HomeMy WebLinkAboutContract 57638 FORT WORTH CSC No.57638
CITY OF FORT WORTH
COOPERATIVE PURCHASE AGREEMENT
This Cooperative Purchase Agreement("Agreement")is entered into by and between METRO FIRE
APPARATUS SPCIALISTS INC ("Vendor") and the City of Fort Worth, ("City"), a Texas home
rule municipality.
The Cooperative Purchase Agreement includes the following documents which shall be construed in the
order of precedence in which they are listed:
1. This Cooperative Purchase Agreement;
2. Exhibit A— Seller's Quote, Scope of Services or Purchase Order;
3. Exhibit B— Cooperative Agency Contract 603-20 ; and
4. Exhibit C —Conflict of Interest Questionnaire
Exhibits A, B, and C,which are attached hereto and incorporated herein, are made a part of this
Agreement for all purposes. Vendor agrees to provide City with the services and goods included in
Exhibit A pursuant to the terms and conditions of this Cooperative Purchase Agreement, including all
exhibits thereto.
City shall pay Vendor in accordance with the fee schedule in Exhibit A and in accordance with
the provisions of this Agreement. Total payment made under this Agreement by City shall be in the
amount of Five Hundred Thousand Dollars ($500,000.00). Vendor shall not provide any
additional items or services or bill for expenses incurred for City not specified by this Agreement unless
City requests and approves in writing the additional costs for such services. City shall not be liable for
any additional expenses of Vendor not specified by this Agreement unless City first approves such
expenses in writing.
The term of this Agreement is effective beginning on the date signed by the Assistant City
Manager below("Effective Date") and expires on March 31, 2023.
Vendor agrees that City shall,until the expiration of three(3)years after final payment under this
Agreement, or the final conclusion of any audit commenced during the said three years, have access to
and the right to examine at reasonable times any directly pertinent books,documents,papers and records,
including, but not limited to, all electronic records, of Vendor involving transactions relating to this
Agreement at no additional cost to City.Vendor agrees that City shall have access during normal working
hours to all necessary Vendor facilities and shall be provided adequate and appropriate work space in
order to conduct audits in compliance with the provisions of this section. City shall give Vendor
reasonable advance notice of intended audits.
Notices required pursuant to the provisions of this Agreement shall be conclusively determined
to have been delivered when (1) hand-delivered to the other party, its agents, employees, servants or
representatives, (2) delivered by facsimile with electronic confirmation of the transmission, or (3)
received by the other party by United States Mail, registered, return receipt requested, addressed as
follows:
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
To CITY: To VENDOR:
City of Fort Worth METRO FIRE APPARATUS SPEC, INC.
Attn:Valerie Washington,Assistant City Manager Jim Minton
200 Texas Street Director of sales &Marketing.
Fort Worth,TX 76102-6314 Address:
Facsimile: (817) 392-8654 17350 SH 249— Suite 250
Houston, TX 77064
With copy to Fort Worth City Attorney's Office at Facsimile: 713.692.1591
same address
The undersigned represents and warrants that he or she has the power and authority to execute
this Agreement and bind the respective Vendor.
CITY OF FORT WORTH:
CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the person
By:Valerie Washington(Jun 2,2.02210:29 CDT) responsible for the monitoring and administration
Name: Valerie Washington of this contract,including ensuring all performance
Title: Assistant City Manager and reporting requirements.
Date: Jun 2,2022
APPROVAL RECOMMENDED: By: Ma rkR usc~he(J u n 1,202215:46 CDT)
Name: Mark Rauscher
Title: Assistant Fire Director
By: J sDavis(Jun2,202208:57CDT) a�FORr��� APPROVED AS TO FORM AND LEGALITY:
°°°°°
Name: James Davis ,�O*� 00--0000101111114
° �&
Title: Fire Chief 0� o-40
ATTEST: P, By:
d °EXp°o a Name: Taylor Paris
b
a Sb
�nna�4a Title: Assistant City Attorney
By: J etteS.Goodall(Jun 2,202207: ST) CONTRACT AUTHORIZATION:
Name: Jannette Goodall M&C: 20-0218 .
Title: City Secretary
Vendor:
Metro Fire Apparatus Spec, Inc.
