HomeMy WebLinkAboutContract 42505 1
t CITY SECRETARY 0S
CONTRACT NO.!AL2-:5
AGREEMENT FOR SERVICES
THIS AGREEMENT ("Agreement") is made and entered into by and between THE CITY OF
FORT WORTH, a home rule municipal corporation of the State of Texas (hereinafter referred to as
"City"), acting by and through Charles W. Daniels, its duly authorized Assistant City Manager, and ARTS
COUNCIL OF FORT WORTH AND TARRANT COUNTY, a nonprofit Texas organization (hereinafter
referred to as "Contractor"), acting by and through Jody Ulich, its duly authorized President.
RECITALS
WHEREAS, Contractor administers the Neighborhood Arts Program and Grants Program for the Arts to
provide the funding and leadership to stimulate and assure the advancement of the Arts throughout the
entire community; and
WHEREAS, such services serve a public purpose in promoting artistic and cultural activities which benefit
the Fort Worth Community; and
WHEREAS, City and Contractor desire to enter into a contract to have such services provided which
benefit the Fort Worth community through the support of the various organizations including the Artes de
la Rosa, Fort Worth Sister Cities and Community Arts Center.
NOVA, THEREFORE, in consideration of the mutual covenants herein expressed, the parties agree as
follows:
AGREEMENT
1. SCOPE OF SERVICES.
Contractor covenants and agrees to fully perform, or cause to be performed, with good faith
and due diligence, all services and objectives described in Exhibit "A," attached and incorporated herein
for all purposes incident to this Agreement("Services").
2. COMPENSATION.
a. In consideration of the Services to be performed hereunder by Contractor, City promises and agrees to
pay Contractor in one installment the sum of One Million Sixty Six Thousand Two Hundred Fifty Three
Dollars ($1,066,253.00) ("Funds"). Contractor agrees that the funds for the Services shall be disbursed
in the following amounts to the organizations listed below, who shall be referred to hereinafter as
"Recipients" as follows:
........... .........._.........
ITEM AMOUNT
'Arts Council of Fort Worth and Tarrant County $716,2S3.00Y
;- -.-._-...--_._.-.... ... _ .._ . .M_.--_..............._- - __--_.. _.... _..... -----
'Artes de la Rosa (Rose Marine Theater) 50r000,00
Fort Worth Sister Cities 100000,00!............... ....... ----- ----
Operation of Community Arts Center X00 000,00
.............................
... _..........w...
TOTAL $1,066,253.00.............. ........... ....... --------------
0 F F I I A x Q%
CITY
ETAHY
FT. WORTS Tx
1n P01a43 1 N
i
1 t
b. Contractor shall receive direct payment in the amount of$716,253.00 to be distributed by Contractor to
other organizations at Contractor's discretion. These funds shall be distributed to organizations through a
competitive grant process. Additionally, grants greater than $10,000 will be distributed in quarterly
installments, payable in February, May, August and November 2012. Those grants less than $10,000 will
be payable in one lump sum in February, 2012. Neighborhood Arts Grants will be payable in one sum in
February, 2012. Designated pass-through funds to the Recipients will be distributed in December, 2012
or as soon as funds are made available from the City.
3. REPORTING OF EXPENDITURES.
a. Contractor shall deliver to the City's Budget Officer a quarterly statement of the receipts and
expenditure ("Quarterly Expenditure Report") of Funds detailing how the Funds were
expended by Contractor itself and by each Recipient to accomplish performance of the Services.
The quarterly statement shall be in the same format as the attached Exhibit"B Section I,"which
is incorporated herein for all purposes, and each such Quarterly Award Report shall be attached
hereto, incorporated herein and made a part of this Agreement for all purposes.
b. Each Quarterly Expenditure Report must be prepared and signed by a representative of the
Contractor that has received the Training for Citv of Fort Worth Fund Recipients: Repo
Re uirements and Financial Tools Re uired to Complete the Re arts ("Fiscal Training") no
later than December 31, 2011, or by a Certified Public Accountant. If the Contractor deviates
from this reporting requirement, the Contractor will be considered in non-compliance with this
Agreement.
c. Each Quarterly Expenditure Report must be submitted to the City's Budget Officer on a
quarterly basis at the end of each three-month period not later than the 15th day of the first month
after the end of each quarter. Therefore, each respective Quarterly Award Report must be
submitted not later than January 15, 2012, April 15, 2012, July 15, 2012 and October 15, 2012.
d. Any non-compliance by Contractor under Section 3 of this Agreement may jeopardize the
Contractor's ability to receive future funding from the City.
