HomeMy WebLinkAboutContract 55182-A1 CSC No.55182-A1
AMENDMENT NO. 1
TO
CITY OF FORT WORTH CONTRACT 55182
This First Amendment is entered into by and between the City of Fort Worth
(hereafter "Buyer"), a home rule municipality, with its principal place of business at 200 Texas
Street, Fort Worth, Texas, and DLT Solutions, LLC ("Vendor"), Buyer and Vendor may be
referred to individually as a Party and collectively as the Parties.
WHEREAS,on January 21,2021,the Parties entered into City Secretary Contract 55182
to provide AutoCAD BIM 360 project management software and support services
("Agreement/Contract");
WHEREAS,the Parties wish to amend the Agreement to expire October 18, 2022, with
three (3) options to renew through October 18, 2025.
NOW, THEREFORE, the Parties, acting herein by the through their duly authorized
representatives, enter into the following agreement:
1.
AMENDMENTS
The Agreement is hereby amended to expire October 18, 2022. The Agreement may be
renewed for three (3) additional one-year renewals at the City's option, each a "Renewal Term,"
with the final renewal ending October 18, 2025. The City shall provide Vendor with written notice
of its intent to renew at least thirty (30) days prior to the end of each term.
2.
ALL OTHER TERMS SHALL REMAIN THE SAME
All other provisions of the Agreement which are not expressly amended herein shall
remain in full force and effect.
3.
ELECTRONIC SIGNATURE
This Amendment may be executed in multiple counterparts, each of which shall be
an original and all of which shall constitute one and the same instrument. A facsimile copy
or computer image, such as a PDF or tiff image, or a signature, shall be treated as and shall
have the same effect as an original.
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
First Amendment to Fort Worth City Secretary Contract No. 55182 Page 1 of 2
ACCEPTED AND AGREED:
CITY OF FORT WORTH:
CONTRACT COMPLIANCE MANAGER:
V. r By signing I acknowledge that I am the person
By: Vale rie Washington(May 26,202214:36CDT) responsible for the monitoring and administration
Name: Valerie Washington of this contract,including ensuring all
Title: Assistant City Manager performance and reporting requirements.
Date: May 26,2022
APPROVAL RECOMMENDED: By: Steven Vandever(May 23,202213:27 CDT)
Name: Steven Vandever
Title: Sr. IT Solutions Manager
By: APPROVED AS TO FORM AND LEGALITY:
Name: Kevin Gunn
Title: Director,IT Solutions Department
ATTEST: By:
Name: Taylor Paris
Title: Assistant City Attorney
T�nne�fe S. Goodell
By. Jannette S.Goodall(May 27,2022 07:16 CDT) CONTRACT AUTHORIZATION:
Name: Jannette Goodall M&C: 21-0063
Title: City Secretary Approved: January 12,2021
a FORA a
, F°°°°°°°°°�Y�aEli,
1295: 2020-692426
d v01
8
°° o° d
Pa a �00000 Ay e
VENDOR:
DLT Solutions, LLC Digitally signed by ATTEST:
m Kirk Date: Fisher
I :0919-04'011 C� /An,, 05/11/22
By: _ 16:09:19-04'00' By: � �/'f""'7�
Name: Kirk M. Fisher Name: Shaun Gaffre
Title: Vice President Title: Senior Director
05/11/2022
Date:
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
First Amendment to Fort Worth City Secretary Contract No. 55182 Page 2 of 2
M&C Review Page 1 of 2
Official site of the City of Fort Worth,Texas
CITY COUNCIL AGENDA FORTH
DATE: 1/12/2021 REFERENCE **M&C 21- LOG NAME: 13P AUTODESK BIM360
NO.: 0063 SOFTWARE ITS ADK
CODE: P TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT: (ALL) Authorize Purchase Agreement with DLT Solutions, LLC, Using Cooperative
Contract DIR-TSO-4236 in an Annual Amount Up to $186,521.45 and Ratify Expenditures
in the Amount of$45,000.00 for AutoDesk BIM 360 Project Management Software for the
Information Technology Solutions Department on Behalf of the Transportation and Public
Works Department
RECOMMENDATION:
It is recommended that the City Council authorize a purchase agreement with DLT Solutions, LLC,
using cooperative contract DIR-TSO-4236 in an annual amount up to $186,521.45 for AutoDesk BIM
360 project management software and ratify expenditures in the amount of$45,000.00 for the
Information Technology Solutions Department on behalf of the Transportation and Public Works
Department.