By:
Name: Jim Minton OFFICIAL RECORD
Title: Director of Sales &Marketing
CITY SECRETARY
Date: 06/01/2022 FT. WORTH, TX
Exhibit A
Seller's Quote, Scope of Services
FWFD CD-Op 603-20 Metro PSK 12753
Fort Worth FD-Quote 189604
Revised pricing 5125/2022 by J im M i rton-M etry Fire Apparatus Specie lists,1—
minton@mfas.com
iminton@mfas.cvm
Cell 713-724-8610
line MFAS hem Number FWFD It..Number Description Ordered U/M Category FWFD COST
I PHO-WDS81 19358 P HOSLHEK C LASS A FOAM 5 GALLO N PA IL I EA 46191606 $ 145-00
2 KEY-01`50-600-81-U-100-STZ 19690 HY FLOW-LDH 5"K 100'BLUE HOSE 1 EA 46191603 $ 790-BG
3 KEY-DP50-60"LU-50-STZ 19691 HY FLOW-LDH 5"K 50'B LU E HOSE I EA 46191603 $ 525-00
4 HOL-159.000.100 19692 SR 20 GAS POWERE D CORE PU M P COM PACT,CORE 1 EA 401515M $ 9,226.01)
5 HOL-150.012.324 19693 SP 5250 SPREADER CORE 1 EA 46191605 $ 8,798.01)
6 HOL-150.012306 19694 CU 50501 CUTTER COR E 1 EA 46191605 $ 7,760-00
7 HOL-158.572253 19695 HOSE CORE 35'ORANGE I EA 40142000 $ 103-00
8 HOL-158.572.127 1969G HOSE CORE 16'BLUE I EA 4DI420M $ 863-00
9 SM-VIS-00.09-DCSP 19697 18"VALOR SPACE SAVER BATT FAN 2{EA}9AH FLEAVOLT BATTERIES. I EA 261117134 $ 4r275-00
10 KEY-DP546DD-8LU-25-STZ 19698 HY FLOW-LDH 5"K 25'B LU E HOSE 1 EA 461916W $ 392.00
11 KEY-DP50-600-BLU-I5-STZ 19699 HY FLOW-LDH 5"K 15'B LU E HOSE 1 EA 461916W $ 339.00
12 TFT-EFF-NFNF-300 20682 SHO FLOW 1 FLOW METER WITH BLUETOOTH 1 EA 41112501 $ 901-00
13 TFT-EFJ-NLNL-500 20683 SHO FLOW 2 LOW FLOW METER WITH BLUETOOTH I FA 411125DI $ 1,351.00
14 DET-096-3459-01 20684 P ROTEG E ZM SI NGLE GAS MONITOR,CO-2 YR DISPOSAB LE 1 EA 41113117 $ 128-00
15 PAR-22-796984 20687 BRACI NG ADJ PARATEC H M ECHANICAL RAKER I EA 95140DD0 $33r335-00
I6 HOL-151.000.583 23169 PBPA 287 PENTHEON BATTERY I EA 2611170D $ 708-IC
17 HOL-151.000.632 2317C PBCH3 PENTHEON BATTERY CHARGER DC 1 EA 26111704 $ 460.00
18 HOL-151.001.902 23171 TRE05171N EXTENSION PIPE PENTHEON 1 EA 31311700 $ 928-00
19 HOL-151.000.503 23172 DAISY CHAIN POWER CORD FOR PENTHEON 1 EA 261M000 $ 12.D0
20 HOL-150-063.ODG 23173 CLIPR ING I2*1 DIN 471ST 1 EA 46191605 $ 3-00
21 HOL-150.002388 23174 PIN HINGE BLADE SIDE I EA 46191605 $ 35-DO
22 HOL-150.305.85E 23175 RATCHET BELT 5 MM I EA 46191605 $ 49-M
23 SMSV3-20 23176 20"VE NTILAT10N SAW FU LL G UARDI DE PTH GA GE 1 EA 271127DD $ 2,730.11)
24 SVISVC-14 23177 14"SU PE RVAC CUT-OFF SAW INCLUDES 14"TIGER TOOTH BLADE I EA 27112709 $ 2,D55-00
25 CDC-MS-062-RES 20 23178 20"RESCUE SAW FOR FIRE DEPTSCOMES STANDARDW/CHAIN 1 EA 27112709 $ 1,463.00
26 CDC-1128-261-0007 23179 DEPTH LIMITER WI SPECIAL BARGUIDE 1 EA 27112709 $ 281-00
27 BUL-T4X 25122 T4X THERMAL IMAGER ELECTRONIC THERMAL THROTTLE 1 EA 4512151E $ SrS56-00