4. REPORTING of SERVICES.
Not later than the 15th day of the first month after the end of each three-month quarter during the
term hereof, Contractor shall submit a report of Services ("Exhibit B Section 11") for itself and each
Recipient to the City's Budget Officer. Therefore, each respective Quarterly Services Report must be
submitted not later than January 15, 2012, April 15, 2012, July 15, 2012 and October 15, 2012.
Contractor and each Recipient shall be subject to a review by the City of its services and activities in
performance of this Agreement.
5. TERM AND TERMINATION.
This Agreement shall be for a term beginning October 1, 2011 and ending September 30, 2012.
a. Either party may cancel this Agreement upon thirty (30) days notice in writing to the other party
of such intent to terminate.
b. The City may terminate this Agreement immediately for any violation by Contractor of Section
3, "Reporting of Expenditures" or Section 4, "Reporting of Services," above.
c. In the event no funds or insufficient funds are appropriated by the City in any fiscal period for
any payments hereunder, City will notify the Contractor of such occurrence and this Agreement
shall terminate on the last day of the fiscal period for which appropriations were received without
( W' Arts Council of Fort Werth and'I-arrant Count
Services Agreement
FY2012
Page 2 of 12
R
• + r
penalty or expense to City of any kind whatsoever, except as to the portions of the payments
herein agreed upon for which funds shall have been appropriated.
d. In the event of any termination under this Section 5, Contractor shall reimburse to City all
Funds it has received for purposes of discretionary distribution, but not otherwise committed or
encumbered by contract, under this Agreement. Contractor shall include in its funding agreement
with each Recipient, that in the event of any termination of this Agreement or a Recipient
agreement, Recipient shall reimburse to the City all Funds it has received, but not otherwise
committed or encumbered by contract.
6. TRAINING.
The Chief Executive Officer, Executive Officer, or Chief Financial Officer of Contractor and each
Recipient shall receive Fiscal Training no later than December 31, 2011. Evidence of receipt of such
training shall be submitted to the City's Budget Officer. Contractor and each Recipient shall be
responsible for training its representatives at its own cost and expense.
7. RIGHT TO MONITOR SERVICES.
Contractor covenants and agrees to fully cooperate with City in monitoring the effectiveness of
the Services to be performed under this Agreement, and City shall have access at all reasonable hours to
offices and records of Contractor for the purpose of such monitoring. Contractor further agrees to include
in its agreement with each Recipient, that the Recipient agrees to fully cooperate with the City in
monitoring the effectiveness of the Services to be performed under this Agreement, and City shall have
access at all reasonable hours to offices and records of the Recipient for the purpose of such monitoring.
8. INDEPENDENT CONTRACTOR.
Contractor shall operate hereunder as an independent contractor and not as an officer, agent,
servant, or employee of City. Contractor shall have exclusive control of and the exclusive right to control
the details of the Services performed hereunder, and all persons performing same, and shall be solely
responsible for the acts and omissions of its officers, agents, servants, employees, subcontractors and
program participants. The doctrine of respondent superior shall not apply as between the City and
Contractor, its officers, agents, servants, employees, subcontractors, or program participants, and nothing
herein shall be construed as creating a partnership or joint enterprise between City and Contractor. It is
expressly understood and agreed that no officer, agent, employee, or subcontractor of Contractor is in the
paid service of City.
