
apps.cfwnet.org/council_packet/mc_review.asp?ID=28152&counciId ate=8/25/2020 1/2
12/9/2020 M&C Review
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that funds are available in the current operating budget, as
previously appropriated, in the participating departments' Operating funds to support the approval of
the above recommendation and execution of purchase agreement. Prior to any expenditure being
incurred, the participating departments have the responsibility to validate the availability of funds.
BQN\\
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Fund Department Account Project Program Activity Budget FReference # Amount
ID ID I I I Year (Chartfield 2)
FROM
Fund Department Account Project Program Activity Budget Reference # Amount
ID ID Year (Chartfield 2)
Submitted for City Manager's Office by_ Jesus J. Chapa (5804)
Originating Department Head: Reginald Zeno (8517)
Additional Information Contact: Cynthia Garcia (8285)
A'ja Robertson (8585)
ATTACHMENTS
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