28 BUL-T4XBUNDLE 25123 T4%THERMAL IMAGER ELECTRONIC THERMAL THROTTLE I EA 45121516 $ 9,087-5D
29 BUL-POWERHOUSE 25124 TRUCK M OUNTING BRACKET 12 VOLT D IR ECT C HARG E SYSTEM T3,T4 1 EA 45121516 $ 667.00
30 BUL-QXT 25125 BULLAR D OXT IMAG ER TEM P AN D SU PER RED HOT COLO R I EA 45121516 $ 7,234-00
31 BUL-ECLLDWINDOW 25126 ECLIPSE LD%OR ECLIPSE LD DISP LAY COVER 1 EA 45121516 $ 46.00
32 BUL-ECLNIMHB 25127 ECLIPSE RECHARGEABLE BATTERY 1 EA 4512151E $ 64.00
33 BUL-QXTBUNDLE-BLU 25128 BULLARD OXT IMAGER TEMP AND SUPER RED HOT COLOR 1 EA 4512151E $ 7,765-00
34 BUL-T3NIMHB 25129 T3 REC HARG EABLE BATTERY 73/T4 SERI ES NI MH I EA 45121516 $ 128-00
35 BUL-T3RETRACT 25130 T31T4 RETRACTABLE STRAP 1 EA 4512151E $ 70-M
36 BUL-T4XUPGRADE 25131 UPGRADE T4 SERIES TO TO METALLIC BLUE HOUSING I EA 45121516 $ 5,499-51)
37 BULSS 25132 SCENECATCHER DVR HANDLE DIGITAL VIDEO RECORDER I EA 45121516 $ 762-00
38 BUL-T3XETT 25133 T3%ELECTRON IC TH ER MAL THROTTLE I EA 45121516 $ 371-00
39 BUL-T4XRE PA IRTI ER 25134 T4%REPAI R TIE R 5 FOR T4 CAM E RAS I EA 45121516 $ 2,880-5D
4C BUL-T4XREPAIRTIER3 25135 T4X REPAI R TIE R 3 FOR T4 CAM E RAS I EA 45121516 $ 850.00
41 BUL-T4XREPAIRTIERI 2513E T4X REPAI R TIE R I FOR T4 CAM E RAS 1 EA 4512151E $ 525.00
42 BUL-T4XREPAIRTIERS 25137 T4X REPAI R TIE R 5 FOR T4 CAM E RAS 1 EA 45121516 $ 2,880.00
43 BUL-T4REPAIRTIER4 25132 T4 REPAI R TIE R 4 FOR 74 CAN E RAS I FA 45121516 $ 1rS00-00
44 BUL-T4XREPAIRTIER3 25139 T4%REPAI R TIE R 3 FOR T4 CAM E RAS I FA 4512151E $ 850-00
45 BUL-T4XREPAIRTIERI 25140 T4X REPAIR TIER I FOR T4 CAMERAS I E.A. 45121516 $ 525.00
46 MET-SET UP 25141 BUL-GXTBUNDLEBLK BULLARD QXT IMAGER 1 EA 4512151C $ 7,765_DO
47 BUL-ECLLDRE PAIRTI ER S 25142 ECLI PEE LD RE PA IR TIER S 1 EA 45121516 $ 2,59900
48 MET-SET UP 25143 BUL-ECLLDREPAIRTIER3 ECLIPSE LD REPAIR TIER 3 1 FA 45121516 $ 750.00
49 MET-SET UP 25144 BUL-ECLLDREPAIRTIERI ECLIPSE LD REPAIR TIER I 1 EA 45121516 $ 525_D0
50 BUL-POWERHO USEREPAIRTI ER I 25146 TRUCK CHARGER REPAIR TIER 1 1 EA 45121516 $ 250.00
51 BUL-ECLLDWINDOW 25147 ECLI PEE LDX OR ECLI PEE LD D ISPLAY COVER 1 EA 4512151C $ 46.00
52 MET-SET UP 25148 BUL-CIXTREPAIRTIERI CIXT REPAIR,TIER I E.A. 45121516 $ 525.W
53 BUL-POWERHOU SEREPA IRTI ER 25149 TRUCK CHARGER REPAIR TIER 1 T3 1 E.A. 45121516 $ 250.W
54 BUL-POWERHO U SEREPA IRTI ER 2 25150 TRUCK CHARGER REPAIR TIER 2 1 E.A. 45121516 $ 400.M
55 BUL-ECLPOWER HOUSER EPAI RTIERI 25151 TRUCK CHARGER REPAIR TIER 1 1 E.A. 45121516 $ 250.W
56 BUL-ECLPIOWERHOUSER EPAIRTIER2 25152 TRUCK CHARGER REPAIR TIER 2 1 E.A. 45121516 $ 400.00
57 HOL-158.192.074 25852 ACCESSORIES KIT SP 5260f5280,INCASE I FA 46191600 $ 3,051.00
58 HOL-158.582_0OS 25353 PULLING ATTACH SETSP424011 1 EA 4619160C $ 736.00