9. LIABILITY AND INDEMNIFICATION.
CITY SHALL IN NO WAY OR UNDER ANY CIRCUMSTANCES BE RESPONSIBLE FOR ANY
PROPERTY BELONGING TO CONTRACTOR, ITS OFFICERS, AGENTS, EMPLOYEES,
SUBCONTRACTORS, PROGRAM PARTICIPANTS, OR RECIPIENTS, WHICH MAY BE LOST,
STOLEN, DESTROYED, OR IN ANY WAY DAMAGED. CONTRACTOR HEREBY AGREES TO
INDEMNIFY AND HOLD HARMLESS THE CITY, ITS OFFICERS, AGENTS, AND EMPLOYEES FROM
AND AGAINST ANY AND ALL CLAIMS OR SUITS CONCERNING SUCH PROPERTY. CONTRACTOR
COVENANTS AND AGREES TO INDEMNIFY, HOLD HARMLESS AND DEFEND, AT ITS OWN
EXPENSE, CITY AND ITS OFFICERS, AGENTS, SERVANTS, AND EMPLOYEES FROM AND
AGAINST ANY AND ALL CLAIMS OR SUITS FOR PROPERTY LOSS OR DAMAGE AND/OR
PERSONAL INJURY, INCLUDING DEATH, TO ANY AND ALL PERSONS, OF WHATSOEVER KIND
OR CHARACTER, WHETHER REAL OR ASSERTED, ARISING OUT OF OR IN CONNECTION WITH
THE EXECUTION, PERFORMANCE, ATTEMPTED PERFORMANCE OR NONPERFORMANCE OF
THIS AGREEMENT AND/OR THE OPERATIONS, ACTIVITIES AND SERVICES DESCRIBED HEREIN,
WHETHER OR NOT CAUSED, IN WHOLE OR IN PART, BY ALLEGED NEGLIGENCE OF OFFICERS,
AGENTS, SERVANTS, EMPLOYEES, CONTRACTORS, OR SUBCONTRACTORS OF, CITY; AND
CONTRACTOR HEREBY ASSUMES ALL LIABILITY AND RESPONSIBILITY OF CITY AND ITS
CM Arts Council of Fort Worth and Tarrant County
Services Agreement
FYI2 0 12
Page 3 of 12
ti r
OFFICERS, AGENTS, SERVANTS, AND EMPLOYEES FOR ANY AND ALL CLAIMS OR SUITS FOR
PROPERTY LOSS OR DAMAGE AND/OR PERSONAL INJURY, INCLUDING DEATH, TO ANY AND
ALL PERSONS, OF WHATSOEVER KINDS OR CHARACTER, WHETHER REAL OR ASSERTED,
ARISING OUT OF OR IN CONNECTION WITH THE EXECUTION, PERFORMANCE, ATTEMPTED
PERFORMANCE OR NON-PERFORMANCE OF THIS AGREEMENT AND/OR THE OPERATIONS,
ACTIVITIES AND SERVICES DESCRIBED HEREIN, WHETHER OR NOT CAUSED IN WHOLE OR IN
PART, BY ALLEGED NEGLIGENCE OF OFFICERS, AGENTS, SERVANTS, EMPLOYEES,
CONTRACTORS OR SUBCONTRACTORS OF CITY. CONTRACTOR LIKEWISE COVENANTS AND
AGREES TO AND DOES HEREBY INDEMNIFY AND HOLD HARMLESS CITY FROM AND AGAINST
ANY AND ALL INJURY, DAMAGE OR DESTRUCTION OF PROPERTY OF CITY,ARISING OUT OF OR
IN CONNECTION WITH ALL ACTS OR OMISSIONS OF CONTRACTOR, ITS OFFICERS, MEMBERS,
AGENTS, EMPLOYEES, SUBCONTRACTORS, INVITEES, LICENSEES, PROGRAM PARTICIPANTS,
OR RECEIPIENTS, WHETHER OR NOT CAUSED, IN WHOLE OR IN PART, BY ALLEGED
NEGLIGENCE OF OFFICERS, AGENTS, SERVANTS, EMPLOYEES, CONTRACTORS OR
SUBCONTRACTORS OF CITY. CONTRACTOR AGREES TO AND SHALL RELEASE CITY, ITS
AGENTS, EMPLOYEES, OFFICERS AND LEGAL REPRESENTATIVES FROM ALL LIABILITY FOR
INJURY, DEATH, DAMAGE OR LOSS TO PERSONS OR PROPERTY SUSTAINED IN CONNECTION
WITH OR INCIDENTAL TO PERFORMANCE UNDER THIS AGREEMENT, EVEN IF THE INJURY,
DEATH, DAMAGE OR LOSS IS CAUSED BY CITY'S SOLE OR CONCURRENT NEGLIGENCE.
Contractor shall require all of its subcontractors and Recipients to include in their subcontracts a
release and indemnity in favor of City in substantially the same form as above.
10. MISAPPRORIATION OF FUNDS.
In the event it is determined that Contractor or any Recipient has misused, misapplied or
misappropriated all or any part of the funds provided hereunder, Contractor agrees to indemnify, hold
harmless and defend the City of Fort Worth, Its officers, agents, servants, and employees, from and
against any and all claims or suits resulting from such misuse, misapplication or misappropriation.