DISCUSSION:
On October 10, 2017 City Council approved Mayor and Council Communication (M&C) P-12109,
authorizing a purchasing agreement with DLT Solutions, LLC for the purchase of BIM 360 software
licenses and related services. This M&C seeks to replace M&C P-12109 for the continuation of
services.
Multiple City departments use the existing subscription of Autodesk BIM 360 which provides a single
source from which engineers can upload design plans and documentation. Staff is able to share
information, edit documents and approve specifications electronically. Additional processes in BIM
360 include electronic change order submittal and approvals, electronic field order allowance
approvals and contractor estimate approvals towards invoicing which support time savings to project
lifecycles.
The City initiated this renewal process in July of 2020. Due to unexpected cost increases, price
negotiations with the vendor caused a delay in receiving an acceptable quote on time. As a result, the
quote was finalized November 19, 2020. To ensure services were not interrupted, DLT Solutions
agreed to extend the Agreement to January 26, 2021 for$45,000.00. Payment for the three (3) month
subscription totaling $45,000.00 was processed via non-purchase order voucher. It is requested that
this one-time expenditure be ratified.
Staff recommends awarding a one year agreement with four one year renewal options to DLT
Solutions, LLC using a cooperative contract DIR-TSO-4236 in an annual amount up to $186,521.45
for AutoDesk BIM 360 project management software.
PRICE ANALYSIS—The Texas Department of Information Resources DIR-TSO-4236 cooperative
offers competitive pricing at a set discounted rate. Staff have reviewed the pricing and have
determined it to be fair and reasonable.
COOPERATIVE PURCHASE - State law provides that a local government purchasing an item under a
cooperative purchasing agreement satisfies any state law requiring that the local government seek
competitive bids for purchase of the item. The DIR-TSO-4236 contract was competitively bid to
increase and simplify the purchasing power of government entities across the State of Texas.
M/WBE -An MBE/SBE goal is not assigned when purchasing from an approved purchasing
cooperative or public entity.
http://apps.cfwnet.org/council packet/mc review.asp?ID=28615&councildate=1/12/2021 1/26/2021
M&C Review Page 2 of 2
SUCCESSOR CONTRACTS In the event that a cooperative agreement is not renewed, staff would
cease making purchases at the end of the last purchase agreement coinciding with the valid
cooperative agreement. If the City Council were to not appropriate funds for a future year, staff would
cease making purchases when the last appropriation expires, regardless of whether the then-current
purchase agreement has expired. If the cooperative contract is extended, this M&C authorizes the City
to purchase similar products and services under the extended contract. If the cooperative contract is
not extended, but a new cooperative contract is executed with DLT Solutions, LLC with substantially
similar terms as the previous cooperative contract, this M&C authorizes the City to purchase the
products under the new cooperative contract.
ADMINISTRATIVE CHANGE ORDER-An administrative change order or increase may be made by
the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does
not require specific City Council approval as long as sufficient funds have been appropriated.
AGREEMENT TERM - Upon City Council's approval, this agreement shall commence on January 27,
2021 and expire on January 26, 2022.
RENEWAL OPTIONS - The agreement may be renewed for up to four(4) one year renewals in
accordance with applicable cooperative contract or successor contract.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that funds are available in the current operating budget, as
previously appropriated, in the General Fund to support the approval of the above recommendation
and authorization of the purchase agreement. Prior to any expenditure being incurred,
the Information Technology Solutions Department has the responsibility to validate the availability of
funds.
BQN\\
TO
Fund Department Account Project Program Activity Budget Reference# Amount
ID ID Year Chartfield 2
FROM _
Fund Department Account Project Program Activity Budget Reference# Amount
ID ID Year Chart field 2
Submitted for City Manager's Office by: Jay Chapa (5804)
Valerie Washington (6192)
Originating Department Head: Reginald Zeno (8517)
Additional Information Contact: Cynthia Garcia (8525)
Ashley Kadva 2047 ()
ATTACHMENTS
http://apps.cfwnet.org/council packet/mc review.asp?ID=28615&councildate=1/12/2021 1/26/2021