59 MET-SET UP 25854 HOL-150.006.074 ACCESSORIES,CUTTING TIP SE] 1 EA 4619160C $ 599.00
60 HOL-I50.OW6.475 25855 TIPS SPREADIN G SET SP 5240/50 1 E.A. 4619I600 $ 464.00
61 HOL-158.521.039 2595C COUPLER CORE MALE 1 EA 41113703 $ 123.00
62 HOL-158581.034 25857 COUPLER CORE FEMALE 1 EA 41113703 $ 247.00
63 HOL-159.000.207 26097 PTR50 PENTHEON TELESCOPIC RAM EXTENDED LENGTH 53.7' 1 FA 46191600 $ 9,684.90
64 HOL-159.W0.116 2609E PCT50 PENTHEON CON BI TOOL MAX SPREAD FORCE 418,145 La I E.A. 4619160C $12,568.00
65 HOL-159.0010 063 26099 PCU SO PENTHEON CUTTER MAX_CUTTING 0P ENI NG 7.2" 1 EA 4619160D $11,926.00
66 H0L-159.U00.064 261OU PSP 40 PENTHEON SPREADER SPREADING DISTANCE 28.5' 1 E.A. 4619160C $12,309.00
67 HOL-151.0010.599 26101 PBPA 287 PENTHEON BATTERY 1 EA 46191600 $ 708_D0
68 HOL-151.0010 742 26102 PBCH2 PENTHEON BATTERY CHARGER AC-US 1 EA 4619160D $ 543.00
69 HOL-151.W0.632 261G3 PBCH3 PENTHEON BATTERY CHARGER DC I FA 4619160C $ 460.06
70 HOL-151.O010.509 26164 DAISY CHAIN POWERCORD FOR PENTHEON 1 EA 46191600 $ 12.00
71 HOL-151.0010.499 26105 ON TOOL MAGNETIC CHARGING CORD FOR PENTHEON 1 EA 4619160C $ 97.00
72 HOL-151.W0.804 26106 TRE03 17in EXTENSION PIPE PENTHEON 1 EA 46191600 $ 948.00
73 HOL-151.0010 508 26107 PTDC1 TOOL DIAGNOSTICS CORD FOR PENTHEON 1 EA 4619160D $ 328.00
74 HOL-151.001.164 2610E XR301 CROSS RAM SUPPORT{SET] I E.A. 46191600 $ 831.00
75 HOL-lSO-W3.105 26109 HRS 22 NCTRAM SUPPORT 1 EA 46191600 $ 642.00
76 HOL-150.181.011 26110 HRE 22 RAM SUPPORT I E.A. 461916OU $ 373.00
77 HOL-150.182.274 26111 PULLING ATTACHMENTSETPAS02SP5240 1 E.A. 46191600 $ 1,278.90
78 HOL-150.592.152 26112 P U LLIN G CHAIN SET 3J8"PCS-01 1 E.A. 461916M $ 362.00
79 HOL-150.WC-474 26113 CTS01CUTTING TIPSSET FORPENTHEON SPREADER 1 EA 4619160C $ 599.00
80 HOL-150582261 26114 PCSD3 PULUNG CHAINS SET I12-FOR PENTHEON COMBITOOI 1 EA 4619160C $ 790.00
81 HOL-150.182.078 26115 PAS07 PULLING ATTACHMENTS SET FOR PENTH EON COMEll TOOL I E.A. 46191600 $ 1,133.110
82 BUL-POWERHOU SEREPA IRTI ER 2 262M TRUCK CHARGER REPAIR TIER 2 1 EA 45121516 $ 400_W
83 BUL-TXSBUNDLE 27055 TXS TH ER MAL IMAG E R B U LADLE YE LLOW HOUSI NG 1 EA 41115325 $ 3,022_IIO
84 3M-V1B-GX 27056 18"VALOR PPV CXWO HO NDA ENG IN I E.A. 422722DU $ 3,U90.013
85 KEY-DP17-10W-YLW-5XARN 27718 HOSE,COMBAT READY 1.75-YELLOW HOSE 1 EA 4014200E $ 270.W
86 KEY-11)11`20-1000-ORG-50-ARN 27719 HOSE,CON BAT READY 2"X 50'O RANGE HOSE I EA 4014200E $ 327.00
87 KEY-131`20-10W-YLW-50-ARN 27720 HOSE,COMBAT READY 2.5-X 50'YELLOW HOSE 1 EA 4014200E $ 353.OD
88 KEY-11)11`20�1000-RED-IS-ARN 27721 HOSE,COMBAT READY 2.5"NH XlS-'RED,NH COUPLING,DBL JACKET,HF 1 EA 4014200E $ 144.00
89 PAR-22-796283 30337 RAIL,WALER RAIL B 1 EA 4619160D $ 823.00