11. CHARITABLE IMMUNITY.
If Contractor, as a charitable or nonprofit organization, has or claims an immunity or exemption
(statutory or otherwise) from and against liability for damage or injury, including death, to persons or
property, Contractor hereby expressly waives Its rights to plead defensively such immunity or exemption
as against the City.
12. ASSIGNMENT AND SUBCONTRACTING.
Contractor shall not assign or subcontract all or any part of its rights, privileges or duties under
this Agreement without the prior written consent of City, and any attempted assignment or subcontract of
same without such prior written approval shall be void and constitute a breach of this agreement.
13. COMPLIANCE WITH LAWS,ORDINANCES, RULES AND REGULATIONS.
Contractor, its officers, agents, employees and subcontractors, shall abide by and comply with all
laws, federal, state and local, including all ordinances, rules and regulations of City. It is agreed and
understood that, if City calls to the attention of Contractor any such violation on the part of Contractor or
any of its officers, agents, employees or subcontractors, then Contractor shall immediately desist from
and correct such violation.
14. NON-DISCRIMATION COVENANT.
Contractor, in the execution, performance or attempted performance of this contract and
Agreement, will not discriminate against any person or persons because of disability, age, familial status,
sex, race, religion, color or national origin, nor will Contractor permit its officers, agents, employees, or
subcontractors to engage in such discrimination. This Agreement is made and entered into with reference
C'Fw /\rts Council of Fort worth and-Tarrant count,
Services Agreement
FY2012
Page 4 of 12
specifically to Chapter 17, Article lll, Division 3, of the City Code of the City of Fort Worth ("Discrimination
in Employment Practices"), and Contractor hereby covenants and agrees that Contractor, its agents,
employees and subcontractors have fully complied with all provisions of same and that no employee or
employee-applicant has been discriminated against by either Contractor, its agents, employees or
subcontractors.
15. INSURANCE.
Contractor shall procure and shall maintain during the term of this Agreement the following
insurance coverage:
1. Commercial General Liability (CGL): $1,000,000 per occurrence, with a
$2,000,000.00 annual aggregate limit, in a form that is acceptable to the City's
Risk Manager.
2. Non-Profit Or anization Liability or Directors & Officers Liabilit : $1,000,000 per
occurrence, with a $1,000,000 annual aggregate limit, in a form that '1s
acceptable to the City's Risk Manager.
Contractor's insurer(s) must be authorized to do business in the State of Texas for the fines of insurance
coverage provided and be currently rated in terms of financial strength and solvency to the satisfaction of
the City's Risk Manager.
Each insurance policy required herein shall be endorsed with a waiver of subrogation in favor of the City.
Each insurance policy required by this Agreement, except for policies of worker's compensation or
accident/medical insurance shall list the City as an additional insured. City shall have the right to revise
insurance coverage requirements under this Agreement.
Contractor further agrees that it shall comply with the Worker's Compensation Act of Texas and shall
provide sufficient compensation insurance to protect Contractor and City from and against any and all
Worker's Compensation claims arising from the work and services provided under this Agreement.
16. RIGHT TO AUDIT RECORDS.
Contractor agrees that the City shall, until the expiration of three (3) years after final payment
under this Agreement, have access to and the right to--examine, whether in hard copy or electronic format,
any directly pertinent books, documents, papers and records of the Contractor involving transactions
relating to this Agreement. Contractor agrees that the City shall have access during normal working
hours to all necessary Contractor facilities and shall be provided adequate and appropriate workspace in
order to conduct audits in compliance with the provisions of this section. The City shall give Contractor
reasonable advance notice of intended audits.
Contractor further agrees to include in all of its subcontractor and Recipient agreements
hereunder a provision to the effect that the subcontractor and/or the Recipient agrees that the City shall,
until the expiration of three (3) years after final payment under the subcontract or this Agreement, have
access to and the right to examine, whether in hard copy or electronic format, any directly pertinent
books, documents, papers and records of such subcontractor involving transactions to the subcontract or
this Agreement, and further that City shall have access during normal working hours to all subcontractor
or Recipient facilities and shall be provided adequate and appropriate workspace in order to conduct
audits in compliance with the provisions of this paragraph. City shall give subcontractor or Recipient
reasonable advance notice of intended audits. This Section 15 shall survive the expiration of the term of
this Agreement.