90 PAR-22-796188 30227 ANCHOR RING REPLACEMENT KIT FOR 12X12 HINGED BASES I FA 4619160C $ 139.00
91 PAR-22-590553 30228 BELT,27'RATCHET BELT W/FINGER HOOKS 1 E.A. 46191600 $ 135.00
92 PAR-22-S98490 30229 VALVE,INUNE RELIEF VALVE,150 PSI 1 E.A. 461916M $ 184.00
93 PAR-22-990736 30230 "Y"WITH 2 PARATECH COUPLING MAXIFORCE NIPPLE 1 EA 46191600 $ 113.00
94 TFTSVFG 3080E VORTEX WTTIH DETENT VALVE&GRIP 1.5"F NH X 1.5"M NH 1 EA 41112501 $ 870.00
95 TFT-F3S8 308U9 SiRAIGHTTIP 7/8"X 1.5"NH I EA 41112501 S 124.00
96 DET-09G3459-DI 30810 PROTEGEZM SINGLE GAS MONITOR,00-2YR DISPOSABLE I EA 41113117 S 128.0U
97 HOL-158.153.299 33347 TANK HYDRAULIC OIL HU DPU30 I Ell 241119M S 560.00
98 HOL-150.003.240 33985 CAP BREATHER HYDRAULIC Wf SPLASH GUARD I EA 251724117 S 26.D0
99 HOL-158.153253 33986 CAP BREATHER DP0310 1 EA 251724117 $ 13.D0
EXHIBIT B
Cooperative Agency Contract 603-20
R�PDF
COOP BB 603-20 M
etro_Fi re.pdf
Exhibit C
CONFLICT OF INTEREST QUESTIONNAIRE FORM CIQ
For vendor doing business with local governmental entity
mmmq
This questionnaire reflects changes made to the law by H.B. 23, 84th Leg., Regular Session. OFFICEUSEONLY
This questionnaire is being filed in accordance with Chapter 176, Local Government Code, by a vendor who Date Received
has a business relationship as defined by Section 176.001(1-a)with a local governmental entity and the vendor
meets requirements under Section 176.006(a).
By law this questionnaire must be filed with the records administrator of the local governmental entity not later
than the 7th business day after the date the vendor becomes aware of facts that require the statement to be
filed. See Section 176.006(a-1), Local Government Code.
A vendor commits an offense if the vendor knowingly violates Section 176.006, Local Government Code. An
offense under this section is a misdemeanor.
1 I Name of vendor who has a business relationship with local governmental entity.
Metro Fire Apparatus Specialists,Inc.has no conflict of interest with any City of Fort Worth employee,official or agent.
2 ❑ cnecK this box if you are filing an update to a previously filed questionnaire.(I he law requires that you tale an updated
completed questionnaire with the appropriate filing authority not later than the 7th business day after the date on which
you became aware that the originally filed questionnaire was incomplete or inaccurate.)
31 Name of local government officer about whom the information is being disclosed.
Name of Officer
41 Describe each employment or other business relationship with the local government officer, or a family member of the
officer,as described by Section 176.003(a)(2)(A). Also describe any family relationship with the local government officer.
Complete subparts A and B for each employment or business relationship described. Attach additional pages to this Form
CIQ as necessary.
A. Is the local government officer or a family member of the officer receiving or likely to receive taxable income,
other than investment income,from the vendor?
Yes F-1 No
B. Is the vendor receiving or likely to receive taxable income,other than investment income,from or at the direction
of the local government officer or a family member of the officer AND the taxable income is not received from the
local governmental entity?
Yes F-1 No
51 Describe each employment or business relationship that the vendor named in Section 1 maintains with a corporation or
other business entity with respect to which the local government officer serves as an officer or director, or holds an
ownership interest of one percent or more.
6
❑ Check this box if the vendor has given the local government officer or a family member of the officer one or more gifts
as described in Section 176.003(a)(2)(B), excluding gifts described in Section 176.003(a-1).
7
06/01/2022
Form provided by Texas Ethics Commission www.ethics.state.tx.us Revised 1/1/2021
CONFLICT OF INTEREST QUESTIONNAIRE
For vendor doing business with local governmental entity
Acomplete copy of Chapter 176 of the Local Government Code maybe found at http://www.statutes.legis.state.tx.us/
Docs/LG/htm/LG.176.htm. For easy reference, below are some of the sections cited on this form.
Local Government Code& 176.0010-a): "Business relationship" means a connection between two or more parties
based on commercial activity of one of the parties. The term does not include a connection based on:
(A) a transaction that is subject to rate or fee regulation by a federal, state,or local governmental entity or an
agency of a federal, state, or local governmental entity;
(B) a transaction conducted at a price and subject to terms available to the public; or
(C) a purchase or lease of goods or services from a person that is chartered by a state or federal agency and
that is subject to regular examination by, and reporting to, that agency.
Local Government Code & 176.003(a)(2)(A) and (B):
(a) A local government officer shall file a conflicts disclosure statement with respect to a vendor if:
(2) the vendor:
(A) has an employment or other business relationship with the local government officer or a
family member of the officer that results in the officer or family member receiving taxable
income, other than investment income, that exceeds $2,500 during the 12-month period
preceding the date that the officer becomes aware that
(i) a contract between the local governmental entity and vendor has been executed;
or
(ii) the local governmental entity is considering entering into a contract with the
vendor;
(B) has given to the local government officer or a family member of the officer one or more gifts
that have an aggregate value of more than $100 in the 12-month period preceding the date the
officer becomes aware that:
(i) a contract between the local governmental entity and vendor has been executed; or
(ii) the local governmental entity is considering entering into a contract with the vendor.
Local Government Code & 176.006(a) and (a-1)
(a) A vendor shall file a completed conflict of interest questionnaire if the vendor has a business relationship
with a local governmental entity and:
(1) has an employment or other business relationship with a local government officer of that local
governmental entity, or a family member of the officer, described by Section 176.003(a)(2)(A);
(2) has given a local government officer of that local governmental entity, or a family member of the
officer, one or more gifts with the aggregate value specified by Section 176.003(a)(2)(B), excluding any
gift described by Section 176.003(a-1); or
(3) has a family relationship with a local government officer of that local governmental entity.
(a-1)The completed conflict of interest questionnaire must be filed with the appropriate records administrator
not later than the seventh business day after the later of:
(1) the date that the vendor:
(A) begins discussions or negotiations to enter into a contract with the local governmental
entity; or
(B) submits to the local governmental entity an application, response to a request for proposals
or bids, correspondence, or another writing related to a potential contract with the local
governmental entity; or
(2) the date the vendor becomes aware:
(A) of an employment or other business relationship with a local government officer, or a
family member of the officer, described by Subsection (a);
(B) that the vendor has given one or more gifts described by Subsection (a); or
(C) of a family relationship with a local government officer.
Form provided by Texas Ethics Commission www.ethics.state.tx.us Revised 1/1/2021
M&C Review Page 1 of 2
Official site of the City of Fort Worth,Texas
CITY COUNCIL AGENDA FoRT� W H
Create New From This M&C
DATE: 12/15/2020 REFERENCE **M&C 20- LOG NAME: 13PAMEND M&C 20-0218
NO.: 0934 PUBLIC SAFETY AR PD
CODE: P TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT: (ALL) Authorize Amendment to Mayor and Council Communication 20-0218 to Authorize
Execution of a Cooperative Agreement for Public Safety Supplies and Equipment to add
FarrWest Environmental Supply, Incorporated, as an Additional Vendor
RECOMMENDATION:
It is recommended that the City Council authorize an amendment to Mayor and Council
Communication 20-0218 to authorize execution of a cooperative agreement for public safety supplies
and equipment to add FarrWest Environmental Supply, Incorporated, as an additional vendor.