17. GOVERNING LAW AND VENUE.
This Agreement shall be governed by and construed under the laws of the state of Texas. Should
any action, whether real or asserted, at law or in equity, arise out of the execution, performance,
attempted performance of this Agreement, venue for said action shall lie in Tarrant County, Texas.
(7W Arts('ouncil oflort Worth and Tarrant county
Services Agreement
FY2012
Page 5 of 12
4+ 1
18. NOTICES.
Notices to be provided hereunder shall be sufficient if forwarded to the other party by hand-
delivery or via U.S. Postal Service certified mail, postage prepaid, to the address of the other party shown
below:
Horatio Porter Jody U lich
Budget officer President
City of Fort Worth Arts Council of Fort Worth & Tarrant County
1000 Throckmorton St, 1300 Gendy Street
Fort Worth, Texas 75102 Fort Worth, Texas 75107
(817) 392-2379 (817) 732-2360
19. NO WAIVER.
The failure of City or Contractor to insist upon the performance of any term or provision of this
Agreement or to exercise any right herein conferred shall not be construed as a waiver or relinquishment
to any extent of City's or Contractor's right to assert or rely upon any such term or right on any future
occasion.
20. DISCLOSURE OF CONFLICTS AND CONFIDENTIAL INFORMATION.
Contractor hereby warrants to the City that Contractor has made full disclosure in writing of any
existing or potential conflicts of interest related to Contractor's services under this Agreement. In the
event that any conflicts of interest arise after the Effective Date of this Agreement, Contractor hereby
agrees immediately to make full disclosure to the City in writing. Contractor, for itself and its officers,
agents and employees, further agrees that it shall treat all information provided to it by the City as
confidential and shall not disclose any such information to a third party without the prior written approval
of the City. Contractor shall store and maintain City Information in a secure manner and shall not allow
unauthorized users to access, modify, delete or otherwise corrupt City Information in any way.
Contractor shall notify the City immediately if the security or integrity of any City information has been
compromised or is believed to have been compromised.
21. SEVERABILITY.
If any provision of this Agreement is held to be invalid, illegal or unenforceable, the validity,
legality and enforceability of the remaining provisions shall not in any way be affected or impaired.
22. FORCE MAJEURE.
The City and Contractor shall exercise their best efforts to meet their respective duties and
obligations as set forth in this Agreement, but shall not be held liable for any delay or omission in
performance due to force majeure or other causes beyond their reasonable control (force majeure),
including, but not limited to, compliance with any government law, ordinance or regulation, acts of God,
acts of the public enemy, fires, strikes, lockouts, natural disasters, wars, riots, material or labor
restrictions by any governmental authority, transportation problems and/or any other similar causes.
23. HEADINGS NOT CONTROLLING.
Headings and titles used in this Agreement are for reference purposes only and shall not be
deemed a part of this Agreement.
C'F%N-' Arts Council of f=ort % orth and I'arrant County
wer,ices Agreement
FY2012
Page 6 of 12
24. ENTIRETY of AGREEMENT.
This written instrument constitutes the entire agreement by the parties hereto concerning the
work and services to be performed hereunder, and any prior or contemporaneous, oral or written
agreement, which purports to vary from the terms hereof shall be void.
[SIGNATURES APPEAR ON FOLLOWING PAGE.]
(I W Ar s Council of'Fnrt Worth and Tarrant County
Services Agreement
FY20 121
Page 7 of 1
IN WITNESS WHEREOF, the parties hereto have executed this agreement in multiples in Fort Worth,
Tarrant County, Texas, to be effective October 1, 2011.
ATTEST: CITY OF FOR WORTH
F �
Marty Hendrix 00000 00 ar es W. Daniels
City Secretary aa�`' °o taut City Manager
PAW '�-
Date: -0 o
° o
U �
0 0
APPROVED AS TO FORM AND LEGAL Y: 000 ,,a RACT AUTHORIZATION:
epM&C: C-�5��8
Males is Farmer
Assistant City Attorney Date Approved: October 18, 2011
Date:
ARTS COUNCIL OF FORT WORTH AND
TARRANT COUNTY:
ATTEST
By: e
Name: , ,.... _,_..,,... ._..,,......,... ��..,,_„,... -- Jody U 'c
Title: Presid nt 7 C
Date: ---..... ...':..
(TA Arts Council of Fort Worth and-1-arrant County
Services Agreement CITY SEXRETARY
FY20 t 2
Page 8 nt 12 FT. W"R'r H,, TX
STATE OF TEXAS §
COUNTY OF TARRANT §
BEFORE ME, the undersigned authority, a Notary Public in and for the State of Texas, on this
day personally appeared Jody Ulich, known to me to be the person whose name is subscribed to the
foregoing instrument and acknowledged to me that the same was the act of the Arts Council of Fort
Worth and Tarrant County and that she executed the same as the act of said Arts Council of Fort
Worth and Tarrant.County for the purpose and consideration therein expressed and in the capacity
therein stated.
GIVEN UNDER MY HAND AND SEAL OF OFFICE this 21 A day of 0cfo�cr , A.D. 2011.
Notary Public in and for the State of Texas
CARL,K SLAM JA
C rir N E pi
STATE OF TEXAS § 20�9015
COUNTY OF TARRANT §
BEFORE ME, the undersigned authority, a Notary Public in and for the State of Texas, on this
day personally appeared Charles W. Daniels, known to me to be the person whose name is subscribed
to the foregoing instrument and acknowledged to me that the same was the act of the City of Fort Worth
for the purpose and consideration therein expressed and in the ca acity therein stated.
'9 GIVEN UNDER MY HAND AND SEAL OF OFFICE this OC Y
da of C6'�4ie 7 A.D. 2011,
Notary Public in and for the State of Texas
=a1' P� EVONIA DANIELS
=* =' My COMMISSION EXPIRES
Juiy 10,X013
tOtt
(TW Arts Council of Fort Worth and Tarrant Count
"ervices Agreement
FY2012
Page 9 of 12
EXHIBIT A
Fiscal Year 2012
PROGRAM SERVICE ACTIVITIES
Administration and monitoring of contracts:
Annual Goal—Administrative costs of no more than 25%
Annual Audit—annual audit performed by an independent audit firm
o Report submitted upon completion
Annual Financial Training for CEO and Vice--President of Community Programs
o Coordinate with Fort Worth Chapter of CPAs to attend training
Manage and Coordinate the arts grants program and contracts for cultural services
1. Provide for an open, unbiased, and competitive grants process.
2. Ensure diversity on grants panels.
3. Require from Recipients, and provide to the City of Fort Worth, quarterly monitoring
of Recipients' grant goals. ;
4. Ensure use of sound fiscal practices and encourage best practices throughout
Recipient organizations.
Act as a fiscal agent for the city of Fort Worth
o Provide pass-through funding to Recipients as directed by the City of Fort Worth pursuant to
Section 2 of this Agreement.
Promote and credit the City of Fort Worth as a critical partner in funding for the arts.
1. Assure the City of Fort Worth is credited in printed materials
2. Promote and quantify the City of Fort Worth as a cultural destination to visitors
- Update Economic Impact Study to quantify the impact of the arts on Fort Worth
o Coordinate with a designated vendor to update the 2006 Economic Impact Study
Audiences Served
Goal: Through contracts for cultural services with area arts organizations, make available a variety of
arts programming(events, performances, exhibits, and the like) to residents of and visitors to the
City of Fort Worth:
General operations:
Number served annually: 1501000
Youth served annually: 707000
Admitted free of charge annually: 50%
Neighborhood Arts Program (outreach):
Number served annually 2501000
Youth served annually: 200,000
Number of presentation days: 70
Attendance drawn from Council districts: 8
Requirement: Collect attendance data from all Arts Council-funded organizations
Documentation: quarterly summary attendance reports for both General operations
and NAP-funded programs.