DISCUSSION:
The Police Department approached the Purchasing Division to procure radiation detection equipment
using Texas Association of School Boards (BuyBoard) Contract 603-20. The agreement will be utilized
to purchase radiation equipment to detect radiation in a steady state operation such as for large
gatherings and special events around the City. The devices are used by officers daily and have the
ability to provide quick identification and mitigation of any source of radiation it detects.
On April 7, 2020, City Council authorized execution of public safety supplies and equipment using
Buyboard Contract 603-20 for the Police, Fire, and Municipal Courts Departments. Staff recommends
the addition of a tenth vendor, FarrWest Environmental Supply, Incorporated to the original
authorization in order to allow the Police Department to purchase radiation detection equipment.
The Department will be using funds from their Homeland Security Grant Program- Urban Area
Security Initiative (HSGP-UASI) in order to pay for these expenditures.
A MBE/SBE goal is not assigned when purchasing from an approved purchasing cooperative or public
entity.
The agreement is based on BuyBoard Contract 603-20. State law provides that a local government
purchasing an item under a cooperative purchasing agreement satisfies state laws requiring that the
local government seek competitive bids for purchase of the items. BuyBoard contracts have been
competitively bid to increase and simplify the purchasing power of government entities.
An administrative change order or increase may be made by the City Manager up to the amount
allowed by relevant law and the Fort Worth City Code and does not require specific City Council
approval as long as sufficient funds have been appropriated.
This agreement will end on March 31, 2021 to correspond with the term of the BuyBoard cooperative
contract.
This Agreement may be renewed, in accordance with the terms of the BuyBoard contract, for two
additional one-year terms. This action does not require specific City Council approval provided that the
City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal term.
In the event that a cooperative agreement is not renewed, staff would cease making purchases at the
end of the last purchase agreement coinciding with the valid cooperative agreement. If the City
Council were to not appropriate funds for a future year, staff would cease making purchases when the
last appropriation expires, regardless of whether the then-current purchase agreement has expired. If
the cooperative contract is extended, this Mayor and Council Communication (M&C) authorizes the
http://apps.cfwnet.org/council_packet/mc_review.asp?ID=28503&councildate=12/15/2020 6/l/2022
M&C Review Page 2 of 2
City to purchase similar products and services under the extended contracts. If the cooperative
contract is not extended, but a new cooperative contract is executed with FarrWest Environmental
Supply, Incorporated with substantially similar terms as the previous cooperative contract, this M&C
authorizes the City to purchase the services under the new cooperative contract. (ALL COUNCIL
DISTRICTS)
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that funds are available in the current capital budget, as previously
appropriated, in the Grants Operating Federal Fund for the 2019 UASI LETPA project to support the
approval of the above recommendation and execution of the purchase agreement. Prior to any
expenditure being incurred, the Police Department has the responsibility to validate the availability of
funds.
BQN\\
TO
Fund Department Account Project Program Activity Budget Reference# Amount
i ID ID i Year (ChartField 2)
FROM
Fund Department Account Project Program Activity Budget Reference# Amount
ID ID Year (ChartField 2)
Submitted for City Manager's Office by: Jay Chapa (5804)
Originating Department Head: Reginald Zeno (8517)
Additional Information Contact: Cynthia Garcia (8525)
A'ja Robertson (8585)
ATTACHMENTS
13PCOOP RADIATION DETECTION EQUIPMENT Funds Available.docx (CFw Internal)
FarrWest Environmental Supply Inc - 603-20 (3).pdf (CFW Internal)
FID Table RADEYE.XLSX (CFW Internal)
Form 1295.pdf (CFW Internal)
SAMs.pdf (CFW Internal)
SEER_PAF_BUYBd_AGREEE_FARRWEST 176872.50_RADEYE_UASI_2018_.pdf (CFW
Internal)
http://apps.cfwnet.org/council_packet/mc_review.asp?ID=28503&councildate=12/15/2020 6/l/2022