(T VV Arts Council of Foci'Worth and Tarrant countti
der ices Agreement
FY2012
Page 10 of 12
Goal: Provide low-cost exhibit and education opportunities for area artists and arts administrators:
Educational workshops presented annually 4
Community Arts Center Gallery and Theater Rental annually 300 days
Community Arts Center attendance annually 1001000
Requirement: Collect usage data for all Arts Center-based events
- Documentation: Workshop satisfaction survey statistics
Documentation: Quarterly Arts Center traffic statistics
C EW Arts Council of Fort Worth and Tarrant County
Services Agreement
FY2012
Page 1 1 of 12
o o o o 0
Q o Q Q Q Q o o Q 0 0
Tom C) o o o o Q Q Q Q Q
ti
~ o 0
H
a
a
LL CD v�
w d d
ui
0 CY w
Gn
Z
a
CD
a
w
0
Q oomftk Q
G J * ca
w M L M
Q o ca ca ca
M ❑ W) 3 as
CJ ov
2
°0 a
w rc`:
H Cl)
CO w
r ch
w Z E
W CY CY
L7 M
o 0 ❑
�� L L
co
c W 0 CS4
Z 0) w v
aW m 'L o 0
0
a '• v ~ c L)
U. Z _° m � H v c °� � a
LL Q c ca
m CL
1� L qmo
a i ]- .� w a .� c� o 0 o
"� V }+ '
U L3 Li Q 0 o '� :a v � 0
w �-' A- 'v L U3 c E ca
�v v c
LL LL 0 a) a a 0 o m
F- Z Q 0 0 � a to sn Q L3 w a cn
M&C - Council Agenda Page 1 of 2
City of Fort W Texas
Mayor and Council Communication
......................................................................................... ....... .................................................................... .............................................................................................. ....... .................
.......................................................................................... .
COUNCIL ACTION: Approved on 10/18/2011
DATE: Tuesday, October 18, 2011 REFERENCE NO.: C-25228
LOG NAME: 02ARTS COUNCIL FY2012
SUBJECT:
Authorize Execution of a Contract with the Arts Council of Fort Worth and Tarrant County in the Amount of
$1,066,253.00 from the General Fund to Promote Artistic and Cultural Activities for Fiscal Year 2012 (ALL
COUNCIL DISTRICTS)
RECOMMENDATION:
It is recommended that the City Council authorize the execution of a contract with the Arts Council of Fort
Worth and Tarrant County in the amount of$1,066,253.00 from the General Fund to promote artistic and
cultural activities for Fiscal Year 2012.
DISCUSSION:
During the Fiscal Year 2012 budget process, the City Council approved financial support for the Arts
Council of Fort Worth and Tarrant County (the Arts Council) in the amount of $1,066,253.00 from the
General Fund.
In order to streamline the allocation of funds to various organizations, the City partners with the Arts
Council to distribute funds to programs, following a similar distribution process that was approved by the
City Council for last year's budget process.The City will make a single payment of $1,066,253.00 to the
Arts Council. The table below captures the allocation on how these funds are to be distributed for Fiscal
Year 2012.
ITEM AMOUNT
Arts Council of Fort Worth and Tarrant County $716,253.00
Artes de la Rosa (Rose Marine Theater) $50,000.00
Fort Worth Sister Cities International $100,000.00
Operations/Management of Community Arts Center X200,000.00
TOTAL $1,066,253.00
This funding request includes a one-time addition of $50,000.00 for Fort Worth Sister Cities
International for a total contribution of $100,000.00 to complete the new sister city partnership with
Guiyang, China, approved by City Council in 2010.
This is the City's third year to partner with the Arts Council to distribute funds to the above organizations.
The Arts Council will also use the funds in support of the Neighborhood Arts Program and for grants that
support general operating costs of art agencies. These funds allow the Arts Council to continue to provide
funding and leadership to stimulate and assure the advancement of arts via assistance to non-profit
organizations in Fort Worth. In turn, these projects enhance the cultural and artistic life of the community.
FISCAL INFORMATION /CERTIFICATION:
The Financial Management Services Director certifies that funds are available in the current operating
budget, as appropriated, of the General Fund.
http://apps.cfwnet.org/ecouncil/printmc.asp?id=15970&print=true&DocType=Print 10/24/2011
M&C - Council Agenda Page 2 of 2
t
■
TO Fund/Account/Centers FROM Fund/Account/Centers
GG01 639120 0906210 $1,066,253.00
.......... . ............ .. ................................ ...............................
..................................................................................................................... ................ .
CERTIFICATIONS:
Submitted for City Manager's office by: Tom Higgins (6192)
Originating Department Head: Horatio Porter (2379)
Additional Information Contact: Loraine Coleman (8500)
...............................
... ........................................... ..................
ATTACHMENTS
1. funding verificationrpdf (CFW Internal)
h Up:ll apps.cfwn et.orglecounc1I/printmc.asp?iii=15970&print=true&DocType=Print 1 0/24/2011